03 Quality Control

QUALITY CONTROL PLAN
EXECUTIVE OPERATIONS
Department/ Office/ Unit: Prepared by: Reviewed by: Approved by: Rev No: Effective Date:
INTERNAL QUALITY
DR. ALFREDO G. MENDOZA DR. TEODY C. SAN ANDRES DR. CECILIA N. GASCON 0 March 06, 2017
ASSURANCE UNIT (IQAU)
Director, Internal Quality Assurance Unit Vice President for Executive Operations President
Signature Over Printed Name/ Date Signature Over Printed Name/ Date Signature Over Printed Name/ Date
FUNCTION
CONTROL QUALITY REQUIREMENTS/ DOCUMENTED NONCONFORMING CORRECTIONS
PROCESS RESPONSIBLE FREQUENCY
POINT REQUIREMENT SPECIFICATIONS INFORMATION OUTPUTS/ SERVICES (Function Responsible)
FOR M/M
Application for Input Completeness of Source of Input: AACCUP, IQAU Upon Quality Assurance Incomplete AACCUP Facilitate completion of
AACCUP AACCUP BulSU IQAU and Concerned application Manual of requirements requirements through
Institutional requirements Colleges Operations program accreditation
Accreditation (BulSU-OP-IQAU- (Director, IQAU)
(IA) Application includes the 01)
following:
 75% of the total academic
programs are Level II or
Level III accredited
 Readiness of the program
as per AACCUP instrument
Process Correctness of Applied program should be IQAU, Upon Quality Assurance Inconsistency of program Review all documents
the program corrected based on the Administrators, application Manual of details for completion
details and following: Senior Faculty Operations (IQAU, Administrators,
acceptability of  AACCUP requirements Members (BulSU-OP-IQAU- Senior Faculty
date for  Program details 01) Members)
accreditation
Output Submission of Recipient of Output: IQAU Upon Quality Assurance Non-submission of application Re-application to
application to AACCUP application Manual of due to incomplete AACCUP AACCUP as per
AACCUP Operations requirements and BulSU not approval of the
Application for submission (BulSU-OP-IQAU- ready for IA President
includes the following: 01) (Director, IQAU)
 Application Letter signed by
the President
 Proofs of readiness of the
university for institutional
accreditation
BulSU-PM-QMS-01F1 Page 1 of 1
Revision: 0
INTERNAL QUALITY
FUNCTION
FOR M/M
Preparation of Input Completeness of Source of Input: Respective Key Result Area As needed Quality Assurance Incomplete documents Return to the concerned
Self-Evaluation the SED Key Result Area Team Chair Manual of Key Result Area Team
Documents Operations for completion
(SED) for SED per key result area shall (BulSU-OP-IQAU- (Key Result Area Chair)
Institutional include the following: 01)
Sustainability  Tracers
Assessment  Profiles of Personnel
(ISA)  Compilation of Syllabi
Process Completeness of SED shall be reviewed by the Local As needed Quality Assurance Incomplete review of SED Facilitate revision and
review and following: Accreditors, Manual of and SED not appropriate to review of SED
appropriateness  Local Accreditors Senior Faculty, Operations the defined key result area (Key Result Area Chair)
of SED  Senior Faculty Vice Presidents (BulSU-OP-IQAU-
 Vice Presidents and President 01)
 President
SED shall be appropriate

based on the defined key
result area
Output Submission of Recipient of Output: CHED IQAU As needed Quality Assurance SED not submitted to CHED Facilitate submission to
SED to CHED Manual of CHED
SED shall include Letter of Operations (IQAU)
Application signed by the (BulSU-OP-IQAU-
President 01)
Revision: 0
INTERNAL QUALITY
FUNCTION
FOR M/M
Application for Input Eligibility for PQA Source of Input: PQA Award IQAU Upon Quality Assurance Not eligible for PQA Facilitate completion of
Philippine Manager application Manual of requirements based on
Quality Award for PQA Operations the Eligibility Categories
(PQA) Eligibility of application shall be (BulSU-OP-IQAU- and Restrictions
determined by the Award 01)
Manager (Director, IQAU)
Process Completeness of Requirements shall include the IQAU Upon Quality Assurance Incomplete requirements Facilitate completion of
the requirements following: application Manual of requirements for
for application  Certificate of Attendance of for PQA Operations application
BulSU representative(s) to (BulSU-OP-IQAU-
PQA Application 01) (Director, IQAU)
Development Course
 Payment of the required
Application Fee
 Complete Application
Report based on the
prescribed format, contents
and number of reproduction
Output Completeness Recipient of Output: PQA IQAU Upon Quality Assurance Incomplete and delayed Submit on the next
and timeliness of Award Manager application Manual of submission of application for award cycle
submission of for PQA Operations PQA
application for Application shall be submitted (BulSU-OP-IQAU- (Director, IQAU)
PQA on or before end of May in the 01)
appropriate award cycle and
shall include the following:
Revision: 0
FUNCTION
FOR M/M
 Accomplished PQA
Application Form signed by
the President
 Application Report
Output Packaged Recipient of Output: Respective From Date of Quality Assurance Documents not packaged and Facilitate packaging of
documents Respective College College Dean Notice to Manual of not readily available documents and
Date of Operations availability
Documents shall be packaged Assessment (BulSU-OP-IQAU-
(in ring binder), made readily Visit 01) (Respective College
available and shall meet the Dean)
requirements stipulated in the
instrument
Revision: 0
INTERNAL QUALITY
FUNCTION
FOR M/M
Application for Input Completeness of Source of Input: Concerned College Overall Every Quality Assurance Incomplete program details Return the program
AACCUP program details Colleges Coordinator, application Manual of and requirements for PSV details and requirements
Program and IQAU and Local Operations to the concerned
Accreditation requirements for Application shall include the Accreditors (BulSU-OP-IQAU- Colleges for completion
Preliminary following: 01)
Survey Visit  At least 2 batches of (Director, IQAU)
(PSV) graduates
Input Completeness of Source of Input: Concerned College Overall Every Quality Assurance Incomplete program details Return the program
program details Colleges Coordinator, application Manual of and requirements for the details and requirements
and IQAU and Local Operations actual survey visit to the concerned
requirements for Application shall include the Accreditors (BulSU-OP-IQAU- Colleges for completion
Actual Survey following: 01)
Visit  Date of validity (Director, IQAU)
Process Correctness of Applied program should be Respective Every Quality Assurance Inconsistency of program Return the program
the program correct based on the following: Deans, IQAU application Manual of details details and requirements
details and  Level Operations to the concerned
acceptability of  Program Title (BulSU-OP-IQAU- Colleges for completion
date of program  Date of Validity 01)
for accreditation (Director, IQAU)
Confirmation of concerned
colleges of the schedule of
accreditation
Revision: 0
FUNCTION
FOR M/M
Output Timeliness of Recipient of Output: IQAU Every Quality Assurance Non-submission of application Re-application to
submission and AACCUP application Manual of of all programs before the AACCUP as per
completeness of Operations current year ends approval of the
application to Application of all programs to (BulSU-OP-IQAU- President
AACCUP be accredited next calendar 01)
year (approved by the (Director, IQAU)
President) shall be submitted
before the current year ends
Preparation for Input Completeness of Source of Input: Concerned College Overall Every Quality Assurance Incomplete documents for the Return the documents to
AACCUP documents for Colleges Coordinator, preparation Manual of Preliminary Survey Visit the concerned Program
Accreditation Preliminary IQAU and Local for Operations (PSV) Heads for completion
Survey Visit Compiled documents for areas Accreditors accreditation (BulSU-OP-IQAU-
(PSV) 1 – 10 per program 01) (College Overall
Coordinator)
Input Completeness of Source of Input: Concerned College Overall Every Quality Assurance Incomplete documents for the Return the documents to
documents for Colleges Coordinator, preparation Manual of Actual Survey Visit the concerned Program
Actual Survey IQAU and Local for Operations Heads for completion
Visit Documents shall include the Accreditors accreditation (BulSU-OP-IQAU-
following: 01) (College Overall
 Compiled documents for Coordinator)
areas 1 – 10 per program
 Accomplished Program
Performance Profile (PPP)
 Compliance Report
 Self-Survey
Process Designation of Committee for Accreditation IQAU, Vice Every Quality Assurance Committee for Accreditation Call meeting with the
Committee for shall be composed of but not President for preparation Manual of not designated concerned colleges and
Accreditation limited to the following: Executive for Operations designate committee
 Accommodation Operations accreditation (BulSU-OP-IQAU-
 Documentation and Mock 01) (Vice President for
Accreditation Executive Operations)
 Encoding
 Food
 Invitation and Programme
Revision: 0
FUNCTION
FOR M/M
 Physical Arrangement
 Transportation
Process Correctness of Confirmation of information IQAU and Local Every Quality Assurance Inconsistency of information Return the documents to
documents stated from areas 1 – 10 Accreditors preparation Manual of stated from areas 1 – 10 the concerned Program
through mock accreditation for Operations Heads for completion
accreditation (BulSU-OP-IQAU-
01) (College Overall
Coordinator)
Reschedule another
mock accreditation
(IQAU and Local

Accreditors)
Output Timeliness of Recipient of Output: IQAU Every Quality Assurance Not all documents are filed in Inform concerned
submission of Concerned College preparation Manual of the Accreditation Room Program Head to submit
documents for for Operations required documents for
areas 1 – 10 per All documents shall be readily accreditation (BulSU-OP-IQAU- appropriate filing in the
program available/ filed in the 01) Accreditation Room
Accreditation Room one (1)
month before the actual (IQAU)
accreditation visit
For Preliminary Survey Visit

 Areas 1 – 10 per program
For Actual Survey Visit

 Areas 1 – 10 per program
 Accomplished Program
Performance Profile (PPP)
 Self-Survey
 Compliance Report
Revision: 0
INTERNAL QUALITY
FUNCTION
FOR M/M
Application for Input Program with Source of Input: Respective Respective Every Quality Assurance Program applied for without Wait for the release of
Assessment CMO College College Dean/ application Manual of CMO from CHED CMO from CHED, or
Visit for Vice President Operations establish CMO as
Certificate of Program applied for shall have for Academic (BulSU-OP-IQAU- instructed by CHED
Program CMO from CHED Affairs 01)
Compliance (Respective College)
(COPC)
Process Compliance of Instrument shall be Respective Every Quality Assurance Noncompliant documents/ Facilitate completion of
required downloaded from CHED College application Manual of requirements required documents/
documents website, if available or a Operations requirements until
generic instrument shall be (BulSU-OP-IQAU- compliance have been
used 01) achieved
All requirements stipulated in
the instrument shall be (Respective College)
prepared
Output Submission of Recipient of Output: CHED Respective Every Quality Assurance Complete application not Facilitate submission
application to College Dean application Manual of submitted to CHED
CHED Application letter shall be Operations (Respective College
prepared by the respective (BulSU-OP-IQAU- Dean)
College Dean, endorsed by 01)
Vice President for Academic
Affairs and approved by the
President
Revision: 0
FUNCTION
FOR M/M
Preparation for Input Notice of Source of Input: CHED Vice President Every receipt Quality Assurance Notice of Assessment Visit Acknowledge the notice
Assessment Assessment Visit for Academic of Notice Manual of not readily acknowledged
Visit for from CHED Notice of Assessment Visit Affairs Operations (Vice President for
Certificate of including the stipulated (BulSU-OP-IQAU- Academic Affairs)
Program instrument received from 01)
Compliance CHED shall be acknowledged
(COPC)
Process Compliance of All requirements stipulated in Respective From Date of Quality Assurance Noncompliant documents/ Facilitate completion of
required the instrument shall be College Notice to Manual of requirements required documents/
documents complied Date of Operations requirements until
Assessment (BulSU-OP-IQAU- compliance
Visit 01)
(Respective College)
Output Packaged Recipient of Output: Respective From Date of Quality Assurance Documents not packaged and Facilitate packaging of
documents Respective College College Dean Notice to Manual of not readily available documents and
Date of Operations availability
Documents shall be packaged Assessment (BulSU-OP-IQAU-
(in ring binder), made readily Visit 01) (Respective College
available and shall meet the Dean)
requirements stipulated in the
instrument
Revision: 0
FUNCTION
FOR M/M
Application for Input Program with Source of Input: Respective Respective Every Quality Assurance Program without COPC Apply for COPC first
Center of COPC College College Dean/ application Manual of
Development Vice President Operations (Respective College)
(COD)/ Center of Program applied for shall have for Academic (BulSU-OP-IQAU-
Excellence COPC and preferably Affairs 01)
(COE) AACCUP Level 3-accredited
Process Compliance of Instrument shall be Respective Every Quality Assurance Noncompliant documents/ Facilitate completion of
required downloaded from CHED College application Manual of requirements required documents/
documents website, if available or a Operations requirements until
generic instrument shall be (BulSU-OP-IQAU- compliance have been
used 01) achieved
All requirements stipulated in
the instrument shall be (Respective College)
prepared
Output Submission of Recipient of Output: CHED Respective Every Quality Assurance Application and packaged Facilitate completion of
application to College Dean application Manual of documents not submitted/ packaged documents
CHED Application letter prepared by Operations incomplete submission to and submission to
the respective Dean, endorsed (BulSU-OP-IQAU- CHED CHED
by Vice President for 01)
Academic Affairs and (Respective College
approved by the President Dean)
Attached packaged documents
Revision: 0
FINANCE
Department/ Office/ Unit: Prepared by: Reviewed by: Reviewed by: Approved by: Rev No: Effective Date:
JAIME P. PULUMBARIT
ACCOUNTING FELICITAS G. MIRABUENOS EVANGELINA G. CUSTODIO Vice President for Finance, Admin DR. CECILIA N. GASCON 0 March 06, 2017
Accountant IV Chief Finance Officer and Resource Generation President
Signature Over Printed Name/ Date Signature Over Printed Name/ Date Signature Over Printed Name/ Date Signature Over Printed Name/ Date
CONTROL FUNCTION
QUALITY REQUIREMENTS/ DOCUMENTED NONCONFORMING CORRECTIONS
PROCESS POINT RESPONSIBLE FREQUENCY
REQUIREMENT SPECIFICATIONS INFORMATION OUTPUTS/ SERVICES (Function Responsible)
(I, P, O) FOR M/M
Tagging of Input Completeness of Source of Input: Scholarship Accounting Staff Every Scholarship Master List of students or Follow-up with
Financial information Office request Assistance equivalent document/ proof Scholarship Office
Assistance to that the students are entitled (Accounting Staff)
Student’s Master List of students or for the scholarship grant are
Enrolment file equivalent document/ proof not submitted
that the students are entitled
for the scholarship grant
Input Completeness of Source of Input: Student, Accounting Staff Every Scholarship Incompleteness of the Inform the requestor to
the requirements Parent/ Guardian/ request Assistance requirements submitted complete the
and timeliness of Representative requirements
submission of (Accounting Staff)
requirements Requirements shall include:
 Certificate of Registration Submission of the Inform the requestor that
(COR) of Student with requirements after the the scholarship is no
stamp of the Scholarship deadline longer valid
Office or document of what (Accounting Staff)
scholarship assistance
would be availed by the
student,
 Official Receipt (OR) of
payment of tuition and other
fees
Requirements shall be
submitted by the student within
the validity of the scholarship/
deadline
Revision: 0
CONTROL FUNCTION
(I, P, O) FOR M/M
Process Timeliness and One minute verification Accounting Staff Every Scholarship Delayed verification Inform the requesting
accuracy of request Assistance individual of the cause of
verification Master list of students entitled delay
of the scholarship grant shall (Accounting Staff)
match the type of scholarship
indicated in the stamped COR Master list of students entitled Inform requesting
of the scholarship grant did individual of the
not match the type of discrepancy and request
scholarship indicated in the to verify with Scholarship
stamped COR Office
(Accounting Staff)
Output Completeness of Recipient of Output: Scholar Accounting Staff Every Scholarship Financial assistance not Make adjustment on the
release and request Assistance. deducted from student’s student’s account
grant of the Financial assistance deducted account (not saved in the (Accounting Staff)
request from the balance of tuition and system) or refund was not
other fees of student in the arranged
computerized enrolment
system; or arrangement for Adjustment on the fees was
refund not indicated in the COR and
signed by the Accounting
Adjustment on the fees shall Staff
be indicated in the COR and
signed by the Accounting Staff
(authorized by the Head of the
Accounting Office)
Revision: 0
FINANCE
JAIME P. PULUMBARIT
CONTROL FUNCTION
(I, P, O) FOR M/M
Issuance of Input Completeness Source of Input: Student, Accounting Staff Every Receipt of the Incompleteness of the Inform requesting
Examination and timeliness of Parent/ Guardian/ request submitted document presented individual to complete
Permit submission of Representative document the required document
requirements (Accounting Staff)
Requirements shall include:
 Certificate of Registration
(COR)
 Official Receipt (OR)
Process Timeliness and One minute verification Accounting Staff Every Verification of data Verification takes more than Inform the student of the
accuracy of request and Tagging of one minute reason for the delay of
verification Students have paid the Graduation fees the verification; Inform
minimum requirement on the MIS about the delay in
outstanding balance of tuition the system
and other fees (Accounting Staff)
Student’s account with Inform the requesting

outstanding balance individual to pay/ settle
the minimum
requirement
(Accounting Staff)
Output Release of exam Recipient of Output: Student, Accounting Staff Every Stamp and initial COR not stamped with Verify with computerized
permit/ Parent/ Guardian/ request on the COR that “Permit Issued” and not enrolment system and
promissory note Representative permit has been signed by the Accounting stamp the COR
issued Staff (Accounting Staff)
COR shall be stamped with
“Permit Issued” and signed by Student will be blocked
the Accounting Staff to enrol in the
Revision: 0
CONTROL FUNCTION
(I, P, O) FOR M/M
Examination permit issued to succeeding semester/
Exam permit/ promissory note requesting individual with application for
shall be printed from the outstanding balance during graduation
computerized enrolment final exam
system
Revision: 0
FINANCE
JAIME P. PULUMBARIT
CONTROL FUNCTION
(I, P, O) FOR M/M
Issuance of Input Completeness of Source of Input: Student, Accounting Staff Every Enrolment System Incompleteness of the Inform the requesting
Statement of requirements Parent/ Guardian/ request document presented individual to complete
Account Representative the required document
(Accounting Staff)
Requirements shall include:
 Certificate of Registration
(COR)
 Official Receipt (OR) for the
issuance of Statement of
Account
Process Completeness of Statement of Account shall be Accounting Staff Every Enrolment System Student’s account not Recheck the student’s
verification of checked/ retrieved from the request completely checked account
student’s computerized enrolment (Accounting Staff)
account system
The following items shall be

checked:
 Name of student
 Number of units
 Payment History
 Coverage
Output Timeliness of Statement of Account shall be Accounting Staff Every Enrolment System Delayed release of Statement Inform the requesting
release released upon request (within request of Account (SOA) individual of the cause of
1 minute) delay
Official Receipt not signed by (Accounting Staff)
Official Receipt shall be signed the Accounting Staff
by the Accounting Staff
PM-QMS-01F1 Page 1 of 1
Revision: 0
FINANCE
JAIME P. PULUMBARIT
CONTROL FUNCTION
(I, P, O) FOR M/M
Tagging of Input Completeness of Sources of Input: Student, Accounting Staff Every Enrolment System Incompleteness of the Return the document
Application for information in the Parents/ Guardians/ receipt of document and the and requirements for
Graduation application form Representative request requirement presented completion and
and requirements resubmission to the
Certificate of Registration requesting individual
(COR), Official Receipt (OR) (Accounting Staff)
and Application for Graduation
approved by the registrar and
deans
Process Timeliness of One minute verification Accounting Staff Every Enrolment System Verification takes more than Inform the student of the
verification and receipt of one minute reason for the delay of
accuracy of Students do not have request the verification; Inform
application outstanding balance MIS about the delay in
the system
(Accounting Staff)
Tagging of application for Return the application

graduation of student with form to the student with
outstanding balance notification of balance
for payment
(Accounting Staff)
Output Accuracy of Recipient of Output: Student, Accounting Staff Every Enrolment System Tagging of application not Re-tag graduation fees
assessment of Parents/ Guardians/ receipt of saved in the computerized (Accounting Staff)
graduation fees Representative request enrolment system
Fees to be paid by the student
shall be saved in the
computerized Enrolment
System
Revision: 0
FINANCE
JAIME P. PULUMBARIT
BUDGET OFFICE NENITA B. CHICO EVANGELINA G. CUSTODIO Vice President for Finance, Admin DR. CECILIA N. GASCON 0 March 06, 2017
Budget Officer Chief Finance Officer and Resource Generation President
CONTROL FUNCTION
(I, P, O) FOR M/M
Budget Input Completeness of Source of Input: Concerned Budget Officer Every 1st to Budget Call Incomplete, delayed Inform concerned units,
Preparation for required data and Units, Offices and Colleges 2nd quarter submission and non- offices and colleges to
General timeliness of submission of data complete/ submit the
Appropriations submission Data from concerned units, requirements
Act (GAA) coming from offices and colleges shall be (Budget Officer)
various offices submitted to Budget Office:
Facilitate completion of
For DBM the requirements
 In the prescribed template of (Budget Officer)
DBM (BP forms) and filled
out completely
 At least three (3) weeks
before the DBM schedule
For Congress/ Senate

 With additional budgetary
requirements (as per
Congress/ Senate format)
 Within the agreed schedule
of submission
Process Estimate the Estimate for next year shall be Budget Officer Every 1st to POSIPOP for No estimate of projected Facilitate estimate of
projected based on previous three (3) 2nd quarter personnel expenses projected expenses
expenses years’ obligations/ expenses services; (Budget Officer)
MOOE and
Estimate for the succeeding (2) Capital Outlay
years shall be based on the
percentage increase between
Revision: 0
CONTROL FUNCTION
(I, P, O) FOR M/M
previous years’ obligations/
expenses
Process Completeness of All templates/ data shall be filed Budget Officer Every 1st to Online Templates/ data not filed/ Facilitate filing/ encoding
consolidation of in binder and encoded in the 2nd quarter Submission of encoded in OSBP (Budget Officer)
templates Online Submission of Budget Budget Proposal
Proposal (OSBP)
Output Timeliness of Recipient of Output: DBM, Budget Officer Every 1st to Budget Proposal Delayed submission Inform DBM, CHED,
submission of CHED, NEDA, Congress and 2nd quarter NEDA, Congress and
budget proposal Senate Senate and facilitate
submission
Budget Proposal (hard and soft (Budget Officer)
copies) shall be submitted on
or before the deadline
Budget Input Completeness of Source of Input: Concerned Budget Officer Every 3rd to CHED Memo No. Incomplete, delayed Inform concerned units,
Preparation for required data and Units, Offices and Colleges 4th quarter 20, Series of submission and non- offices and colleges to
Fiduciary Fund timeliness of 2011 submission of data complete/ submit the
and Income submission Data from concerned units, requirements
coming from offices and colleges shall be (Budget Officer)
various offices submitted to Budget Office:
 Enrolment Data Facilitate completion of
 Collection Report the requirements
 Project Procurement (Budget Officer)
Management Plan (PPMP)
 POSIPOP
 Faculty Profile
 Estimate of Honoraria
 Financial Report
 Previous three (3) years
obligations/ expenses
 Other Project Proposals
Process Estimate the Estimate for next year shall be Budget Officer Every 3rd to POSIPOP for No estimate of projected Facilitate estimate of
projected based on previous three (3) 4th quarter personnel expenses projected expenses
expenses years’ obligations/ expenses services;
Revision: 0
CONTROL FUNCTION
(I, P, O) FOR M/M
Estimate for the succeeding (2) MOOE and (Budget Officer)
years shall be based on the Capital Outlay
percentage increase between
previous years’ obligations/
expenses
Process Timeliness and Budget Proposal shall be Budget Officer Every 3rd to Budget Proposal Budget Proposal not Discuss Budget
completeness of discussed with the President 4th quarter discussed with President Proposal with President
deliberation of for review and approval before before the scheduled Finance (Budget Officer)
Budget Proposal the scheduled Finance Committee Meeting
Committee Meeting
Output Timeliness and Recipient of Output: President Budget Officer Every 3rd to Budget Proposal Incomplete/ Delayed/ Inform the President of
completeness of 4th quarter Inaccurate submission of the reason for pull-out of
submission; and Budget Proposal (hard copy) Budget Proposal Budget Proposal, revise
accuracy of shall be submitted on or before and resubmit
budget proposal the scheduled 4th quarter board (Budget Officer)
meeting for approval of budget
Revision: 0
FINANCE
JAIME P. PULUMBARIT
CONTROL FUNCTION
(I, P, O) FOR M/M
Financial Input Completeness of Source of Input - Budget Budget Officer Monthly, Government  Incomplete reports Trace missing reports
Accountability the reports Office Quarterly, Accounting and facilitate completion
Reports (FARs) Annual Manual of report
Reports shall include the (Budget Officer)
following:
 Registry of Allotment,
Obligations for Personnel
Services (RAOPS)
Obligations for MOOE
(RAOMO)
Obligations for CO
(RAOCO)
Process Completeness, Financial Accountability Report Budget Officer Monthly, Government Incomplete FAR and not Review and revise FAR
and accuracy shall be based on the approved Quarterly, Accounting based on the approved (Budget Officer)
budget and actual obligations Annual Manual budget and actual obligations
and shall include the following:
 Budget Utilization Report
(BUR)
 Financial Accountability
Report (FAR)
 Budget Execution
Documents (BEDs)
Output Timeliness of Recipient of Outputs: DBM Budget Officer Monthly, Government Delayed submission of FAR Facilitate submission
submission of and COA Quarterly, Accounting (Budget Officer)
Financial Annual Manual
Revision: 0
CONTROL FUNCTION
(I, P, O) FOR M/M
Accountability Financial Accountability Report Inaccuracy in the FAR Revise FAR and re-
Report (in hard copy and through submit
online) shall be submitted (Budget Officer)
 Budget Utilization Report
(BUR) - monthly (every 10th
day of the month),
 Financial Accountability
Report (FAR) - quarterly
(within 30 days after the end
of each quarter)
 Budget Execution
Documents (BEDs) - annual
(every 15th day of
November)
Revision: 0
FINANCE
JAIME P. PULUMBARIT
CONTROL FUNCTION
(I, P, O) FOR M/M
Issuance of Input Completeness of Source of Input: Requestor Budget Officer As Letter of Request Incomplete request Reject request
Certification of request requested (Budget Officer)
Availability of
Budget Letter of Request signed by the
Deans/ Directors (for Colleges)
or Head (for Offices/ Units)
Process Verification of For procurement – if included in Budget Officer As RAOPS, Availability of budget not Conduct verification
availability of the approved APP requested RAOMO, RAOCO verified (Budget Officer)
budget
Other MOOE – if funds are

available
Output Certification of Recipient of Output: Budget Officer As Certification of Certification of Availability of Facilitate issuance of
Availability of Requestor requested Availability of Budget not issued Certification
Budget Budget (Budget Officer)
Certification signed by Budget
Officer
Revision: 0
FINANCE
JAIME P. PULUMBARIT
CONTROL FUNCTION
(I, P, O) FOR M/M
Obligation of Input Completeness of Source of Input: HR, Supply Budget Officer Daily Government Incomplete documents and Inform HR, Supply Office
Funds documents for Office and Accounting Accounting insufficient funds and Accounting that the
obligation of Manual documents will not be
funds Disbursement voucher and/ or processed
purchase order with attached (Budget Officer)
ORS/ BURS/ FFRS signed by
direct supervisory function
Department/ Office with

sufficient funds
Process Accuracy of Control numbers shall be Budget Officer Daily Obligation Inaccurate assigning of Adjust control numbers
assigning of assigned based on the Request Slip (for control numbers based on and fund source
control numbers respective transaction/ fund GAA) respective transaction/ fund (Budget Officer)
source source
 Obligation Request Budget Utilization
 Budget Utilization Request Request Slip (for
 Fiduciary Fund Income)
Fiduciary Fund
Request Slip (for
Fiduciary Fund)
Revision: 0
CONTROL FUNCTION
(I, P, O) FOR M/M
Completeness of Availability of funds shall be Budget Officer Daily Government Insufficient funds or plans not Inform end-user and
verification of verified if included in the Accounting included in the approved APP Procurement Office that
availability of approved Annual Procurement Manual the funds will not be
fund Plan (APP) obligated
(Budget Officer)
Output Completeness of Recipient of Outputs: Budget Budget Officer Daily and Registry of Incomplete reports Facilitate completion
report generation Office Monthly Allotment, (Budget Officer)
Obligations for
Reports shall include the Personnel
following: Services
Obligations for Personnel Registry of
Services Allotment,
 Registry of Allotment, Obligations for
Obligations for MOOE MOOE
Obligations for CO Registry of
 Original Copy of ORS/ Allotment,
BURS/ FFRS signed by Obligations for CO
Budget Officer
Completeness, Recipient of Outputs: Budget Officer Daily ORS/ BURS/ Delayed, inaccurate and Inform end-user of the
accuracy and Accounting Office FFRS including incomplete submission delayed submission
timeliness of Disbursement (Budget Officer)
submission of ORS/ BURS/ FFRS shall be Vouchers, Payroll,
ORS/ BURS/ signed by the Budget Officer PO and other Inform concerned units,
FFRS and submitted to Accounting supporting pull-out RAOPS,
transactions Office within the day documents RAOMO, RAOCO and
adjust (Budget Officer)
Updated RAOPS, RAOMO,
RAOCO
Revision: 0
FINANCE
JAIME P. PULUMBARIT
CASHIER CHRISTOPHER C. FLAMENCO EVANGELINA G. CUSTODIO Vice President for Finance, Admin DR. CECILIA N. GASCON 0 March 06, 2017
University Cashier Chief Finance Officer and Resource Generation President
CONTROL FUNCTION
(I, P, O) FOR M/M
Collection of Input Completeness Source of Input: Students, Collecting Every Citizen’s Charter Incompleteness/ Inaccurate Return the documents
Fees (Issuance and accuracy of Alumni, Lessee, Hostel Client Officer receipt of documents/ money received and/or money for
of Official information in and Scholarship Benefactors payment completion and/or
Receipt) the Assessment correction
(Billing) and/ or Assessment/ Billing shall be (Collecting Officer)
Payment Form done based on the following:
and money  For regular enrolees and
Lessee, approved
assessment form shall be
submitted for verification on
computerized enrolment
system
 For Alumni, Billing form from
Registrar shall be submitted
for manual verification
 For Hostel Client, Billing
form from Hostel
Receptionist shall be
submitted for manual
verification
 For Scholarship
Benefactors, i.e. CHED,
OWWA, PVAO, GSIS, SSS
and other companies,
Cheque are collected
Revision: 0
CONTROL FUNCTION
(I, P, O) FOR M/M
Process Timeliness and One minute and thirty (30) Collecting Every Citizen’s Charter Delayed verification and Inform the client of the
accuracy of seconds verification and Officer receipt of collection reason for the delay of
information collection procedure payment the verification and
collection procedure;
Assessment (Billing) and/ or Inform the MIS about the
Payment Form is/ are delay in the system
consistent with amount due (Collecting Officer)
Money is genuine and sufficient Inconsistent Assessment Return the Assessment

