General Ledger

Process Flow Diagram

Posting (FI) Displaying Displaying and Reversal Clearing

Event

Change

Process Process
Process Decision
Decision Decision

Displaying a
Document
Displaying the Displaying and Reversing a
Compact Changing Line Document
Document Journal Items
Posting G/L
Account
Document Display Balances
General Ledger

Displaying the
Document Journal
Displaying G/L
Balances (List)

Processing a
Recurring Entry Account Account
Original Maintenance: Maintenance:
Document Automatic Manual Clearing
Account Manager

List of Recurring
Entry Original
Documents

Carrying Out
Recurring Entries

G/L = General Ledger

Accounts Receivable Process Flow Diagram

Master Records Down Payment Document Entry Clearing Dunning Reporting

Event

Displaying a
Process Process Process Process Customer
Dunning Accounting
Decision Decision Decision Decision
Document

Displaying and
Changing
Customer Line
Post Customer Items
Invoices
Creating a Posting Down Automatic
Customer Master Payment Request Clearing
Record Displaying
Customer
One-Time- Balances
Accounts Postings
Starting the
Posting a Down Manual Clearing Interest
Creating One Calculation
Time Account Payment Program
Manually Posting a Credit
Memo with
Reference to
Invoice
Manual Bank Setting a Credit
Statement Limit
Processing
Down Payment
Clearing Manually
Accounts Receivable

Reprocessing an Credit Control

Process Account
Decision Statement Reporting

Posting Payments Posting Payments

Using the Using the Manual
Payment Program Payment
 Accounts Payable
Process Flow Diagram
Master Records Down Payment Document Entry Clearing
Event

Creating a Vendor Posting Down Post Vendor Review and

Master Record Payment Request Invoices Release Blocked
Invoices
Accounts Payable Accountant 1

Down
Payment
s Exist?

Yes

No
Down Payment
Clearing

Vendor Posting a Credit

Credit Memo with
Memos Reference to
Exist? Invoice
Yes

Creation of Payment Media

Select Invoices to Using Payment Media
be Paid Workbench (Altern. 1)

Creation of Payment Media

Using Classical Payment Medium
Review and Block Program (Altern. 2)
Accounts Payable

Invoices for
Posting Down Payment as
Payment Using Needed Post Manual Outgoing Payment
Accountant 2

the Payment
Program

Choose
Paymen Manual
t Bank
Method Statement
Processing
Process Cash Management Status Analysis and Cash Concentration
Process Flow Diagram
Manual Payment Bank Cash Financial
Planning Run Statement Concentration Overview
Event

Clear Open
Accounts
Payable

vendor/creditor
Invoice
Accountant

Post Manual Bank

Statement
Bank

Post Memo Archive Memo Display Financial

Execute Cash Overview and
Record Record Concentration Liquidity Forecast

Create
Concentration
Proposal

Generate
Payment
Requests

Clear
Payment
Requests
Treasurer
 Manufacturing Cost Center Planning
Process Flow Diagram

Annual Annual
“General” “Quantity”
Event

Operating Plan Operating Plan

SOP through Long Standard

General Cost Center Cost
Cost Center Term Planning Planned Calculation
Planning Transfer to Quantities
LIS/PIS/Capacity (178)
(175)
(173)
Yes

Use Plan Labor and

Transfer of Planned Scheduled Overhead Activity for Rates
Activity Activity for Manufacturing Cost Correct Cost Center
Requirements for Rate No No Planned Prices
Centers Based on ?
Production Calculation Activity
? No
Yes

Accept Scheduled Labor Plan Labor and Calculate Rates

Budget Planning Overhead Data for Labor and
and Overhead Activity for Expenses for Correct
Manufacturing Cost Overhead and
Manufacturing ? Confirm
Centers Cost Centers
Enterprise Controller

Download Cost Center Cost Center Allocate General

Cost Center Cost Center Budget
Budget and E-Mail to Planned Activities Planned Values
Cost Center to Manufacturing
Management Cost Centers

Upload Operating Cost Center Change Cycles for

Cost Center Planned Values Yes the Cost Center
Budget Assessment
Cost Center

Update Cost
Center Budget Confirm
Manager

and E-Mail to Operating Cost Data

Correct? Yes
Enterprise Center Budget
Controller
No

AOP= Annual Operating Planning

SOP= Sales and Operations Planning
Internal Order R&D Planning
Process Flow Diagram

Annual
Event

Operating Plan

AOP –
General
Cost Center
Planning
(175)

Credit Internal
Expense Order Planned
Internal Values
Order Debit
(188) Profitability
Analysis, e.g.
R&D by Product
Line

Internal Order
Planned Values

Settle R&D Confirm All

Enter R&D Order Data Order Costs to Orders Have
R&D Planner

Plan Data by Correc Yes Profitability Been Settled

Cost Element t? Analysis Correctly

No

AOP= Annual Operating Planning

 Create Cost Element and Cost Element Group
Process Flow Diagram
Cost Element Needs to
be Created to Record
CO Transactions
Event
Accounting

Create
Manager

Accounts and
Account
Groups
(155.01)

Does Cost Is Cost

Element Element Maintain
Create Primary Create Cost an
Cost Element Yes Get No Yes Assessment End Process
Values Element Group Assessme Cycles
from FI? nt Cost (155.07)
Element?

Does
Cost Create Cost
Element Element Group
Group
Exist?

Is Cost Create
Element an Activity
Yes Activity Type/
Yes Groups
Allocation
Cost Accountant

cost (155.09)
Element?
Update Relevant
Cost Element No
Groups

CO =
Enterprise Structure

SAP Best Practices

 Enterprise Structure - Accounting
Overview for FI/CO/HCM
Personnel
Area 1000
Personnel
Subarea 1010
Personnel
Subarea 1020

Personnel
Area 1100 Client

Personnel Operating
Subarea 1110 Concern 1041

Personnel Controlling
Subarea 1120 Area 1000

Credit Control Area 1000

Company
Code 1000
Red: Default values for variable parameters
 Enterprise Structure – Logistics
Overview for SD/MM
Red: Default values for
variable parameters

Division 10

Division 20

Company
Code 1000

Production
Plant 1000 Sales
Organization
1000

Controlling
Area 1000

Purchasing Groups Purchasing Groups

Purchasing l100 l110 Distribution
Organization l101 l111 Plant 1100
Client
1000
l102 l112
l103 l113
 Enterprise Structure – Sales
Sales Area
Red: Default values for
variable parameters

Division 10

Division 20

Company
Code 1000

Production
Plant 1000 Sales
Organization
1000

Controlling
Area 1000

Purchasing Distribution
Organization Plant 1100
Client
1000
SD-Enterprise-Structure
SD Table Mapping
Project Definitions