REQUEST FOR QUOTATION

To, RFQ No. :GAIL/VAG/15736

GAIL WEBSITE VENDOR, /3200037845/C&P/M/23/7LT
India Date:15.11.2007
Vendor Code : 101019938 RFQ Due on : 05.12.2007 at 14:00 Hrs IST
Tender Opening Date : 05.12.2007 at 15.00 Hrs IST

____________________________________________________________
Dear Sir(s)/Madam,

GAIL (India) Ltd. invites you to submit your offer in sealed envelope, superscribing RFQ No. & Due date
for the following item(s) in complete accordance with enquiry documents/attachments:
Sl. No MatCode UOM QTY Unit Price
Description (in figures & words)
------------------------------------------------------------
1 EACH 1 ________
WATER SOFTER PLANT(MGF,Softener,Salt Tnk

Page 1 of 9
 REQUEST FOR QUOTATION (Cont.)
RFQ No:GAIL/VAG/15736
/3200037845/C&P/M/23/7LT
____________________________________________________________
WATER SOFTENING PLANT:
Operation: MANUAL TYPE
Working Process: Cation Exchange Resins Process
Max Flow Rate: 10 M3/hr
Operating Pr: 2.5 to 3.5 Kg/Cm2,
Output between Regeneration= 100 M3
Product Water Quality: Hardness: < 5 ppm as CaCO3, PH (at 25 Deg C):6.5 to 8.5,

The softener package shall be complete with Multigrade filter, Softener unit, Regeneration
chemical tank and required accessories, fitting & instruments etc built as per good engineering
prctice.The brief details are as follows:

1a) MULTIGRADE FILTER:

MOC: MSRL, Max Flow: 13.5 M3/Hr, Operating Pressure: 2.5 to 3.5 Kg/Cm2, Operating Flow
Rate: 10 M3/hr, Operation: Downflow Output water quality: < 5 ppm suspended solids,
Backwash Water: Raw water. The Multi-Grade Filter shall be fitted with all the required fittings,
valves, pressure gauges etc.

1b) SOFTENER UNIT:

PROCESS: Cation Exchange Resins Process,
MOC: MSRL, Operating Pressure: 2.5 to 3.5 Kg/Cm2,
Operation: Down Flow, Operating Flow Rate:10 M3/hr,
Minimum Output between regeneration: 100 M3,
Product Water Hardness < 5 ppm as CaCO3, PH (at 25 Deg C):6.5 to 8.5,
Regeneration Chemical: NaCl or any commonly available salt,
Backwash water: Raw Water.

The Softener Unit shall be supplied complete filled with the required resin in required quantity
and the unit shall be fitted with all the required fittings, valves, pressure gauges etc.

1c) SALT TANK: Suitable salt tank for regeneration with standard fittings & Salt filtering
media. MOC: HDPE/FRP. Make: Sintex or equivalent reputed make.

NOTES: The following details shall be clearly furnished the in the technical specification:

A) MULTIGRADE FILTER: Model, MOC, Operation,dimension of MGF and working

weight,operating pressure, operating flow rate, Outlet water quality, Filtration Media, Media
Quantity, Effluent Volume per backwash, Max effluent flow rate, Frontal Piping & valve
dimension,Inlet, outlet & drain connections, civil foundation details. Minimum operating hours
between backwashes.

B) SOFTENER UNIT: Model,Make, MOC,Type, Operation,Operating Pressure, Operating Flow

rate, Output between Regeneration, Resin type & Resin Quantity, Regeneration data including
regeneration time, type of chemical required for regeneration, quantity of chemical to be used per
regeneration, effluent volume per regeneration, Max effluent flow rate, Dimension of softener
plant, Working Weight & civil foundation drawing.

C) SALT TANK: Material of construction, Dimensional drawing, capacity, make.

Page 2 of 9
 REQUEST FOR QUOTATION (Cont.)
RFQ No:GAIL/VAG/15736
/3200037845/C&P/M/23/7LT
____________________________________________________________

2 EACH 1 ________
SOFT WATER STORAGE TANK 10KL, HDPE
SOFT WATER STORAGE TANK:
Capacity: 10 KL (10 M3), MOC: HDPE
Make: Sintex or equivalent make of reputed company.