(Billing) and/or Payment Form (Billing) and/or Payment
with amount due Form to the client with
notification of
inconsistent assessed
amount to be corrected
by the assessment
authority
(Collecting Officer)
Money is doubtful Return the doubtful

money to the client for
replacement
Output Completeness Recipient of Output: Students, Collecting Every Citizen’s Charter, Non-issuance of Official Issue Official Receipt
and Accuracy of Alumni, Lessee, Hostel Client Officer receipt of Official Receipt Receipt by the Collecting (Collecting Officer)
OR and Scholarship Benefactors payment Officer
Accurate Official Receipt based Delayed submission of Submit reports

on the payment shall be issued collection and reports immediately
Collection and deposit reports
shall be submitted in five (5) Actual cash counted and Re-count and/ or charge
working days from the date of collection reports are not (Collecting Officer)
collection tallied
Total collections for the day

shall be tallied in 1 hour
Revision: 0
FINANCE
JAIME P. PULUMBARIT
CASHIER CHRISTOPHER C. FLAMENCO EVANGELINA G. CUSTODIO Vice President for Finance, Admin DR. CECILIA N. GASCON 0 March 06, 2017
University Cashier Chief Finance Officer and Resource Generation President
CONTROL FUNCTION
(I, P, O) FOR M/M
Issuance of Input Completeness Source of Input: Accounting Disbursement Every claim Payroll of Incompleteness and/ or Return the documents
Cash (Student’s and accuracy of Office and Office of the Dean Officer from student Beneficiaries inaccurate documents for completion and/ or
Refunds, information of Student Affairs correction
Scholarship (Disbursement Officer)
Grant, Financial Submission of required
Assistance, documents for verification of
Student Assistant identity shall include:
Allowance and  Identification card together
Incentive) with a photocopy of the
same;
 Batch number from
Accounting Office
 Authorization letter (if
claimant is not the payee)
NOTE: Student Assistant

Allowance are processed
through Bank/ ATM
Process Timeliness and Five (5) minute verification and Disbursement Every claim Payroll of Delayed verification of Inform the student of
correctness of disbursement procedure Officer from student Beneficiaries submitted documents the reason for the delay
information of the verification and
issuance; Inform the
Accounting Office to
review the claim of the
student
(Disbursement Officer)
Revision: 0
CONTROL FUNCTION
(I, P, O) FOR M/M
School identification card Inconsistent identification Return the documents
information is consistent with card information presented by the
the payroll students with
notification of
inconsistent information
to be reviewed by the
accounting office
Student is included in the Student’s name is not Return the documents

payroll or batch of refund included in the payroll presented by the
students and advise the
student to confirm with
accounting office
Output Completeness Recipient of Output: Disbursement Every claim Payroll of Non-signing on the payroll by Student to sign on the
and Accuracy of Requestor Officer from student Beneficiaries the student payroll
issuance of cash (Disbursement Officer)
Complete amount of cash shall
be issued based on the
following:
 Student’s Refunds
 Scholarship Grant
 Financial Assistance
 Student Assistant
Allowance Incentive
Student shall be requested to

sign on the payroll logbook
Revision: 0
ACADEMIC AFFAIRS
REGISTRAR’S OFFICE LEILANI M. LIZARDO DR. EDGARDO M. SANTOS DR. CECILIA N. GASCON 0 March 06, 2017
University Registrar Vice President for Academic Affairs President
FUNCTION
FOR M/M
Enrolment – Input Completeness of Source of Input: Student or Registrar Staff Every Registrar’s Incomplete requirements Inform student or
Issuance of requirements Authorized Representative enrolment Manual (BulSU- authorized
Certificate of OP-RegO-01) – representative to
Registration, For existing students Enrolment complete the
Student  Official Receipt only Procedure requirements or request
Profiling and for promissory note
Validation of ID For freshman (Registrar Staff)
 Form 138
 Certificate of Good Moral
Character
 PSA Birth Certificate
 2x2 picture
For transferee
 Honorable dismissal/
transfer credential
Character
 PSA Birth Certificate
 2x2 picture
 Certification of grades for
evaluation
Process Authenticity of Requirements shall be checked Registrar Staff Every Registrar’s Incomplete requirements Return requirements to
the requirements if authentic, i.e., dry seal, enrolment Manual (BulSU- student/ authorized
signature, no alterations/ OP-RegO-01) – Fake requirements representative for
erasures Enrolment completion
Procedure (Registrar Staff)
Revision: 0
FUNCTION
FOR M/M
Deny admission/
enrolment
(Registrar Staff)
Output Timeliness and Recipient of Output: Student Registrar Staff Every Registrar’s Certificate of Registration, Inform the student/
accuracy of or Authorized Representative enrolment Manual (BulSU- and validation of ID authorized
enrolment OP-RegO-01) – completed more than one day representative of the
Certificate of Registration and Enrolment schedule of enrolment
validation of ID completed Procedure (Registrar Staff)
within the day and accurate
student profile, i.e., name, Inaccurate profiling, i.e., Correct profile
section, course, gender section, course, gender (Registrar Staff)
Revision: 0
ACADEMIC AFFAIRS
Department/ Office: Prepared by: Reviewed by: Approved by: Rev No: Effective Date:
FUNCTION
FOR M/M
Graduation – Input Completeness Source of Input: Evaluators Concerned Every Registrar’s Incomplete evaluation of Inform students of their
Preparation of Evaluator graduation Manual (BulSU- academic records of students deficiencies
Official List of Evaluation of Academic OP-RegO-01) – (Concerned Evaluator)
Candidates Records of students shall be Graduation
complete Procedure
Process Completeness List of Official Candidates shall Concerned Every Registrar’s Incomplete and inaccurate Revise List of Official
and Accuracy be at least 100% complete and Evaluator graduation Manual (BulSU- List of Official Candidates Candidates and provide
accurate based on the OP-RegO-01) – Addendum
evaluation report Graduation (Concerned Evaluator)
Procedure
Output Timeliness Recipient of Output: College Registrar’s Office Every Registrar’s Delayed release of the List of Facilitate release of List
Academic Council, University graduation Manual (BulSU- Official Candidates of Official Candidates
Academic Council, Board of OP-RegO-01) – (Concerned Evaluator)
Regents Graduation
Procedure
List of Official Candidates shall
be presented based on the
approved academic calendar of
the university
Revision: 0
ACADEMIC AFFAIRS
Department/ Office: Prepared by: Reviewed by: Approved by: Rev No: Effective Date:
FUNCTION
FOR M/M
Issuance of Input Completeness of Source of Input: Student or Concerned Every Registrar’s Incompleteness of required Return the documents
Academic requirements Authorized Representative Evaluator request Manual (BulSU- documents for completion
Records, i.e., OP-RegO-01) (Concerned Evaluator)
Transcript of The following requirements
Records, shall include:
Diploma,  Duly accomplished
Transfer clearance form
Credentials and  Official receipt for requested
various document
Certifications  Documentary stamps (may
be presented upon release
of academic records)
Process Timeliness and The following shall be Concerned Every Registrar’s Evaluation and verification Inform the client of the
accuracy of evaluated/ verified in the Evaluator request Manual (BulSU- procedures more than 5 reason for the delay of
evaluation and system: OP-RegO-01) minutes evaluation and
verification of  Status of Incomplete/ verification processes
requirements Conditional grade
 All subjects enrolled should Incomplete evaluation and Inform the client whether
have encoded grades verification in the system he/ she already
 Form 137/ Transcript of completed his/ her
records if forwarded by the grades in certain
school last attended subjects/ and or
 Pending financial obligations conditional grades.
and academic deficiencies
Inform the client that his/
her instructor in a
particular subject have
Revision: 0
FUNCTION
FOR M/M
not yet encoded his/ her
grade.
Inform the client that the

high school where he/
she graduated from did
not comply with the
request of the University
for his/ her Form 137
thru mail.
Inform the client that he/

she should hand-carry
the request of the
University for his/ her
Form 137 with notation
“Please Entrust to the
Bearer”
(Concerned Evaluator)
Output Completeness. Recipient of Output: Student Concerned ‐ Every Registrar’s Non-issuance of complete Inform student or
Timeliness and or Authorized Representative Evaluator request Manual (BulSU- academic on-time authorized
accuracy of OP-RegO-01) representative of the
release of Academic Records (based on scheduled release date
academic the automated enrolment Logbook of (Concerned Evaluator)
records system) shall include: Transaction
 Complete entries of subjects Inaccurate academic record Retrieve and re-evaluate
enrolled Claim Stub released from the system and
 Certification of grades inform student or
authorized
Releasing of Academic representative of the
Records based on: scheduled release date
 Within 5 - 10 minutes if
requirements are complete;
or (Concerned Evaluator)
 As scheduled
Revision: 0
ADMINISTRATION
HUMAN RESOURCE JAIME P. PULUMBARIT

MANAGEMENT HELEN P. VALENTIN ISABELITA C. BENEDICTOS Vice President for Finance, Admin DR. CECILIA N. GASCON 0 March 06, 2017
OFFICE Supervising Administrative Officer Chief Administrative Officer and Resource Generation President
FUNCTION
FOR M/M
Leave Input Completeness of Source of Input: Requestor Human As need CSC Form 6, Incomplete details in CSC Inform requestor then
Administration submitted Resource Staff arises/ every Leave Form Form 6 return CSC form for
documents/ Duly accomplished CSC Form filing of completion
information 6, Leave Form shall be leave (Human Resource Staff)
submitted to HRMO
Process Timeliness of Leave shall be processed Human As need CSC Form 6, Delayed processing of leave Inform requestor and
processing of within three (3) working days Resource Staff arises/ every Leave Form application facilitate processing
leave from receipt of leave filing of (Human Resource Staff)
application leave
Output Approved leave Recipient of Output: Human As need CSC Form 6, Leave of Absence not Inform requestor, follow-
Requestor Resource Staff arises/ every Leave Form completely signed by up approval of leave of
filing of approving function absence, if applicable
Leave of Absence shall be leave (Human Resource Staff)
approved by the respective Requestor not informed of
Vice President and/ or the the leave status
President
Requestor shall be informed of

the leave status
Revision: 0
ADMINISTRATION

FUNCTION
FOR M/M
Payroll Input Timeliness and Source of Input: Deans/ Unit Human Every cut-off Payroll System Delayed/ Non-submission of Inform personnel that
Preparation completeness of Heads Resource Staff date DTR DTR will be included in
payroll the next payroll period
documents Estimates of honoraria and
schedule of classes shall be (Human Resource Staff)
submitted on or before the
start of the semester
Daily time record

 For permanent faculty and
personnel – DTR (with
certification of Deans) shall
be submitted on the 1st
working day of the following
month
 For EBJO/ Contract of
Service – DTR shall be
submitted one working day
after the cut-off date
Process Timeliness of Processing of DTR shall be Human Every cut-off Payroll System Delayed processing Inform personnel of the
processing done on a “first come, first Resource Staff date delay in processing
serve” basis
(Human Resource Staff)
Processing of payroll shall be
done at least two (2) working
day from the receipt of DTR
Revision: 0
FUNCTION
FOR M/M
Output Prepared payroll Recipient of Output: Finance/ Head, Human Every cut-off Payroll System Prepared payroll not signed Facilitate endorsement
Accounting Resource date and endorsed to next
Management approving function (Head, Human
Payroll shall be signed by the Office Resource Management
Head of the Human Resource Office)
Management Office and shall
be endorsed to the next
approving function
Revision: 0
ADMINISTRATION

FUNCTION
FOR M/M
Posting of Job Input Vacant plantilla Source of Input: Applicant Human Every Personal Vacant position not filled-up Republish the job
Vacancy for positions Resource Staff vacancy Services within 6 months posting
Recruitment and Vacant plantilla positions can Itemization and (Human Resource Staff)
Selection be a result of: Plantilla of
 Resignation Personnel
 Retirement (PSIPOP)
 Transfer
 Separation
 Newly created position
Process Completeness of Job vacancy shall include all Human Every PSIPOP Incomplete job vacancy Revise and complete
details of job listed in the qualification Resource Staff vacancy the job vacancy
vacancy standards required by CSC (Human Resource Staff)
publication
Output Timeliness of Recipient of Output: CSC, Human Every PSIPOP Delayed/ Non-posting of job Facilitate posting
posting of job General Public Resource Staff vacancy vacancy/ Inappropriate (Human Resource Staff)
vacancy posting of job vacancy
Job vacancy shall be
submitted at least fifteen (15)
working days in Civil Service
Commission and posted in
three (3) conspicuous public
places
Recruitment and Input Completeness of Source of Input: Unit Heads, Human All year Faculty Manual Incomplete documents Require applicant to
Selection request from Applicants Resource Staff round submitted by applicant submit complete
Unit Heads and documents
receiving of Request shall be in a form of (Human Resource Staff)
hiring letter signed by the President
documents from or the respective Vice
applicants President
Revision: 0
FUNCTION
FOR M/M
Hiring documents shall include

the following:
 Resume
 Application Letter
 Transcript of Records
 Diploma
 Certificates (Eligibility,
Previous Employment,
Seminars/ Trainings
attended)
Process Completeness Application shall be evaluated Human Every Faculty Manual, Delayed/ incomplete Inform applicant and
and timeliness of within one (1) month from Resource Staff application Merit Promotion evaluation of application facilitate evaluation
evaluation receipt and based on the Plan (for Non- (Human Resource Staff)
following: academic)
 Written exam (administered
by Guidance Office) Recruitment
 Interview (administered by Logbook
Faculty Selection Board/
Personnel Selection Board)
 Demo Teaching (for faculty)
(administered by Deans)
 Non-Academic Personnel
Performance Test (for staff)
(Unit Heads)
 Most qualified applicant
based on comparative
evaluation
Output Timeliness of Recipient of Output: Human Every Faculty Manual, Delayed notification to Notify applicant
notification Applicant Resource Staff application Merit Promotion applicant/ Applicant not (Human Resource Staff)
Plan (for Non- notified
Successful applicant shall be academic)
notified for schedule of
orientation and employment
requirements at least one (1)
working after the Demo
Revision: 0
FUNCTION
FOR M/M
Teaching/ Non-Academic
Personnel Performance Test
Revision: 0
ADMINISTRATION
JAIME P. PULUMBARIT
RECORDS OFFICE PRISCILLA C. SALIVIO ISABELITA C. BENEDICTOS Vice President for Finance, Admin DR. CECILIA N. GASCON 0 March 06, 2017
Supervising Administrative Officer Chief Administrative Officer and Resource Generation President
FUNCTION
FOR M/M
Authentication Input Completeness of Source of Input: Requestor Clerk Every Authentication of Incomplete document Inform requestor to
of Documents request request Documents complete requirements
Presented or on Authentication Form (BulSU- (BulSU-OP-RO- (Clerk)
file OP-RO-04) shall be 04)
accomplished and the
documents (original and
photocopy) for authentication

Process Appropriateness Documents for authentication Clerk Every Authentication of Inappropriate document for Return documents to
of document for (original and photocopy) request Documents authentication requestor
authentication should match each other and (BulSU-OP-RO- (Clerk)
stamped with “Certified 04)
Photocopy of Documents
Presented” signed by ADOF
IV or SUPAO
Output Timeliness of Recipient of Output: Clerk Every Authentication of Delayed release of Facilitate release
release of Requestor request Documents authenticated copies (Clerk)
Authenticated (BulSU-OP-RO-
photocopies Authenticated photocopies 04)
shall be released within the
day or as scheduled
If to be claimed by
representative the following
requirements shall be
submitted/ presented:
 Original Authorization letter
from the requestor
Revision: 0
FUNCTION
FOR M/M
 Photocopy of ID of requestor
 Original and photocopy of ID
of authorized representative
Revision: 0
ADMINISTRATION
JAIME P. PULUMBARIT
FUNCTION
FOR M/M
Receipt, Input Completeness Source of Input: External Clerk Every Logbook of Incorrect recipient/ address Do not accept
Distribution or and accuracy of Party receipt Correspondence/ correspondence/ mail
Dissemination of correspondence/ mail (Clerk)
Correspondence/ mails Correct recipient and address
Mails of correspondence/ mails shall
be checked
Process Completeness of Information shall be logged in Clerk/ ADOF IV Every Logbook of Information not logged in the Transmit document to
information the Logbook receipt Correspondence/ Logbook/ Recipient not SUPAO/ ADOF IV for
mail notified approval
Recipient shall be notified (Clerk/ ADOF IV)
through phone call
If addressed to President,
correspondence/ mail shall be
forwarded to ADOF IV/
SUPAO. It shall be opened/
reviewed by the ADOF IV/
SUPAO unless confidential/
personal
Output Completeness of Recipient of Output: Clerk/ ADOF IV/ Every Logbook of Correspondence or mails not Inform recipient
release of Recipient of Communication SUPAO receipt Correspondence/ distributed/ picked-up by (Clerk/ ADOF IV/
correspondence. mail recipient SUPAO)
mail Correspondence/ mails shall
be distributed to or picked-up
by the recipient or authorized
representative
Revision: 0
FUNCTION
FOR M/M
Recipient or authorized
representative shall be
required to sign on the
receiving logbook
Revision: 0
ADMINISTRATION
JAIME P. PULUMBARIT
FUNCTION
FOR M/M
Issuance of Input Completeness of Source of Input: Requestor Clerk Every Issuance of Request form not completely Facilitate completion of
Certificate of the request request Certificate of filled-out information with the
Employment Request Form (BulSU-OP-RO- Employment and requestor
(COE) 02F2) for Certificate of Service Record (Clerk)
Employment shall be filled out (BulSU-OP-RO-
 Date 02)
 Name Inform requestor to
 Position Title secure clearance and
 Purpose of Request submit request
 College/ Office (Clerk)
For separation reasons,

clearance shall be required
Process Accuracy of Request shall be reviewed Clerk Every Issuance of Request not reviewed based Conduct review of
provided based on updated records/ request Certificate of on records on file request
information document on file (BulSU-OP- Employment and (Clerk)
RO-02F1, 201 Card) Service Record
(BulSU-OP-RO-02)
Completeness of COE shall be endorsed to Clerk Every Issuance of Incomplete signatory Facilitate approval from
signatory relevant signatory request Certificate of the next level of
 Supervising Administrative Employment and signatory
Officer (SUPAO) Service Record (Clerk)
 Chief Administrative Officer (BulSU-OP-RO-02)
(CAO)
 Vice President for Finance,
Administration and
Resource Generation
Revision: 0
FUNCTION
FOR M/M
Output Timeliness of Recipient of Output: Clerk Every Issuance of Delayed release of COE Facilitate release of
release of COE Requestor request Certificate of COE
Employment and (Clerk)
COE shall be released within Service Record
the day or the next working (BulSU-OP-RO-
day 02)

If to be claimed by
from the requestor
Revision: 0
ADMINISTRATION
JAIME P. PULUMBARIT
FUNCTION
FOR M/M
Issuance of Input Completeness of Source of Input: Requestor Clerk Every Issuance of Request form not completely Facilitate completion of
Service Record the request request Certificate of filled-out information with the
(SR) Request Form (BulSU-OP-RO- Employment and requestor
02F2) for Service Record shall Service Record (Clerk)
be filled out (BulSU-OP-RO-
 Date 02)
 Name No clearance submitted Inform requestor to
 Position Title secure and submit
 Purpose of Request clearance
 College/ Office (Clerk)
For separation reasons, Delayed request of SR for Inform requestor of the

clearance shall be required accreditation purposes possible release date of
SR
For Group (from Colleges) SR (Clerk)
request shall made at least
one (1) month before the
scheduled accreditation
Process Accuracy of Request shall be reviewed Clerk Every Issuance of Request not reviewed based Conduct review of
provided based on updated records/ request Certificate of on records on file request
information document on file (BulSU-OP- Employment and (Clerk)
RO-02F1, 201 Card) Service Record
(BulSU-OP-RO-02)
Completeness of SR shall be endorsed to Clerk Every Issuance of Incomplete signatory Facilitate approval from
signatory relevant signatory request Certificate of the next level of
 Administrative Officer Employment and signatory
 Supervising Administrative Service Record (Clerk)
Officer (SUPAO) (BulSU-OP-RO-02)
Revision: 0
FUNCTION
FOR M/M
 Chief Administrative Officer
(CAO)
Output Timeliness of Recipient of Output: Clerk Every Issuance of Delayed release of SR Facilitate release of SR
release of SR Requestor request Certificate of (Clerk)
Employment and
SR shall be released within the Service Record
day or the next working day (BulSU-OP-RO-
 Individual SR request shall 02)
be released within the day or
the next working day
 Group (from Colleges) SR
request shall be released
within one (1) month
If to be claimed by
from the requestor
Revision: 0
ADMINISTRATION
JAIME P. PULUMBARIT
FUNCTION
FOR M/M
Numbering of Input Completeness of Source of Input: Requestor Clerk Every Numbering of Incomplete travel order form Return to requestor
Travel Order approved Travel request Travel Order (copy, signatories or (Clerk)
(T.O.) Order Form Travel Order Form (BulSU-OP- (BulSU-OP-RO- attachment)
RO-03F1) shall include: 03)
 Two (2) original copies of

Travel form
 Approved by the authorized
signatories (Vice President
or President)
 Provided with attachment (if
applicable)
Process Completeness of Travel Order shall be Clerk Every Numbering of Incomplete/ No numbering of Facilitate numbering
numbering numbered based on the request Travel Order Travel Order (Clerk)
following: (BulSU-OP-RO-
XX-YYYY 03)
 XX – Month
 YYYY – Sequence Number
 Series of – Current Year
Output Timeliness of Recipient of Output: Clerk Every Numbering of Delayed return of Travel Facilitate return of
numbering and Requestor request Travel Order Order Travel Order
return of Travel (BulSU-OP-RO- (Clerk)
Order Numbered travel order shall be 03)
returned to the requestor
within one (1) – two (2)
minutes
Revision: 0
ADMINISTRATION
JAIME P. PULUMBARIT
FUNCTION
FOR M/M
Records Input Completeness of Source of Input: Concerned Clerk, ADOF IV Every Records Keeping Incomplete records to be Notify and return the
Keeping the submitted/ Office/ College receipt (BulSU-OP-RO-01) endorsed document(s) to the
(Employee’s files, forwarded concerned individual/
University files, records Records to be endorsed shall Office/ College for
Land Titles, be complete based on the completion and
Office Order, attached list and checklist and resubmission
Memorandum the duly accomplished (Clerk, Administrative
Order, Endorsement Form (BulSU- Officer IV)
Correspondence, OP-RO-01F1)
etc.)
Process Completeness of Records to be filed shall be Clerk, ADOF IV Every Records Keeping No approval/ acceptance Facilitate approval
records for filing signed by the ADOF IV and receipt (BulSU-OP-RO-01) from ADOF IV or SUPAO (Clerk)
SUPAO in the receiving
portion of the Endorsement
Form (BulSU-OP-RO-01F1)
Completeness Received records shall be Clerk, ADOF IV Every Records Keeping Records on file not updated Review and update
and accuracy of updated in the records on file receipt (BulSU-OP-RO-01) accurately records on file
updating of (201 card, folder) (Clerk)
records on file
Output Appropriateness Recipient of Output: Records Clerk, ADOF IV, Every Records Keeping Records not filed in its Transfer record to its
of filing of Office SUPAO receipt (BulSU-OP-RO-01) corresponding category corresponding category/
records section
Records shall be filed (Clerk, Administrative
alphabetically and based on its Officer IV)
respective category/ section:
 Profile
 Reference
 Securities
Revision: 0
ADMINISTRATION
JAIME P. PULUMBARIT
FUNCTION
FOR M/M
Responding to Input Completeness of Source of Input: External Clerk/ ADOF IV/ As need Logbook for Incomplete information from Reject walk-in/ phone
Walk-In and information for Party (Validating Agency/ SUPAO arises Verification the validating agency/ call or Advise validating
Phone validation Personnel) personnel personnel/ agency to
Validation coordinate with the
The following information shall applicant
be checked: (Clerk /ADOF IV/
 Name/ Agency conducting SUPAO)
validation
 Name of the personnel
being validated
 Purpose of validation
Process Accuracy of Information to be provided Clerk/ ADOF IV/ As need Logbook for Information provided not Facilitate provision of
validation shall be checked based on SUPAO arises Verification based on office records on required information,
office records on file file where necessary
(Clerk /ADOF IV/
SUPAO)
Output Completeness of Recipient of Output: External Clerk/ ADOF IV/ As need Logbook for Incomplete information Advise validating
information Party (Validating Agency/ SUPAO arises Verification provided personnel/ agency to
provided Personnel) coordinate with the
applicant
All information (non- (Clerk /ADOF IV/
confidential) requested by the SUPAO)
validating agency/ personnel
are provided
Revision: 0
ADMINISTRATION
BUILDING AND GROUND JAIME P. PULUMBARIT

DR. AUDIE L. GERONIMO ISABELITA C. BENEDICTOS Vice President for Finance, Admin DR. CECILIA N. GASCON 0 March 06, 2017
MANAGEMENT OFFICE
BGMO - Head Chief Administrative Officer and Resource Generation President
FUNCTION
FOR M/M
Evaluation and Input Timeliness and Source of Input: Concerned BGMO Designer Annually PPMP RM form Incomplete details of PPMP Complete the details
Preparation of completeness of Offices within the university and Planner RM of each end-user of the PPMP RM of
Project PPMP RM of (end-user) each end-user’s
Procurement each end-user project
Management Detailed PPMP RM form shall (BGMO Designer and
Plan for Repair be submitted by the end user Planner)
and to BGMO within the 3rd quarter
Maintenance of the year PPMP RM not submitted on PPMP RM submitted
(PPMP RM) – for time to be of least priority
budgeting for the (BGMO Head)
succeeding year
Process Timeliness and Consolidated PPMP RM for BGMO Designer Annually PPMP RM form Delayed consolidation of Request of deadline
completeness of the whole university shall be and Planner PPMP RM extension from Budget
consolidation of prepared within the first ten Office
PPMP RM for (10) working days of the 4th (BGMO Head)
the whole quarter
university Incomplete PPMP RM Complete PPMP RM
consolidation for the whole consolidation for the
university whole university
(BGMO Designer and
Planner)
Timeliness of Consolidated PPMP RM shall BGMO Head Annually PPMP RM form PPMP RM not reviewed or Follow-up review/
review and be submitted for review and approved on time approval of PPMP RM
approval of approval to CAO and/ or Vice (BGMO Head)
PPMP RM Presidents within five (5)
working days
Revision: 0
FUNCTION
FOR M/M
Output Timeliness of Recipient of Output: Budget BGMO Head Annually PPMP RM form Delayed submission of PPMP Facilitate submission
submission of Office RM of PPMP RM
PPMP RM (BGMO Head)
Approved PPMP RM shall be
submitted at least two (2)
weeks before the DBM
deadline
Revision: 0
ADMINISTRATION

MANAGEMENT OFFICE
FUNCTION
FOR M/M
Supervision of Input Completeness Source of Input: Supply BGMO Head Every Inspection of Incomplete materials Inform Supply for the
Project of resources Office project Delivery of complete delivery of
Implementation Materials the requested
All materials listed in the materials
purchase request are (BGMO Head)
delivered and available in
Supply Office Incomplete manpower Pull-out manpower
from other ongoing
Complete manpower shall be project
assigned to the project based (BGMO Head)
on its scope of works
Process Completeness Project shall be monitored at Project Every Inspection Report Project implementation not Assign additional
of supervision of least twice a day during the Inspector project monitored accordingly project inspector
project project period and an (BGMO Head)
implementation inspection report shall be
prepared within the day
Output Timeliness of Recipient of Output: End- Project Every Acceptance Form Delayed completion of project Extend working days
completion of user Inspector project to complete the project
project and inform the end-
Project completed based on user of the delay
design and target time table (BGMO Head)
End-user shall be informed

that the project was already
completed and shall be
requested to sign the
acceptance form
Revision: 0
ADMINISTRATION

