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Worksheet Description
The Prework Checklist is to be reviewed in the 4 weeks prior to the scheduled RIW. This checklist includes a timeline. Items
RIW Prework Checklist
deemed to be irrelevant to the specific RIW may be disregarded.
Assignments from this worksheet are given to the Subteam Leaders by the Team Leader to ensure accountability for
RIW 5-Day Checklist completion of tasks. A complete list of tasks by designated subteam / team assigned can be filtered by Team Assigned to
ensure all tasks are appropriately assigned.
RIW Day 1
RIW Day 2
The RIW Day 1 through RIW Day 5 is a summary of the checklist worksheet. This could be printed prior to the workshop and
RIW Day 3
made available for display in the team workspace throughout the week to ensure RIW progress stays on schedule
RIW Day 4
RIW Day 5
The RIW 30-Day Checklist worksheet provides the details for activities to be completed during the 30-Day Follow-Up phase.
RIW 30-Day Follow-up Checklist
The tasks are listed by weeks and by role and can be filered accordingly. T
The RIW 30-Day Follow-up Checklist - Summary worksheet provide the Team Leader summary list of activities that need to be
RIW 30-Day Follow-Up
performed
Checklistduring
Summary
the 30-Day Follow-Up phase. The Team Leader can use the "tick boxes" to keep track of completed tasks
and deliverables.
CPS for Dealers
6 Sigma Rapid Improvement Workshop (RIW)
Prework Checklist RIW Date: _______ / _______ / _______
Timeline Task # Task Task Description and Key Points Responsible Date Completed
Week 1 1.1 Complete project charter Create project charter from idea submitted. Sponsor
Timeline Task # Task Task Description and Key Points Responsible Date Completed
Timeline Task # Task Task Description and Key Points Responsible Date Completed
Duration: 45 minutes
Timeline Task # Task Task Description and Key Points Responsible Date Completed
Timeline Task # Task Task Description and Key Points Responsible Date Completed
Timeline Task # Task Task Description and Key Points Responsible Date Completed
Duration: 2 Hours
Week 3 3.13 Schedule Week 4 Training Meeting Coordinator
Facilitator: RIW Coach
Attendees: Sponsor, Coach, Team Leader, and
(optional) CPS for Dealers Deployment Champion
Timeline Task # Task Task Description and Key Points Responsible Date Completed
Meet with Team Leader, Sponsor, and This meeting should also be used to determine
Week 4 4.6 CPS for Dealers DC to determine who will be delivering the training, i.e. the Team Coach
training requirements for RIW Leader, Coach, etc. Past experience and / or
knowledge of particular subjects should be
considered, however the Team Leader and Sub-
Team Leaders should deliver as much training as
he / she is comfortable with.
Duration: 2 Hours
Facilitator: Coach
Attendees: Sponsor, Coach, Team Leader, and
(optional) CPS for Dealers Deployment Champion
Timeline Task # Task Task Description and Key Points Responsible Date Completed
Duration: 2 Hours
Timeline Task # Task Task Description and Key Points Responsible Date Completed
Ensure Support Groups have Meet with the Sponsor to reconfirm the availability
Week 4 4.15 Support Groups
resources finalized of manpower and other resources for the RIW.
Timeline Task # Task Task Description and Key Points Responsible Date Completed
Timeline Task # Task Task Description and Key Points Responsible Date Completed
Review the CPS for Dealers Guiding Make sure the team knows what is expected of
Day 2 2.5 Principles them. The objectives should come from the 6 Team Leader
and 8 Wastes Sigma RIW package.
