Otice of the President of the Philippines PRESIDENTIAL MANAGEMENT STAFF Malacaiiang PMS BIDS AND AWARDS COMMITTEE Resolution No. 28, Series of 2015 RECOMMENDING THE AWARD OF CONTRACT VIA SHOPPING TO BESTCHOICE ENTERPRISES FOR THE SUPPLY AND DELIVERY OF COMMON-USE TONERS FOR PMS’ HP PRINTERS WHEREAS, the PMS, pursuant to Section 53.5 of the Revised Implementing Rules and Regulations (IRR) of R.A. No. 9184, on 13 January 2015 submitted to the Department of Budget and Management-Procurement Service (DBM-PS), an agency procurement request indicating the kind and quantity of toners PMS intends to procure for its printers (Annex A); WHEREAS, the DBM-PS, in a reply action document dated 10 March 2015, issued a certificate of non-availability of five kinds of toners for PMS’ HP printers (Annex B); WHEREAS, the Administrative Service-Procurement and Supply Management Division (AS-PSMD) prepared the Terms of Reference (TOR) for the said procurement project (Annex C), which is included in the Annual Procurement Plan (APP) of the PMS for CY 2015 with an Approved Budget for the Contract (ABC) amounting to P187,000.00 (Annex D)’, to be procured through Shopping. WHEREAS, on 22 May 2015%, the PMS-Bids and Awards Committee (PMs- BAC) invited all interested suppliers to Participate in the said procurement Project (Annex E); WHEREAS, the RFQ was sent to eleven (11) suppliers. Their respective bids are as follows: Supplier Quotation (Php) 7. Bestchoice Enterprises 109,000.00 2._16/35mm Production Supph 195,996.00 '3_EFT Color Enterprise 176,850.00 4. Group 5 Audio Visual Systems Corp. : 179,950.00 [.iGem Enterprises 716,500.00 * The procurement of common-use toners for HP printers currently out-of-stock at the DEM-PS, with the ABC therefor pegged at P187,000.00, is a mere component of the procurement projects under “Commonly-used Office, Computer, Electrical and Other Supplies and Equipment’ amounting to P11,418,728.05 as reflected in the PMS APP CY 2016. > Section 52.1 of the Revised IRR of R.A. No. 9184 provides that Shopping is a method of procurement of goods whereby the procuring entity simply requests for the submission of price quotations for readily available offthe-sholf goods or ortinary/regular equipment o be procured directly from suppliers of known qualifications. This method of procurement shall be employed in any of the following cases: a) when there is an unforeseen contingency requiring immediate purchase, provided however, that the amount shall not exceed the threshold prescribed in Annox “H" of the Revised IRR, which is 100,000.00; and, b) procurement of ordinary or regular office supplies and equipment not available in the Procurement Service involving an amount not ‘exceeding the threshold prescribed in the said Annex, which is 500,000.00. * ‘The Request for Quotation (RFQ) was posted in the Phi-GEPS website, PMS website as well as information/bulletin boards within the PMS bullding in accordance with GPPB Resolution 05-2016, o—&__ePartners Solutions, Inc. 215,469.00 7___Jan A Trading 177,510.00 8._The Value Systems Phils., nc. 188,050.00 9. JQ Tech Computer Services 124,500.00 10, Book of Acts Trading 200,500.00 11. Integrated Computer Systems, Inc. 186,855.00 In the summary of canvass dated 01 June 2015 (Annex F), all quotations were found to be compliant with the terms and conditions for the supply and delivery of the said toners, with three (3) prospective suppliers however, ie 16/35mm Production Supply, ePartners Solutions, Ine., and Book of Acts Trading, submitting quotations above the ABC: WHEREAS, in a Memorandum to the PMS-BAC dated 02 June 2015, the AS- » ~2\ PSMD, after the conduct of evaluation, found the quotation from Bestchoice 0 '\Enterprises to be the lowest quotation and met the requirements set forth in the TOR \ _+—"(Annex G); NOW, THEREFORE, for and in consideration of the foregoing, WE, the Members of the PMS Bids and Awards Committee, hereby RECOMMEND to the Assistant Secretary for Management Support pursuant to Office Order No. 130, s. 2014°, the following: (1) AWARD OF CONTRACT via shopping to Bestchoice Enterprises for the supply and delivery of common-use toners for HP printers currently out-of-stock at the DBM-PS in the amount of P109,000.00 inclusive of the 12% Value-Added Tax; and, (2) GRANT OF AUTHORIZATION for the BAC Chairman to sign the Notice of Award and Notice to Proceed to implement this resolution. DONE in the City of Manila this _lu*day of June 2015. && JOSE imtthibo OCA Assistant Secretary and Chairman t fog fans [ARIETTA T. TAMONDONG ATTY. RANDOLPH A. PASCASIO Assistafit Secretary and Vice Chairman Director and Member * Entitied “Amending Office Order No. 78 (s. 2013) on the Delegation of Approving/Signing Authorities for Personnel, Property, Procurement, Fiscal and Related Matters in the Presidential ‘Management Staff | 2BAC Resolution No. 28, Series of 2015 RECOMMENDING THE AWARD OF CONTRACT VIA SHOPPING TO BESTCHOICE ENTERPRISE FOR THE SUPPLY AND DELIVERY OF COMMON-USE TONERS FOR PMS' HP PRINTERS Qf. MA. TERESA M, ANTIMANO: MA. IRENE B. CALING! Assistant Director and Provisional Member Director and Provisional Member (Technical Expert (End-User Representative For Administrative Services) for Administrative Services)