MANAGEMENT OFFICE
FUNCTION
FOR M/M
Preparation and Input Completeness Source of Input: BGMO, BGMO Designer Every Project Proposal Incomplete details about the Immediate re-
Submission of of details Requesting Office and Planner project project that is necessary to inspection and data
Proposal needed to listed on the prepare the proposal. collection and
Documents prepare the Initial Plan and Specifications PPMP RM complete the details
(PPMP RM proposal (BGMO Designer and
based) Planner)
Process Timelines and For small-scale project (can be BGMO Designer Every Project Proposal Delayed preparation of Facilitate the
completeness of completed within two weeks) – and Planner project proposal documents preparation of the
proposal proposal shall be prepared listed on the proposal
within 2 weeks PPMP RM (BGMO Designer and
Planner)
For large-scale project (can be
completed more than two
weeks) proposal shall be
prepared within 3 weeks
Completeness Design/ detailed plan of the BGMO Designer Every Project Proposal Incomplete design/ detailed Facilitate completion
of design/ project shall be based on the and Planner project plan of the project of the detail of the
detailed plan of initial plan and reviewed and listed on the design plan of the
the project approved by the BGMO – PPMP RM project
Head (BGMO Designer and
Planner)
Timeliness of Proposal shall be submitted BGMO Head Every Project Proposal Proposal not reviewed or Follow-up
review and for review and approval (by project approved on time review/approval of
approval of CAO and/ or Vice Presidents) listed on the proposal
proposal and within 5 working days PPMP RM (BGMO Head)
detailed plan of
the project
Revision: 0
FUNCTION
FOR M/M
Output Completeness Recipient: Procurement Office BGMO Designer Every Project Proposal Incomplete submission Facilitate completion
of submission of and Planner project of required documents
proposal The following shall be listed on the required by
documents submitted to Procurement PPMP RM Procurement
Office upon approval: (BGMO Designer and
 Purchase Request Planner)
 Program of Work
 Copy of approved PPMP
RM
 Detailed plan of the project
Revision: 0
ACADEMIC AFFAIRS
UNIVERSITY LIBRARY MARIA PRETTY LAY T. ABDALA DR. EDGARDO M. SANTOS DR. CECILIA N. GASCON 0 March 06, 2017
Librarian Vice President for Academic Affairs President
FUNCTION
FOR M/M
Catalouging Input Completeness Source of Input: Supply Office Librarian Every new BulSU Library Incomplete books, incorrect Inform Supply Office
and accuracy of acquisition of Policies and title and copyright whether to accept or
new acquisition New acquisition of books to be book Procedures cancel the acquisition of
of books endorsed to Library (upon Manual new books and provide
delivery from book dealers justification letter
through the Supply Office) shall (Librarian)
be complete, with correct title
and copyright based on the
purchase requested
Process Completeness of Books shall be evaluated Librarian Every new BulSU Library Incomplete processing of Facilitate processing
technical and based on the process flow of acquisition of Policies and books (Librarian)
mechanical Technical Service (as per book Procedures
processing of BulSU Library Policies and Manual
books Procedures Manual)
Output Completeness of Recipient of Output: Librarian Every new BulSU Library Bibliographic listing not Facilitate posting of
posting/ University-wide acquisition of Policies and posted bibliographic listing
dissemination of book Procedures (Librarian)
bibliographic Bibliographic listing shall be Manual
listing posted in Dean’s Office, bulletin
boards of Library, faculty
rooms, BulSU website and
online sources
Revision: 0
ACADEMIC AFFAIRS
UNIVERSITY LIBRARY MARIA PRETTY LAY T. ABDALA DR. EDGARDO M. SANTOS DR. CECILIA N. GASCON 0 March 06, 2017
Librarian Vice President for Academic Affairs President
FUNCTION
FOR M/M
Circulation Input Completeness of Source of Input: Student, Librarian Every BulSU Library Incomplete requirements Requestor shall not be
requirements Faculty, Non-Academic request Policies and catered/ allowed to
Personnel, External Campuses, Procedures access library collection
Visitors Manual/ Online (Librarian)
Public Access
For Student, Faculty, Non- Catalogue
Academic Personnel, External (OPAC)
Campuses - Valid ID or COR
shall be required
For Visitors - Referral letter and

payment of research fee shall
be required
Process Access to the OPAC shall be used to view Librarian Every access BulSU Library Missing book from the Replacement of the
Collection collection Policies and collection book from the collection
Procedures (Librarian)
For thesis or reserve section – Manual/
assistance from librarian shall Online Public
be required Access Catalogue
Other collection – open shelf (OPAC)
access shall be provided
Output Appropriateness Recipient of Output: Student, Librarian Every loan BulSU Library Books loaned to borrower not Notify borrower of the
of loan of book Faculty, Non-Academic Policies and based on the Circulation overdues
Personnel, External Campuses, Procedures Periods, Renewals and (Librarian)
Visitors Manual/ Online Limitations
Public Access
Revision: 0
FUNCTION
FOR M/M
Books shall be loaned based Catalogue
on the Circulation Periods, (OPAC)
Renewals and Limitations (as
per BulSU Library Policies and
Procedures Manual)
Books allowed to be checked-
Books to be photocopied shall out for more than 30 minutes
be allowed to be checked-out without imposing dues
for 30 minutes only
Revision: 0
ADMINISTRATION
FACILITY JAIME P. PULUMBARIT

MANAGEMENT ENGR. ROMULO B. PANOTES, JR. ISABELITA C. BENEDICTOS Vice President for Finance, Admin and DR. CECILIA N. GASCON 0 March 06, 2017
OFFICE FMO Head Chief Administrative Officer Resource Generation President
FUNCTION
FOR M/M
Evaluation and Input Timeliness and Source of Input: Concerned FMO Designer Annually PPMP RM form Incomplete details of PPMP Complete the details
Preparation of completeness of Offices/ Colleges within the and Planner RM of each end-user of the PPMP RM of
Project PPMP RM of university (end-user) each end-user’s
Procurement each end-user project
Management Detailed PPMP RM form shall (FMO Designer and
Plan for Repair be submitted by the end user Planner)
and to FMO within the 3rd quarter
Maintenance of the year PPMP RM not submitted on PPMP RM submitted
(PPMP RM) – for time to be of least priority
budgeting for the (FMO Head)
succeeding year
Process Timeliness and Consolidated PPMP RM for FMO Designer Annually PPMP RM form Delayed consolidation of Request of deadline
completeness of the whole university shall be and Planner PPMP RM extension from Budget
consolidation of prepared within the first ten Office
PPMP RM for (10) working days of the 4th (FMO Head)
the whole quarter
university Incomplete PPMP RM Complete PPMP RM
consolidation for the whole consolidation for the
university whole university
(FMO Designer and
Planner)
Timeliness of Consolidated PPMP RM shall FMO Head Annually PPMP RM form PPMP RM not reviewed or Follow-up review/
review and be submitted for review and approved on time approval of PPMP RM
approval of approval to CAO and/ or Vice (FMO Head)
PPMP RM Presidents within five (5)
working days
Revision: 0
FUNCTION
FOR M/M
Output Timeliness of Recipient of Output: Budget FMO Head Annually PPMP RM form Delayed submission of PPMP Facilitate submission
submission of Office RM of PPMP RM
PPMP RM (FMO Head)
Approved PPMP RM shall be
submitted at least two (2)
weeks before the DBM
deadline
Revision: 0
ADMINISTRATION

FUNCTION
FOR M/M
Supervision of Input Completeness Source of Input: Procurement FMO Head Every project Notice to Project description not Facilitate coordination
Project of coordination Unit, Contractor implementation Proceed discussed with the contractor with contractor
Implementation with contractor (FMO Head)
Contractor issued with Notice
to Proceed by Procurement
Unit
Complete project description

(program of works, designs
and drawings and other
matters/ arrangements) shall
be discussed with the
contractor
Process Completeness Project shall be monitored Project Every project Logbook/ Noncompliance with design Notify contractor to
of supervision of based on compliance to Inspector implementation Inspection specification address compliance to
project design specifications Report design specification
implementation (FMO Head)
Monitoring/ Inspection at least
twice a day (morning and
afternoon) during the project Project implementation not Assign additional
period monitored/ inspected project inspector
accordingly (FMO Head)
Note: Punch listing shall be
done whenever there are
issues in the project Delayed implementation Notify contractor to
implementation (progress) of project address delay
(FMO Head)
Revision: 0
FUNCTION
FOR M/M
Output Timeliness of Recipient of Output: End- Project Every project Acceptance Project with findings after Notify contractor to
completion of user Inspector implementation Form initial and final inspection correct/ address
project findings
(FMO Head)
Passed the initial and final
inspection conducted by end- Delayed completion of project Inform contractor to
user, FMO and contractor pay liquidation
Project completed based on damage
design and target time table (FMO Head)
and
End-user and FMO sign the

acceptance form
Revision: 0
ADMINISTRATION

FUNCTION
FOR M/M
Preparation and Input Completeness Source of Input: FMO, FMO Designer Every Project Proposal Incomplete details about the Immediate re-
Submission of of details Requesting Office and Planner project project that is necessary to inspection and data
Proposal needed to listed on the prepare the proposal. collection and
Documents prepare the Initial Plan and Specifications PPMP RM complete the details
(PPMP RM proposal (FMO Designer and
based) Planner)
Process Timelines and For small-scale project (can be FMO Designer Every Project Proposal Delayed preparation of Facilitate the
completeness of completed within two weeks) – and Planner project proposal documents preparation of the
proposal proposal shall be prepared listed on the proposal
within 2 weeks PPMP RM (FMO Designer and
Planner)
For large-scale project (can be
completed more than two
weeks) proposal shall be
prepared within 3 weeks
Completeness Design/ detailed plan of the FMO Designer Every Project Proposal Incomplete design/ detailed Facilitate completion
of design/ project shall be based on the and Planner project plan of the project of the detail of the
detailed plan of initial plan and reviewed and listed on the design plan of the
the project approved by the FMO – Head PPMP RM project
(FMO Designer and
Planner)
Timeliness of Proposal shall be submitted FMO Head Every Project Proposal Proposal not reviewed or Follow-up
review and for review and approval (by project approved on time review/approval of
approval of CAO and/ or Vice Presidents) listed on the proposal
proposal and within 5 working days PPMP RM (FMO Head)
detailed plan of
the project
Output Completeness Recipient: Procurement Office FMO Designer Every Project Proposal Incomplete submission Facilitate completion
of submission of and Planner project of required documents
Revision: 0
FUNCTION
FOR M/M
proposal The following shall be listed on the required by
documents submitted to Procurement PPMP RM Procurement
Office upon approval: (FMO Designer and
 Purchase Request Planner)
 Program of Work
 Copy of approved PPMP
RM
 Detailed plan of the project
Revision: 0
ADMINISTRATION
JAIME P. PULUMBARIT
MEDICAL UNIT DR. JOSELITO M. ALDAY ISABELITA C. BENEDICTOS Vice President for Finance, Admin DR. CECILIA N. GASCON 0 March 06, 2017
University Physician Chief Administrative Officer and Resource Generation President
FUNCTION
FOR M/M
Issuance of Input Completeness Source of Input: Client Nurse Every Student Manual Incomplete requirement Inform client to
Dental of requirement request complete the
Certificate Parental Letter/ Consent requirement
signed by parent/ guardian of (Nurse)
student
Process Completeness Dental assessment (validation) Dentist Every Student Manual No dental assessment Schedule for dental
of assessment of client conducted by the request (validation) conducted assessment
University Dentist (Dentist)
Output Timeliness of Recipient of Output: Client Nurse/ Dentist Every Student Manual Delayed release of dental Facilitate release of
release of dental request certificate dental certificate on
certificate Dental Certificate signed by the next working day
the University Dentist and (Nurse)
released within the day upon
receipt
Dental certificate released Inform client it is
without signature of University invalid and retrieve
Dentist certificate for signature
of University Dentist
(Nurse)
Revision: 0
ADMINISTRATION
JAIME P. PULUMBARIT
FUNCTION
FOR M/M
Medical and Input Completeness Source of Input: Incoming Nurse Once a year Admission Incomplete requirements Inform student to
Dental of requirements Freshmen Procedure complete the
Examination of requirements
Freshmen Requirements include: (Nurse)
 Reservation Receipt
 Chest X-ray done (noted by
X-ray technician, if in-
house) or Result of chest X-
ray (if done outside)
 Admission Slip
Process Completeness Health profiling includes, i.e., Nurse, Once a year Admission Incomplete health profile Conduct health
and accuracy of height, weight, vital signs, Physician, Procedure profiling of student
profiling medical history, medical and Dentist (Nurse, Physician,
dental examination Dentist)
Note: If there are findings in

the medical/ dental
examination, the parent/
guardian shall be informed for
further evaluation and
guidance and shall be advised
to consult private physician/
dentist
Accuracy of Student health record of the Nurse Once a year Admission Inaccurate student health Correct the record of
encoding freshmen encoded in the Procedure record the student in the
system, i.e., name, birthdate, system
gender, year enrolled, health (Nurse)
profile
Revision: 0
FUNCTION
FOR M/M
Output Completeness Recipient of Output: Client Nurse Once a year Admission Admission slip not stamped Inform student to bring
Procedure the admission slip for
Admission slip stamped and stamping and
signed by the Nurse on duty signature
(Nurse)
Revision: 0
ADMINISTRATION
JAIME P. PULUMBARIT
FUNCTION
FOR M/M
Scheduling of Input Completeness Source of Input: Client Nurse Every Consultation/ Incomplete requirements Inform client to
Dental Services of requirements request Assessment complete the
and availability Consultation/ Assessment Waiver requirements
of dentist Waiver (for student below 18 (Nurse)
years old)
Process Validation of Validate request based on the Nurse/ Dentist Every Student Health Request not validated and Inform client and
request for actual dental service needed request Profile client not included in the provide schedule
dental services by the client before scheduling scheduling of dental services (Nurse/ Dentist)
Note: Dentist Schedule –

every Monday to Friday (8 AM
to 5 PM) except Holidays
Output Timeliness of Recipient of Output: Client Nurse Every Student Health Schedule of dental service not Advise client and
scheduling request Record advised to client and not update/ record in
Pre-medication to be given to recorded in planner within the planner
client Planner day (Nurse)
Schedule of dental service to

be advised to client and
recorded in the planner within
the day
Revision: 0
ACADEMIC AFFAIRS – STUDENT AFFAIRS
Department/ Office/ Unit: Prepared by: Reviewed by: Reviewed by: Reviewed by: Approved by: Rev No: Effective Date:
PUBLIC EMPLOYMENT
SERVICE OFFICE MR. CRISANTO P. GALVEZ JOSEPH ROY F. CELESTINO DR. ROMEO D.C. INASORIA DR. EDGARDO M. SANTOS DR. CECILIA N. GASCON 0 March 06, 2017
(PESO) Head, PESO Director for Student Welfare Dean of Student Affairs and Services Vice President for Academic Affairs President
Signature Over Printed Name/ Date Signature Over Printed Name/ Date Signature Over Printed Name/ Date Signature Over Printed Name/ Date Signature Over Printed Name/ Date
FUNCTION
CONTROL QUALITY REQUIREMENTS/ PROCEDURE/ NONCONFORMING CORRECTIONS
POINT REQUIREMENT SPECIFICATIONS RECORD OUTPUTS/ SERVICES (Function Responsible)
FOR M/M
Coordination/ Input Receiving of Source of Input: Partner PESO Head/ Every receipt Communication Communication letter not Inform concerned
Participation of communication companies, DOLE, LGUs, Secretary of Letter, Logbook of received/ acknowledged agency
partner letter OWWA and respective communication Communication by PESO (PESO Head/
companies, Colleges and satellite Secretary)
DOLE, LGUs, campuses
OWWA and
respective Communication letter through
Colleges and e-mail or hard copy (letter)
satellite
campuses Process Completeness Disseminate information PESO Head/ Every receipt Communication Requirements of the Facilitate/ Prioritize
of dissemination through PESO Communication Secretary of Letter, Logbook of communication letter from dissemination of
of information Letter signed by the Director communication Communication concerned agency not information
for Student Welfare to Deans disseminated to relevant (PESO Head/
of Colleges/ Directors of functions Secretary)
Satellite Campuses
Output Completeness Recipient of Output: PESO Head Every receipt Reply Letter, No reply made to Follow-up actions from
and timeliness Concerned agency of Logbook of communication letter of respective Deans/
of reply communication Communication concerned agency Directors
Reply prepared and signed by (PESO Head/
PESO Head forwarded to Secretary)
concerned agency through e-
mail or hard copy (letter)
Revision: 0
PUBLIC EMPLOYMENT
FUNCTION
FOR M/M
Issuance of Input Request Source of Input: Graduate PESO Head Every request Request Letter, Incomplete requirements Inform Graduate to
Referrals to the (Job Seeker) for referral Resume submit resumé
Graduates (Job (PESO Head)
Seekers) Resumé of graduating/
graduate students
Process Accuracy of Matching of resume of PESO Head Every request List of Vacancies Inaccurate Matching Repeat matching
Matching students based on the course for referral (PESO Head)
of the student with the list of
vacancies
Output Timeliness of Recipient of Output: PESO Head Every request Referral Letter Delayed release of referral Inform Graduate of the
Referral Letter Graduate (Job Seeker) for referral letter new schedule of
release or availability
Referral letter signed by the of referral letter
PESO Head and released as (PESO Head)
scheduled
Revision: 0
PUBLIC EMPLOYMENT
FUNCTION
FOR M/M
Participation of Input Accuracy of Source of Input: PESO PESO Head/ As need arises Logbook of Request letter not Facilitate/ Prioritize
graduating submitted Secretary Communication received/ acknowledged submission of request
students in Job request letter Request Letter shall be by President Office letter
Fairs submitted to the President (PESO Head/
Office with the following Secretary)
information:
- Number of companies
- Needed accommodation
(tarpaulin, chairs, tables and
food and place of Job Fair)
- Venue layout
Process Timeliness of Reply shall be signed by the PESO Head/ As need arises Logbook of No reply made to request Follow-up actions from
approval President within two (2) to Secretary Communication letter the President Office
three (3) days after receipt of (PESO Head)
Request letter
Completeness Letter of invitation shall be PESO Head/ As need arises Logbook of Non-participation/ No reply Follow-up confirmation
of dissemination sent based on BulSU’s Secretary Communication from the Company
of information accredited companies (PESO Head/
Secretary)
Companies accreditation
includes:
- Company profile (includes
Location Map)
- SEC, BIR, Mayor’s Permit
- PhilJobNet Registration
- Job vacancies
For Colleges, Letter of

Invitation and Bulletin Posting
Revision: 0
FUNCTION
FOR M/M
shall be done upon receipt of
approval from the President
Timeliness of Approved request shall be PESO Head As need arises Logbook of Delayed submission Facilitate/ Prioritize
submission of attached to the Letter of Intent Communication submission of Letter of
Letter of Intent sent to DOLE at least one (1) Intent
month before the Job Fair (PESO Head)
Output Completeness Recipient of Output: Student, PESO Head/ As need arises Logbook of Incomplete/ inaccurate Inform the student and
and accuracy of Private/ Public Companies Secretary Communication information company for the
Form completion
For Students, attendance (PESO Head/
sheet shall be served as the Secretary)
basis of number of applicants
For Companies, complete Job

Fair Terminal Report include
Students information:
- Name
- Address
- Contact No.
- Position Applied
- Status of Application
Certificate of Participation to
the companies shall be issued
after the Job Fair based on the
attendance sheet
Revision: 0
PUBLIC EMPLOYMENT
FUNCTION
FOR M/M
Participation of Input Completeness Source of Input: PESO PESO Head/ As per Calendar of Mismatch of schedule Facilitate adjustment
graduating and accuracy of Secretary schedule, Activities, Logbook based on College
students in information Submission of required Every 2nd of communication availability
Labor Education documents to Colleges: Semester (PESO Head/
for Graduating - Letter of Intent Secretary)
Student (LEGS) - Letter of Invitation for
and Pre- College participation
employment (includes Room reservation)
Orientation
Seminar (PEOS) Schedule of seminar shall be
approved by the College
based on their respective
activities
Process Timeliness of Reply shall be prepared and College Dean/ Every receipt Logbook of Late reply made of Follow-up actions from
reply signed by Deans of Colleges/ Secretary of Communication concerned College respective Deans/
Directors of Satellite communication Directors
Campuses within five (5) (PESO Head/
working days after receipt of Secretary)
required documents
Accuracy and Request letter shall be PESO Head Every receipt Logbook of Delayed submission of Immediately submit
timeliness of submitted to DOLE within five of Communication, request letter request letter
dissemination of (5) working days prior the date communication PESO Monthly (PESO Head/
information of seminar Meeting Secretary)
Output Conduct of Recipient of Output: Student PESO Head As per Attendance sheet Non-participation of For College,
seminar and schedule Colleges and Students coordinate with DOLE
issuance of Organized seminar based on to communicate with
Compliance the approved date and time respective College for
Certificate non-participation
(PESO Head)
Revision: 0
FUNCTION
FOR M/M
Issuance of Compliance For students, advise
Certificate to students based concerned Faculty.
on Attendance sheet (PESO Head)
Revision: 0
PUBLIC EMPLOYMENT
FUNCTION
FOR M/M
Participation of Input Completeness Source of Input: Private/ PESO Head/ As need arises Logbook of Incomplete/ inaccurate Inform the requestor
graduating and accuracy of Public Companies Secretary Communication information for the completion
students in information (PESO Head/
Local For LRA/ SRA, requirements Secretary)
Recruitment include:
Authority/ - Request Letter/ Letter of
Agency (LRA) Intent (includes Field of
and Special specialization, Date of
Recruitment orientation, Interview and
Authority (SRA) Exam)
- Company profile (BIR, SEC,
Location Map)
- List of vacancies
For SRA, additional

requirement include:
- Acknowledgement Letter
from OWWA
- Permit from DOLE with
Certificate of no objection
- Job Order
Process Timeliness for Review shall be based on List PESO Head/ As need arises Logbook of Non-accreditation with Inform the requestor
review of of accredited Company issued Secretary Communication DOLE (PESO Head/
submitted by DOLE within two (2) weeks Secretary)
documents after receipt of request
Completeness Disseminate information with PESO Head/ As need arises Logbook of Information not Facilitate/ Prioritize
of dissemination the respective Deans of Secretary Communication disseminated to relevant dissemination of
of information Colleges/ Directors of Satellite Deans of Colleges information
Campuses through request (PESO Head/
letter which includes room Secretary)
Revision: 0
FUNCTION
FOR M/M
reservation for the conduct of
Company’s orientation,
interview and exam
Output Conduct of LRA/ Recipient of Output: PESO Head/ As need arises Logbook of Late students (Graduate Endorsed a copy of
SRA Requestor Secretary Communication and Graduating) company’s location
map and referral letter
Provide List of Graduates to the student
(includes course/ major, (PESO Head)
contact details) as requested
by the company
Revision: 0
PUBLIC EMPLOYMENT
FUNCTION
FOR M/M
Posting of Input Receiving of Job Source of Input: Partner PESO Head/ Every receipt Logbook of Job opportunity list not Inform concerned
Labor Market opportunities companies, DOLE, LGUs, Secretary of Communication received/ acknowledged agency
Information OWWA communication by PESO (PESO Head/
(LMI) Secretary)
Job opportunities from partner
companies, DOLE, LGUs,
OWWA through e-mail or hard
copy
Process Completeness Job opportunity/ posting shall PESO Head/ Every receipt Logbook of Requirements from Facilitate/ Prioritize
of dissemination be stamped by PESO prior Secretary of Communication concerned agency not dissemination of
of information dissemination of information communication disseminated to information
from Deans of Colleges/ concerned College (PESO Head/
Directors of Satellite Secretary)
Campuses
Output Posting of LMI Recipient of Output: College Every receipt Reply Letter, Unavailability of Job Follow-up posting from
Requestor Secretary/ Clerk of Logbook of posting on bulletin board concerned College
communication Communication (PESO Head/
Job posting shall be done in Secretary)
each Bulletin Boards (PESO,
Colleges, Administration,
GCSC Office, Gate)
Revision: 0
PUBLIC EMPLOYMENT
FUNCTION
FOR M/M
Special Program Input Accuracy of Source of Input: PESO PESO Head/ Every summer Logbook of Mismatch of number for Coordinate with PESO
for Employment Pledge of Secretary vacation, Communication SPES Program LGU for possible
of Student commitment Pledge of commitment shall be Semestral placement
(SPES) submitted to DOLE through e- break (PESO Head)
mail, phone call or hard copy
(letter)
Approved yearly budget shall

be the basis for SPES
Program
Process Timeliness of Reply shall be received PESO Head/ Every receipt Reply Letter, No reply made by DOLE Follow-up actions
approval through e-mail, phone call or Secretary of Logbook of (PESO Head/
hard copy (letter) at least one communication Communication Secretary)
(1) month after PESO
Managers Meeting
Deployment of Random visit shall be done PESO Head As per Logbook of Low performance Inform company/
students during the twenty-five (25) schedule Communication, student
days of duty/ worked of Assessment/ (PESO Head)
student to assessed workplace Feedback report
and performance
Completeness Student shall be notified to PESO Head/ As need arises Logbook of Incomplete/ delayed Inform the student for
and timeliness submit below required Secretary Communication submission the completion
of submission documents within one (1) (PESO Head/
week after enrolment of Secretary)
desired College
- Certificate of completion
- OR payment for school year
enrolment
Revision: 0
FUNCTION
FOR M/M
Output Issuance of Recipient of Output: Student PESO Head/ Every receipt Reply Letter, Non-appearance of Follow-up with the
voucher Secretary of Logbook of student student confirmation/
Submitted documents by the communication Communication availability
students shall be forwarded to (PESO Head/
DOLE for review and released Secretary)
of SPES payroll
Feedback information
interview shall be facilitated by
DOLE during release of
voucher
Revision: 0
Career Development &

Student Internship MS. CARMELITA B. SANGA 0 March 06, 2017
Head, Career Development & Student JOSEPH ROY F. CELESTINO DR. ROMEO D.C. INASORIA DR. EDGARDO M. SANTOS DR. CECILIA N. GASCON
Services Internship Services Director for Student Welfare Dean of Student Affairs and Services Vice President for Academic Affairs President
FUNCTION
FOR M/M
Accomplishmen Input Completeness Source of input: CarDSIS CarDSIS Head/ As per Operations Information not Facilitate/ Prioritize
t Report of dissemination Secretary schedule Manual, disseminated to dissemination of
of Communication letter asking Calendar of concerned SIP information
communication for submission of Activities, Coordinator (CarDSIS Head/
letter Accomplishment Report shall Logbook of Secretary)
be given to SIP Coordinators Communication
through e-mail or hard copy
(letter)
Communication Letter are

posted in Facebook App –
Group Page
Process Timeliness of Report shall be submitted CarDSIS Head/ As per Logbook of Delayed submission Follow-up actions from
receiving within (3) weeks after the End Secretary schedule Communication respective SIP
Accomplishment of Semester Coordinators
Report (CarDSIS Head/
Secretary)
Completeness Accomplishment Report shall SIP Coordinator As per Logbook of Delayed submission Follow-up actions from
of include: schedule Communication respective SIP
Accomplishment  Rationale Coordinators
Report  Conditions (CarDSIS Head/
 Highlights of Internship Secretary)
(Strength and Weaknesses)
 Recommendations
Attachment include:
 Portfolio
 Checklist of Student Interns
Revision: 0
FUNCTION
FOR M/M
Output Accuracy for Recipient of Output: CHED CarDSIS Head As per Operations Delayed submission of Facilitate/ Prioritize
review and schedule Manual consolidated report submission
consolidation of Submitted Accomplishment (CarDSIS Head/
report for report by SIP Coordinator shall Secretary)
submission to be reviewed and submitted per
CHED School Year
Report shall be signed and

approved by Director for
Student Affairs, Dean of
Student Affairs, VPAA and
President
Revision: 0

FUNCTION
FOR M/M
Coordination/ Input Completeness Source of input: CarDSIS CarDSIS Head/ As per Operations Mismatch of schedule Facilitate adjustment
Participation of and accuracy of Secretary schedule Manual, based on College
students in the information Submission of required Calendar of availability
Career/ documents to Deans of Activities, (CarDSIS Head/
Personality Colleges/ Directors of Satellite Logbook of Secretary)
Development Campuses through Letter of Communication
Seminars Intent/ Invitation for Student
participation (includes Room
reservation)
Schedule of seminar shall be

approved by the College
based on their respective
activities
Process Completeness Reply prepared by SIP SIP Coordinator Every receipt Operations No reply made to Letter of Follow-up actions from
and timeliness Coordinator and approved by of Manual, Intent/ Invitation respective SIP
of reply Deans/ Directors through e- communication Logbook of Coordinators and
mail, phone call and hard copy Communication Deans/ Directors
(letter) at least one (1) week (CarDSIS Head/
after receipt of Letter of Intent Secretary)
Mismatch of schedule Proper coordination

between College
Deans and Faculty
(CarDSIS Head/
Secretary)
Revision: 0
FUNCTION
FOR M/M
Conduct of Organized seminar based on CarDSIS Head As per Operations Non-participation of Advise SIP
Seminar the approved date and time schedule Manual students Coordinator for re-
schedule of student
Scheduled by College at least (CarDSIS Head)
two (2) hours
Delayed administration of Facilitate conduct of
seminar due to tardiness Seminar
of Lecturer (CarDSIS Head)
Unavailability of Venue Coordinate with

due to electrical aircon College Deans/
malfunction Directors for re-
schedule of seminar
(CarDSIS Head)
Output Completeness Recipient of Output: CarDSIS Head/ As per Operations Failed rating in Training Replacement of
of Training CarDSIS Secretary schedule Manual Evaluation Form Lecturer. Lecturer will
Evaluation form not be engaged on the
Training Evaluation form shall next schedule
be accomplished student (CarDSIS Head/
include: Secretary)
 Effectiveness of Speaker
 Appropriateness/ Relevance
of topic
 Materials/ Presentation
 Time conducted
Random sampling done for

giving Training Evaluation
Form
Revision: 0

FUNCTION
FOR M/M
Career Input Completeness Source of input: Student CarDSIS Head/ As the need Operations Mismatch of schedule Inform student for re-
Counseling of Interview Secretary arises Manual schedule
Record Form Conduct of counseling shall be (CarDSIS Head/
and conduct of based on Interview record Secretary)
counseling form which include the
following:
 Student details (Name,
Course/ Year/ Section)
 Reason for counseling
 Recommendation
 Remarks (includes Action
Taken)
Group Page (Facebook App)

can be accessed by the
students for query/ counseling
Process Timeliness of Follow-up shall be done CarDSIS Head/ As the need Operations No reply made to follow-up Update Interview
follow-up on maximum of two (2) weeks Secretary arises Manual Record Form of
status/ student, remarks
recommendation section
made (CarDSIS Head/
Secretary)
Output Accuracy of Recipient of Output: CarDSIS CarDSIS Head/ As the need Operations Incomplete information Facilitate/ Prioritize
information of Secretary arise Manual update of information
data/ record Review of Interview Record (CarDSIS Head/
form shall be done prior Secretary)
safekeeping
Revision: 0

