Internship Project: ENL Registration Folders

Ashley Lovett Rosenberg

Long Island University
April 28, 2018
 Table of Contents

Needs Assessment……………………………………………………………………………….3

Objectives………………………………………………………………………………………..7

Project Planning………………………………………………………………………………….8

Project Description……………………………………………………………………………….9

Project Implementation…………………………………………………………………………..10

Project Evaluation………………………………………………………………………………..11

Project Reflection………………………………………………………………………………...15

Sample Artifacts………………………………………………………………………………….16

2
 Needs Assessment

I’d like to propose a streamlined registration system for English Language Learners

(ELLs). The Commissioner’s Regulations Part 154 mandate that upon arriving to the district

from another country, ELLs are registered, screened, and placed into a language support program

within 10 school days. Prior to the 2017-2018 school year, all registration processes were carried

out at Deer Park’s District Office. While ideal in theory, many of the district’s ELLs were

registered, but unable to be screened due to low staffing. This caused the district to become out

of compliance with the state’s mandate. Data for this problem can be seen below:

Number
CustomSt of Days
student.en lep.curren udent_Re between
student.la student.fir student.st
rollmentI tProgram gistration Registrati
stName stName artDate
D Status Data.Date on and
registered ENL
Placement
Fuentes
Jonathan 78521 LEP 4/21/2017 5/1/2017 7
Ulloa
11/14/201 11/28/201
Rivas Matthew 74952 LEP 11
6 6
Rivera 11/18/201 11/28/201
Ciara 74978 LEP 7
Torres 6 6
Rodriguez
Yanina 74543 LEP 8/29/2016 9/13/2016 12
Cornet

Number
CustomSt of Days
student.en lep.curren udent_Re between
student.la student.fir student.st
rollmentI tProgram gistration Registrati
stName stName artDate
D Status Data.Date on and
registered ENL
Placement
Faican
Angelique 74566 LEP 9/2/2016 9/12/2016 7
Rodriguez
11/16/201 11/28/201
Hasnat Safwan 74970 LEP 9
6 6
Henrriquez 10/19/201
Dominic 74890 LEP 11/2/2016 11
Gutierrez 6

3
Honore Batchebah 74311 LEP 7/28/2016 7/28/2016 1
12/19/201
Imran Faria 75025 LEP 12/5/2016
6 11
Jamal Maisha 74665 LEP 9/14/2016 9/21/2016 6
Moreno
Isaac 74508 LEP 8/26/2016 8/26/2016
Elvir 1
Moreno
Moises 74509 LEP 8/26/2016 8/26/2016
Elvir 1
Pan Ling Ru 78238 LEP 3/8/2017 3/13/2017 4
Plaisimon
Therry 75114 LEP 1/11/2017 1/20/2017
d 4
Saint
Dadys 74706 LEP 9/20/2016 9/27/2016
Louis 6
11/28/201
Souffrant Christine 75006 LEP 12/5/2016
6 6
Theodore Neo 74411 LEP 8/16/2016 8/16/2016 1

Number
CustomSt of Days
student.en lep.curren udent_Re between
student.la student.fir student.st
rollmentI tProgram gistration Registrati
stName stName artDate
D Status Data.Date on and
registered ENL
Placement
Argueta Rudy 74370 LEP 8/11/2016 8/11/2016 1
Benavides
Axel 78126 LEP 2/7/2017 2/15/2017
Merlo 9
Bolton
Allen 78257 LEP 3/10/2017 3/13/2017
Hernandez 2
Cabrera
Steeven 78724 LEP 5/16/2017 5/24/2017
Joya 7
Cruz Juan 73171 LEP 8/29/2017 9/15/2017 14
Giron
Jasmin 77372 LEP 1/17/2017 1/19/2017
Prado 3
Granados Dixi 78122 LEP 2/8/2017 2/14/2017 5
11/30/201 12/12/201
Imran Moid 75024 LEP
6 6 9
10/14/201 10/20/201
Louissaint Melissa 74891 LEP
6 6 5
Lubertine Shaina 74635 LEP 9/12/2016 9/19/2016 6
Minoso
Jostin 74364 LEP 8/10/2016 8/10/2016 1
Lopez
Minoso
Jovanny 74363 LEP 8/10/2016 8/10/2016 1
Lopez