NOTES:

A) All inlet, outlet, drain, Vent, over flow and level indicator shall be fitted with suitable fitting
on the tank to avoid any leakages from these points.

B) Material test certificate of the tank, Dimension of tank & tank foundation details shall be
furnished.

3 EACH 2 ________
CENTRIFUGAL PUMPS COMPLETE, 10M3/Hr
PUMP ALONGWITH MOTOR, BASEFRAME,COUPLING ETC

PUMP DETAILS:
Soft Water Centrifugal Pumps fitted with Mechanical seal complete with base frame, couplings,
isolation valves, NRV & strainers, required pressure gauges & instruments.
Flow rate = 10 m3/hr, Discharge Pr.= 5 kg/Cm2-abs.
Make: Reputed make such as KSB, KBL, Sulzer, Khimline, Mather & Platt.

MOTOR DETAILS:

Suitable 3-phase induction motor with TEFC enclosure & F-Class insulation with local control
station including on-push button, off-push button and ammeter.
Make: Reputed make such as KECL, Crompton Greaves Limited, Siemens, Bharat Bijli Limited,
ABB

NOTES: The supplly shall include all test certificates related to pump and motor performances
such as hydro test certificates, dynamic balancing certificates , material test certificates,
performance curves of the pump, dimensional report, test record of pump Motor set, Data sheet
for motor, Thermal withstanding characteristic of three phase induction motor, Characteristics
Curve of three phase induction motor, Inspection test report etc.All drawing and manual for
Pump,Motor Coupling Mechanical seal and foundation details of the pump assembly.

4 MAN DAYS 5 ________

SUPERVISION CHARGES FOR COMMISSIONING

Page 3 of 9
 REQUEST FOR QUOTATION (Cont.)
RFQ No:GAIL/VAG/15736
/3200037845/C&P/M/23/7LT
____________________________________________________________
The Supervision Charges are for deputation of service engineer for supervision of
commissioning of water softener plant. This shall be inclusive of travel charges, lodging &
boarding of the service engineer.

------------------------------------------------------------

EMD Details : EARNEST MONEY DEPOSIT (EMD)/BID BOND

IN FAVOUR OF 'GAIL (INDIA) LTD." PAYABLE AT VAGHODIA/BARODA
RS.9,000.00
RUPEES NINE THOUSAND ONLY)

Instruction to Bidders : I]. UNDER TWO BID SYSTEM :-

Two Bid) Part-A Unpriced & Part-B Price Bid only.
GAIL (India) Limited invited invites you to submit your bid for the material description in complete
accordance of the RFQ in "Two Bid System".
Part-A: Unprice Bid. Documentery Proof in support of BEC

Part-B: Only Price Bid only strictly as per i.e Schedule of Rates.
(Two Bid) Part-A Unpriced & Part-B Price Bid only.

II. TENDER MAY ALSO BE DROPPED IN OUR TENDER BOX PLACED AT MAIN GATE (GATE
NO.1) 'CISF' RECEPTION AT GAIL (INDIA) LIMITED., VAGHODIA. IN CASE OF ANY PROBLEM
BIDDER MAY CONTACT SR.MANAGER(C&P), GAIL, VAGHODIA AT EXTN-380.

A]. THE RAW WATER ANALYSIS REPORT IS ENCLOSED FOR READY REFERENCE. hOWEVER
THE BIDDER MAY CARRY OUT THE RAW WATER SAMPLE TESTING BEFORE SUBMITTING
THE OFFER.
B]. THE SCHEMATIC DIAGRAM OF THE SOFTENER PLANT IS ENCLOSED FOR REFERENCE.
hOWEVER THE BIDDER MAY VISIT THE SITE TO HAVE CLEAR VIEW OF THE SYSTEM
REQUIREMENT AND SCHEME VIS-A-VIS EXISTING INFRASTRUCTURE/SETUP.
C]. THE SUCCESSFUL BIDDER SHALL SUPPLY THE RELEVANT CIVIL DRAWINGS WITHIN
ONE MONTH FROM THE ISSUE OF PURCHASE ORDER.