FUNCTION
FOR M/M
Coordination/ Input Completeness Source of input: CarDSIS CarDSIS Head/ Every receipt Operations Information not Facilitate/ Prioritize
Participation in of dissemination Secretary of Manual, disseminated to relevant dissemination of
the Career of Communication letter communication Logbook of Deans of Colleges/ information
Orientation communication confirming schedule for Career Communication Directors of Satellite (CarDSIS Head/
Program letter Orientation/ Parent’s Campuses and SIP Secretary)
(Student and Orientation shall be given to Coordinators
Parent’s Deans of Colleges/ Directors
Orientation) of Satellite Campuses and SIP
Coordinators through e-mail or
hard copy (letter)
Process Completeness Reply prepared by SIP SIP Coordinator Every receipt Operations Delayed submission of Inform SIP
and timeliness Coordinator and approved by of Manual, Program invitation Coordinator
of reply Dean through e-mail, phone communication Logbook of (CarDSIS Head/
call and hard copy (letter) Communication Secretary)
Program invitation shall be

given at least one (1) week
before the Seminar
Conduct of Organized seminar based on CarDSIS Head/ Every receipt Operations Non-participation of Advise SIP
Orientation the approved date and time SIP Coordinator of Manual students Coordinator for re-
Program communication schedule of student
SIP Coordinators shall check (CarDSIS Head)
students Certificate of
Registration (COR) prior
attending the seminar
Output Receiving of Recipient of Output: SIP Every receipt Operations Non-submission by Follow-up SIP
Orientation CarDSIS Coordinators of Manual concerned Colleges Coordinator for the
records communication submission
Revision: 0
FUNCTION
FOR M/M
Documents shall be submitted (CarDSIS Head)
by SIP Coordinator within two
(2) weeks after orientation
include:
 Communication Letter to
Parents
 Bulletin posting
 Program/ Invitation
 Registration/ Attendance
Sheet
 Pictures
Revision: 0
STUDENT WELFARE JOSEPH ROY F. CELESTINO DR. ROMEO D.C. INASORIA DR. EDGARDO M. SANTOS DR. CECILIA N. GASCON 0 March 06, 2017
Director for Student Welfare Dean of Student Affairs and Services Vice President for Academic Affairs President
FUNCTION
FOR M/M
Student Input Completeness Source of Input: Student Student Welfare As the need Logbook of Incomplete requirements Facilitate completion of
Grievance and timeliness Government or Student Secretary/ arises Grievance information, i.e., name,
of lodging of Student Welfare Record affidavit of witness
grievance Requirements include: Director (Student Welfare
reports from  Grievance Form (with full Secretary/ Student
student concern name and signature) Welfare Director)
including Incident Report
 Affidavit of Witness Late Report of Incident Coordination with
Student Government
Grievance reported at least (Student Welfare
within the reasonable Secretary/ Student
timeframe Welfare Director)
Process Evaluation of Complaints to be evaluated by Student Welfare Upon receipt Logbook of Invalid/ Lack of Merit of Review of complaint
complaint and the Director of Student Welfare Secretary/ of complaint Grievance Complaint or complaint not with the complainant or
endorsement of Student Welfare Record endorsed to immediate student government to
the complaint to Endorsement includes Director supervisor determine additional
the immediate  Endorsement Letter of the information then
supervisor of the Director of Student Welfare endorse to relevant
respondent  Attached Grievance Form function
and Affidavit of Witness (Student Welfare
Secretary/ Student
Welfare Director)
Output Completeness/ Recipient of Output: Student Immediate Upon Logbook of Non-reply from Supervisor/ no Follow-up by Student
appropriateness Government or Student Supervisor of Receipt of Grievance actions taken Welfare Office
of reply letter/ Respondent Endorsemen Record
actions provided Reply Letter from the t Complainant not informed of Inform complainant
Supervisor or other the reply of the supervisor (Student Welfare
appropriate actions determined Secretary/ Student
and provided. Copy of reply Welfare Director)
Revision: 0
FUNCTION
FOR M/M
letter to be provided to the
complainant
Revision: 0
STUDENT WELFARE JOSEPH ROY F. CELESTINO DR. ROMEO D.C. INASORIA DR. EDGARDO M. SANTOS DR. CECILIA N. GASCON 0 March 06, 2017
Director for Student Welfare Dean of Student Affairs and Services Vice President for Academic Affairs President
FUNCTION
FOR M/M
Student/ Input Completeness Source of Input: Student Student Welfare As the need Logbook of Incomplete requirements Inform requestor to
Employee and timeliness Secretary/ arises Insurance Claim, complete the
Insurance Claim of requirements Student Personal Accident Student Welfare Copy of Contract requirements
for application Insurance Claim Form: Director of Agreement (Student Welfare
for Insurance  Medical Certificate; between Secretary/ Student
Claim  Doctor’s Prescription for Insurance Welfare Director)
medicines; Provider and
 Original Official Receipts Bulacan State Late Advisement of Claims Coordination to
(itemized); University Insurance Provider
 Doctor's request for any (Student Welfare
laboratory/radiology Secretary/ Student
procedure done (if any); Welfare Director)
 Incident / Accident / Police
Report;
 Affidavit of insured's driver
and photocopy of Driver's
License (if motorcycle
accident);
 Death Certificate (if death
claims);
 Birth Certificate / Marriage
Contract of beneficiary (for
death claims)
Claims to be applied within 60

days from the occurrence
Process Timeliness of Requirements for insurance Student Welfare Every Logbook of Non-submission or Incomplete Facilitate submission of
submission of claim to be submitted to the Secretary/ insurance Insurance Claim submission of required complete requirements
complete insurance provider for Student Welfare claim and documents
requirements to evaluation Director
Revision: 0
FUNCTION
FOR M/M
insurance Student Welfare (Student Welfare
provider Record Secretary/ Student
Welfare Director)
Output Completeness Recipient of Output: Student Welfare Every Logbook of Claimant not informed of the Inform Claimant
of information of Claimant Secretary/ insurance Insurance Claim availability of BulSU check (Student Welfare
the availability of Student Welfare claim and Secretary/ Student
BulSU check Claimant to be informed and Director Student Welfare Welfare Director)
assisted upon availability of Record
check (for insurance claim) in
the Cashier Office
Revision: 0
OFFICE OF THE
March 06,
STUDENT 0
ORGANIZATION (OSO)
SHERWIN M. PARIÑAS DR. REGINA G. DANGANAN DR. ROMEO D.C. INASORIA DR. EDGARDO M. SANTOS DR. CECILIA N. GASCON 2017
Head, Office of the Student Organization Director for Student Development Dean of Student Affairs and Services Vice President for Academic Affairs President
FUNCTION
FOR M/M
Application/ Input Completeness Source of Input: Student OSO Head and Every year Student Manual Incomplete requirements Inform the requestor to
Renewal of and timeliness Organization Secretary complete the
Recognition of of requirements requirements
Student Requirements include: (OSO Head and
Organization  Filled-out Application form Secretary)
 Copy of Constitution and By
Laws Delayed submission Inform the requestor to
 List of Officers secure a letter signed
 Updated Profile of Officers, by the adviser stating
Members, Advisers the reasons of the
(minimum of 1, maximum of delay
3 Advisers) (OSO Head and
 Written accomplishment Secretary)
and financial reports of the
preceding year
 Letter of invitation to faculty,
signed letter from chosen
adviser addressed to the
Head of OSO
 Activity Proposal for one
year
Requirements to be submitted
on or before the 1st month of
the 1st semester ends
Process Completeness Compliance to the OSO Head Every year Student Manual Incomplete review/ evaluation Facilitate review of
of review/ requirements shall be of requirements requirements. Return
reviewed by the OSO Head requirement with issue
Revision: 0
FUNCTION
FOR M/M
evaluation of to student
requirements organization.
(OSO Head)
Output Recognition of Recipient of Output: Student OSO Head Every year Certificate of Certificate of Recognition not Facilitate issuance of
Student Organization Recognition, List issued to compliant student Certificate of
Organization of Recognized organization Recognition after the
Certificate of Recognition valid Student Balangayan
for one (1) year signed by the Organization (OSO Head)
OSO Head, Director of
Student Development, Dean of
Student Affairs, and University
President issued during the
Balangayan
Update List of Recognized

Student Organization
Revision: 0
OFFICE OF THE
March 06,
STUDENT 0
ORGANIZATION (OSO)
FUNCTION
FOR M/M
Approval of Input Completeness Source of Input: Student OSO Secretary Every Student Manual Incomplete requirements Inform student
Activity of and timeliness Organization request organization to
Student of requirements complete the
Organization requirements
Requirements include: (OSO Secretary)
 Letter of Approval
 Compliance Checklist Delayed submission of Reject application and
 Activity Proposal requirements inform student
 Faculty Companion organization
 Certification from the Dean (OSO Head)
and Adviser
 Parental Consent
(notarized, if activity to be
conducted outside
Bulacan), List of
Participants
 OSO Certification
to OSO at least two (2) weeks
before the scheduled activity
Process Completeness Compliance to the OSO Head Every Student Manual Incomplete review/ evaluation Inform student
of review/ requirements shall be request of requirements organization.
evaluation of reviewed by the OSO Head Facilitate review of
requirements requirements.
(OSO Head)
Output Approval of Recipient of Output: Student OSO Head, Every Logbook of Activity not approved/ included Inform student
activity Organization Director of request Student in the Logbook of Student organization
Student Organization Organization Activities (OSO Head)
Revision: 0
FUNCTION
FOR M/M
OSO Certification signed by Development, Activities, Letter
OSO Head Dean of Student of Approval, OSO Update Logbook
Affairs and Certification (OSO Secretary)
Letter of Approval signed by VPAA
Student Affairs and VPAA
Update Logbook of Student

Organization Activities
Revision: 0
OFFICE OF THE
March 06,
STUDENT 0
ORGANIZATION (OSO)
FUNCTION
FOR M/M
Recognition of Input Completeness Source of Input: Student OSO Head and Every year Student Manual Incomplete requirements Inform the requestor to
New and timeliness Organization Secretary complete the
Organization of requirements requirements
Requirements include: (OSO Head and
 Letter of Intent signifying the Secretary)
purpose to establish the
new organization Delayed submission Provide grace period
 Filled-out Application form and require to submit
 Copy of Constitution and By complete
Laws requirements on or
 List of Officers before September
 Updated Profile of Officers, (OSO Head and
Members, Advisers Secretary)
(minimum of 1, maximum of
3 Advisers)
 Written accomplishment
and financial reports of the
preceding year
 Letter of invitation to faculty,
signed letter from chosen
adviser addressed to the
Head of OSO
 Activity Proposal for one
year
on or before the 1st month of
the 1st semester ends
Revision: 0
FUNCTION
FOR M/M
Process Completeness Compliance to the OSO Head Every year Student Manual Incomplete review/ evaluation Facilitate review of
of review/ requirements shall be of requirements requirements. Return
evaluation of reviewed by the OSO Head requirement with issue
requirements to student
organization.
(OSO Head)
Output Recognition of Recipient of Output: Student OSO Head Every year Certificate of Certificate of Recognition not Facilitate issuance of
New Student Organization Recognition, List issued to compliant student Certificate of
Organization of Recognized organization Recognition after the
Certificate of Recognition valid Student Balangayan
for one (1) year signed by the Organization (OSO Head)
Student Affairs, and University
President issued during the
Balangayan
Update List of Recognized

Student Organization
Revision: 0
OFFICE OF
STUDENT March 06,
ESTRELLA F. FAJARDO DR. REGINA G. DANGANAN DR. ROMEO D.C. INASORIA DR. EDGARDO M. SANTOS 0
PUBLICATIONS AND Head, Student Publications and Director for Student Dean of Student Affairs and Vice President for Academic DR. CECILIA N. GASCON 2017
INFORMATION Information Development Services Affairs President
FUNCTION
FOR M/M
Publication of Input Timeliness and Source of Input: Editorial Editorial Board Every Organizational Delayed provision and Facilitate completion
Pacesetter completeness of Board enrolment/ Chart/ Structure incomplete resources of resources. Lessen
resources semester of Editorial the number of target
Resources include: Board, Certificate publication for the
 Editorial board of Budget semester
(graduating student) (Editorial Board)
 Available budget (with
Certificate of Budget from
Accounting)
 Publisher already
determined
Resources available at least

one month after the enrolment
period
Process Timeliness of News gathering at least one Editorial Board Every Publication Delayed news gathering and Facilitate news
news gathering month before the target enrolment/ incomplete review of gathering and
and publication date semester publication completion of review
completeness of (Editor-in-Chief)
review of Draft of publication reviewed
publication by the editorial board (content,
language, grammar, etc.)
Output Timeliness, Recipient of Output: BulSU Circulation Every Publications Inaccurate/ incomplete Review publication
completeness community Managers publication (magazine, folio, publication with identified issue.
and accuracy of newspapers, Inform publisher and
publication Publications (magazine, folio, broadsheets, etc) request for reprinting
newspapers, broadsheets, etc) or issue apology letter
Revision: 0
FUNCTION
FOR M/M
released on the third month of to offended party
semester where necessary.
(Editorial Board)
All colleges, departments/
offices and satellite campuses
are provided with publications Delayed publication Facilitate release of
publication. Lessen
the number of target
publication for the
semester
(Circulation Managers)
Accuracy and Expenses to be liquidated Finance Every Liquidation Delayed and inaccurate Lessen the number of
timeliness of within the last month of the Manager semester Report liquidation publications/ issues
liquidation semester and submitted to (Editorial Board)
Accounting
Revision: 0
Department/ Office: Prepared by: Reviewed by: Reviewed by: Approved by: Rev No: Effective Date:
STUDENT
DR. REGINA G. DANGANAN DR. ROMEO D.C. INASORIA DR. EDGARDO M. SANTOS DR. CECILIA N. GASCON 0 March 06, 2017
DEVELOPMENT Director for Student Development Dean of Student Affairs and Services Vice President for Academic Affairs President
FUNCTION
FOR M/M
Monitoring the Input Timeliness and Source of Input: Requestor Director for Every Request Letter Incomplete and late request Inform requestor to
Welfare of completeness of Student request secure Request Letter
Valencia Hall request Request Letter Development (Director for Student
Payment for the use of air Development)
conditioning unit
Inform requestor of the
At least one month before the availability of hall
use (Director for Student
Development)
Process Accuracy of Scheduling based on available Director for Every Calendar of Request for use of Valencia Include in the
scheduling dates in the Calendar of Student request Activities of Hall not included in the schedule
Activities of Valencia Hall Development Valencia Hall scheduled (Director for Student
Development)
No overlapping of schedule
Overlapping of schedule Inform affected users
to choose other
available dates
(Director for Student
Development)
Output Completeness Recipient of Output: Director for Every Approved request Unauthorized use of Valencia Reprimand the User,
of approval for Requestor/ End-user Student request letter Hall provide corresponding
use of Valencia Development/ sanctions
Hall Request letter signed President (Director for Student
“Approved” by Director for Development)
Student Development or the
President
Revision: 0
STUDENT
SERVICES - March 06,
DR. AVELINA M. AQUINO DR. ROMULO B. MERCADO, JR. DR. ROMEO D.C. INASORIA DR. EDGARDO M. SANTOS DR. CECILIA N. GASCON 0
ADMISSIONS Head, Admissions & Orientation Office Director for Student Services Dean of Student Affairs and Services Vice President for Academic Affairs President
2017
OFFICE Signature Over Printed Name/ Date Signature Over Printed Name/ Date Signature Over Printed Name/ Date Signature Over Printed Name/ Date Signature Over Printed Name/ Date
FUNCTION
FOR M/M
Admission Input Completeness Source of Input: Applicant Admissions Every Admissions Incomplete requirements Inform applicants of
of application (Grade 7 and College Clerk application Leaflets and incomplete
Freshman) schedule Brochure requirements
(Admissions Clerk)
Requirements include:
 Filled out application form
 2X2 picture
 Testing fee
 Original copy and
photocopy of grades (Form
138) (for grade 7 and
college freshman)
 Transcript of records (for
CPTE)
 Certificate of grades and
Certificate of registration (for
shifters and transferees)
Process Completeness Screening based on Admissions Every Application forms Incomplete screening Inform applicants of
of screening documents submitted Clerk, application and credentials incomplete
(specifically the required Admissions requirements
grades of the program) Head (Admissions Clerk)
Timeliness of Test administered as Proctor/ Every Questionnaire, Delayed administration of test Replacement of
administration of scheduled and to student with Supervisors/ scheduled answer sheets, due to tardiness of proctor proctor. Proctor will
test test permit with receipt only Clerk/ exam for extra sheet of not be engaged on the
Admissions screened paper next testing schedule
Head application (Admissions Head)
forms
Test administered to student Test will be
without test permit and receipt considered invalid
Revision: 0
FUNCTION
FOR M/M
(Admissions Head)
Accuracy of test Test checked by machine and Admissions Every test Validated test Inaccurate checking of test Validation of test
results validated manually based on Clerk and Head results results results manually
the answer key (Admissions Clerk/
Head)
Test results released as
scheduled Delayed release of test results Inform applicants.
Facilitate release of
test results
(Admissions Clerk/
Head)
Output Completeness, Recipient of Output: Deans Admissions As List of Qualifiers Delayed/ ranking and posting Facilitate ranking and
Timeliness and Clerk and Head scheduled posting. Release of
Accuracy of Release of ranking and addendum.
Ranking and posting with section based on Ranking and posting released (Admissions Head)
Posting test result and quota system. not considering the test results
Copy provided to respective and/ or quota system.
Deans
Completeness Recipient of Output: Admissions Every Reservation form Reservation made without Inform student and
of Reservation Qualified Students Clerk ranking and accomplished reservation issue reservation form
posting form (Admissions Clerk)
Reservation issued to qualified
students based on the List of
Qualifiers
Revision: 0
STUDENT
SERVICES - March 06,
DR. AVELINA M. AQUINO DR. ROMULO B. MERCADO, JR. DR. ROMEO D.C. INASORIA DR. EDGARDO M. SANTOS DR. CECILIA N. GASCON 0
ADMISSIONS Head, Admissions & Orientation Office Director for Student Services Dean of Student Affairs and Services Vice President for Academic Affairs President
2017
OFFICE Signature Over Printed Name/ Date Signature Over Printed Name/ Date Signature Over Printed Name/ Date Signature Over Printed Name/ Date Signature Over Printed Name/ Date
FUNCTION
FOR M/M
Orientation of Input Completeness Source of Input: Student Student Affairs Every Communication Incomplete schedule Follow-up with the
College of Schedule Affairs and Services team and Services academic Letter Dean
Freshmen and Team year (Student Affairs and
Transferees Schedule per college and per Schedule per Services Team)
program college and per
program
Process Timeliness of Orientation to be conducted Student Affairs Every Attendance Delayed orientation Reschedule
Orientation within the second week of the and Services academic Sheet orientation
academic year Team year (Student Affairs and
Services Team)
Output Completeness Recipient of Output: Orientation Staff Every Attendance Not all freshmen and Inform Dean of
of Orientation Freshmen and transferees orientation Sheet, transferees have attended the respective colleges
period Orientation orientation (Student Affairs and
Attendance of all freshmen Compliance Slip Services Team)
and transferees
Orientation Compliance Slip to

be issued based on the
Attendance Sheet

be stamped after the
orientation
Revision: 0
SCHOLARSHIPS AND
FINANCIAL ASSISTANCE MS. ELENITA P. GALVEZ 0 March 06, 2017
Head, Scholarships and Financial DR. ROMULO B. MERCADO, JR. DR. ROMEO D.C. INASORIA DR. EDGARDO M. SANTOS DR. CECILIA N. GASCON
OFFICE (SFAO) Assistance Office Director for Student Services Dean of Student Affairs and Services Vice President for Academic Affairs President
FUNCTION
FOR M/M
Renewal of Input Completeness Source of Input: Student SFAO Staff and Every Scholarships and Incomplete requirements Inform applicant to
Scholarship and of Renewal Student semester Financial complete the
Financial Requirements include: Assistant Assistance Office requirements
Assistance  Filled up renewal form Policies (SFAO Staff and
 Certificate of Registration Student Assistant)
(COR)
 Certificate of Grades (COG)
 Picture of applicant
Process Completeness Application for renewal SFAO Staff and Every Scholarships and Incomplete processing of Inform applicant
of processing of included in the List of Student renewal Financial renewal (SFAO Staff and
Renewal Grantees Assistant Assistance Office Student Assistant)
Policies
Output Timeliness, Recipient of Output: Student SFAO/ Every SFAO renewal Granting of scholarship or Inform grantee and
Completeness (qualified applicant) Benefactor renewal form financial assistance to retrieve scholarship
and Accuracy of unqualified applicant / wrong and financial
Renewal of Granting to renewed qualified applicant assistance grants
Scholarship or applicant within the defined (SFAO/ Benefactor)
Financial period
Assistance
Renewal form to be stamped
with “Approved” by SFAO
Revision: 0
SCHOLARSHIPS AND
FINANCIAL ASSISTANCE MS. ELENITA P. GALVEZ 0 March 06, 2017
Head, Scholarships and Financial DR. ROMULO B. MERCADO, JR. DR. ROMEO D.C. INASORIA DR. EDGARDO M. SANTOS DR. CECILIA N. GASCON
OFFICE (SFAO) Assistance Office Director for Student Services Dean of Student Affairs and Services Vice President for Academic Affairs President
FUNCTION
FOR M/M
Scholarship and Input Completeness Source of Input: Student SFAO Staff and Every Scholarships and Incomplete requirements Inform applicant to
Financial of Application Student application Financial complete the
Assistance Requirements include: Assistant Assistance Office requirements
Grant  Filled up application form Policies (SFAO Staff and
 Certificate of Registration Student Assistant)
(COR)
 Certificate of Grades (COG)
 Picture of applicant
 Income Tax Return (ITR) of
parents or guardians
 Certification of Barangay
Indigence
Process Timeliness of Applicant to be informed of the SFAO/ Every Questionnaire Delayed examination Inform applicant,
Examination exam schedule Benefactor examination and answer sheet reschedule
examination
Examination administered as (SFAO/ Benefactor)
scheduled
Completeness All qualifiers (passed the SFAO/ Every Application form Qualifiers have not undergone Reschedule interview
of Interview exam) interviewed by SFAO Benefactor qualifier and submitted the interview process, as (SFAO/ Benefactor)
Head and Benefactors as documents scheduled and as required by
scheduled SFAO
Output Timeliness, Recipient of Output: Student SFAO/ Every SFAO Granting of scholarship or Inform grantee and
Completeness (qualified applicant) Benefactor scholarship qualification form financial assistance to retrieve scholarship
and Accuracy of or financial unqualified applicant / wrong and financial
Granting of Granting to qualified applicant assistance applicant assistance grants
Scholarship or within the defined period grant (SFAO/ Benefactor)
Granting of
Revision: 0
FUNCTION
FOR M/M
Financial Qualification form to be
Assistance stamped with “Approved” by
SFAO
Revision: 0
ADMINISTRATION
Department/ Office/ Unit: Prepared by: Prepared by: Reviewed by: Reviewed by: Approved by: Rev No: Effective Date:
PROCUREMENT JAIME P. PULUMBARIT

DR. CECILIA N. GASCON 0 March 06, 2017
UNIT LEAH C. CRUZ ANNE CAMILLE C. BAUTISTA ISABELITA C. BENEDICTOS Vice President for Finance, Admin and
Admin Officer IV Admin Officer IV Chief Administrative Officer Resource Generation President
FUNCTION
FOR M/M
Alternative Input Completeness of Source of Input: End-user Planning and Every Purchase Incomplete specifications in Return PR to end-user
Procurement Purchase Management request Request the PR and provide Reply
(Direct Request (PR) PR with detailed specifications Unit Document
Contracting, and signed by the end-user (Planning and
Shopping, Small Management Unit)
Value Completeness Source of Input: Procurement Planning and Every Purchase Delayed/ Incomplete Complete the required
Procurement, and timeliness of Unit Management request Request specifications in the PR specifications
Negotiated Purchase Unit (Planning and
Procurement, Request (PR) PR with detailed specifications Management Unit)
Repeat Order, and signed by the
Limited Source) Procurement Unit Head on the
1st 2 weeks of the month for
the current quarter
Process Completeness Purchase request to be Planning and Every Purchase Incomplete processing of PR Provide control number
and accuracy of provided with control number Management purchase Request, (Planning and
processing of and stamped with “Included in Unit request Purchase Management Unit)
purchase the APP” and affixed with Request
request initials of Procurement Unit Logbooks (GAA/
Head within 2 working days Income, Fiduciary
Fund)
Purchase request to be Procurement/ Every Memorandum of PR not forwarded to Inform end-user through
approved by the President or End-user purchase Signatories signatories for approval Reply Document and
designated signatory within 2 request facilitate approval
working days (Planning and
Management Unit)
Completeness of RFQ includes: Planning and Every Request for Incomplete/ delayed RFQ Reposting in PhilGEPS
Request for  ABC Management purchase Quotation Form or extend canvassing
Quotation (RFQ)  Specifications Unit request period
Revision: 0
FUNCTION
FOR M/M
 Terms and conditions (Planning and
 Delivery date Management Unit)
 Compliance with the legal
documents
RFQ to be approved by BAC

Chair within 1 working day
 > 50,000 for PhilGEPS
posting
 < 50,000 for immediate
canvassing
Timeliness of PhilGEPS posting for 7 Planning and Every PhilGEPS Delayed posting No canvassing
PhilGEPS calendar days Management purchase (Planning and
posting Unit request Management Unit)
Timeliness of Canvassing within 5 working Planning and Upon Request for Delayed canvassing Inform end-user through
canvassing days Management posting in Quotation Form Reply Document
Unit PhilGEPS (Planning and
Management Unit)
Completeness of Opening of Quotations BAC Every friday Abstract Form/ No opening of quotation Inform end-user through
Opening of  At least 3 quotations (for BAC Resolution Reply Document.
Quotations small value or emergency Extend RFQ period
purchase only 1 quotation (Planning and
is allowed) Management Unit)
 Quorum of BAC (majority
of attendance)
Considerations for determining

the winning bidder/ supplier
 Most responsive
 Lowest calculated bid
offer
Output Completeness of Recipient of Output: BAC Every result BAC Resolution BAC Resolution not Secure signatures and
BAC Resolution Procurement, PhilGEPS of opening of forwarded to relevant facilitate posting
quotations/ signatories and posted in (Planning and
bids PhilGEPS Management Unit)
Revision: 0
FUNCTION
FOR M/M
BAC Resolution – to be signed
by end-user, TWG, BAC and
approved by President
BAC Resolution to be posted

in PhilGEPS
Completeness of Recipient of Output: Supplier Planning and Every Purchase Order, Incomplete Purchase Order Facilitate completion of
Purchase Order Management approved Logbook of Purchase Order
Purchase Order to be Unit purchase Purchase Order (Planning and
 Prepared by Procurement order Management Unit)
Unit within 2 working days
upon receipt of BAC
Resolution
 Obligated by Budget
Office within 1 working
day
 Certified “Funds Available”
by Accounting Office
within 2 working days
 Approved by the President
within 1 working day
 With supporting
documents (legal
documents of supplier,
PR, RFQ, PhilGEPS
posting, BAC Resolution)
Completeness of Purchase Order to be served BAC Every Purchase Order Purchase Order not awarded Inform supplier, BAC
awarding of to supplier upon approval of awarding of to winning supplier Resolution to award to
Purchase Order the President Purchase the second lowest bid
Order
Completeness of Recipient of Output: Supplier BAC Every Contract Incomplete contract signing Contract signing not to
contract signing awarding of proceed, reschedule
Contract to be obligated by contract contract signing
Budget Office (BAC)
Revision: 0
FUNCTION
FOR M/M
Contract to be served to
supplier through contract
signing (Supplier, Supplier’s
witness, Accounting Head,
University President,
University’s witness)
Revision: 0
ADMINISTRATION

FUNCTION
FOR M/M
Annual Input Completeness, Source of Input: Colleges/ Planning and Every year PPMP Late submission/ No Inform end-user to
Procurement accuracy and Offices Management submission submit PPMP to Budget
Plan timeliness of Unit Office and secure
receiving of Project Procurement approval from the
PPMP Management Plan (PPMP) of President
all Colleges and Offices (Planning and
submitted to Procurement on Management Unit)
or before the end of 2nd
quarter
Submitted PPMP is not within Return to end-user for
Submitted PPMP by College/ the approved budget ceiling revision and submission
Office within the approved (Planning and
budget ceiling (determined by Management Unit)
Budget Office)
Process Completeness Consolidation per classification BAC Secretariat Every year PPMP Improper consolidation Review consolidation
and timeliness of and per quarter (encoding of and return to end-user
consolidation of PPMP manually into Summary the PPMP for revision
PPMP of PPMP (excel file) and submission
(BAC Secretariat)
Consolidation to be done Delayed consolidation Facilitate consolidation

between July and August (BAC Secretariat)
Accuracy of Determine the mode of BAC, BAC Upon APP Wrong mode of procurement BAC Resolution
mode of procurement (alternative or Secretariat consolidation (BAC)
procurement public bidding) based on of PPMP
drafted Annual Procurement
Plan (APP)
Revision: 0
FUNCTION
FOR M/M
Output Timeliness and Recipient of Output: Budget BAC Every year APP Delayed submission of APP Facilitate submission
completeness of Office, President, BOR, DBM, (BAC)
submission of PhilGEPS, GPPB
APP
Annual Procurement Plan
(APP) to be submitted to
Budget Office and President
for signature on or before
September
For Board of Reagents

 Detailed APP and
Summary of APP (hard
copy and soft copy)
For DBM Regional Office

 APP for Common
Supplies and Equipment
available in the
Procurement Service of
National Government
(hard copy)
For PhilGEPS
 APP for Common
Supplies and Equipment
available in the
Procurement Service of
National Government (soft
copy thru e-mail)
For GPPB
 Summary of APP (soft
copy thru e-mail)
Revision: 0
ADMINISTRATION

FUNCTION
FOR M/M
Releasing of Input Completeness of Source of Input: Procurement Planning and Every year Purchase Order Incomplete information Facilitate completion/
Price Catalogue information Unit Management secure information from
Unit PhilGEPS
Prevailing price in the market (Planning and
from the previous year’s Management Unit)
issued purchase order or APP
format issued by PhilGEPS
Process Accuracy of 20% markup to be determined Planning and Every year Price Catalogue No markup determined Request for
markup on supplies and materials Management supplemental budget or
Unit reduce number of item
to be procured
(Planning and
Management Unit)
Output Completeness Recipient of Output: Planning and Every year Price Catalogue Delayed/ incomplete release Provide supplemental
and timeliness of Colleges/ Offices Management of price catalogue price catalogue
distribution of Unit (Planning and
price catalogue Price Catalogue to be released Management Unit)
to all colleges/ offices within
2nd quarter attached to PPMP
format
Revision: 0
ADMINISTRATION
SUPPLY AND JAIME P. PULUMBARIT 0 March 06, 2017

PROPERTY UNIT MATILDE E. PAULINO ISABELITA C. BENEDICTOS Vice President for Finance, Admin DR. CECILIA N. GASCON
Head, Supply and Property Unit Chief Administrative Officer and Resource Generation President
FUNCTION
FOR M/M
Signing of Input Receipt of Source of Input: End-user Admin Assistant Every Clearance No clearance form Inform end-user to
Clearance of clearance II request secure clearance form
Faculty and Clearance Form from HR
Personnel (Admin Assistant II)
Process Completeness of Property and equipment under Admin Assistant Every Inventory Incomplete inventory Inform end-user and HR
inventory the accountability of person II request of the result of inventory
requesting for clearance shall (Admin Assistant II)
be determined and inventory to
be conducted and accounted
No Property Transfer Report Inform end-user and
For retired/ transfer/ resigned prepared HR, prepare Property
personnel, Property Transfer Transfer Report
Report shall be prepared and (Admin Assistant II)
acknowledged by the
accountable person
Output Completeness of Recipient of Output: End- Admin Assistant Every Clearance Clearance not signed Inform end-user of the
signatory of user II, Supply and request status of clearance and
clearance Property Unit secure signature from
Clearance form shall be affixed Head relevant signatories
with initials of the Admin (Admin Assistant II
Assistant and signed by
Supply and Property Unit Head
Revision: 0
ADMINISTRATION