4
 10/14/201
Rendel Rebecca 74848 LEP 10/7/2016
6 6
Suruy
Jose 78242 LEP 3/6/2017 3/21/2017
Marroquin 12
Tavarez Zayra 77383 LEP 1/20/2017 1/31/2017 8
Ulloa Elizabeth 78520 LEP 4/21/2017 4/25/2017 3

Number
CustomSt of Days
student.en lep.curren udent_Re between
student.la student.fir student.st
rollmentI tProgram gistration Registrati
stName stName artDate
D Status Data.Date on and
registered ENL
Placement
Desir Rooss 77380 LEP 1/18/2017 1/24/2017 5
Honore Ermilia 74315 LEP 7/28/2016 7/28/2016 1
Jimenez
Cintia 74439 LEP 8/18/2016 8/18/2016
Caballero 1
Lopez
Francisco 77370 LEP 1/13/2017 1/19/2017
Velasquez 5
Lubertine Bryant 74645 LEP 8/23/2016 9/19/2016 20
Maybellin
Orellana 74653 LEP 9/13/2016 9/20/2016
e 6
Osorio Hasiel 78426 LEP 4/3/2017 4/17/2017 11
Pereira
Jonnatan 78237 LEP 3/8/2017 3/27/2017
Salmeron 14
Rendel Kelissa 74749 LEP 9/28/2016 10/5/2016 6
Rivas 11/14/201 11/21/201
Daniela 74951 LEP
Torres 6 6 6
Rodriguez 12/13/201 12/19/201
Wilmer 75056 LEP
Reyes 6 6 5

Number
CustomSt of Days
student.en lep.curren udent_Re between
student.la student.fir student.st
rollmentI tProgram gistration Registrati
stName stName artDate
D Status Data.Date on and
registered ENL
Placement
Bermudez Keiry 74523 LEP 8/29/2016 9/9/2016 10
Bonilla- 11/16/201 11/21/201
Esly 74964 LEP
Oliva 6 6 4
Celestin Judicaelle 74317 LEP 7/29/2016 9/8/2016 30
Giron
Mayra 77376 LEP 1/19/2017 1/30/2017
Segovia 9

5
 Lopez 12/22/201
Ana 75053 LEP 12/9/2016
Reyes 6 10
Djemimad
Lubertine 74647 LEP 9/13/2016 9/23/2016
h 9
Marroquin
Lucrecia 78247 LEP 3/8/2017 3/24/2017
Ordonez 13
10/24/201
Mendez Melvin 74637 LEP 9/12/2016
6 31
Miranda Hector 74545 LEP 8/29/2016 9/13/2016 12
Mufti Nazif 74593 LEP 9/7/2016 9/19/2016 5
10/13/201
Olarte Jhon 74756 LEP 9/29/2016
6 11
Thanh
Phan 74511 LEP 8/29/2016 9/8/2016
Binh 9
Suruy
Juan 78275 LEP 3/8/2017 3/24/2017
Marroquin 13
Umana
Mario 78209 LEP 3/3/2017 3/22/2017
Benavides 14
Percentage Average
of Students Days
Who Were between
NOT Placed 7.8793103
27.59% Registrati
Within 45
Mandated on and
10 School ENL
Days Placement

The data show that 27.59% of registered ELLs were not placed into a language support program

within the mandated 10 school days; this is the problem I seek to correct with my project.

6
 Objectives

In creating a more streamlined registration process for ELLs, I have both short- and long-

term goals. By next school year, I hope the new ENL registration process will yield more

appropriate timing and placement. The average amount of school days between a student’s

registration and his/her placement into an ENL program will be 5 days or less. In addition,

students whose registration process exceeds the mandated 10 school days will decrease to 20%

or less. Over the next five years, I hope the new ENL registration process will create an average

of 3 school days between registration and placement. Also, students who registration process

exceeds the mandated 10 school days will decrease to 5% or less.

7
 Project Planning

Reforming the ENL registration process will include steps which extend from District

Office to each student’s school building. Registration will begin at District Office. If a student is

indicated to have a language other than English spoken at home, an ENL Folder will be created.

This folder will be sent to the child’s school building. At the building level, the child’s ENL

teacher will be responsible for screening the student with the NYSITELL (New York State

Identification Test for English Language Learners). Once completed, the folder will be sent to

the district administrator, so that the information can be input into the ELL data management

system and reported to the state. A detailed flow chart of the aforementioned steps can be found

in Appendix A.