Page 4 of 9
 REQUEST FOR QUOTATION (Cont.)
RFQ No:GAIL/VAG/15736
/3200037845/C&P/M/23/7LT
____________________________________________________________
General Conditions of Contract : GENERAL PURCHASE CONDITIONS
1. CONSIGNEE: C&P Incharge, GAIL (India) Ltd., G.I.D.C Industrial estatae Vaghodia (Vadodara)
Gujrat, Pin- 391760
2. Your quotation should be submitted in a sealed cover duly superscribing the tender no. and due date
and should reach this office at above address before 14:00 hrs., on or before the due date of opening along
with samples, if required, failing which your offer will not be considered.
Tender may also be dropped in our tender box placed at main gate (Gate No.1), 'CISF' reception at GAIL
(India) Limited., Vaghodia. In case of any problem bidder may contact Sr.Manager(C&P), GAIL, Vaghodia
at extn-380

3. PRICE BASIS: Prices quoted should be based on F.O.R. Destination/ Vaghodia basis, inclusive of
Packing & Forwarding charges (if the P&F charges are payable extra, the same shall be specified expressly
in terms of percentage of unit price quoted), freight etc.
4. The quoted rates should clearly specify the rate of excise duty, if applicable, and other taxes and
duties.
5. Your rates should clearly specify whether State sales tax or Central sales tax is applicable and if so,
the rate must be specified. If this information is not given, your rates will be taken as inclusive of all taxes
6. FREIGHT CHARGES: Firm Freight charges upto site (in percentage) by road shall be quoted
separately. Note.: Vendors are advised to quote firm freight charges for delivery of stores upto site. In the
event firm freight charges upto site is not quoted, GAIL may reject such offers as incomplete or load the
quoted prices towards freight charges by such factor as GAIL considers appropriate at its sole discretion.
7. Rate should be given accordingly to our unit and no other alternative unit will be considered.
8. Quotation will be opened on the date mentioned overleaf at 1500 hrs in the presence of bidder(s)
authorized representative(s).
9. The period of validity of the quotations should be mentioned and it should not be less than 120 days
from the opening date. Quotation will less validity are likely to be ignored.
10. Offers subject to prior sales will not be considered.
11. The required quantities are liable to change.
12. PRICE REDUCTION SCHEDULE (PRS): Price Reduction Schedule @ ½% of the total order value
per week or part thereof, for delayed in supplies beyond delivery period subject to a maximum (ceiling) of
5% of total order value will be applicable. Note.: Offers not confirming acceptance to the PRS clause shall
be liable for rejection.
13. Quotation received late by post or other means are liable to be rejected.
14. When stores are rejected by the consignee, he will intimate to the supplier with the details of such
rejected stores as well as the reason for their rejections and that the stores will be lying at the consignee's
premises at the risk and cost of the supplier. He will also call upon either to remove the stores or to give
instructions as to their disposal within 14 days and in the case of dangerous / infested and perishable stores
within 18 hrs failing which the consignee will either return the stores to the supplier on freight to pay on
otherwise dispose of them at the suppliers risk and cost. The consignee will also intimate the DM(F&A)
concerned, quantity or the stores so rejected to enable him to recover the freight due, at the full public tariff
rates from the supplier. The purchaser shall also be entitled to recover handling and stores charges for the
period during which the rejected stores are not removed @5% of the stores for each month or part of a
month till the rejected stores are finally disposed off.
15. Quotation must be submitted in duplicate, single quotations are likely to be ignored.
16. Offer or modifications of offer after the opening date will note be considered and in normal case, no
price negotiations will be held with tenderers.
17. Necessary testing facility to be provided free of charge to our inspecting officer at suppliers
premises.
18. Suppliers should indicate its sales tax and central sales tax registration no. in the quotation.

Page 5 of 9
 REQUEST FOR QUOTATION (Cont.)
RFQ No:GAIL/VAG/15736
/3200037845/C&P/M/23/7LT
____________________________________________________________
19. Material test certificates wherever applicable and inspection certificates will be required to be
provided by the tenderer.