FUNCTION
FOR M/M
Acceptance and Input Completeness Source of Input: Supplier Admin Assistant Every COA Manual, Delivery without approved No acceptance of
Inspection of and II/ Admin delivery Purchase Order, purchase order delivery, inform end-
Delivered appropriateness Approved Purchase Order to Assistant IV/ Delivery Receipt/ user
Materials, of delivery of be secured from Procurement Admin Aide Invoice (Admin Assistant)
Supplies and supplies and upon delivery.
Equipment equipment
Delivery to be received based Incomplete delivery Inform supplier and
on quantity require corrective action
(Admin Assistant/
Delivery shall be received by Supply & Property Unit)
the following functions:
 Admin Aide – for Unauthorized receiving of Endorse delivery
construction supplies, delivery designated function
painting materials, janitorial (Admin Assistant)
supplies, maintenance
supplies
 Admin Assistant II – for
books and office supplies
 Admin Assistant IV – for
equipment
Process Accuracy and Notify COA, Inspectorate COA, Every COA Manual, Nonconforming delivery Inform supplier and
completeness of Team and End-user of the Inspectorate delivery Purchase Order (materials, supplies and require corrective
inspection of delivered materials, supplies Team and End- equipment delivered/ actions. Where
delivered and equipment for inspection user provided not in accordance necessary, return
materials, with the description/ materials and supplies
supplies and Inspection to be carried out by specifications stated in the for replacement
equipment COA, Inspectorate Team and Purchase Order) (Supply and Property
End-user Unit personnel)
Revision: 0
FUNCTION
FOR M/M
Inspection based on the

description/ specifications
stated in the Purchase Order
(quantity, type, brand, other
specifications)
Output Acceptance of Recipient of Output: Inspectorate Every COA Manual, Incomplete signature on the Inform the Inspectorate
delivered Accounting Office Team purchase Inspection and Inspection and Acceptance team to affix their
materials, order Acceptance Report signatures in the
supplies and Inspection and Acceptance Report Inspection and
equipment Report signed by Inspectorate Acceptance Report
Team, End-user (where (Supply and Property
necessary), and Supply and Unit personnel)
Property Unit personnel
Completeness Recipient of Output: Supply and Every COA Manual, Incomplete/ wrong Inform Accounting
and accuracy of Accounting Office Procurement purchase Voucher processing of voucher Office and reissue
processing of Office order voucher
voucher For office supplies: (Supply and Property
 Inspection and Acceptance Unit personnel)
Report to be attached to the
Purchase Order for the
preparation of voucher
(signed by respective Vice
President)
For equipment
 Inspection and Acceptance
Report to be attached to the
Purchase Order for the
preparation of voucher
(signed by respective Vice
President)
 Property Acknowledgment
Receipt (PAR) - above PhP
15,000
Revision: 0
FUNCTION
FOR M/M
 Inventory Custodian Slip
(ICS) - PhP 15,000 and
below
 PAR and ICS to be signed
by Head of Supply and
Procurement and End-user
Signed Voucher forwarded to

Accounting Office for pre-audit
Revision: 0
ADMINISTRATION

FUNCTION
FOR M/M
Disposal of Input Completeness of Source of Input: End-user Admin Assistant Every COA Manual, Incomplete requirements Inform end-user to
Scrap Materials, requirements for II request Condemned complete the
Equipment and disposal Condemned form approved by Form, Waste requirements
Semi- the Disposal Chairman Material Report (Admin Assistant II)
expandable
items Waste Material Report from
end-user
Process Completeness of Report of Unserviceable Admin Assistant Every month COA Manual Incomplete/ No inspection Reschedule inspection
inspection Property and Equipment for II made (Admin Assistant II)
materials to be excluded in the
general inventory
Request COA for inspection of Admin Aide IV As need COA Manual

waste material to determine arises
value
Output Appropriateness Recipient of Output: Admin Assistant Every COA Manual Improper disposal Inform Disposal
of disposal Recipient of Donation/ Winning II disposal arrangement Committee, determine
Bidder/ Waste Hauler corrective actions
(Admin Assistant II)
Disposal can be through the
following:
 Donation
 Bidding
 Disposal as waste
Revision: 0
ADMINISTRATION

FUNCTION
FOR M/M
Inventory of Input Schedule of Source of Input: Supply and Supply and Every year Schedule of No approved schedule of Secure approval from
Equipment and inventory Property Unit Property Inventory, COA inventory President
Semi- personnel Manual (Supply and Property
Expendable Approved schedule by personnel)
Items President
Process Completeness Inventory shall be carried out Accounting, Every year COA Manual, Incomplete/ inaccurate Redo inventory
and accuracy of based on the following: COA, Supply Inventory inventory (Accounting, COA,
inventory  Actual physical count and Property Supply and Property
 Per individual accountable personnel personnel)
officer
PAR and ICS issued within Supply and Every year COA Manual, Incomplete/ inaccurate Redo inventory
2016 to be included in the Property Inventory inventory (Accounting, COA,
inventory while unserviceable personnel Supply and Property
approved equipment and semi- personnel)
expendable items to be
excluded in the inventory
Output Timeliness of Recipient of Output: COA Supply and Every year COA Manual, Delayed submission of Inform President and
submission of Property Inventory Report General Inventory Report COA, where possible
inventory report General Inventory Report personnel request for extension
signed by the President to be (Supply and Property
submitted to COA on or before personnel)
January 31
Revision: 0
ADMINISTRATION

FUNCTION
FOR M/M
Issuance of Input Approved Source of Input: End-user Clerk Every COA Manual No approved requisition slip Inform end-user to
Office Supplies, requisition slip request secure approved
Materials and Requisition slip approved by requisition slip
Equipment Head of College/ Office/ Unit (Clerk)
Process Accuracy of Requisition to be checked Clerk Every COA Manual Inaccurate evaluation of Inform end-user that the
evaluation of against the items listed in the request requisition materials, supplies and
requisitions PPMP of the concerned equipment not included
College/ Office/ Unit in the PPMP or not
available
(Clerk)
Output Completeness Recipient of Output: End- Clerk Every COA Manual Incomplete/ wrong issuance Inform end-user,
and accuracy of user issuance retrieve items issued
issuance and issue correct
Office supplies, materials and materials, supplies and
equipment issued based on equipment
the requisition slip (Clerk)
Requisition slip signed by Requisition slip not provided Trace requisition slip
Supply and Property Unit and with number/ code and and provide number/
received by end-user/ inappropriately filed code
authorized representative (Clerk)
Requisition slip to be provided

with number/ code and filed
Revision: 0
ADMINISTRATION

FUNCTION
FOR M/M
Issuance of Input Completeness of Source of Input: End-user Administrative Every Trip Ticket, Letter Incomplete requirements Confirm with CAO
Purchase Order requirements Aide IV request of Endorsement through phone call, then
for Gasoline For vehicles - Approved trip issue Purchase Order
ticket for vehicles (Administrative Aide IV)
For grass cutter - Letter of

endorsement from BGMO,
noted by CAO
Process Completeness of Purchase Order Administrative Every Purchase Order Incomplete preparation of Complete the details on
preparation of  Date Aide IV request purchase order the Purchase Order
purchase order  Sold to BulSU (Administrative Aide IV)
 Plate number of vehicle and
type of vehicle
 Grasscutter
 Amount
 Signature of Admin Aide
Output Release of Recipient of Output: End- Administrative Every Purchase Order Purchase Order not released Inform end-user of the
Purchase Order user Aide IV purchase possible release date
order (Administrative Aide IV)
Purchase Order to be issued
to the driver/ CAO Secretary/
guard on-duty (for vehicles); to
janitor (for grass cutter)
Revision: 0
ADMINISTRATION

FUNCTION
FOR M/M
Preparation of Input Completeness Source of Input: Drivers Admin Aide IV Every month Monthly Travel Incomplete and delayed Follow-up with drivers
Monthly Report and timeliness of Monthly Travel Report Report report (Admin Aide IV)
of Fuel receipt of report submitted by driver to Supply
Consumption and Property Unit on the 1st
day of the following month
Process Completeness of Monthly Travel Report shall be Admin Aide IV Every month Monthly Report of Incomplete summary Review Summary
summary consolidated and a Summary Fuel (Admin Aide IV)
of fuel consumption per vehicle Consumption
shall be prepared
Output Completeness of Recipient of Output: COA Supply and Every month Monthly Report of Incomplete report Inform COA, submit
report Property Unit Fuel addendum
Monthly Report of Fuel Consumption (Supply and Property
Consumption (hard copy) Unit)
signed by Supply and Property
Unit then submitted to CAO,
President and COA
Revision: 0
ADMINISTRATION

FUNCTION
FOR M/M
Preparation of Input Completeness of Source of Input: End-user Clerk Every COA Manual Incomplete documents Inform the end-user of
Voucher of documents receipt of non-processing of
Infrastructure received for For infrastructure projects: documents voucher until
Projects, Repair, preparation of  Complete bidding requirements/
Reimbursement voucher documents from BAC attachments are
 Billing of contractor from complete
Contractor (Supply and Property
 Certificate of Completion Unit Clerk)
signed by FMO/ PMO/
BGMO
For repair:
 Approved purchase order
 Billing of contractor from
Contractor
 Certificate of Completion
signed by FMO/ PMO/
BGMO
For reimbursement:
 Official Receipt
 Purchase Request
 PAR/ ICS
Process Completeness of For infrastructure projects and Clerk Every COA Manual Incomplete processing of Inform the end-user of
processing of repairs voucher voucher (voucher not the status of the
voucher  Voucher to be forwarded to forwarded to relevant voucher. Follow-up
(signatories) VPAF for approval signatories) voucher with relevant
signatories
Revision: 0
FUNCTION
FOR M/M
(Supply and Property
For reimbursement: Clerk)
 Obligation slip – to be
forwarded to VPEO (for
Faculty) and to VPAF (for
BulSU personnel)
 Voucher to be forwarded to
CAO for review and
approval
Output Signed voucher Recipient of Output: Clerk Every COA Manual Signed not signed and Inform the end-user of
Accounting Office voucher forwarded to Accounting the status of the
Office voucher. Follow-up
Signed Voucher forwarded to voucher with relevant
Accounting Office for pre-audit signatories
(Supply and Property
Clerk)
Revision: 0
ADMINISTRATION

FUNCTION
FOR M/M
Preparation of Input Receipt of Billing Source of Input: Accredited Clerk Every Billing Statement No Billing Statement Follow-up with
Voucher for the Statement fuel station receipt of accredited fuel station
Payment of billing (Clerk)
Gasoline Billing from Gasoline Station
every 15th and 30th of the
month
Process Accuracy of Check correctness of billing Clerk Every billing Billing Statement Inaccurate Billing Statement Inform accredited fuel
billing based on the purchase order station of the
and trip ticket discrepancy
(Clerk)
Output Release of Recipient of Output: Clerk Every Voucher Voucher not release/ Inform accredited fuel
voucher Accounting Office/ Budget voucher Obligation slip not forwarded station of the status.
Office Forward voucher to
Voucher to be forwarded to Accounting/ obligation
VPAF and Accounting for slip to Budget Office
approval (Clerk)
Obligation slip to be forwarded

to VPAF and Budget Office for
approval
Revision: 0
ADMINISTRATION

FUNCTION
FOR M/M
Registration and Input Completeness of Source of Input: Supply and Administrative Every year List of University Incomplete requirements Complete the
Insurance of requirements Property Office Officer Vehicles, requirements prior
University Insurance policies processing
Vehicles and For Vehicle Registration: (Administrative Officer)
Buildings  University vehicle with valid
GSIS Insurance
 Emission testing
 Copy of previous
registration
For Insurance:
 Copy of previous insurance
 Filled out insurance
application for renewal
Process Timeliness of Registration of vehicles to be Administrative Every year List of University Late registration of vehicles Pay corresponding
processing processed to LTO as Officer Vehicles, penalties, register
scheduled (based on the plate Insurance policies vehicles
number of vehicle) (Administrative Officer)
Insurance to be processed to Late renewal of insurance Apply for renewal

GSIS at least on or before the policy (Administrative Officer)
expiration date of the
insurance policy
Output Completeness of For vehicles Administrative Every OR/ CR of Incomplete/ missing files Request for duplicate
filing  Updated Certificate of Officer renewal vehicles, copy from LTO (for
Registration (CR) and Insurance policies vehicle registration)/
Official Receipt (OR) filed in
Revision: 0
FUNCTION
FOR M/M
folder per vehicle, from GSIS (for
photocopy of OR/ CR to be insurance)
provided to drivers (Administrative Officer)
For insurance
 Insurance Policy filed in
folder
Revision: 0
ACADEMIC AFFAIRS
COLLEGE OF LAW DR. NENITA D.C. TUAZON DR. EDGARDO M. SANTOS DR. CECILIA N. GASCON 0 March 06, 2017
Dean, College of Law Vice President for Academic Affairs President
FUNCTION
FOR M/M
Admission for Input Completeness Source of Input: New Law College Clerk/ Every Prospectus Incomplete requirements Inform Law Student to
New Law of submission of Student College admission (documents) submit all
Student requirements Secretary requirements before
Required documents include the scheduled
the following: admission
 Original and Photocopy of examination
Transcript of Records (College Clerk/
 Original and Photocopy of College Secretary)
NSO Birth Certificate
 Certificate of Good Moral GWA below 80%/ Law student No acceptance in the
Character (for fresh/ did not pass the National program
unemployed graduates) or Admission Test for Law (College Secretary)
Certificate of Employment Students/
(for employed graduates)
 2 pieces 2X2 ID picture
Required units not yet Inform Law Student to
GWA not lower than 80% completed complete the required
units before the
Requirements shall be Review Subjects (4th
submitted before the BulSU year). Law student
admission examination can enrol the required
units in BulSU
Law student with passing mark (College Secretary)
on National Admission Test for
Law Students
Required units completed

before the Review Subjects
(4th year)
 18 units on Social Sciences
Revision: 0
FUNCTION
FOR M/M
 18 units on English
 6 units on Math
Process Completeness Law Student provided with College Clerk/ Every Prospectus Law Student not provided with Inform student through
of processing of schedule of admission College admission schedule text message
enrolment examination upon payment of Secretary (College Clerk/
the examination fee College Secretary)
Admission Admission examination shall College Every Prospectus, Admission examination not Inform student through
Examination be administered as scheduled Secretary admission Admission administered as scheduled text message and
examination Examination reschedule
Law Student with 80% passing Questionnaire examination
rate shall be accepted in the (College Clerk/
program College Secretary)
Law Student with below 80% No acceptance in the

passing rate program
(College Secretary)
Interview Interview by the Dean shall be Dean After Prospectus Law Student not interviewed Schedule for interview
conducted after the Admission admission (Dean)
Examination examination
Output Completeness Recipient of Output: College College Clerk/ After List of Qualifiers Delayed/ Incomplete ranking/ Inform Law Student of
and timeliness of Law, Law Student College interview posting the new schedule of
of Ranking and Secretary ranking/ posting
Posting Ranking and posting released (College Clerk/
one (1) week after the College Secretary)
interview (bulletin board,
website and personal
notification through text
message)
Revision: 0
ACADEMIC AFFAIRS
FUNCTION
FOR M/M
Enrolment for Input Completeness Source of Input: New Law College Clerk Every Official Receipt, Incomplete requirements Inform New Law
New Law of requirements Student (Qualified) enrolment List of Qualifiers, Student to pay
Student Prospectus, reservation fee
Official Receipt of Reservation Enrolment (College Clerk)
For New Law Student included System
in the List of Qualifiers
Process Completeness New Law Student shall be COL, Cashier’s Every Enrolment Incomplete assessment/ New Advise new law
of assessment advised/ instructed to follow Office, Registrar enrolment System Law Student did not undergo student to complete
the enrolment process the complete enrolment the registration
(registration procedure): process (registration procedure
 Dean’s Office for issuance procedure) (College Secretary)
of advising slip and
assessment of fees
 Cashier’s Office for
payment of fees
 Registrar for issuance of
Certificate of Registration
(COR)
Output Completeness Recipient of Output: College College Clerk Every Student Profile Student Profile not encoded/ Retrieve Student
of profile of Law, New Law Student enrolment incomplete encoding Profile filled out by the
New Law Student and
Encoding of student profile encode in the system
 Name (College Clerk)
 Student Number
 Year and Section
 Address
 Contact Number
 Email Address
 Occupation/ Affiliation
Revision: 0
FUNCTION
FOR M/M
 Civil Status
Revision: 0
ACADEMIC AFFAIRS
FUNCTION
FOR M/M
Enrolment for Input Completeness Source of Input: College College Every Prospectus Law Student did not pass the Inform Law Student to
Old Law Student of requirements Secretary Secretary enrolment prerequisites repeat the
prerequisites on the
Evaluation of grades next academic year
 Law Student must pass the (College Secretary)
prerequisites
 For incoming 4th year Law Incoming 4th year Law Student Law Student shall be
Student – all subjects from with incomplete subjects evaluated by the Dean
1st year to 3rd year must be (Dean)
completed (or upon
discretion of the Dean) No Certificate of Summer Inform Law Student to
Apprenticeship completion take the
th
For incoming 4 year – Must apprenticeship on the
submit Certificate of Summer next academic year
Apprenticeship completion (College Secretary)
Must meet the required GWA No acceptance to the

per level GWA below the requirement next level or Issue
probationary. For
Advising slip includes student who failed the
 Subjects to be enrolled 2 subjects
 Schedule (College Secretary)
Minimum of 12 units per

semester (or upon discretion Inform Law Student to
of the Dean) Incomplete advising slip complete the details in
the advising slip
(College Clerk)
Units to be taken is below 12
Revision: 0
FUNCTION
FOR M/M
Law Student shall be
evaluated by the Dean
(Dean)
Process Completeness Student shall be advised/ COL, Cashier’s Every Enrolment Incomplete assessment/ New Advise new law
of assessment instructed to follow the Office, Registrar enrolment System Law Student did not undergo student to complete
enrolment process the complete enrolment the registration
assessment of fees
payment of fees
(COR)
Output Completeness Recipient of Output: College COL Clerk Every Student Profile Student Profile not updated Update Student
of updating of of Law, Law Student enrolment every semester Profile, request details
profile from Law Student
Updating of Student Profile (College Clerk)
which includes:
 Name
 Student Number
 Address
 Contact Number
 Email Address
 Civil Status
Revision: 0
ACADEMIC AFFAIRS
FUNCTION
FOR M/M
Enrolment for Input Completeness Source of Input: Refresher College Clerk Every Official Receipt, Incomplete requirements Inform New Law
Refresher of requirements Student enrolment List of Qualifiers, Student to pay
Prospectus, reservation fee
Transcript of Records (TOR) Enrolment (College Clerk)
of Bachelor of Laws (LLB)/ System
Juris Doctor (JD)
Process Completeness New Law Student shall be COL, Cashier’s Every Enrolment Incomplete assessment/ New Advise new law
of assessment advised/ instructed to follow Office, Registrar enrolment System Law Student did not undergo student to complete
the enrolment process the complete enrolment the registration
assessment of fees
payment of fees
(COR)
Output Completeness Recipient of Output: College Clerk Every Student Profile Student Profile not encoded/ Retrieve Student
of profile Refresher Student enrolment incomplete encoding Profile filled out by the
New Law Student and
Encoding of student profile encode in the system
 Name (College Clerk)
 Student Number
 Address
 Contact Number
 Email Address
Revision: 0
FUNCTION
FOR M/M
 Civil Status
Output Timeliness of Recipient of Output: College Every Performance Delayed release of the result Communicate the
release of Professors Secretary, Dean semester Evaluation of the performance evaluation result after the final
results examinations
Release of performance (College Secretary,
evaluation before final Dean)
examinations to individual
professors
Ranking based on the final

rating
Revision: 0
ACADEMIC AFFAIRS
FUNCTION
FOR M/M
Enrolment for Input Completeness Source of Input: Transferee College Every Prospectus No Certification of Eligibility to Inform Law Student to
Transferee of requirements Secretary enrolment Transfer secure the certification
Certification of Eligibility to first
Transfer from school/ (College Secretary)
university of origin
Transferee with grade 3.0 and Repeat subjects
Conditions: below on any subject (Dean)
 Grade 3.0 and below on any
subject (for Top Law Transferee not included in the Repeat all subjects
Schools) – repeat subjects Top Law School taken
 Not included in the Top Law (College Secretary)
Schools – repeat all
subjects taken
Process Admission Admission examination shall College Every Prospectus, Admission examination not Inform student through
Examination be administered as scheduled Secretary admission Admission administered as scheduled text message and
examination Examination reschedule
Law Student with 80% passing Questionnaire examination
rate shall be accepted in the (College Clerk/
program College Secretary)
Law Student with below 80% No acceptance in the

passing rate program
(College Secretary)
Interview Interview by the Dean shall be Dean After Prospectus Law Student not interviewed Schedule for interview
conducted after the Admission admission (Dean)
Examination examination
Revision: 0
FUNCTION
FOR M/M
Output Timeliness of Recipient of Output: College Clerk/ After Examination Delayed release of results Inform Transferee of
release of Transferee College interview Results the new schedule of
results Secretary release
Personal notification of the (College Clerk/
result of the examination College Secretary)
through text messaging
Revision: 0
ACADEMIC AFFAIRS
FUNCTION
FOR M/M
Faculty Loading Input Timeliness of Source of Input: College of College Every Guidelines for the Delayed preparation Inform professors and
preparation Law Secretary semester Faculty Work facilitate preparation
Load for faculty loading
Reservation for Teaching Load (College Secretary)
issued before the end of the
semester (for the next
semester)
Process Completeness The following shall be College Every Guidelines for the Incomplete faculty loading Review and where
of faculty considered during faculty Secretary semester Faculty Work necessary revise the
loading loading: Load faculty loading
 Number of sections (College Secretary)
 Expertise of faculty
 Qualification of faculty
 Availability of part-timers
 Rate per hour of the faculty
 Results of performance
evaluation
Output Timeliness of Recipient of Output: Dean College Every Guidelines for the Delayed submission of faculty Inform the Dean and
review and Secretary semester Faculty Work loading for review and professors of the delay
approval of Faculty loading shall be Load approval (College Secretary)
faculty loading submitted to the Dean of the
College and submitted to
VPAA for final review and
approval
Revision: 0
ACADEMIC AFFAIRS
FUNCTION
FOR M/M
Orientation of Input Completeness Source of Input: Dean’s Dean’s Office Every Communication Incomplete schedule Follow-up with the
Law Students of schedule Office semester Letter Dean
(Dean’s Office)
Schedule of orientation (one- Schedule per
time schedule for all Law college and per
Students) program
Process Timeliness of Orientation to be conducted Dean’s Office Every Attendance Delayed orientation Reschedule
orientation one (1) day before the start of semester Sheet orientation
regular classes (Dean’s Office)
Output Completeness Recipient of Output: Law Dean’s Office Every Attendance Not all law students have Issuance of conformity
of orientation Students semester Sheet, attended the orientation to rules and
Orientation regulations to be
Attendance of all law students Compliance Slip signed by the Law
Student
be issued based on the Inform student of the
Attendance Sheet attendance to
orientation as part of
Orientation Compliance Slip to the requirements for
be stamped after the clearance
orientation (Dean’s Office)
Revision: 0
ACADEMIC AFFAIRS
FUNCTION
FOR M/M
Performance Input Timeliness of Source of Input: Dean’s College Every Performance Performance evaluation not Extend coverage of
Evaluation of schedule of Office Secretary, Dean semester Evaluation conducted for the semester next performance
Professors performance evaluation on the next
evaluation Performance evaluation to be semester
conducted after midterm (College Secretary,
examination of every semester Dean)
Process Performance Professors shall be evaluated College Every Performance Not all criteria have “Very Provide the more
evaluation based on the performance Secretary, Dean semester Evaluation Satisfactory” rating appropriate and
evaluation criteria suitable subject/
 5 – Excellent teaching load to the
 4 – Very Satisfactory professor
 3 – Satisfactory (College Secretary,
 2 – Fair Dean)
 1 – Poor
Result should be “Very

Satisfactory” on all criteria With “Poor” performance Removal of teaching
evaluation load
(College Secretary,
Dean)
Output Timeliness of Recipient of Output: College Every Performance Delayed release of the result Communicate the
release of Professors Secretary, Dean semester Evaluation of the performance evaluation result after the final
results examinations
Release of performance (College Secretary,
evaluation before final Dean)
examinations to individual
professors
Revision: 0
FUNCTION
FOR M/M
Ranking based on the final
rating
Revision: 0
ACADEMIC AFFAIRS
GRADUATE SCHOOL DR. ROLANDO R. GASPAR DR. EDGARDO M. SANTOS DR. CECILIA N. GASCON 0 March 06, 2017
Dean, Graduate School Vice President for Academic Affairs President
FUNCTION
FOR M/M
Comprehensive Input Completeness Source of Input: Graduate Dean Every Graduate School Incomplete requirements Inform Graduate
Examination of requirements School enrolment Manual, Student to complete
Certificate of the requirements
Certification of Grades as to Grades otherwise, Graduate
the completion of academic Student shall not be
requirements accepted for
comprehensive exam
(College Secretary/
Dean)
Process Completeness Graduate Student shall be Assigned Every Graduate School Incomplete assessment/ Advise Graduate
of assessment advised/ instructed to follow Adviser, enrolment Manual, student did not undergo the Student to complete
the enrolment process Accounting Enrolment complete enrolment process the registration
(registration procedure): Office, Cashier’s System (registration procedure) procedure
 Accounting Office for Office, Registrar (College Secretary)
assessment of fees
payment of fees
(COR)
Timeliness of Comprehensive examination Graduate As Comprehensive Delayed administration of Inform Graduate

administration of shall be administered to all School scheduled Examination comprehensive examination Students and
comprehensive eligible Graduate Students as Questionnaire reschedule
examination scheduled comprehensive
examination
(Subject Professor/
College Secretary)
Revision: 0
FUNCTION
FOR M/M
Not all eligible Graduate Request Explanation
Students have taken the Letter and provide
comprehensive examination special exam (upon
as scheduled approval of the Dean)
or inform Graduate
Student to take the
next scheduled
examination
(Subject Professor/
College Secretary)
Output Completeness Recipient of Output: Graduate Every Graduate School Grade below 2.0 Inform Graduate
and timeliness Graduate Student School examination Manual Student to retake the
of release of the comprehensive
result of Exam shall be evaluated by examination
comprehensive the Subject Professor and no (Subject Professor/
examination grade should be lower than College Secretary)
2.0
Note: Maximum of 3
Certificate of passing the retakes shall be
comprehensive exam (signed allowed. Graduate
by the Dean) to be released 2 Student who failed the
weeks after the date of 3 retakes shall be
examination subjected for refresher
of the program
Note: Graduate Student who
passed the comprehensive
exam must proceed with the Delayed release of Certificate Inform Graduate
title presentation and of passing the comprehensive Students of the new
consequently, proposal exam release date
presentation (College Secretary)
Revision: 0
ACADEMIC AFFAIRS
FUNCTION
FOR M/M
Enrolment for Input Completeness Source of Input: Graduate College Every Graduate School Incomplete/ delayed Inform Graduate
New Graduate and timeliness Student Secretary and trimester Manual submission of requirements Student to complete
Student of requirements Dean the requirements
For Master’s Program otherwise, Graduate
 Graduate of Bachelor Student shall not be
Degree with specialization scheduled for
aligned to or closely related interview
to the desired program (College Secretary/
 Transcript of Records Dean)
 Certificate of Employment
 Permit to Study
 Must pass the Graduate
School Admission Test
For Doctorate Program

 Must have completed a
Master’s Degree program
aligned to or closely related
to the desired program
 Transcript of Records
 Certificate of Employment
 Permit to Study
 Presentation of a copy of
Master’s Thesis
 Must pass the Graduate
School Admission Test
Revision: 0
FUNCTION
FOR M/M
Requirements shall be
submitted before the start of
the first trimester
Note: Requirements and

specifications for Graduate
Students under consortia shall
be covered by the terms and
conditions of the MOA
Process Completeness Interview shall be done by the Dean Every Graduate School Graduate Students have not Non-acceptance to the
of interview Dean. interview Manual undergone the interview/ program
Incomplete requirements (Dean)
Requirements must be during the interview
submitted and presented
during the interview with the
Dean
Completeness After the interview, Information College Every Graduate School Incomplete profiling Inform Graduate
of profiling Sheet shall be completely Secretary interview Manual, (Information Sheet) Student to fill-in the
filled-out by the Graduate Information Sheet incomplete/ missing
Student and filed by the details in the
Graduate School Information Sheet
(College Secretary)
Completeness Graduate Student shall be Assigned Every Graduate School Incomplete assessment/ Advise Graduate
assessment of fees
payment of fees
(COR)
Revision: 0
FUNCTION
FOR M/M
Output Completeness Recipient of Output: Graduate Every Graduate School Class card not submitted by Follow-up submission
of enrolment Graduate Student School enrolment Manual, Class the Graduate Student to the from Graduate
Cards concerned Subject Professor Student
Graduate Student must submit (College Secretary)
their class cards to concerned
Subject Professor
Revision: 0
ACADEMIC AFFAIRS
FUNCTION
FOR M/M
Enrolment for Input Completeness Source of Input: Graduate Dean Every Graduate School Incomplete/ delayed Inform Graduate
Old Graduate and timeliness Student enrolment Manual, submission of requirements Student to complete
Student of requirements Certificate of the requirements
Requirements include: Grades, otherwise, Graduate
 Certification of Grades Identification of Student shall not be
 Identification of subjects to subjects to enroll accepted for
enroll enrolment
(College Secretary/
Requirements to be submitted Dean)
on the scheduled enrolment
period of each trimester
Note: For returning Graduate

