Records Creator Institute of Electrical and Electronics Engineers
Schenectady Section Volume The collection was initially listed as being 2 cu. ft. in size. However, one of the two record center boxes containing the collection is only partially full and there is an additional letter-size Hollinger box connected to the collection. The collection will likely be around 2 cu. ft. after processing but a more exact number will still need to be determined. Dates The collection covers a period from 1898 to 2012. The bulk of the material is focused in the 1950s and 1960s. Language English Location The Museum of Innovation and Science Archives. Scope and Content The collection contains meeting minutes and agendas, newsletters, lecture programs and recordings, yearly compilations of the section’s correspondence and promotional material of the Institute of Electrical and Electronics Engineers Schenectady Section, a professional organization that included members of the General Electric Company in Schenectady. There are also several manuals and books of yet indeterminate connection to the organization. Current Arrangement Currently, one full Hollinger box is dedicated to newsletters of the IEEE, covering a period of from 1963 through 1986. The newsletter appears to have gone through a number of name changes and iterations but they are mostly in chronological order. While ordered, they lack folders, which will be needed. One of the full document boxes contains various documents relating to the Steinmetz Lectures, a series of scientific lectures sponsored by the IEEE. There is not nearly enough in the box to justify a full records center box and the items will need to be transferred to a smaller box. Most of the folders are already labeled and while some are order chronologically, there does not appear to be a complete internal logic to how the folders were organized. Roughly half of the final box is made up of three-ring binders ordered chronologically, while the other half of the box is occupied by four books, at least one of which appears to be a General Electric employee manual of some sort. Proposed Level of Processing I propose that the collection be broken up into several series. As the Steinmetz Lectures are not terribly connected to the rest of the collection outside of it being sponsored by the IEEE, that will become its own series. As the newsletter collection is also of a reasonable size and arranged on its own already, they will also be organized as their own series within the collection as well. Finally, the box containing minutes books and folders will also be arranged as their own series. The items in this box appear to be primarily concerned with the administration of the IEEE, meaning that there is already an intellectual connection between most of the items in this box. The items in this box that are currently in three-ring binders will need to be transferred into folders. Upon first inspection, it appeared that letter-sized folders should suffice. Proposed Arrangement Scheme As most items within the collection can have a year attributed to it, a chronological order is likely the best fit for each series. The binders in the collection covering Institute business are organized by year and are further broken up into sections (i.e. correspondence, treasurer’s reports), making for logical folder separations. Proposed Level of Description A finding aid will be created for the collection, with some description for each series. This finding aid will include: A Collection Title, Collection Number, Dates, Creator, Repository, Acquisition Information, Extent, Language of Material, Conditions Governing Use and Access, Index Terms, Scope and Content Notes, Processing Information, An Administrative History Note for the IEEE and information detailing the arrangement scheme. Folder lists will be created for each series and box within the collection as well. Current Condition The contents of the collection appear to generally be in good condition. Several of the binders that house documents appear to be getting rusty, but are not yet at a point where they have damaged their contents. As the box containing the Steinmetz Lectures items was not full, a number of the documents have begun to warp and folder. Nevertheless, the paper seems to be in good condition, save for a few documents that have been folded. Preservation/Conservation A good number of the items in this collection are Needs already in folders and are thus already well- preserved. Transfer to acid-free folders would be prudent. Several recordings, including a VHS tape, will have to be assessed to see what condition they are in going forward and if they warrant further conservation. Items that are currently in binders will need to be removed from their bindings and transferred into folders. Possible Restrictions The collection does not appear to contain any sensitive material that would require restriction. Related Collections None known as of yet. Supplies Needed Acid-free folders will be needed to rehouse the papers that are currently housed in binder. As one of the record-center boxes is only partially full, it would also be advisable to procure at least one letter-sized Hollinger box. Estimated Number of Hours ~40 hours. Processor Miles Lawlor will be processing this collection under the supervision of Chris Hunter.