WELCOME TO

5S
(FOUNDATION OF TQM & LEAN)

Prepared by :
Nizam Mohammad Nusrat Ullah
Head of Quality Control (RFL Group)
Office Environments
 WHAT ARE THE 5S’S?

5S’s English 5S Standard

Seiri Put Things in Order Sort
Seiton Proper Arrangement Straighten (Set in Order, Simplify)

Seiso Clean Shine (Scrub, Sweep)

Seiketsu Purity Standardize

Shitsuke Commitment Sustain (Discipline)

 WHY IMPLEMENT OF 5S?
 A cleaner & more organized work area results
in higher employee morale.
 Improved output and quality from knowing
exactly where to find files, drawings, manuals,
supplies, etc.
 Reduced cost from not having to re-purchase
lost or damaged items.
 Streamlined processes through elimination of
waste.
 More organized and efficient workplace can
lead to potential increase in orders, growing
profitability
 The Visual Workplace affects everyone!
SEIRI
 Remove non-essential items from work area.
 Sort through desk drawers, file cabinets, carts,
tables, office supplies, materials, paper work,
and discard unneeded items.
 Remove hardcopy items where not needed.
 Sort computer files the same as hardcopy files
– remove outdated and unused folders.
SEITON
 Replace files and folders in a more organized
manner.
 Organize by removing waste in the processes;
reduce movement and transportation.
 Label files, drawers, cabinets, shelves, etc.
Label office equipment in common areas.
 When labeling, ask the question “Could
someone find these items if I’m not here?” If
not, label it.
 Use color coding to make it easier to locate
and store similar information.
SEISO

 Clean, dust, and mop to show off your work

area.
 Dirt, dust and clutter can have an adverse
effect on quality, safety, and morale - clean
everything.
 Clean work environments leave customers with
a comfortable feeling about your quality.
 Any necessary repairs should be noted and
fixed on the spot.
SEIKETSU

 Define and document best practices for

accomplishing the tasks in the area. Eliminate waste
in tasks and processes.
 Train everyone to the best practices.
SHITSUKE

 Make 5S a daily part of standard work.

 Define tasks needed to maintain 5S Implement
daily and weekly assignment sheets to insure
tasks are completed.
 Set up auditing to ensure ongoing use.
 5S IN THE OFFICE
 Personal Items – Good Practice!
 We spend maximum time at office in a day - pictures and personal
items can inspire, motivate and let others know a little about us and
make others feel a little more comfortable

 Bulletin Boards – Should be informative and fun!

 Should contain updated and needed information and are
located in an area that is easily accessible by all.
 Bulletin boards can be a great way to tell others about the
people who work in the department, what the department
has accomplished, or for recognizing exceptional
performance.
 Give them a personal touch!
BEFORE & AFTER 5S
EXAMPLE
BEFORE & AFTER 5S
HOW TO SUSTAIN 5S
 Get everyone involved
 5S is not the responsibility of a concerned few.
 All levels of management should take part in
decision making required to ensure 5S
implementation.
 Incorporate 5S as part of the organization’s
small group activities.
DAILY STANDUP MEETINGS
 EXAMPLE : Hidden waste is
always the worst
Computer issues…….. Resultant waste……
• OS runs slowly 1. Corrections (defects)
• Files won’t open 2. Over-production
• Crashes 3. Motion (extra key
• Virus strokes)
• Can’t find files
• Email jail = 4. Material movement
(electrons)
5. Waiting
• Redundant files
• Shared drive chaos 6. Inventory
• Etc….. 7. Process (call IT,
compress files, reboot,
pray….)
5S LEVELS OF EXCELLENCE

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Go forth and work successfully!