Student, evaluation shall be
done as to the number of
years in the program for
possible refresher subjects
Process Completeness Program taken by the Dean Every Graduate School Program not compliant to the Inform Graduate
of evaluation Graduate Student shall be enrolment Manual, current curriculum Student to take the
evaluated if compliant to the Curriculum new set of subjects
current curriculum under the new
curriculum
(College Secretary/
Dean)
Completeness Graduate Student shall be Assigned Every Graduate School Incomplete assessment/ Advise Graduate
Office, Registrar (College Secretary)
Revision: 0
FUNCTION
FOR M/M
 Accounting Office for
assessment of fees
payment of fees
(COR)
Output Completeness Recipient of Output: Graduate Every Graduate School Class card not submitted by Follow-up submission
of enrolment Graduate Student School enrolment Manual, Class the Graduate Student to the from Graduate
Cards concerned Subject Professor Student
Graduate Student must submit (College Secretary)
their class cards to concerned
Subject Professor
Revision: 0
ACADEMIC AFFAIRS
FUNCTION
FOR M/M
Thesis/ Input Completeness Source of Input: Graduate Dean Every Graduate School Incomplete requirements Inform Graduate
Dissertation of requirements School enrolment Manual, Student to complete
Certificate of the requirements
Requirements include: Grades otherwise, Graduate
 Certificate of Grades Student shall not be
 Passed the comprehensive accepted for thesis/
exam dissertation
(College Secretary/
Dean)
Process Completeness Graduate Student shall be Assigned Every Graduate School Incomplete assessment/ Advise Graduate
assessment of fees
payment of fees
(COR)
Timeliness and Graduate Student prepare and Dean, Panel Every Graduate School Delayed/ No thesis/ Implement academic
appropriateness submit thesis/ dissertation for thesis/ Manual dissertation presentation penalty to Graduate
of presentation oral examination/ final defense dissertation Students
to the panel (Dean)
For Master’s Program Thesis/ Dissertation did not Inform Graduate

meet the requirements/ criteria Student to review
of the panel where necessary,
Revision: 0
FUNCTION
FOR M/M
 Presentation not more than revise the thesis/
2 years after passing the dissertation and re-
comprehensive examination submit for oral
examination/ final
For Doctorate’s Program defense
 Presentation not more than (Dean)
3 years after passing the
comprehensive examination
Output Completion of Recipient of Output: Dean Upon Graduate School Thesis/ Dissertation Inform Graduate
thesis/ Graduate Student, Registrar completion Manual requirements not completed Student to complete
dissertation and Board of Regents of thesis/ the thesis/ dissertation
dissertation (Dean)
The following shall be issued
upon completion of thesis/
dissertation requirements:
 Nomination for graduation
 Issuance of Board
Resolution for graduation
 Recommendation for paper
(thesis/ dissertation)
presentation
Revision: 0
ACADEMIC AFFAIRS
LABORATORY HIGH
DR. RAFAEL D.J. DAYAO DR. EDGARDO M. SANTOS DR. CECILIA N. GASCON 0 March 06, 2017
SCHOOL Principal Vice President for Academic Affairs President
FUNCTION
FOR M/M
Enrolment for Input Completeness Source of Input: Admissions Principal Every List of Qualifiers Delayed release of the List of Follow-up with
New Student and timeliness Office enrolment Reserved Qualifiers Admissions Office,
(Grade 7) of List of where necessary
Qualifiers List of Qualifiers received from reschedule enrolment
Admissions Office before the period
enrolment period (Principal)
Timeliness, Source of Input: Principal Principal Every Enrolment Enrolment system not yet Coordinate with MIS,
completeness Office enrolment System ready/ functional before the where necessary
and readiness of enrolment period reschedule enrolment
enrolment Enrolment system ready/ (Principal)
system functional before the
enrolment period Incomplete information in the Inform MIS and
enrolment system Registrar to update
The following information the missing
already available in the information in the
enrolment system enrolment system
 Number of section (at least (Principal)
3)
 Target class size (per
section)
 Section with assigned
adviser
Completeness Source of Input: Student or Assigned Every Registration No admission slip No acceptance
of requirements Parent/ Guardian Adviser enrolment Procedure (Assigned Adviser)
Requirements for processing

of enrolment include: Incomplete requirements No processing of
enrolment. Inform
Revision: 0
FUNCTION
FOR M/M
 Personal appearance of the student to complete
student or authorized requirements.
representative within the (Assigned Adviser)
enrolment period
 Admission slip issued by
Admissions Office Medical and/ or dental Slot to be given to
 Passed the medical and examination with findings another qualified
dental examination students
 Original and photocopy of (Assigned Adviser)
Form 138 (Report Card)
 Original and photocopy of
Form 137-A (Permanent
Record Form)
Character
 Photocopy of NSO Birth
Certificate
 2 X 2 ID picture
Process Completeness Student shall be advised/ Assigned Every Enrolment Incomplete assessment/ Advise student to
of assessment instructed to follow the Adviser, enrolment System student did not undergo the complete the
enrolment process Accounting complete enrolment process registration procedure
(registration procedure): Office, Cashier’s (registration procedure) (Assigned Adviser)
 Assigned Adviser for Office, Registrar
issuance of advising slip
assessment of fees
payment of fees
(COR)
Completeness Copy of the Certificate of Assigned Every Certificate of Copy of Certificate of Follow-up student to
of confirmation Registration shall be submitted Adviser enrolment Registration, Registration not submitted by submit copy of COR
of enrolment by the student to the Assigned Checklist of Student to Assigned Adviser (Assigned Adviser)
Enrolled Students
Revision: 0
FUNCTION
FOR M/M
Adviser for confirmation of
enrolment
Output Completeness Recipient of Output: Assigned Every Checklist Report not submitted to Follow up Assigned
and timeliness Principal’s Office Adviser enrolment Principal’s Office on-time Adviser to submit
of reporting report on the following
Adviser shall submit checklist/ day at the end of the
summary of enrolled students enrolment period
to the Principal Office at end of (Principal)
enrolment period
Completeness Recipient of Output: BulSU Principal Every Enrolment Report Enrolment did not meet the Provide grace period
of enrolment Laboratory High School enrolment target enrolment figures of 1-2 weeks to
qualified students
Enrolment meets the target (included in the List of
enrolment figures (number of Qualifiers). Non-
students per section and appearance after the
number of section per level) grace period, slot to
be opened to other
qualified students for
enrolment
(Principal)
Revision: 0
ACADEMIC AFFAIRS
LABORATORY HIGH
FUNCTION
FOR M/M
Enrolment for Input Completeness Source of Input: Student Assigned Every Form 137 and No Form 137 Report Card Inform student to seek
Old Student and timeliness Adviser enrolment Old School ID, submitted copy of the Form 137
of requirements Requirements to be submitted Enrolment from previous adviser
by the student include: System (Assigned Adviser)
 Form 137 (Report Card)
 Old School ID No “Old” School ID submitted Inform student to
secure Affidavit of
Loss
(Assigned Adviser)
of assessment instructed to follow the Adviser, enrolment System student did not undergo the complete the
enrolment process Accounting complete enrolment process registration procedure
assessment of fees
payment of fees
(COR)
of confirmation Registration shall be submitted Adviser enrolment Registration, Registration not submitted by submit copy of COR
of enrolment by the student to the Assigned Checklist of Student to Assigned Adviser (Assigned Adviser)
Adviser for confirmation of Enrolled Students
enrolment
Revision: 0
FUNCTION
FOR M/M
Output Completeness Recipient of Output: Assigned Every Checklist Report not submitted to Follow up Assigned
and timeliness Principal’s Office Adviser enrolment Principal’s Office on-time Adviser to submit
of reporting report on the following
Adviser shall submit checklist/ day at the end of the
summary of enrolled students enrolment period
to the Principal Office at end of (Principal)
enrolment period
Completeness Recipient of Output: BulSU Principal Every Enrolment Report Not all old students (enrolled Provide grace period
of enrolment Laboratory High School enrolment in the previous academic of 1-2 weeks to old
year) have enrolled for the students. Non-
All old students (enrolled in the next academic year enrolment of old
previous academic year) have students after the
enrolled for the next academic grace period, slot to
year be opened for transfer
students
(Assigned Adviser)
Revision: 0
ACADEMIC AFFAIRS
LABORATORY HIGH
FUNCTION
FOR M/M
Enrolment for Input Availability of Source of Input: Principal’s Principal As need Registration No available slot No acceptance of
Transferee slot Office arises Procedure transferee.
(Principal)
Slot available for transferee
after the enrolment period
Completeness Source of Input: Student or Assigned Upon Registration No admission slip No acceptance
of requirements Parent/ Guardian Adviser enrolment of Procedure (Assigned Adviser)
transferee
Requirements for processing
of enrolment include: Incomplete requirements No processing of
 Personal appearance of the enrolment. Inform
student or authorized student to complete
representative within the requirements.
enrolment period (Assigned Adviser)
 Admission slip issued by
Admissions Office
 Passed the medical and Medical and/ or dental Slot to be given to
dental examination examination with findings another transferee
 Original and photocopy of (Assigned Adviser)
Form 138 (Report Card)
 Original and photocopy of
Form 137-A (Permanent
Record Form)
Character
 Photocopy of NSO Birth
Certificate
 2 X 2 ID picture
Revision: 0
FUNCTION
FOR M/M
of assessment instructed to follow the Adviser, enrolment of System student did not undergo the complete the
enrolment process Accounting transferee complete enrolment process registration procedure
assessment of fees
payment of fees
(COR)
of confirmation Registration shall be submitted Adviser enrolment of Registration, Registration not submitted by submit copy of COR
of enrolment by the student to the Assigned transferee Checklist of Student to Assigned Adviser (Assigned Adviser)
Adviser for confirmation of Enrolled Students
enrolment
Output Completeness Recipient of Output: BulSU Principal Every Enrolment Report Enrolment did not meet the Close the enrolment
of enrolment Laboratory High School enrolment target number of students per and maintain the
section current enrolment as it
Enrolment meets the target is or extend enrolment
number of students per period for transferees
section until the start of
classes or.
(Principal)
Revision: 0
ACADEMIC AFFAIRS
LABORATORY HIGH
FUNCTION
FOR M/M
Selection and Input Appropriateness Source of Input: Principal’s Principal As need Office Order, Inappropriate change Retain advisers
Evaluation of of change Office arises Memo (Principal)
Adviser
Change in the teaching load,
i.e., promotion of teacher,
creation of additional section,
organizational, etc
Process Appropriateness Selection and evaluation Principal As need List and Profile of Adviser selected without Re-conduct selection
of selection and based on the following: arises High School contact teaching load and and evaluation
evaluation  Contact teaching load of Teachers experience in teaching in high (Principal)
teacher school
 Years of experience in
teaching in high school
Output Timeliness of Recipient of Output: Principal As need Office Order Adviser not designated before Inform Registrar’s
designation/ Registrar’s Office, MIS arises enrolment Office for updating of
assignment of block section, facilitate
adviser Office Order shall be released designation of adviser
for the designation of Adviser during the enrolment
of the section before the period
enrolment period for updating (Principal)
of the enrolment system
Revision: 0
SYNERGIZED MACRO SOLUTIONS, INC (SMS)
Your best partner in your Management Systems!
Department: Prepared by: Approved by: Rev No: Effective Date: (mm/dd/yy)
DR. EDGARDO M. SANTOS
VPAA 01
Signature Over Printed Name/ Date Signature Over Printed Name/ Date

CONTROL POINT QUALITY FUNCTION

REQUIREMENTS/ NONCONFORMING PRODUCTS/ CORRECTIONS
PROCESS (I, P, O) INDICATOR/ CHECK RESPONSIBLE FOR FREQUENCY PROCEDURE/ RECORD
SPECIFICATIONS SERVICES (Function Responsible)
ITEM M/M

CAFA I Master list of qualifiers Passing of the entrance College Clerk Every admission Check name on the Master List Non‐admission of non‐ Complete all requirements

from Admission Office exam period of Qualifiers qualifiers
Admission Check presence of requirements Non‐processing of
Requirements Fill‐up Student Profile Form with incomplete requirements
Reservation Receipt picture
Profiling of the Registrar
Ofc
Medical
P Timeliness of Schedule of College Secretary Every admission Evaluate submitted documents, Subjects with dissimilar code Request for course description
admission process admission/enrolment Registrar period for new students. may not be credited of subjects
First come, First serve. For transferees/shifters, the
Personal appearance College Secretary will evaluate
grades to be credited in major
subjects, and for non‐major
subjects by the registrar.
O Completion of Student checklist form College Secretary Every admission The College Secretary will fill‐up Not properly filled up Fill‐up properly the SPF and

admission process period the student individual checklist student profile form paste picture
and record student’s grade on (SPF)with picture
credited subjects, if any.
The student will submit the
properly filled up student profile
form with picture
INPUT Receiving master list of 1.BSUAT Permit College Dean Individually Indicate Code Number Transferees and Shifters and 1. Refer to Student Handbook

qualifiers from the 2. Photocopy of 35 ‐ 40 students per section Returning Students: 2. Refer to The Office of the
Posting of Admissions Office FORM137 Ex. BAB 1A to 1D 1. Submit Transcript of Student
CAL qualifiers at the BAJ 1A Records for Evaluation Affairs and Services
bulletin board of BATA 1A 2. Submit School Clearance
the admission BAMP 1A and Good Moral Character
office 2. Submit self for interview


ITEM M/M
PROCESS 1. Receiving students 1. Date of interview 1. College Dean Determining Date of Enrolment Adding and Changing and 1. Refer to the Local Registrar
two weeks before 2. Interview procedure 2. Department Chair Student Enrolment procedure for Dropping of Subjects 2. Refer to the Registrars’ Office
Conducting the interview date and 3. First come‐First 3. Assigned Faculty Population Freshmen and Old Students Procedure
Review Proper scheduling for served Basis
interview date 4. Personal appearance (Interview proper)
2. Posting of interview
date
3. Assigning faculty
members to assist the
Department Chair in
conducting the
interview
OUTPUT 1. Students attend the 1. Request joining 1. Dean of Student By College 1. Knowledge of the Student Absentees Refer to the Scheduled
scheduled student Affairs Handbook Late Enrolees meeting with the Para‐
Posting the University organizations 2. College Dean 2. Knowledge of venues and counsellor
Results orientation 2. Secure class schedule 3. All Faculty classrooms
of the Interview 2. Students attend the Concerned 3. Knowledge of Teachers and
scheduled local 4. Student Personnel
orientation Government 4. Knowledge of Activities and
President Programs
5. Director of the
Office of Students’
Organization
Scheduling of Classes I Enrolled students Enrollment based on Dean Semestral List of section and subject per Shifters/Transferees Additional sections and
All subject offered are the curriculum program returning students and with subjects requested by the
scheduled in requirement Number of sections based on failing grades who requested dean to be recommended by
conformance by Request faculty from class size guidelines for the additional subjects the VPAA for the approved of
CBA accepted rules and different colleges the University President
regulations emanating
from the VPAA
P Timeliness and 2 – 3 weeks before Dean Semestral Approved class schedule Not reviewed/approved on Follow up and revision of class
completeness of class enrolment time schedule
schedule
P Timeliness of review Proposal reviewed and VPAA and President Semestral Corrected/approved proposal Proposal not reviewed Follow‐up reviewed and/or
and approval of class where necessary and/or approved on time approval of proposal
schedule revised/approved by the
President within 2
working days
O Timeliness of Approved class schedule Dean Semestral Review/double check class Proposal not submitted on Facilitate preparation of
submission submitted schedule time proposal
Proposal not meeting Follow‐up
technical requirements
Faculty Loading I All subjects per Specialization of faculty Dean Semestral Basic guidelines for faculty Overloading of given Review and check the faculty
programs, sections based on their workload, hours and maximum subjects to faculty loading
offered are loaded educational attainment excess teaching hours Basic guidelines for faculty
and trainings workload hours and

ITEM M/M
maximum excess teaching
hours
P Timeliness and Prepared faculty loading Dean Semestral Faculty loading Delayed preparation of Facilitate the faculty loading
completeness of within 8 working days of guidelines/checklist faculty loading Follow up review and approval
faculty loading as required Proposal not approved by of faculty loading
the VPAA
P Timeliness of review Faculty loading VPAA Semestral Corrected/approval of faculty Faculty loading not reviewed Follow‐up reviewed and/or
and approval of faculty reviewed and where loading and/or approved on time approval of faculty loading
loading necessary
revised/approved by the
VPAA within 2 working
days
O Timeliness of Recipient: Dean Semestral Faculty loading monitoring Faculty loading not Facilitate and prioritize
submission Requesting submitted on time submission of proposal
organization Proposal not meeting the
Approved proposal technical requirements
submitted the following
working day upon
approval
ADMISSION: I Receiving the list of 1.Received General College Dean/Dept Individuality Indicate Code Number. Transferees and Shifters and Refer to the Student Handbook
1. Criminology Posting of qualifiers the result of the Average of 83% above. Head 35‐40 Students per section Returning Students: Refer to the Student Affairs
2. Legal in the bulletin board qualifiers from the 2.Photocopy of form Ex. 1.Submit Transcript of and Services
Management of the admission Admission Office 137 CRIM 1A‐ 01 to 040 Records for Evaluation Refer to the VP for Academic
office. (date) 3.BSUAT Permit CRIM 1B‐ 01 to 040 2.Submit Good Moral Affairs Office
LEGMA 1A‐ 01 to 040 Character Refer to the Deans Office
CCJE LEGMA 1B‐ 01 to 040 3.Submit self for interview

P 1.Scheduling the date 1.Name included from College Dean /Dept Determining 1.Date of enrolment Adding, Changing and Refer to the Local Registrar
Interview for of the interview upon the list of qualifiers Head student population Dropping of subjects Refer to the Registrar’s Office
Criminology receiving the result of 2.Date of the interview Interview Proper 2.Enrolment procedure for Procedure
applicants the list of qualifiers 3.Interview procedure freshmen and old students
from the Admission 4.Personal Appearance
Office. 5.First come first serve
3. Signed Criminology Academic
2.Posting the date of
Policies
interview for the
4. Stdnets Profile Form and
qualifiers.
Curriculum Checklist
O 1.Date of Enrolment 1.Dean of Student By College 1. University orientation proper Absentees
2.Secure class schedule Affairs 2. Local Orientation Proper Late Enrolees
2.College Dean and 3. Knowledge of the Student
all Faculty Handbook
concerned 4. Knowledge of Faculty and
3.Student Personnel
Government 5. Knowledge of Activities and
President programs
4.Director of the

ITEM M/M
Office of Student
Organization
Student Evaluation I ‐ Copy of Medical ‐ Local ‐ Input the student no. ‐ If there are

(Enrolment) Certificate & Slip Faculty or name of the student incomplete grade/s
from Admission Registrar in the System in any subject/s of
Office or the student, the
Slip from Dean’s ‐ Local ‐ Encode the grades of faculty
Office for freshmen Faculty the student in the evaluator should ask
CHE students Evaluator system or in the if the student
students completed it already
‐ Copy of Previous ‐ College personal file with their through
Certificate of Dean or checklist “Completion
Registration for 2nd College Form”.
P year students to 4th Secretary ‐ Check the grades of the ‐ If there are
year students student for each erroneous input of
subject subject/s due to
‐ Certificate of prerequisite
Grades for the ‐ Check the prerequisite subject/s,
previous semester Subject corrections should
be made by the
‐ List all the needed faculty evaluator
subjects to be taken by
the student

‐ Check the correctness
of the year &
section of the student

O ‐ Print or fill up the Advising Slip ‐ Check the correctness of the
of the student entry of the advising slip
before printing.

Assessment of I ‐ Copy of Advising ‐ Local ‐ Input the student no. ‐ If there are wrong
Students Slip Faculty or name of the student spelling in the name
During Enrolment Registrar in the System of the student, the
faculty assessor
‐ Local should endorse the
Faculty student to the
Assessor registrar office for
the correction of
‐ College names of the
Dean student


ITEM M/M
P ‐ Check all the ‐ If there are wrong
information of the input of information
students including year of the student,
& section including subject,
year & section, the
faculty assessor
should correct it.
‐ Check all the subjects
to be taken by the
students

O ‐ Print the Assessment Form of ‐ If there are wrong
the student input of student
information in the
Assessment Form
the faculty assessor
should correct it and
print it again.
Faculty Loading I ‐ List of Regular ‐ Plotting of subjects to ‐ If there are conflicts in
Faculty Members be enrolled and students, faculty & room
with Position students schedule utilization schedule, the
department head should check
‐ List of Regular ‐Plotting of faculty and replot the correct schedule
Faculty Members loading both regular & without conflicts on the part of
without position part time faculty the students, faculty & room
members utilization.
‐ Program
P ‐ List of Part Time Chair ‐ Checking of students
Faculty Members subject & instructor
‐ College
‐ List of Adjunct Secretary ‐ Checking of faculty
Faculty Members subject & section of
‐ College the students
‐ Checklist Dean
‐ Checking of room
utilization

O ‐ Printing of the Faculty Loading ‐ If there are erroneous input
‐ Submission of Faculty Loading of students section, faculty
to the College Dean/VPAA for name & room utilization, the
checking department head should
‐ Encoding of Faculty Loading correct, check and print again
into the System the faculty loading.
Student Discipline I ‐ Student Handbook ‐ Faculty ‐ The faculty members or ‐ If there are wrong
Adviser security guard may accusation on the
‐ Referral Slip from submit the referral slip part of the student,

ITEM M/M
the Faculty or ‐ Discipline to the assigned faculty the discipline
Security Guard Committee adviser. committee should
conduct an
‐ Department investigation due to
P ‐ The assigned faculty
Head the case of the
adviser should inform
students.
the discipline
‐ College
committee regarding
Secretary
the violation of the

student. If the violation
‐ College
is too hefty the
Dean
discipline committee
should conduct a
quorum together with
the parents of the
student.
O ‐ The discipline
committee will decide
& give the sanction to
the student, base on
the sanction that was
written in the student’s
handbook.
Student Evaluation I ‐ Copy of Medical Form ‐ Local Faculty ‐ Input the student no. or name ‐ If there are incomplete grade
(Enrolment) & Slip from Admission Registrar of the student in the System in any subject of the student,
Office /Dean’s Office ‐ Local Faculty ‐ Encode the grades of the the faculty evaluator should
for freshmen students Evaluator student in the system ask if the student complete it
‐ Copy of Previous ‐ College Dean already through Completion
Certificate of Form.
P Registration for 2nd year ‐ Check the grades of the ‐ If there are wrong input of
CICT students to 4th year student for each subject subject due to prerequisite
students ‐ Check the prerequisite subject subject, the faculty evaluator
‐ Copy of Grades ‐List all the needed subjects to should correct it.
be taken by the student
‐ Check the year & section of the
student if correct

O ‐ Print the Advising Slip of the ‐ If there are wrong input of
student student information in the
advising slip the faculty
evaluator should correct it and
print it again.
Assessment of I ‐ Copy of Advising Slip ‐ Local Faculty ‐ Input the student no. or name ‐ If there are wrong spelling in
Students Registrar of the student in the System the name of the student, the
(Enrolment) ‐ Local Faculty faculty assessor should
Assessor endorse the student to the
‐ College Dean registrar office for the

ITEM M/M
correction of names of the
student

P ‐ Check all the information of ‐ If there are wrong input of
the students including year & information of the student,
section including subject, year &
‐ Check all the subjects to be section, the faculty assessor
taken by the students should correct it.

O ‐ Print the Assessment Form of ‐ If there are wrong input of
the student student information in the
Assessment Form the faculty
assessor should correct it and
print it again.
Faculty Loading I ‐ List of Regular Faculty ‐ Department Head ‐ Plotting of the students ‐ If there are conflicts in
Members with Position ‐ College Secretary schedule students, faculty & room
‐ List of Regular Faculty ‐ College Dean ‐Plotting of faculty loading both utilization schedule, the
Members without regular & part time faculty department head should check
position members and replot the correct schedule
‐ List of Part Time without conflicts on the part of
P Faculty Members ‐ Checking of students subject & the students, faculty & room
‐ List of Adjunct Faculty instructor utilization.
Members ‐ Checking of faculty subject &
‐ Checklist section of the students
‐ Checking of room utilization

O ‐ Printing of the Faculty Loading ‐ If there are wrong input of
‐ Submission of Faculty Loading students section, faculty name
to the College Dean/VPAA for & room utilization, the
Student Discipline I ‐ Student ‐ Faculty ‐ The faculty members or ‐ If there are wrong accusation
on the part of the student, the
Handbook Adviser security guard may
discipline committee should
‐ Referral Slip from ‐ Discipline submit the referral slip to conduct an investigation due
the Faculty or Committee the assigned faculty to the case of the students.
Security Guard ‐ Department adviser.
Head
P ‐ College ‐ The assigned faculty
Secretary adviser should inform the
‐ College Dean discipline committee
regarding the violation of
the student. If the

ITEM M/M
violation is too hefty the
should conduct a quorum
together with the parents
of the student.
committee will decide &
give the sanction to the
students depends on the
sanction that was written
in the student’s
handbook.
ADMISSION: I Preparing master list 1.BSUAT Permit College Dean Individually Indicate Code Number. Transferees and Shifters and REFER TO THE STUDENT
Posting of qualifiers of qualifiers (Date) 2. Certificate of 20‐30 students per section. Returning Students: HANDBOOK.
1. JURIS in the bulletin board Good Moral Ex. JD 1A – 01 to 020 1. Submit Transcript of Refer to the Dean’s Office
DOCTOR of the College of 3.Transcript of JD 1B – 01 to 020 Records for Evaluation.
Law. (Date) Records (Date) 2. Submit School Clearance
COL and Good Moral Character.
2. Submit self for interview.
P 1. Scheduling the date 1. Date of interview. College Dean Determining Date of Enrolment. Adding and Changing and Refer to the Local Registrar.
of the interview upon 2. Interview procedure. Interview proper. Students Enrolment procedure for Dropping of Subjects Refer to the Registrars’ Office.
checking the results of 3. First come, First Population Freshmen and Old Students. Procedure
the qualifiers. serve.
2. Posting of interview 4. Personal
date. appearance.
O 1. Students Attend the Secure class schedule. College Dean and all By college 5. Knowledge of the Students’ Absentees. Refer to the Scheduled
Scheduled Local Faculty Concerned. Handbook. Late enrolees. meeting with the College
Orientation. Local Student 6. Knowledge of venues and Dean
Government classrooms.
President. 7. Knowledge of Teachers and
Personnel.
8. Knowledge of Activities and
Programs.
Faculty Loading I List of Faculty Members Level Coordinator Creating a If there is any conflict between
with College Secretary schedule of the the schedule to General
Designation/Position College Dean Nursing subjects education subjects, the
List of Faculty Members specifically the affiliating hospitals, or the
without Related Learning room utilization; the Level
CON Designation/Position Experience in Coordinators will then recheck
List of Part‐time Faculty coordination with and provide appropriate
Members the affiliating schedule.
Prospectus hospital or
community and

ITEM M/M
the sections of the
students.
Checking of room
utilization.
P Filling the Nursing If there is an inadequate
Subjects with faculty member, the College
Regular and Part‐ Dean will write a letter to the
time Faculty in Vice‐President for Academic
relation to their Affairs to fill in the
field of insufficiency of Faculty
specialization. Members with corresponding
area of specialization.
O The College Dean If there is any incongruence to
will check the the schedule, the College
Faculty Loading Secretary will evaluate the
and the Master Faculty Loading
BORROWING OF P ID & Request Form Maria Kristina B. Scheduled return Students must present an
LABORATORY Manaligod demonstration accomplished equipment
EQUIPMENT (Laboratory borrowing form and an ID
Custodian) before any equipment is
received.
Borrow only the equipment
which is required by the Clinical
Instructor.
Pieces of equipment borrowed
must be returned upon
completion of the return
demonstration.
Monitoring of I Standardized Completeness of Principal As scheduled Review of the evaluation form Form not yet standardized Review the form or modified
Classroom Instruction evaluation form information form maybe used in
monitoring

P Timeliness and Readiness of teachers Teachers Once a month/or Regular monitoring depending Time availability due to over Give supervisory honoraria to

Regular Monitoring for observation and as scheduled on the schedule of the teacher workload avoid getting excess teaching

monitoring loads

O Keeping of records for Efficiency of teaching Principal’s office After every Monitoring evaluation Absence of teacher without Immediate notification of
LHS evaluation instruction monitoring prior notice and due to teachers for her absence.
unavoidable circumstances
like sickness and attending
seminars
Co‐curricular I Submission of Completeness of Teacher and Once a year per Approved proposal *Details not clearly specified Include in yearly budget
Supervision Proposed Activities information student subject *Overlapping of scheduled allocation and planning ahead
*details of the activities activities to avoid overlapping of
*estim ed budget *No budget available schedule

ITEM M/M
P Timeliness and Proposal Principal and Once a year Corrected/ approved proposal Incomplete details Revision of proposal
completeness of reviewed/approved University President
proposal within 2 working days
O Timeliness of Approved proposal Office of the Every submission Follow up of request Absence of person who will Offices should assign OIC
submission submitted the following President approve and sign the
working day upon proposal
approval

Conduct of Meeting I Dissemination of Source: Memorandum Principal and COED Every quarter/as Review of information Memo editing for additional Ask the Dean’s approval before
information through Completeness of Dean needs arises agenda per dean’s instruction finalization of memo
memorandum information:
*Agenda,schedule, time
and venue
With approval of the
dean
P
Timeliness of Memo reviewed 2 days Principal and Every meeting Corrected and approved memo Unapproved memo resulted Follow‐up of memorandum
submission to the before the meeting College Dean to delayed dissemination of
Dean information
O
Timeliness of ApprovedMemorandum College Dean Every meeting Dissemination of information Attendance of teachers Early dissemination of
Memorandum information and use of other
source of communication

CIT OJT Deployment I COG (Certificate of In‐plant training Once every *Review of documents 2 failing grades in asny *Re‐enroll failing subject
Grades) supervisors semester subject
Evaluation Form from *Resolve incomplete grades
the Registrar Unresolved incomplete
grades
P Pre‐Deployment In‐plant training ‐ Certificate of Attendance Non attendance to Pre‐ *Re scheduling of pre
Orientation Seminar supervisors Once every Deployment Orientation deployment orientation
semester ‐ Review of documents Seminar seminar.
Distribution of
Document
*waiver
*Letter of request
*acceptance form
*Labor standard
*Training Contract
O Timeliness of In‐plant training ‐ Acceptance forms from Not accepted by cooperating ‐Appeal to companies
Deployment supervisors Once every cooperating industries industries
Students are advised to semester ‐ Search for other possible

search for their agencies
‐ Received letters of request
company choice prior to
deployment


ITEM M/M
Students must complete
required number of
hours
Student I Copy of Medical Form *Local Faculty *Input the student number or *If there are incomplete grades
Evaluation & Slip from Admission Registrar name of the student in the in any subject of the student,
(Enrolment) Office /Dean's Office *Local Faculty System the faculty evaluator should
Evaluator *College ask if the student have
for freshmen students
Dean completed it already through a
*Encode the grades of the
Completion Form.
Copy of Previous student in the system
P ‐ Check the grades of the *If there are wrong encoding
Certificate of
student for each subject of subjects due to a
Registration for 2nd
‐ Check the prerequisite prerequisite subject, the
year students to 4th faculty evaluator should
subject
year students correct it.
‐ List all the needed subjects to
Copy of Grades be taken by the student
‐ Check the year & section of
the student if correct
O ‐ Print the Advising Slip of the I ‐ If there are wrong input of
print it again.
Assessment of Students I *Local ‐ Input the student number or If there is a wrong spelling in
(Enrolment) Faculty name of the student in the the name of the student, the
System faculty assessor should
Registrar
endorse the student to the
*Local Faculty registrars’ office for the
Assessor correction of the names of the
*College Dean student
P ‐ Copy of Advising Slip *Check all the information of ‐ If there are wrong inputs of
including subject, year &
section
section, the faculty assessor
should correct it.
*Check all the subjects to be
taken by the students
O ‐ Print the Assessment Form of If there are wrong inputs of
print it again.
Faculty I *List of Regular *Department ‐ Plotting of the students ‐ If there are conflicts in
Loading Faculty Members with Head schedule students, faculty & room
Designation ‐Plotting of faculty loading for utilization schedule, the
both regular & part time faculty department head should check

ITEM M/M
*College Secretary members and replot the correct
*List of Regular schedule without conflicts on
Faculty Members *College Dean the part of the students,
faculty & room utilization.
P without designation ‐ Checking of students subjects
*College Clerk & instructor
*List of Part Time ‐ Checking of faculty subject &
Faculty Members section of the students
O *List of Adjunct ‐ Printing of the Faculty ‐ If there are wrong inputs of
Faculty Members Loading students section, faculty name
& room utilization, the
‐Submission of Faculty Loading
*Checklist department head should
to the College Dean/VPAA for
correct, check and print again
checking the faculty loading.
‐Encoding of Faculty Loading into
the System
Student I ‐ The faculty members or ‐ If there are wrong
Discipline security guard may submit the accusation on the part of the
referral slip to the assigned
student, the discipline
faculty adviser.
committee should conduct an
investigation due to the case
of the students.
P - Student Handbook *Faculty Adviser ‐ The assigned faculty adviser
Referral Slip from the *Discipline should inform the discipline
Faculty or Security committee regarding the
Committee
Guard violation of the student. If the
*Department violation is too hefty the
Head discipline committee should
*College Secretary conduct a hearing together with
*College Dean the parents of the erring
student.
O ‐The discipline committee will
decide & give the recommended
sanctions depending on what is
written in the student's
handbook. This will be
forwarded to the Dean of
Student Affairs for final decision.