Timeline Task # Task Task Description and Key Points Responsible Date Completed
Takt Time =
Net Operating Time per Period /
Customer Requirements per Period
Day 2 2.7 Calculate Takt Time Sub-Team Leader
Net Operating Time = Available time per period
less breaks and scheduled downtime
Customer Requirements = Customer requirements
per period (e.g., monthly demand)
Day 2 2.11 Make Time Observations Before making time observations, team members Sub-Team Leader
must introduce themselves to production team
members in the area:
- Explain what is being done and why
- Area team members may be asked to follow
consistent sequence of steps for 10-12 cycles
- The data collected must be accurate because the
team will be reliant on the data when eliminating
waste and making improvements
Timeline Task # Task Task Description and Key Points Responsible Date Completed
Day 2 2.18 Review RIW Newspaper Review the day's activities with the Team. Team Leader
Timeline Task # Task Task Description and Key Points Responsible Date Completed
Day 3 3.7 Create layout on paper The layout is used to support new work sequence. Sub-Team Leader
Timeline Task # Task Task Description and Key Points Responsible Date Completed
Implement Tool and Part Presentation Assign a team member to each workstation/area
Day 3 3.15 Team Leader
techniques team member for the move to the new layout.
Teach area team members the new Ensure that all area team members are aware and
Day 3 3.16 Team
process understand how the new process operates.
Day 3 3.20 Review RIW Newspaper Review the evening's activities with the Team. Team Leader
Timeline Task # Task Task Description and Key Points Responsible Date Completed
Review the new process with area Obtain support from all shift area supervisors of 6
Day 4 4.9 Team Leader
supervisors Sigma RIW.
Timeline Task # Task Task Description and Key Points Responsible Date Completed
Day 5 5.6 Create a 30-Day Follow-Up list List activities not completed. Team Leader
Timeline Task # Task Task Description and Key Points Responsible Date Completed
Gather material for the Report-Out Create charts and overheads for Report-Out
Day 5 5.10 Team Leader
Presentation Power Point presentation.
Day 5 5.14 Enjoy the celebration Celebrate the closing of the RIW. Team
Stretching Exercise Team Review / Next Day Agenda Update Executive Summary
Post and Update Newspaper Review Safety Post and Update Newspaper
Provide Area Layout Drawing Action Safety Issues Review Metrics & Charts
Categorize Wastes and Brainstorm Post and Update Newspaper Measure Overall Floor Area
Review Current Process Take Current Pictures Measure Used Floor Area
Create Spaghetti Maps Daily Report Out Prep 5S Red Tagging & 5S Log
Area / Shopfloor Update Team Review / Next Day Agenda Stakeholder Review
Calc Weighted Avg. Cycle Time Gather Baseline Data Package Review Skills Matrix
Calculate Takt Time Take Pictures of 5S Activities Validate Voice of the Customer
Complete a Material Flow Diagram Daily Report Out Prep Review Andon System
Check Point Area / Shopfloor Update Team Review / Next Day Agenda
Stakeholder Review
Area / Shopfloor Update Team Review / Next Day Agenda Update Executive Summary
Stakeholder Review
New area layout New State Data Package Update Metrics Boards
New state Spaghetti Maps Conduct 5S Audit (new) Update Hour by Hour Chart
Update TT/CT Bar Chart Update SFMEA Re-measure Overall Floor Area
Complete New Standard Work Communication and Recognition Plan Re-measure Used Floor Area
Daily Report Out Prep Daily Report Out Prep Re-count Material Storage
Re-count WIP
Practice Final Report Out Practice Final Report Out Clean Report Out Room
Attend Final Report Out Transfer Data Package Confirm 30-Day Action List
Area Tour Practice Final Report Out Practice Final Report Out
Timeline Task # Task Task Description and Key Points Responsible Date Completed
Timeline Task # Task Task Description and Key Points Responsible Date Completed
Week 4 4.3 Prepare Final Status Report Submit to Sponsor Team Leader
Timeline Task # Task Task Description and Key Points Responsible Date Completed
Close out project charter and Enter the results into 6 Sigma RIW project
Week 4 4.7 Team Leader
transition to Financial Control charter and finalize any further information
Update / Submit Executive Summary Schedule weekly Follow-Up Provide support to Team Leader
meetings as required by Sponsor ensuring closure of 30-Day items
Schedule Green Belt Testing
Schedule Final Status / Control Gate
Ensure closure of 30-day actions
Ensure closure of 30-day actions Schedule weekly Follow-Up Provide support to Team Leader
meetings as required by Sponsor
Conduct 30-Day Final Status and Meet with Stakeholders, Local
Control Gate Review Management, and Team Leaders
to close 30-Day Follow-Up List
Close out project in e-tracker
and transition