20. WARRANTY: The supplier shall warrant that everything to be furnished hereunder shall be free
from all defects and faults in materials, workmanship and manufacture and shall be of the highest grade and
consistent with the established and generally accepted standards of the materials of the type ordered and in
full conformity with the specifications, drawings or samples, if any, and shall be consistent with the
established and generally accepted standards of the materials of the type ordered and in full conformity with
the specifications, drawings or samples, if any, and shall be operable, properly. This warranty shall survive
inspection of the payment for and acceptance of the goods but shall expire twelve months after arrival at the
destination.

It should be noted that if a contract as placed on a higher tenderer as a result of this tender in preference to
the lowest acceptable offer, in consideration of an earlier delivery, the contractor will be liable to pay to
GAIL the difference between the contract rate and the rate quoted by the lowest acceptable tenderer in case
he fails to complete the supply in terms of such contract within the date of delivery specified in the tender
and incorporated in the contract. This is without prejudice to other rights under terms of contract.
22. PAYMENT TERMS: Payments will be released within 30 days of receipt and acceptance of materials
at
our stores thru electronic transfer of funds.
23. transit insurance shall be arranged by GAIL. However, the material shall be suitably packed so that
no transit damage occurs.
24. REPEAT ORDER CLAUSE: for any item(s), ordered on the seller, the purchaser can place repeat
orders
up to 50% of ordered quantity for additional supply within a period of six months from the date of original
order at the same prices and commercial terms & conditions.
25. EARNEST MONEY DEPOSIT: Tender should accompany earnest money deposit as specified in the
tender documents. EMD can be submit by demand draft payable at State Bank of India Vaghodia(branch
code (9927 ) or thru bank gurantee on our prescribed format. Bank guranttee shall be issued by any
nationalized bank only. And shall be valid for 150 days.EMD of unsuccessful tenderer will be released on
finalization of order. EMD of successful tender will be released on submission of PBG. Note: Offers
without EMD shall be rejected.
26. PERFORMANCE BANK GUARANTEE (PBG): The successful bidder will have to submit a
Performance
Bank Guarantee for 10% of the order value towards Contract Performance and Warranty. The bank
Guarantee shall be from any Nationalised / Scheduled bank and shall remain valid for 90 days beyond the
warranty / Guarantee period. Alternatively, PBG may be submitted through Demand Draft payable at SBI,
VAGHODIA (Branch Code - 9927). The PBG shall be submitted within 15 days on receipt of order. Note.:
Offers not confirming acceptance to submission of PBG shall be rejected.
27. The evaluation of bids shall be made based on lowest cost to Gail after considering all relevant costs.
where, bidder does not mention the charges of freight or any other related cost asked in tender, Gail reserve
the right to load such offers as deemed fit at sole discretion of Gail or may also summarily reject the such
offers with out any reference to bidder and Gail decision shall be final and Gail will not entertain any
quarries for same.
28. Bidders are advised to submit all relevant documents asked in tender against eligibility/technical
parameters, failing which offers may be summarily rejected. Even the existing vendors/contractor who has/
has been doing the job in GAIL shall also comply with submission of documents as prescribed in the tender
document, failing which the bid is liable to be rejected."

Page 6 of 9
 REQUEST FOR QUOTATION (Cont.)
RFQ No:GAIL/VAG/15736
/3200037845/C&P/M/23/7LT
____________________________________________________________
29.ARBRITRATION: All matters of difference what-so-ever which shall at any time arise between the
parties
hereto relating to execution and implementation of CONTRACT or to the rights or liabilities or any claims
thereof (other than those in respect of which the decision of any person is by the contract expressed to be
final and binding) shall be resolved as per Arbitration and Reconciliation Act, 1996 and the venue of such
arbitration shall be VADODARA.
30.JURISDICTION: The contract shall be governed by and constructed according to the laws in force in
India. The Contractor hereby submits to the jurisdiction of the courts situated at VADODARA (GUJRAT)
for the purpose of disputes, actions and proceedings arising out of the contract, the courts at VADODARA
(GUJRAT) only will have the jurisdiction to hear and decide such disputes, actions and proceedings.
Vendors are advised to not to take any deviation on techno-commercial terms as offer with other terms and
conditions shall be rejected. Please send this copy duly signed & stamp along with the offer as acceptance.