ITEM M/M
CS ADMISSION: I Master list of qualifiers 1.BSUAT Permit College Dean Individually Indicate Code Number. Transferees, Shifters and Refer to the Student
1. Bachelor of Science Qualifiers are posted received from the 2. Photocopy of 40‐45 students per section. Returning Students: Handbook
in Mathematics with in the bulletin board Admissions Office. FORM 137. (Date) Ex. BSM CS 1A 01 to 045 1. Submit Transcript of Refer to the Office of the
specialization in of the Admissions (Date) BSB 1A 01 to 045 Records/Official Copy of Student Affairs
a. Computer Science Office. (Date) Grades for Evaluation to the
b. Business Registrar
Applications 2. Submit School Clearance
c. Applied Statistics and Certificate of Good
Moral
2. Bachelor of Science 2. Submit self for interview.
in Biology P 1. Receiving students 1. Date of interview. College Dean Determining Date of Enrolment. Adding, Changing and Refer to the Local Registrar.
two weeks before 2. Interview procedure. Interview proper. Students’ Enrolment procedure for Dropping of Subjects Refer to the Registrars’ Office.
3. Bachelor of Science interview date and 3. First come, First Population Freshmen and Old Students. Procedure
in Environmental scheduling for serve basis.
Science interview date. 4. Personal
2. Posting of interview appearance.
4. Bachelor of Science date.
in Food Science
O 1. Students attend the Completion of Dean of Student By College 9. Knowledge of the Students’ Absentees. Refer to the scheduled

scheduled University University/ Local Affairs. Handbook. Late enrolees. meeting with the Local

Orientation. Orientation Return Slip College Dean and all 10. Knowledge of buildings, Guidance Counselor.

2. Students attend the Faculty Concerned. facilities and classrooms.

scheduled Local Student 11. Knowledge of
Orientation. Government Instructors/Professors and
President. Non‐Academic Personnel.
Director of the 12. Knowledge of
Office of Students’ University/College
Organization. Activities and Programs.
Request for calibration 1. Requesting of Complete lists of College Dean, Every quarter/ Checking Request is not complete (like Confirmation with the
and repair of apparatus chemicals for PPMP chemicals, equipment Department annually quantity, specifications) requisition (College Dean)
equipment 2. Requesting of apparatus with Chairperson,
equipment apparatus specification/s Faculty teaching the
subjects and
Laboratory
Technician
Secure Form #1 Requisition must be Faculty, Students Every laboratory Preparing of Requisition Form Request is not complete n/a
Requisition Slip (2 submitted one day and Laboratory Class
copies) at the stock before the schedule day Technician
room of use
Fill‐up Form #2 Must be submitted to Laboratory Replacement glass wares/ n/a n/a
whenever there is Laboratory Technician Technician, person apparatus
Damaged Apparatus/ involved, Faculty
Glass wares
Fill‐up Form #3 Must be submitted to Laboratory Giving first aid/ cleaning n/a n/a
whenever there is an Laboratory Technician Technician, Faculty,
accident Student Involved

ITEM M/M
COPERS ADMISSION: I Receiving master list of 1. BSUAT Permit College Dean Individually Indicate Code Number. Refer to Student Handbook.
Bachelor in Physical Posting of qualifiers qualifiers from 2. Photocopy of 35‐40 students per section Refer to the Student Affairs
Education Students in the bulletin board admission office (Date) Form137 (Date) Ex. SPE 1‐A‐01 to 035 Office.
(Freshmen) Major in: of the admission SPE 1‐B‐01 to 035
1. School office. (Date)
Physical SWM 1‐A‐01 to 035
Education SWM 1‐B‐01 to 035
2. Sports and
Wellness
Management
P 1. Receiving students 1. Date of interview College Dean Determining Date of Enrolment Adding and Changing and Refer to the Local Registrar.
two weeks before 2. Interview procedure Interview Proper students Enrolment procedure for Dropping of Subjects Refer to the Registrar’s Office.
interview date and 3. First come, first serve population Freshmen and Old Students Procedure
scheduling for 4. Personal appearance
interview date
date
O 1. Students attend to 1. Request joining Dean of Student By college 1. Knowledge of the Students’ Absentees Refer to the scheduled

scheduled University student organizations Affairs Handbook Late Enrolees meeting with the Para
orientation 2. Secure class schedule College Dean and all 2. Knowledge of venues and Councelor.
2. Students attend to faculty concerned classrooms
scheduled local Student 3. Knowledge of Teachers and
orientation Government Personnel
President 4. Knowledge of activities and
Director of the programs
Organization

COLLEGE CONTROL QUALITY FUNCTION

PROCEDURE/ NONCONFORMING PRODUCTS/ CORRECTIONS
PROCESS POINT INDICATOR/ REQUIREMENTS/ SPECIFICATIONS RESPONSIBLE FOR FREQUENCY
RECORD SERVICES (Function Responsible)
(I, P, O) CHECK ITEM M/M
CSSP Enrolment ‐ Grade I Student Relevant Certificate of Grades of College Registrar Every enrolling Certificate of Students who do not possess Refer student to the
Evaluation and completed all the Student for the beginning Officer student Grades the Certificate of Grades for College Registrar Officer
Assessment of: subjects from semester the relevant semester to be
the previous enrolled on Refer student to the
Bachelor of semester College Dean
Science in Transfer and/or shifting
Psychology students to the College Refer student to the
University's Admission
Bachelor of Office
Science in
Management Refer Student to the
Economics University's Registrar
P Student 1. Student Grades are checked if Grade Evaluator Every Evaluation of the Students who do not possess Refer student to the
Bachelor of Public completed all complete via the student's profile accomplished Certificate of the Certificate of Grades for College Registrar Officer
Administration subjects from form form Grades the relevant semester to be
the previous 2. Student Grades are evaluated enrolled on Refer student to the
semester by encoding the COG to the College Dean
student's profile form Transfer and/or shifting
3. Students are provided an students to the College Refer student to the
advising slip University's Admission
Students who have failed or Office
incomplete grades
Refer Student to the
University's Registrar

Faculty concern
P Accomplished 1. Advising slip is checked if Grade Evaluator Every Evaluation of Wrongly accomplished Review/change wrong
Advising Slip properly accomplished accomplished Advising Slip Advising Slip entry
2. Proceed to Assessment form
O Accomplished 1. Advising slip is encoded College Registrar Every Assessment Form Wrongly accomplished Review/change wrong

Advising Slip 2. Releasing of Assessment Form Officer accomplished Advising Slip entry
form

COLLEGE CONTROL POINT QUALITY FUNCTION

REQUIREMENTS/ FREQUENC NON‐CONFORMING CORRECTIONS
PROCESS (I, P, O) INDICATOR/ CHECK RESPONSIBLE PROCEDURE/ RECORD
SPECIFICATIONS Y PRODUCTS/ SERVICES (Function Responsible)
ITEM FOR M/M
COE I Receiving master list of 1.BSUAT Permit College Dean Individuall Classify according to course Returning Students: REFER TO THE STUDENT
Posting of qualifiers from 2.Photocopy of y and section. 1.Submit Transcript of HANDBOOK.
ADMISSION: qualifiers in the Admission Office. FORM137. (Date) Records for Evaluation. REFER TO THE STUDENT AFFAIRS
bulletin board of (Date) 2. Submit School OFFICE.
Bachelor OF Science in the Admission Clearance and Good
Engineering Office. (Date) Moral Character.
(Freshmen). 2. Submit self for
interview.
Major in: P 1. Receiving students 1. Date of interview. College Dean Determinin Date of Enrolment. Adding and Changing and Refer to the Local Registrar.
1. Civil Eng’g. two weeks before 2. Interview procedure. Interview g Students Enrolment procedure for Dropping of Subjects Refer to the Registrars’ Office.
2. Mechanical interview date and 3. First come, First proper. Population Freshmen and Old Students. Procedure
Eng’g. scheduling for serve.
3. Electrical Eng’g. interview date. 4. Personal appearance.
4. Electronics Eng’g. 2. Posting of interview
5. Computer Eng’g. date.
6. Industrial Eng’g. O 1. Students Attend the Request in joining Dean of By 13. Knowledge of the Absentees. Refer to the Scheduled meeting
7. Mechatronics Scheduled University student organizations. Student program Students’ Handbook. Late enrolees. with the Para Counsellor.
Eng’g. Orientation. Secure class schedule. Affairs. 14. Knowledge of venues
8. Manufacturing 2. Students Attend the College Dean and classrooms.
Eng’g. Scheduled Local and all 15. Knowledge of Teachers
Orientation. Faculty and Personnel.
Concerned. 16. Knowledge of Activities
Student and Programs.
Organization
s.
Student
Government
President.
Director of
the Office of
Students’
Organization.



COLLEGE QUALITY REQUIREMENTS/ SPECIFICATION
CONTROL FUNCTION PROCEDURE/ NONCONFORMING PRODUCTS/ CORRECTIONS (Function
PROCESS INDICATOR/CHECK FREQUENCY
POINT (I,P,O) RESPONSIBLE FOR M/M RECORD SERVICES Responsibility)
ITEM
COED FACULTY LOADING Credentials Field of specialization Area Chair 3 months before Verifying the field of Assigning faculty to handle subject Align the faculty load to its
the end of the specialization of the which are not in line with his area of area of specialization (area
I semester faculty specialization chair)
P
O Schedule Faculty Load
FACULTY Approved faculty load Area Chair/College 2 months before Verifying the load of Conflict in the schedule of classes Adjust the class schedule
SCHEDULING I Secretary the end of the faculty (area chair)
semester
P Scheduling of classroom
O Room assignment
Room Utilization Faculty Schedule Area Chair 2 months before Checking the faculty Conflict in the schedule of classes Adjust the class schedule
I the end of Schedule (area chair)
semester
P
O Room assignment of class/faculty
Classroom I Faculty Schedule Area Chair
Observation
P
O
Faculty Monitoring I Area Chair
P
O

Department: Prepared by: Approved by: Rev No: Effective Date: (mm/dd/yy)
DR. EDGARDO M. SANTOS
VPAA 01
Signature Over Printed Name/ Date Signature Over Printed Name/ Date


ITEM M/M
CAFA ADMISSION: I Master list of qualifiers Passing of the entrance College Clerk Every admission Check name on the Master List Non‐admission of non‐ Complete all requirements
Bachelor of Science in from Admission Office exam period of Qualifiers qualifiers
Architecture Admission Check presence of requirements Non‐processing of
Bachelor in Landscape Requirements Fill‐up Student Profile Form with incomplete requirements
Architecture Reservation Receipt picture
Bachelor in Fine Arts Profiling of the Registrar
Ofc
Medical
P Timeliness of Schedule of College Secretary Every admission Evaluate submitted documents, Subjects with dissimilar code Request for course description
admission process admission/enrolment Registrar period for new students. may not be credited of subjects
First come, First serve. For transferees/shifters, the
Personal appearance College Secretary will evaluate
grades to be credited in major
subjects, and for non‐major
subjects by the registrar.
O Completion of Student checklist form College Secretary Every admission The College Secretary will fill‐up Not properly filled up Fill‐up properly the SPF and

admission process period the student individual checklist student profile form paste picture
and record student’s grade on (SPF)with picture
credited subjects, if any.
The student will submit the
properly filled up student profile
form with picture
INPUT Receiving master list of 1.BSUAT Permit College Dean Individually Indicate Code Number Transferees and Shifters and 1. Refer to Student Handbook

qualifiers from the 2. Photocopy of 35 ‐ 40 students per section Returning Students: 2. Refer to The Office of the
Posting of Admissions Office FORM137 Ex. BAB 1A to 1D 1. Submit Transcript of Student
CAL qualifiers at the BAJ 1A Records for Evaluation Affairs and Services
bulletin board of BATA 1A 2. Submit School Clearance
the admission BAMP 1A and Good Moral Character
office 2. Submit self for interview

PROCESS 1. Receiving students 1. Date of interview 1. College Dean Determining Date of Enrolment Adding and Changing and 1. Refer to the Local Registrar
two weeks before 2. Interview procedure 2. Department Chair Student Enrolment procedure for Dropping of Subjects 2. Refer to the Registrars’ Office
interview date and 3. Assigned Faculty Population Freshmen and Old Students Procedure

ITEM M/M
Conducting the scheduling for 3. First come‐First
Review Proper interview date served Basis (Interview proper)
2. Posting of interview 4. Personal appearance
date
3. Assigning faculty
members to assist the
Department Chair in
conducting the
interview
OUTPUT 1. Students attend the 1. Request joining 1. Dean of Student By College 1. Knowledge of the Student Absentees Refer to the Scheduled
scheduled student Affairs Handbook Late Enrolees meeting with the Para‐
Posting the University organizations 2. College Dean 2. Knowledge of venues and counsellor
Results orientation 2. Secure class schedule 3. All Faculty classrooms
of the Interview 2. Students attend the Concerned 3. Knowledge of Teachers and
scheduled local 4. Student Personnel
orientation Government 4. Knowledge of Activities and
President Programs
5. Director of the
Organization
Scheduling of Classes I Enrolled students Enrollment based on Dean Semestral List of section and subject per Shifters/Transferees Additional sections and
All subject offered are the curriculum program returning students and with subjects requested by the
scheduled in requirement Number of sections based on failing grades who requested dean to be recommended by
conformance by Request faculty from class size guidelines for the additional subjects the VPAA for the approved of
CBA accepted rules and different colleges the University President
regulations emanating
from the VPAA
P Timeliness and 2 – 3 weeks before Dean Semestral Approved class schedule Not reviewed/approved on Follow up and revision of class
completeness of class enrolment time schedule
schedule
P Timeliness of review Proposal reviewed and VPAA and President Semestral Corrected/approved proposal Proposal not reviewed Follow‐up reviewed and/or
and approval of class where necessary and/or approved on time approval of proposal
schedule revised/approved by the
President within 2
working days
O Timeliness of Approved class schedule Dean Semestral Review/double check class Proposal not submitted on Facilitate preparation of
submission submitted schedule time proposal
Proposal not meeting Follow‐up
technical requirements
Faculty Loading I All subjects per Specialization of faculty Dean Semestral Basic guidelines for faculty Overloading of given Review and check the faculty
programs, sections based on their workload, hours and maximum subjects to faculty loading
offered are loaded educational attainment excess teaching hours Basic guidelines for faculty
and trainings workload hours and
maximum excess teaching
hours

ITEM M/M
P Timeliness and Prepared faculty loading Dean Semestral Faculty loading Delayed preparation of Facilitate the faculty loading
completeness of within 8 working days of guidelines/checklist faculty loading Follow up review and approval
faculty loading as required Proposal not approved by of faculty loading
the VPAA
P Timeliness of review Faculty loading VPAA Semestral Corrected/approval of faculty Faculty loading not reviewed Follow‐up reviewed and/or
and approval of faculty reviewed and where loading and/or approved on time approval of faculty loading
loading necessary
revised/approved by the
VPAA within 2 working
days
O Timeliness of Recipient: Dean Semestral Faculty loading monitoring Faculty loading not Facilitate and prioritize
submission Requesting submitted on time submission of proposal
organization Proposal not meeting the
Approved proposal technical requirements
submitted the following
working day upon
approval
ADMISSION: I Receiving the list of 1.Received General College Dean/Dept Individuality Indicate Code Number. Transferees and Shifters and Refer to the Student Handbook
1. Criminology Posting of qualifiers the result of the Average of 83% above. Head 35‐40 Students per section Returning Students: Refer to the Student Affairs
2. Legal in the bulletin board qualifiers from the 2.Photocopy of form Ex. 1.Submit Transcript of and Services
Management of the admission Admission Office 137 CRIM 1A‐ 01 to 040 Records for Evaluation Refer to the VP for Academic
office. (date) 3.BSUAT Permit CRIM 1B‐ 01 to 040 2.Submit Good Moral Affairs Office
LEGMA 1A‐ 01 to 040 Character Refer to the Deans Office
CCJE LEGMA 1B‐ 01 to 040 3.Submit self for interview

P 1.Scheduling the date 1.Name included from College Dean /Dept Determining 1.Date of enrolment Adding, Changing and Refer to the Local Registrar
Interview for of the interview upon the list of qualifiers Head student population Dropping of subjects Refer to the Registrar’s Office
Criminology receiving the result of 2.Date of the interview Interview Proper 2.Enrolment procedure for Procedure
applicants the list of qualifiers 3.Interview procedure freshmen and old students
from the Admission 4.Personal Appearance
Office. 5.First come first serve
3. Signed Criminology Academic
2.Posting the date of
Policies
interview for the
4. Stdnets Profile Form and
qualifiers.
Curriculum Checklist
O 1.Date of Enrolment 1.Dean of Student By College 1. University orientation proper Absentees
2.Secure class schedule Affairs 2. Local Orientation Proper Late Enrolees
2.College Dean and 3. Knowledge of the Student
all Faculty Handbook
concerned 4. Knowledge of Faculty and
3.Student Personnel
Government 5. Knowledge of Activities and
President programs
4.Director of the
Office of Student
Organization

ITEM M/M
Student Evaluation I ‐ Copy of Medical ‐ Local ‐ Input the student no. ‐ If there are
(Enrolment) Certificate & Slip Faculty or name of the student incomplete grade/s
from Admission Registrar in the System in any subject/s of
Office or the student, the
Slip from Dean’s ‐ Local ‐ Encode the grades of faculty
Office for freshmen Faculty the student in the evaluator should ask
CHE students Evaluator system or in the if the student
students completed it already
‐ Copy of Previous ‐ College personal file with their through
Certificate of Dean or checklist “Completion
Registration for 2nd College Form”.
P year students to 4th Secretary ‐ Check the grades of the ‐ If there are
year students student for each erroneous input of
subject subject/s due to
‐ Certificate of prerequisite
Grades for the ‐ Check the prerequisite subject/s,
previous semester Subject corrections should
be made by the
‐ List all the needed faculty evaluator
subjects to be taken by
the student

‐ Check the correctness
of the year &
section of the student

O ‐ Print or fill up the Advising Slip ‐ Check the correctness of the
of the student entry of the advising slip
before printing.

Assessment of I ‐ Copy of Advising ‐ Local ‐ Input the student no. ‐ If there are wrong
Students Slip Faculty or name of the student spelling in the name
During Enrolment Registrar in the System of the student, the
faculty assessor
‐ Local should endorse the
Faculty student to the
Assessor registrar office for
the correction of
‐ College names of the
Dean student

P ‐ Check all the ‐ If there are wrong
information of the input of information
students including year of the student,
& section including subject,
year & section, the

ITEM M/M
faculty assessor
should correct it.
‐ Check all the subjects
to be taken by the
students

O ‐ Print the Assessment Form of ‐ If there are wrong
the student input of student
information in the
Assessment Form
the faculty assessor
should correct it and
print it again.
Faculty Loading I ‐ List of Regular ‐ Plotting of subjects to ‐ If there are conflicts in
Faculty Members be enrolled and students, faculty & room
with Position students schedule utilization schedule, the
department head should check
‐ List of Regular ‐Plotting of faculty and replot the correct schedule
Faculty Members loading both regular & without conflicts on the part of
without position part time faculty the students, faculty & room
members utilization.
‐ Program
P ‐ List of Part Time Chair ‐ Checking of students
Faculty Members subject & instructor
‐ College
‐ List of Adjunct Secretary ‐ Checking of faculty
Faculty Members subject & section of
‐ College the students
‐ Checklist Dean
‐ Checking of room
utilization

O ‐ Printing of the Faculty Loading ‐ If there are erroneous input
‐ Submission of Faculty Loading of students section, faculty
to the College Dean/VPAA for name & room utilization, the
Student Discipline I ‐ Student Handbook ‐ Faculty ‐ The faculty members or ‐ If there are wrong
Adviser security guard may accusation on the
‐ Referral Slip from submit the referral slip part of the student,
the Faculty or ‐ Discipline to the assigned faculty the discipline
Security Guard Committee adviser. committee should
conduct an

ITEM M/M
P ‐ Department ‐ The assigned faculty investigation due to
Head adviser should inform the case of the
the discipline students.
‐ College committee regarding
Secretary the violation of the
student. If the violation
‐ College is too hefty the
Dean discipline committee
should conduct a
quorum together with
the parents of the
student.
committee will decide
& give the sanction to
the student, base on
the sanction that was
written in the student’s
handbook.
Student Evaluation I ‐ Copy of Medical Form ‐ Local Faculty ‐ Input the student no. or name ‐ If there are incomplete grade
(Enrolment) & Slip from Admission Registrar of the student in the System in any subject of the student,
Office /Dean’s Office ‐ Local Faculty ‐ Encode the grades of the the faculty evaluator should
for freshmen students Evaluator student in the system ask if the student complete it
‐ Copy of Previous ‐ College Dean already through Completion
Certificate of Form.
P Registration for 2nd year ‐ Check the grades of the ‐ If there are wrong input of
CICT students to 4th year student for each subject subject due to prerequisite
students ‐ Check the prerequisite subject subject, the faculty evaluator
‐ Copy of Grades ‐List all the needed subjects to should correct it.
be taken by the student
‐ Check the year & section of the
student if correct

O ‐ Print the Advising Slip of the ‐ If there are wrong input of
print it again.
Assessment of I ‐ Copy of Advising Slip ‐ Local Faculty ‐ Input the student no. or name ‐ If there are wrong spelling in
Students Registrar of the student in the System the name of the student, the
(Enrolment) ‐ Local Faculty faculty assessor should
Assessor endorse the student to the
‐ College Dean registrar office for the
correction of names of the
student


ITEM M/M
P ‐ Check all the information of ‐ If there are wrong input of
section including subject, year &
‐ Check all the subjects to be section, the faculty assessor
taken by the students should correct it.

O ‐ Print the Assessment Form of ‐ If there are wrong input of
print it again.
Faculty Loading I ‐ List of Regular Faculty ‐ Department Head ‐ Plotting of the students ‐ If there are conflicts in
Members with Position ‐ College Secretary schedule students, faculty & room
‐ List of Regular Faculty ‐ College Dean ‐Plotting of faculty loading both utilization schedule, the
Members without regular & part time faculty department head should check
position members and replot the correct schedule
‐ List of Part Time without conflicts on the part of
P Faculty Members ‐ Checking of students subject & the students, faculty & room
‐ List of Adjunct Faculty instructor utilization.
Members ‐ Checking of faculty subject &
‐ Checklist section of the students

O ‐ Printing of the Faculty Loading ‐ If there are wrong input of
‐ Submission of Faculty Loading students section, faculty name
to the College Dean/VPAA for & room utilization, the
Student Discipline I ‐ Student ‐ Faculty ‐ The faculty members or ‐ If there are wrong accusation
on the part of the student, the
Handbook Adviser security guard may
discipline committee should
‐ Referral Slip from ‐ Discipline submit the referral slip to conduct an investigation due
the Faculty or Committee the assigned faculty to the case of the students.
Security Guard ‐ Department adviser.
Head
P ‐ College ‐ The assigned faculty
Secretary adviser should inform the
‐ College Dean discipline committee
regarding the violation of
the student. If the
violation is too hefty the
should conduct a quorum

ITEM M/M
together with the parents
of the student.
committee will decide &
give the sanction to the
students depends on the
sanction that was written
in the student’s
handbook.
ADMISSION: I Preparing master list 1.BSUAT Permit College Dean Individually Indicate Code Number. Transferees and Shifters and REFER TO THE STUDENT
Posting of qualifiers of qualifiers (Date) 2. Certificate of 20‐30 students per section. Returning Students: HANDBOOK.
1. JURIS in the bulletin board Good Moral Ex. JD 1A – 01 to 020 1. Submit Transcript of Refer to the Dean’s Office
DOCTOR of the College of 3.Transcript of JD 1B – 01 to 020 Records for Evaluation.
Law. (Date) Records (Date) 2. Submit School Clearance
COL and Good Moral Character.
2. Submit self for interview.
P 1. Scheduling the date 1. Date of interview. College Dean Determining Date of Enrolment. Adding and Changing and Refer to the Local Registrar.
of the interview upon 2. Interview procedure. Interview proper. Students Enrolment procedure for Dropping of Subjects Refer to the Registrars’ Office.
checking the results of 3. First come, First Population Freshmen and Old Students. Procedure
the qualifiers. serve.
2. Posting of interview 4. Personal
date. appearance.
O 1. Students Attend the Secure class schedule. College Dean and all By college 5. Knowledge of the Students’ Absentees. Refer to the Scheduled
Scheduled Local Faculty Concerned. Handbook. Late enrolees. meeting with the College
Orientation. Local Student 6. Knowledge of venues and Dean
Government classrooms.
President. 7. Knowledge of Teachers and
Personnel.
8. Knowledge of Activities and
Programs.
Faculty Loading I List of Faculty Members Level Coordinator Creating a If there is any conflict between
with College Secretary schedule of the the schedule to General
Designation/Position College Dean Nursing subjects education subjects, the
List of Faculty Members specifically the affiliating hospitals, or the
without Related Learning room utilization; the Level
CON Designation/Position Experience in Coordinators will then recheck
List of Part‐time Faculty coordination with and provide appropriate
Members the affiliating schedule.
Prospectus hospital or
community and
the sections of the
students.