8
 Project Description

In order to carry out this plan, a few resources are necessary. Administrator-created ENL

folders, ENL screening kits for ENL teachers, and professional development on the new

registration process will all be needed immediately. No additional personnel will be needed, as

current ENL teachers will be responsible for a large portion of the registration process.

Professional development will be carried out at ENL department meetings. This new process

does not largely affect the budget, as folders are made within the district’s publications

department. The only expense would be ENL screening kits; these kits consist of folders of

information pertinent to screening. Each of the district’s 5 buildings will receive a kit; the

department would have to purchase bins and folders to accommodate.

9
 Project Implementation

After establishing a plan for the project, I put it into motion. First, I visited the district’s

registration office. I met with the registration professional and explained to him his new role in

ENL registration. After discussing how my ENL registration folders would impact the district,

we discussed any questions he had. These included where he should send the folders once he had

filled in his portion and how to input information into the district’s data management system.

Before meeting with the teachers, I compiled the necessary resources for each building.

For each of Deer Park’s five buildings, I created a large crate filled with detailed ENL

registration instructions (Appendix A), districtwide informal interview questions, copies of the

NYSITELL state assessment, additional ENL registration folders, districtwide letters indicating a

child’s ENL placement in multiple languages, and student intake sheets to keep records of

student who may have been screened for ENL but did not place into the program.

After compiling resources for the teachers, I held a K-12 ENL department meeting to

explain the new process; this meeting was held in September. We went over what the new

folders would mean for the ENL registration process, my expectations for teachers in the new

registration process, and any questions they had.

Since September, I’ve checked in with teachers once per month on the registration

process. I send out a list of all the students I have listed in the ENL program. Teachers are

expected to review the list and see if there are any students who are missing or who have since

left. This allows me to have a conversation with teachers as to why a student may have been

missing, and how we can better the process going forward.

10
 Project Evaluation

In order to evaluate the program, I looked at the same data which provided me with

insight into why this was a necessary project:

CustomStud Number of Days

student.f student.en lep.curren
student.l student.start ent_Registra between
irstNam rollmentI tProgram
astName Date tionData.Dat Registration and
e D StatusEL
eregistered ENL Placement
Aksu Furkan 80716 09/5/2017 EL 08/29/2017 5
Ayala 4
Yubini 80741 09/5/2017 EL 08/30/2017
Martinez
Aydemir Aleyna 80820 09/12/2017 EL 09/07/2017 3
Chillogal 4
Brianna 80743 09/5/2017 EL 08/30/2017
li
Gnanath 7
Thipika 83524 01/29/2018 EL 01/18/2018
eepan
Henry Keysha 81156 12/04/2017 EL 11/30/2017 2
Miranda 3
Bella 85342 03/06/2018 EL 03/01/2018
Perez
Perez Estuardo 85345 03/06/2018 EL 03/01/2018 3
Vivar 5
Kevin 81223 01/09/2018 EL 01/02/2018
Herrera

lep.curre CustomStud Number of Days

student.en
student.l student.fi student.start ntProgra ent_Registra between
rollmentI
astName rstName Date mStatus tionData.Dat Registration and
D
EL eregistered ENL Placement
Garcia Jason 80874 09/19/2017 EL 09/13/2017 4
Karatopr 4
Alisa 81209 01/04/2018 EL 12/20/2017
ak
Ortiz Fernanda 80806 09/11/2017 EL 09/07/2017 2
Ramos 8
Carlos 81167 12/13/2017 EL 12/01/2017
Pineda
Reyes 2
Yajaira 80808 09/11/2017 EL 09/07/2017
Turcios
Rodrigue 6
Crystal 80920 10/02/2017 EL 09/22/2017
z

11
Rodrigue 6
Nicolas 80921 10/02/2017 EL 09/22/2017
z
Ruiz Maria 85596 04/30/2018 EL 04/24/2018 4
Samia Tasnuva 85219 02/09/2018 EL 01/31/2018 7
Muhamm 9
Zafar 83502 01/29/2018 EL 01/16/2018
ad

lep.curre CustomStud Number of Days

student.en
student.l student.fi student.start ntProgra ent_Registra between
rollmentI
astName rstName Date mStatus tionData.Dat Registration and
D
EL eregistered ENL Placement
Barrera Valentina 81121 11/21/2017 EL 11/17/2017 2
Faisal Hiba 80984 10/03/2017 EL 09/28/2017 3
Mejia 4
Joseph 81259 01/16/2018 EL 01/10/2018
Euceda
Ramos 3
Paola 81166 12/06/2017 EL 12/01/2017
Pineda
Saribas Tusem 80703 09/5/2017 EL 08/28/2017 7
Suruy 5
Marroqui Jose 85467 04/17/2018 EL 04/10/2018
n
Abdur 4
Zafar 83505 01/23/2018 EL 01/17/2018
Rehman