VENDOR NAME, SIGNATURE & SEAL

Bid Evaluation Area : BIDDER'S ELIGIBILITY CRITERIA(BEC):-

The bidder should have successfully executed a single order of Supply of "Water Softener Plant" working
on "Ion Exchange Resin Process" of 10 M3/Hr capacity in any Government/Public Sector Undertakings
reputed private company/installation during any one of the preceding 05 (five) years.

The bidder is required to submit copy of Purchase order as documentary proof for supply of quoted water
softener plant to GOVT./Public Sector Undertaking/reputed private company/installation during any one of
the preceding 05 (five) years in support of the work experience for the above.

The bidder shall be manufacturer/authorized distributor/dealer of the water softener plant offered. A copy of
the valid dealer/authorization certificate shall be submitted.

Page 7 of 9
 REQUEST FOR QUOTATION (Cont.)
RFQ No:GAIL/VAG/15736
/3200037845/C&P/M/23/7LT
____________________________________________________________

Important :
1. Percentage of Taxes, Duties, P&F, Freight charges etc. of quoted basic price should be clearly mentioned
in the quotation.
2. Please go through the General Purchase Conditions (GPC) enclosed as Annexure. Deviations to GPC
shall liable for rejection of your offer.
3. Please submit Catalogue/Specification Details, Test Certificates/Traceability Certificate for accuracy
along with your quotation.

Yours truly,
For and on behalf of
GAIL ( India ) Ltd.

(Authorized signatory)

Page 8 of 9
 REQUEST FOR QUOTATION (Cont.)
RFQ No.:GAIL/VAG/15736
/3200037845/C&P/M/23/7LT
____________________________________________________________
Format for Details of Terms & Conditions to be Filled By Vendor

Offer Ref . & Date ................................................. Price Basis: Ex-Works..............................

Telephone No ........................................................ FOT Site of Plant..................
Fax No. ................................................................
E-Mail ....................................................................

Delivery Schedule ................................................

Offer validity for: 90 days/120 days/180 days
Payment Terms ......................................................

1. Discount % on basic Unit price, if any .........................................................................................................

...........................................................................................................................................................................

2. Packing & Forwarding, if applicable.............................................................................................................

...........................................................................................................................................................................

3. Excise Duty % (if applicable).......................................................................................................................

...........................................................................................................................................................................

4. LST/CST (with/without concessional Form), if applicable

...........................................................................................................................................................................

5. Freight, if applicable ...................................................................................................................................

...........................................................................................................................................................................

6. Other Charges, if any.....................................................................................................................................

...........................................................................................................................................................................

Signature of Vendor with Office Seal

Page 9 of 9
 SCHEMATIC LAYOUT DIAGRAM OF THE WATER SOFTENING PLANT
AT GAIL-VAGHODIA

EXISTING VERTICAL SER. WATER

PUMPS SHALL BE USED , VT Type Pump,
Model BAWL 6-R, Make Sigil India. Flow
3 2 3"
25M /Hr at 4.2 kg/Cm g C.S.
PIPE NTGG CT
FEED WATER
PUMP -1
SERVICE WATER LPG PLANT
BOREWELL
1 TO 9 RESERVOIR
(Existing) 250 KL FLARE DRUM
(Existing)
FEED WATER
PUMP -2

OVERHEAD
DISTRIBUTION
SCOPE OF TANK
SOFT
SUPPLY WATER
PUMP-1 COMPRESSOR
STATION
SOFT WATER
SCOPE OF TANK-1
SOFT ADM 1&2 &
SUPPLY EXISTING
CANTEEN
10 KL WATER
PUMP 2
2 " GI SECURITY&
CLASS-C F&S
MULTIGRADE SOFTENING DRINKING
PIPE
FILTER UNIT CAPACITY SOFT WATER WATER
TANK-2 PUMP-1
10 M3/HR 10 M3/HR EXISTING
EXISTING
10 KL 2 " GI CLASS-
C PIPE

DRINKING
SOFT WATER
WATER
TANK-3
SCOPE OF PUMP-2
NEW-10 KL
EXISTING
SUPPLY

LEGENDS:
EXISTING PIPING NETWORK/FACILITIES

PROPOSED PIPING IN GAIL's SCOPE

SCOPE OF SUPPLY

TERMINATION POINTS
OR

2&
N

Y&