ITEM M/M
Checking of room
utilization.
P Filling the Nursing If there is an inadequate
Subjects with faculty member, the College
Regular and Part‐ Dean will write a letter to the
time Faculty in Vice‐President for Academic
relation to their Affairs to fill in the
field of insufficiency of Faculty
specialization. Members with corresponding
area of specialization.
O The College Dean If there is any incongruence to
will check the the schedule, the College
Faculty Loading Secretary will evaluate the
and the Master Faculty Loading
BORROWING OF P ID & Request Form Maria Kristina B. Scheduled return Students must present an
LABORATORY Manaligod demonstration accomplished equipment
EQUIPMENT (Laboratory borrowing form and an ID
Custodian) before any equipment is
received.
Borrow only the equipment
which is required by the Clinical
Instructor.
Pieces of equipment borrowed
must be returned upon
completion of the return
demonstration.
Monitoring of I Standardized Completeness of Principal As scheduled Review of the evaluation form Form not yet standardized Review the form or modified
Classroom Instruction evaluation form information form maybe used in
monitoring

P Timeliness and Readiness of teachers Teachers Once a month/or Regular monitoring depending Time availability due to over Give supervisory honoraria to

Regular Monitoring for observation and as scheduled on the schedule of the teacher workload avoid getting excess teaching

monitoring loads

O Keeping of records for Efficiency of teaching Principal’s office After every Monitoring evaluation Absence of teacher without Immediate notification of
LHS evaluation instruction monitoring prior notice and due to teachers for her absence.
unavoidable circumstances
like sickness and attending
seminars
Co‐curricular I Submission of Completeness of Teacher and Once a year per Approved proposal *Details not clearly specified Include in yearly budget
Supervision Proposed Activities information student subject *Overlapping of scheduled allocation and planning ahead
*details of the activities activities to avoid overlapping of
*estimated budget *No budget available schedule

ITEM M/M
P Timeliness and Proposal Principal and Once a year Corrected/ approved proposal Incomplete details Revision of proposal
completeness of reviewed/approved University President
proposal within 2 working days
O Timeliness of Approved proposal Office of the Every submission Follow up of request Absence of person who will Offices should assign OIC
submission submitted the following President approve and sign the
working day upon proposal
approval

Conduct of Meeting I Dissemination of Source: Memorandum Principal and COED Every quarter/as Review of information Memo editing for additional Ask the Dean’s approval before
information through Completeness of Dean needs arises agenda per dean’s instruction finalization of memo
memorandum information:
*Agenda,schedule, time
and venue
With approval of the
dean
P
Timeliness of Memo reviewed 2 days Principal and Every meeting Corrected and approved memo Unapproved memo resulted Follow‐up of memorandum
submission to the before the meeting College Dean to delayed dissemination of
Dean information
O
Timeliness of ApprovedMemorandum College Dean Every meeting Dissemination of information Attendance of teachers Early dissemination of
Memorandum information and use of other
source of communication

CIT OJT Deployment I COG (Certificate of In‐plant training Once every *Review of documents 2 failing grades in asny *Re‐enroll failing subject
Grades) supervisors semester subject
Evaluation Form from *Resolve incomplete grades
the Registrar Unresolved incomplete
grades
P Pre‐Deployment In‐plant training ‐ Certificate of Attendance Non attendance to Pre‐ *Re scheduling of pre
Orientation Seminar supervisors Once every Deployment Orientation deployment orientation
semester ‐ Review of documents Seminar seminar.
Distribution of
Document
*waiver
*Letter of request
*acceptance form
*Labor standard
*Training Contract
O Timeliness of In‐plant training ‐ Acceptance forms from Not accepted by cooperating ‐Appeal to companies
Deployment supervisors Once every cooperating industries industries
Students are advised to semester ‐ Search for other possible

search for their agencies
‐ Received letters of request
company choice prior to
deployment


ITEM M/M
Students must complete
required number of
hours
Student I Copy of Medical Form *Local Faculty *Input the student number or *If there are incomplete grades
Evaluation & Slip from Admission Registrar name of the student in the in any subject of the student,
(Enrolment) Office /Dean's Office *Local Faculty System the faculty evaluator should
Evaluator *College ask if the student have
for freshmen students
Dean completed it already through a
*Encode the grades of the
Completion Form.
Copy of Previous student in the system
P ‐ Check the grades of the *If there are wrong encoding
Certificate of
student for each subject of subjects due to a
Registration for 2nd
‐ Check the prerequisite prerequisite subject, the
year students to 4th faculty evaluator should
subject
year students correct it.
‐ List all the needed subjects to
Copy of Grades be taken by the student
‐ Check the year & section of
the student if correct
O ‐ Print the Advising Slip of the I ‐ If there are wrong input of
print it again.
Assessment of Students I *Local ‐ Input the student number or If there is a wrong spelling in
(Enrolment) Faculty name of the student in the the name of the student, the
System faculty assessor should
Registrar
endorse the student to the
*Local Faculty registrars’ office for the
Assessor correction of the names of the
*College Dean student
P ‐ Copy of Advising Slip *Check all the information of ‐ If there are wrong inputs of
including subject, year &
section
section, the faculty assessor
should correct it.
*Check all the subjects to be
taken by the students
O ‐ Print the Assessment Form of If there are wrong inputs of
print it again.
Faculty I *List of Regular *Department ‐ Plotting of the students ‐ If there are conflicts in
Loading Faculty Members with Head schedule students, faculty & room
Designation utilization schedule, the

ITEM M/M
*College Secretary ‐Plotting of faculty loading for department head should check
*List of Regular both regular & part time faculty and replot the correct
Faculty Members *College Dean members schedule without conflicts on
the part of the students,
P without designation ‐ Checking of students subjects
faculty & room utilization.
*College Clerk & instructor
*List of Part Time ‐ Checking of faculty subject &
Faculty Members section of the students
O *List of Adjunct ‐ Printing of the Faculty ‐ If there are wrong inputs of
Faculty Members Loading students section, faculty name
& room utilization, the
‐Submission of Faculty Loading
*Checklist department head should
to the College Dean/VPAA for
correct, check and print again
checking the faculty loading.
‐Encoding of Faculty Loading into
the System
Student I ‐ The faculty members or ‐ If there are wrong
Discipline security guard may submit the accusation on the part of the
referral slip to the assigned
student, the discipline
faculty adviser.
committee should conduct an
investigation due to the case of
the students.
P - Student Handbook *Faculty Adviser ‐ The assigned faculty adviser
Referral Slip from the *Discipline should inform the discipline
Faculty or Security committee regarding the
Committee
Guard violation of the student. If the
*Department violation is too hefty the
Head discipline committee should
*College Secretary conduct a hearing together with
*College Dean the parents of the erring
student.
O ‐The discipline committee will
decide & give the recommended
sanctions depending on what is
written in the student's
handbook. This will be
forwarded to the Dean of
Student Affairs for final decision.

ITEM M/M
CS ADMISSION: I Master list of qualifiers 1.BSUAT Permit College Dean Individually Indicate Code Number. Transferees, Shifters and Refer to the Student
1. Bachelor of Science Qualifiers are posted received from the 2. Photocopy of 40‐45 students per section. Returning Students: Handbook
in Mathematics with in the bulletin board Admissions Office. FORM 137. (Date) Ex. BSM CS 1A 01 to 045 1. Submit Transcript of Refer to the Office of the
specialization in of the Admissions (Date) BSB 1A 01 to 045 Records/Official Copy of Student Affairs
a. Computer Science Office. (Date) Grades for Evaluation to the
b. Business Registrar
Applications 2. Submit School Clearance
c. Applied Statistics and Certificate of Good
Moral
2. Bachelor of Science 2. Submit self for interview.
in Biology P 1. Receiving students 1. Date of interview. College Dean Determining Date of Enrolment. Adding, Changing and Refer to the Local Registrar.
two weeks before 2. Interview procedure. Interview proper. Students’ Enrolment procedure for Dropping of Subjects Refer to the Registrars’ Office.
3. Bachelor of Science interview date and 3. First come, First Population Freshmen and Old Students. Procedure
in Environmental scheduling for serve basis.
Science interview date. 4. Personal
2. Posting of interview appearance.
4. Bachelor of Science date.
in Food Science
O 1. Students attend the Completion of Dean of Student By College 9. Knowledge of the Students’ Absentees. Refer to the scheduled

scheduled University University/ Local Affairs. Handbook. Late enrolees. meeting with the Local

Orientation. Orientation Return Slip College Dean and all 10. Knowledge of buildings, Guidance Counselor.

2. Students attend the Faculty Concerned. facilities and classrooms.

scheduled Local Student 11. Knowledge of
Orientation. Government Instructors/Professors and
President. Non‐Academic Personnel.
Director of the 12. Knowledge of
Office of Students’ University/College
Organization. Activities and Programs.
Request for calibration 1. Requesting of Complete lists of College Dean, Every quarter/ Checking Request is not complete (like Confirmation with the
and repair of apparatus chemicals for PPMP chemicals, equipment Department annually quantity, specifications) requisition (College Dean)
equipment 2. Requesting of apparatus with Chairperson,
equipment apparatus specification/s Faculty teaching the
subjects and
Laboratory
Technician
Secure Form #1 Requisition must be Faculty, Students Every laboratory Preparing of Requisition Form Request is not complete n/a
Requisition Slip (2 submitted one day and Laboratory Class
copies) at the stock before the schedule day Technician
room of use
Fill‐up Form #2 Must be submitted to Laboratory Replacement glass wares/ n/a n/a
whenever there is Laboratory Technician Technician, person apparatus
Damaged Apparatus/ involved, Faculty
Glass wares
Fill‐up Form #3 Must be submitted to Laboratory Giving first aid/ cleaning n/a n/a
whenever there is an Laboratory Technician Technician, Faculty,
accident Student Involved

ITEM M/M
COPERS ADMISSION: I Receiving master list of 1. BSUAT Permit College Dean Individually Indicate Code Number. Refer to Student Handbook.
Bachelor in Physical Posting of qualifiers qualifiers from 2. Photocopy of 35‐40 students per section Refer to the Student Affairs
Education Students in the bulletin board admission office (Date) Form137 (Date) Ex. SPE 1‐A‐01 to 035 Office.
(Freshmen) Major in: of the admission SPE 1‐B‐01 to 035
1. School office. (Date)
Physical SWM 1‐A‐01 to 035
Education SWM 1‐B‐01 to 035
2. Sports and
Wellness
Management
P 1. Receiving students 1. Date of interview College Dean Determining Date of Enrolment Adding and Changing and Refer to the Local Registrar.
two weeks before 2. Interview procedure Interview Proper students Enrolment procedure for Dropping of Subjects Refer to the Registrar’s Office.
interview date and 3. First come, first serve population Freshmen and Old Students Procedure
scheduling for 4. Personal appearance
interview date
date
O 1. Students attend to 1. Request joining Dean of Student By college 1. Knowledge of the Students’ Absentees Refer to the scheduled

scheduled University student organizations Affairs Handbook Late Enrolees meeting with the Para
orientation 2. Secure class schedule College Dean and all 2. Knowledge of venues and Councelor.
2. Students attend to faculty concerned classrooms
scheduled local Student 3. Knowledge of Teachers and
orientation Government Personnel
President 4. Knowledge of activities and
Director of the programs
Organization

COLLEGE CONTROL QUALITY FUNCTION

PROCEDURE/ NONCONFORMING PRODUCTS/ CORRECTIONS
PROCESS POINT INDICATOR/ REQUIREMENTS/ SPECIFICATIONS RESPONSIBLE FOR FREQUENCY
RECORD SERVICES (Function Responsible)
(I, P, O) CHECK ITEM M/M
CSSP Enrolment ‐ Grade I Student Relevant Certificate of Grades of College Registrar Every enrolling Certificate of Students who do not possess Refer student to the
Evaluation and completed all the Student for the beginning Officer student Grades the Certificate of Grades for College Registrar Officer
Assessment of: subjects from semester the relevant semester to be
the previous enrolled on Refer student to the
Bachelor of semester College Dean
Science in Transfer and/or shifting
Psychology students to the College Refer student to the
University's Admission
Bachelor of Office
Science in
Management Refer Student to the
Economics University's Registrar
P Student 1. Student Grades are checked if Grade Evaluator Every Evaluation of the Students who do not possess Refer student to the
Bachelor of Public completed all complete via the student's profile accomplished Certificate of the Certificate of Grades for College Registrar Officer
Administration subjects from form form Grades the relevant semester to be
the previous 2. Student Grades are evaluated enrolled on Refer student to the
semester by encoding the COG to the College Dean
student's profile form Transfer and/or shifting
3. Students are provided an students to the College Refer student to the
advising slip University's Admission
Students who have failed or Office
incomplete grades
University's Registrar

Faculty concern
P Accomplished 1. Advising slip is checked if Grade Evaluator Every Evaluation of Wrongly accomplished Review/change wrong
Advising Slip properly accomplished accomplished Advising Slip Advising Slip entry
2. Proceed to Assessment form
O Accomplished 1. Advising slip is encoded College Registrar Every Assessment Form Wrongly accomplished Review/change wrong

Advising Slip 2. Releasing of Assessment Form Officer accomplished Advising Slip entry
form

COLLEGE CONTROL POINT FUNCTION

QUALITY REQUIREMENTS/ NON‐CONFORMING CORRECTIONS
PROCESS (I, P, O) RESPONSIBLE FREQUENCY PROCEDURE/ RECORD
INDICATOR/ CHECK ITEM SPECIFICATIONS PRODUCTS/ SERVICES (Function Responsible)
FOR M/M
COE I Receiving master list of 1.BSUAT Permit College Dean Individually Classify according to course Returning Students: REFER TO THE STUDENT HANDBOOK.
Posting of qualifiers qualifiers from Admission 2.Photocopy of and section. 1.Submit Transcript of REFER TO THE STUDENT AFFAIRS
ADMISSION: in the bulletin board Office. (Date) FORM137. (Date) Records for Evaluation. OFFICE.
of the Admission 2. Submit School Clearance
Bachelor OF Science in Office. (Date) and Good Moral Character.
Engineering (Freshmen). 2. Submit self for interview.

Major in: P 1. Receiving students two 1. Date of interview. College Dean Determining Date of Enrolment. Adding and Changing and Refer to the Local Registrar.
1. Civil Eng’g. weeks before interview 2. Interview procedure. Interview Students Enrolment procedure for Dropping of Subjects Refer to the Registrars’ Office.
2. Mechanical Eng’g. date and scheduling for 3. First come, First serve. proper. Population Freshmen and Old Students. Procedure
3. Electrical Eng’g. interview date. 4. Personal appearance.
4. Electronics Eng’g. 2. Posting of interview
5. Computer Eng’g. date.
6. Industrial Eng’g.
7. Mechatronics O 1. Students Attend the Request in joining student Dean of By program 13. Knowledge of the Absentees. Refer to the Scheduled meeting with
Eng’g. Scheduled University organizations. Student Students’ Handbook. Late enrolees. the Para Counsellor.
8. Manufacturing Orientation. Secure class schedule. Affairs. 14. Knowledge of venues and
Eng’g. 2. Students Attend the College Dean classrooms.
Scheduled Local and all Faculty 15. Knowledge of Teachers
Orientation. Concerned. and Personnel.
Student 16. Knowledge of Activities
Organizations. and Programs.
Student
Government
President.
Director of the
Office of
Students’
Organization.


COLLEGE QUALITY REQUIREMENTS/ SPECIFICATION

CONTROL FUNCTION PROCEDURE/ NONCONFORMING PRODUCTS/ CORRECTIONS (Function
PROCESS INDICATOR/CHECK FREQUENCY
POINT (I,P,O) RESPONSIBLE FOR M/M RECORD SERVICES Responsibility)
ITEM
COED FACULTY LOADING Credentials Field of specialization Area Chair 3 months before Verifying the field of Assigning faculty to handle subject Align the faculty load to its
the end of the specialization of the which are not in line with his area of area of specialization (area
I semester faculty specialization chair)
P
O Schedule Faculty Load
FACULTY Approved faculty load Area Chair/College 2 months before Verifying the load of Conflict in the schedule of classes Adjust the class schedule
SCHEDULING I Secretary the end of the faculty (area chair)
semester
P Scheduling of classroom
O Room assignment
Room Utilization Faculty Schedule Area Chair 2 months before Checking the faculty Conflict in the schedule of classes Adjust the class schedule
I the end of Schedule (area chair)
semester
P
O Room assignment of class/faculty
Classroom I Faculty Schedule Area Chair
Observation
P
O
Faculty Monitoring I Area Chair
P
O

ACADEMIC AFFAIRS
COLLEGES DR. EDGARDO M. SANTOS DR. CECILIA N. GASCON 0 March 06, 2017
College Deans Vice President for Academic Affairs President
FUNCTION
FOR M/M
Determination Input Completeness Source of Input: College Dean Every Inventory of Classrooms, facilities and Include requirements
of Quota of the of information Deans academic Facilities, Faculty faculty are not complete/ in the submission of
Program year Line-up available PPMP for planning of
Information on the availability the resources
of classrooms, facilities and (Dean)
faculty of the college during
the 2nd semester of the Make adjustment on
previous academic year the quota of the
program
(Dean)
Process Completeness Quota of the program (based Dean Every Enrolment Incomplete details of the Inform respective
and timeliness on the availability of academic Projection for the quota of the program College Dean to
of preparation classroom, facilities and year College review/ revisit the
faculty of respective Colleges) Programs quota,
should include the section and (VPAA)
number of students per
section
Quota of the program of the Follow-up submission
Quota of the program of the college not submitted to VPAA from respective Deans
college to be submitted to before the application period (VPAA)
VPAA for review and
consolidation before the
application period
Output Timeliness of Recipient of Output: VPAA Every Enrolment Delayed submission of quota Inform Admissions
submission Admissions Office academic Projection for the of the program of all Colleges Office of the delay
year College (VPAA)
Quota of the program of all Programs
colleges to be submitted to the
Revision: 0
FUNCTION
FOR M/M
Admissions Office before the
month of November of the
current Academic Year (for the
next Academic Year)
Enrolment – Input Completeness Source of Input: Admissions Dean Every List of Reserved List of Reserved Qualifiers Inform and request
New Students and timeliness Office enrolment Qualifiers provided by the Admissions Admissions Office to
of requirements Office does not meet (below/ provide additional list
List of Reserved Qualifiers above) the defined quota of of qualifiers (below
received from Admissions the program. quota) or conduct
Office before the enrolment additional screening
period and within the defined (above quota)
quota of the respective (Dean)
program of the College
Delayed release of the List of Follow-up with
New students with student Reserved Qualifiers Admissions Office
number (Dean)
Student without student Inform student to

number secure student
number from
Registrar’s Office
Source of Input: Student College Every Screening No appearance of reserved Determine schedule
Secretary enrolment and qualified student during for late enrolment and
Requirements for processing the enrolment period inform student of the
of enrolment include: corresponding
 Personal appearance of the penalties
student or authorized (College Secretary/
representative Dean)
 Enrolment within the
enrolment period Student not included in the Student to be included
 Student included in the List List of the Reserved Qualified in the waiting list
of Reserved Qualified Students (College Secretary/
Students Dean)
Process Completeness New student enrolment College Every Student Profile, Incomplete/ inaccurate profile Update student profile
and accuracy of procedure includes: Secretary/ enrolment Student Checklist and checklist
enrolment (
Revision: 0
FUNCTION
FOR M/M
 Local Profiling (Name, Assigned
Address, Contact Number, Assessor
Guardian)
 Scheduling of classes
 Student enrolled in the
correct program
 Assessment of Scholars
(student to be referred to
Scholarship Office, then to
Accounting Office)
 Assessment through the
enrolment system (using the
current template)
For CoN, CHE, CCJE, CBA, Dean Every Interview Student did not meet the Refer student to other
CoEd and Sarmiento Campus enrolment Questionnaire required criteria of the program of the
an interview shall be interview College or other
conducted as part of the College
enrolment process (Dean)
For CAFA, a skill test shall be Dean Every Drawing Student did not meet the Inform student of non-
administered enrolment required criteria of the skill test acceptance to the
program/ College
(Dean)
Output Completeness Recipient of Output: Student Assigned Every Assessment Printed assessment form not Reassess
and accuracy Assessor enrolment Form in correct template (Assigned Assessor)
Printing of assessment form
(computer-generated) in
correct template (includes the
subjects to be enrolled and
amount to be paid)
Enrolment – Old Input Completeness Source of Input: Student Assigned Every Certificate of Incomplete grades in the Request certification
Students and timeliness Adviser enrolment Grades, Certificate of Grades/ No from faculty of the
of requirements Requirements for processing Retention Policy Certificate of Grades status of grades of the
of enrolment include: student
 Personal appearance of the (Dean)
student or authorized
representative
Revision: 0
FUNCTION
FOR M/M
 Certificate of Grades (COG) Request printout from
issued by the Registrar’s the Registrar’s Office
Office (Dean)
 Enrolment within the
enrolment period
 Completion form
 Retention Policy signed by
the Dean, Adviser and
Guardian
 Clearance (for returning
students)
 Leave of Absence form (for
returning students)
 Certification of subjects
being offered by the other
University (for cross
enrolment/ student taking
supplemental units), i.e.,
COE, CAL, COS
Process Completeness Old student enrolment College Every Student Profile, Incomplete/ inaccurate profile Update student profile
and accuracy of procedure includes: Secretary/ enrolment Student and checklist
enrolment  Updating of Local Student Program Chair Checklist, (College Secretary/
Profile (Name, Address, Advising Slip Program Chair)
Contact Number, Guardian)
 Scheduling of classes
 Student enrolled in the
correct program
 Assessment for Scholars
(student to be referred to
Scholarship Office, then to
Accounting Office)
 Assessment through the
enrolment system (using the
current template)
 Accomplished Advising Slip
Revision: 0
FUNCTION
FOR M/M
For COE, battery test shall be Dean Every Interview Student did not pass the Refer student to
administered for incoming 3rd enrolment Questionnaire battery test transfer to non-quota
year students course or include in
the waiting list
For CBA, battery test shall be (Dean)
administered for incoming 2nd
year and 3rd year students
For CCJE (Criminology)

qualifying exam shall be
administered for incoming 2nd
and 3rd year students
Output Completeness Recipient of Output: Student Assigned Every Assessment Printed assessment form not Reassess
and accuracy Assessor enrolment Form in correct template (Assigned Assessor)
Printing of assessment form
(computer-generated) in
correct template (includes the
subjects to be enrolled and
amount to be paid)
Enrolment – Input Completeness Source of Input:

Graduate Timeliness
School Accuracy
Process
Output Recipient of Output
Enrolment – Input Completeness Source of Input:
High School Timeliness
Accuracy
Process
Output Recipient of Output
Faculty Loading Input Timeliness of Source of Input: Deans Program Chair/ Every Guidelines for the Incomplete information
preparation Department semester Faculty Work
At least 8 weeks before the Head Load
enrolment period of the next
semester
Revision: 0
FUNCTION
FOR M/M
For Service Colleges (CAL,
COS, CICT, etc) – request for
loading from other Colleges
shall be made at least 10
weeks before the enrolment
period of the next semester
Process Completeness The following shall be Program Chair/ Every Guidelines for the Incomplete faculty loading Review and where
of faculty considered during faculty Department semester Faculty Work necessary revise the
loading loading: Head Load faculty loading
 Number of sections (Program Chair/
 Number of specialization of Department Head)
faculty
 Number of preparation
 Status of employment (part-
time, full-time)
 Designation of the faculty
 Rate per hour of the faculty
Note: Faculty capable of

teaching specialized subjects
shall be prioritized in the
faculty loading
Timeliness of Faculty loading shall be Program Chair/ Every Guidelines for the Delayed submission of faculty Inform the Dean/
review and submitted to the Dean of the Department semester Faculty Work loading for review and Requesting College
approval of College and submitted to Head Load approval (Program Chair/
faculty loading VPAA for final review and Department Head)
approval
Output
Input Completeness
Timeliness
Accuracy
Revision: 0
FUNCTION
FOR M/M
Process
Output
Scheduling of
Classes
Assessment
and Evaluation
of Student
Student
Discipline
Curriculum
Development
Curriculum
Review
Monitoring of
Classroom
Instruction
Co-curricular
Supervision
Borrowing of
Laboratory
Equipment
OJT
Deployment
Budget
Planning/
Preparation of
PPMP
Preparation for
Program
Accreditation
Faculty
Meetings
In-service
Trainings
Revision: 0
ADMINISTRATION
Safety and Security

P/SUPT. MARIO B. GARCIA (RET.) JAIME P. PULUMBARIT DR. CECILIA N. GASCON 0 March 06, 2017
Services
Head, Safety and Security Services Vice President for Finance, Admin and Resource Generation President
FUNCTION
FOR M/M
Brought-In Input Completeness of Source of Input: University Head OSSS As the need Security Incomplete signatories Require the requestor
Material signatories of Personnel, Students and arise Contingency Plan for completion
(during University submitted Visitor (Head OSSS)
Activity and Request Letter
Delivery) Visitor shall submit Request
letter addressed to the
President and attention to
concerned Department
This will be forwarded to Head

OSSS for notation
Process Completeness University Personnel who will Security in- As the need Security No presented approved Do not allow to bring in
and accuracy of bring his / her personal item charge/ Gater arise Contingency Plan Request letter the item
declared items inside t shall declare (Security in-charge/
in Request letter his/her personal items to be Gater)
brought-in and recorded in the
Logbook
Visitor shall present approved

Request letter as basis for
inspection of Items to be
brought-in
For delivery, Official Receipt

(OR) shall be presented for
checking/ inspection/
verification
Revision: 0
FUNCTION
FOR M/M
Output Release of Recipient of Output: Security in- As the need Security Some item/s to be pulled Confiscate the item not
brought-in Items Requestor charge/ Gater arise Contingency Plan out not included in pull out on the list and
slip accompanied the
University Personnel and Employee to
Visitor shall secure pull-out slip concerned Department
to concerned Department for verification /
Head investigation. Guard to
submit incident report
to Head OSSS
Incomplete items to be Advise requestor to

pulled-out update Pull-out slip
(Security in-charge/
Gater)
Revision: 0
ADMINISTRATION
Safety and Security

Services
FUNCTION
FOR M/M
Monitoring of Input Accuracy of ID  Source of Input: Security in- Daily Security No ID for the following:
Premises and and compliance Employees, Students, Visitor charge/ Gater Contingency Plan - University Personnel - Record the violation
Control of with inspection (Applicant, Supplier/ - Student - Advice Student to
Personnel/ Contractor/ Laborer, Local/ present COR
Visitor National Government - Laborers name are - Ask to present
Official, Separated not included in company ID
Employees) submitted list
- Visitor - Verify with the
Requirements include: Department
For University Personnel and Student not wearing Issue violation slip to
Student uniform be signed by Head
 valid University ID OSSSS
 wearing prescribe uniform
for students Personnel under the Do not allow to entry
 Personnel not under the influence of liquor
influence of liquor
 University Personnel/ Visitor information written Coordinate with Head
Student with own-car, shall on the logbook is different OSSS
be recorded in the official from the valid ID
logbook (Name of
Personnel, Type of Vehicle/ (Security in-charge/
Plate No./ Time and Date of Gater)
Check-in). For University
Personnel, shall advise to
secure car sticker.
Revision: 0
FUNCTION
FOR M/M
For Visitor (Applicant, Supplier,
Local/ National Government
Official) Separated Employees
 Sign on visitor logbook
 Submit valid ID
 Issue color coded visitor
access card for installation
and controlled area
 Issue visitor slip
 Visitor with own-car, shall be
recorded in Logbook (Name
of Personnel, Type of
Vehicle/ Plate No./ Time and
Date of Check-in)
 Personnel not under the
influence of liquor
 In special cases, verification
shall be done with concern
Department
In addition, thorough
inspection shall be done on
Vehicle upon Entry on
University premises
For Contractor/ Laborers,

before start of worked,
company shall have to submit
list of Laborers name
Process Timeliness and Below shall be reported Roving Guard Daily Security Delayed reporting Issue Memo
completeness immediately to the OIC, Contingency Plan requesting Guard on-
of panelling Commander and Head OSSS: duty to explain actions
inspection
during roving  Checking and inspection of Head OSSS will
irregularities assessed for
 Other crisis/ emergencies recommendation
(Fire and Electrical hazards) (Commander)
Revision: 0
FUNCTION
FOR M/M
 Report crucial violation of
Law/ Order/ Policies
Output Completeness of Recipient of Output: OSSS Security in- Daily Security Visitor slip not sign by the Instruct the visitor to
documents charge/ Gater Contingency Plan person visited ask the person he/she
before leaving Requirements include: visited to sign on the
the University visitor slip
premises For University Personnel and
Student
 Personnel with own-car,
official logbook shall be
updated for check-out
For Visitor (Applicant, Supplier,

Local/ National Government
Official) Separated Employees
 Update on visitor logbook
 Submit visitor ID and visitor
slip
 Issue visitor ID
 Return valid slip
 Visitor with own-car, official
logbook shall be updated for
check-out
In addition, thorough
inspection shall be done on
Vehicle upon Exit on University
premises
Revision: 0
ADMINISTRATION
Safety and Security

Services
FUNCTION
FOR M/M
Permit to Enter Input Receiving of Source of Input: Contractor/ Security in- As the need Security No approved Work permit/ Verify with Department
the University Work permit Laborer, Employees and charge/ Gater arise Contingency Plan Request Letter Head of the employee
during non- and Request Students to validate the work
working days Letter
and extension Contractor/ Laborer to enter Employee not included on Disallow the entry of
of working the building during non- the worker employee
hours working day shall have to
present with approved Work (Security in-charge/
permit which include: Gate)
 Nature of work
 List of Laborers Name
For extension of work,

approved Request letter shall
be submitted to the Deans of
Colleges/ Department Head
and VPAA
This will be forwarded to Head

OSSS for notation
Process Completeness of Disseminate information with Security in- As the need Security Information not Facilitate/ Prioritize
dissemination of the respective Guard on-duty charge/ Gater arise Contingency Plan disseminated to relevant dissemination of
information and each Gate (1 and 3) Guard on-duty information
Gate)
Revision: 0
FUNCTION
FOR M/M
Output Verification of Recipient of Output: Security in- As the need Security Mismatch of activity Roving Guard to
activity Requestor charge/ Gater arise Contingency Plan record incident in
logbook and will
During rounds in the University coordinate to
premises shall have checked concerned Department
performed activity (Security in-charge/
Gate)
Revision: 0
ADMINISTRATION
Safety and Security

Services
FUNCTION
FOR M/M
Pull-out of Input Receiving and Source of Input: University Head OSSS As the need Security Mismatch item Coordinate with
University checking for Personnel arise Contingency Plan issuing party for
Property completeness of confirmation
Gate Pass Employee who will pull-out (Head OSSS)
information university property shall submit
Gate Pass to Head OSSS for
approval
Process Timeliness for Requestor shall present Gate Security in- As the need Security Gate pass not presented Do not allow to pull out
pull-out pass within the day it is charge/ Gater arise Contingency Plan on the same day the item. Advise
approved requestor to secure
new Gate pass.
Gater)
Output Release of pull- Recipient of Output: Security in- As the need Security Pull slip with incomplete Return the Gate pass
out items Requestor charge/ Gater arise Contingency Plan item listed to the requestor for
update
Allowed the employee to pull
out the item/s supported by Some item/s to be pulled Confiscate the item not
approved Gate pass out not included in pull out on the list and
slip accompanied the
Employee to
concerned Department
for verification /
investigation. Guard to
submit incident report
to Head OSSS
Revision: 0
FUNCTION
FOR M/M
Gater)
Revision: 0

03 Quality Control

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03 Quality Control

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QUALITY CONTROL PLAN

SED shall be appropriate

(IQAU and Local

For Preliminary Survey Visit

For Actual Survey Visit

Attached packaged documents

Student’s account with Inform the requesting

The following items shall be

Tagging of application for Return the application

For Congress/ Senate

Other MOOE – if funds are

Department/ Office with

Money is genuine and sufficient Inconsistent Assessment Return the Assessment

Money is doubtful Return the doubtful

Accurate Official Receipt based Delayed submission of Submit reports

Total collections for the day

NOTE: Student Assistant

Student is included in the Student’s name is not Return the documents

Student shall be requested to

Inform the client that the

Inform the client that he/

HUMAN RESOURCE JAIME P. PULUMBARIT

Requestor shall be informed of

HUMAN RESOURCE JAIME P. PULUMBARIT

Daily time record

HUMAN RESOURCE JAIME P. PULUMBARIT

Hiring documents shall include

For separation reasons,

For separation reasons, Delayed request of SR for Inform requestor of the

 Two (2) original copies of

BUILDING AND GROUND JAIME P. PULUMBARIT

BUILDING AND GROUND JAIME P. PULUMBARIT

End-user shall be informed

BUILDING AND GROUND JAIME P. PULUMBARIT

For Visitors - Referral letter and

FACILITY JAIME P. PULUMBARIT

FACILITY JAIME P. PULUMBARIT

Complete project description

End-user and FMO sign the

FACILITY JAIME P. PULUMBARIT

Note: If there are findings in

Note: Dentist Schedule –

Schedule of dental service to

For Colleges, Letter of

For Companies, complete Job

For SRA, additional

Approved yearly budget shall

Career Development &

Communication Letter are

Report shall be signed and

Career Development &

Schedule of seminar shall be

Mismatch of schedule Proper coordination

Unavailability of Venue Coordinate with

Random sampling done for

Career Development &

Group Page (Facebook App)

Career Development &

Program invitation shall be

Claims to be applied within 60

Update List of Recognized

Update Logbook of Student

Update List of Recognized

Resources available at least