Number of Days
lep.curre CustomStude
between
student.l student.fi student.enr student.start ntProgra nt_Registrati
Registration
astName rstName ollmentID Date mStatus onData.Dater
and ENL
EL egistered
Placement
Acevedo Rosaura 81196 12/12/2017 EL 12/11/2017 1
Aracena 3
Gerlyn 80880 09/18/2017 EL 09/14/2017
Luzon
Aracena 3
Leschly 80879 09/18/2017 EL 09/14/2017
Luzon
Castro Jason 80687 09/5/2017 EL 08/24/2017 8
Cruz Juan 80731 09/5/2017 EL 08/29/2017 5
Garcia Jasmin 85362 03/08/2018 EL 03/06/2018 2
Gonzalez 4
Karianis 80749 09/05/2017 EL 08/30/2017
Gonzalez

12
Mahila Dzianis 81150 12/01/2017 EL 11/28/2017 3
Mejia 1
Yohana 81260 01/11/2018 EL 01/10/2018
Euceda
Orellana 4
Kevin 80740 09/5/2017 EL 08/30/2017
Vasquez
Prado 3
Joab 81124 11/22/2017 EL 11/17/2017
Avila
Ramirez 6
Andrea 83503 01/24/2018 EL 01/16/2018
Gil
Shao Ruixue 80873 09/14/2017 EL 09/13/2017 1
Shin Joseph 85427 03/28/2018 EL 03/21/2018 5
Tran Anh 80817 09/11/2017 EL 09/07/2017 2

Number of Days
CustomStud
lep.curren between
student.l student.fi student.enr student.start ent_Registra
tProgram Registration
astName rstName ollmentID Date tionData.Dat
StatusEL and ENL
eregistered
Placement
Armand Marc 85412 03/28/2018 EL 03/19/2018 7
Filsaime Marie 83517 01/29/2018 EL 01/16/2018 9
Filsaime Philona 83499 01/29/2018 EL 01/16/2018 9
Flores 6
Claudio 81054 10/30/2017 EL 10/20/2017
Turcios
Gualteros 9
Rodrigue Sebastian 80883 09/28/2017 EL 09/15/2017
z
Mills Tajai 80885 09/25/2017 EL 09/15/2017 6
Petit Steeve 85250 02/15/2018 EL 02/07/2018 6
Simla Fahia 85216 02/07/2018 EL 01/31/2018 5
Suruy 7
Marroqui Juan 85465 04/19/2018 EL 04/10/2018
n
Percentage
of Students Average
Who Were Days
NOT
between
Placed 0% 4.62
Within Registratio
Mandated n and ENL
10 School Placement
Days

13
Based on the data, I feel that my objectives have not only been met but have been exceeded.

After seeing that 27.59% of registered ENL students were not placed into an ENL program

within the mandated 10 school days, I had hoped to lower that percentage to 20% or less. From

September to early May, 0% of students were not placed into an ENL program within the

mandated 10 school days. Additionally, the average time between registration and ENL

placement was 7.89 school days. I had hoped to get this number down to 5 days or less. The

actual average number of days from the data collected between September and early May was

4.62.

14
 Project Reflection

I feel that the process of creating the ENL registration folders was much less daunting

after using concrete data to evaluate the needs. From this assessment, the solution to the problem

became much clearer. Its implementation involved a lot of administrative work “behind the

scenes,” but because of this, teachers were very receptive to the change in procedure. I am

extremely happy with the end result of the project, given the aforementioned data. With this

being said, I feel that the project can be revised for future use.

For example, in February, the state mandated that all NYSITELL testing must be done

locally but scored by a Regional Information Center. The draft of the registration folder I had in

September did not account for this information. After revising, however, we were able to

accommodate state law and also maintain meaningful data for the district using the folders.

Immersing myself in this project allowed me to learn exactly how much work a

seemingly small change can take. With that being said, I feel this work is so meaningful and, if

done correctly, can implement positive changes for years to come.

15
 Sample Artifacts

Below is a blank copy of the ENL Registration Folder:

For more resources, please see Appendix A.

16