MSU COLLEGE SHAH ALAM

17-G, BLOCK A, JALAN EQUESTRIAN

OFF PERSIARAN SUKAN SEKSYEN 13,
40100 SHAH ALAM, SELANGOR

PELAN MENGAJAR – TEORI

(THEORY LESSON PLAN)

KOD DAN NAMA PROGRAM / FB-024-3:2012

PROGRAM CODE AND NAME OFFICE ADMINISTRATION SUPERVISION

TAHAP / LEVEL LEVEL 3

NO DAN TAJUK UNIT

KOMPETENSI / FB-024-3:2012-C04
COMPETENCY UNIT NUM. STAFF ADMINISTRATION
AND TITLE

1. IDENTIFY STAFF ADMINISTRATIVE REQUIREMENTS

NO DAN PERNYATAAN 2. PREPARE MAN POWER REQUIREMENT PLAN
AKTIVITI KERJA / WORK 3. PREPARE TRAINING PROGRAM
ACTIVITIES NO AND 4. ASSESS STAFF PERFORMANCE APPRAISAL
STATEMENT 5. PREPARE REPORT ON STAFF ADMINISTRATION
ACTIVITIES

NO. KOD / CODE NUM. FB-024-3:2012-C04/P(1/5)/PM Page 1 of 7

 NO. KOD / CODE Page2 of 7
TEMPAT : TEMPOH :16 HOURS NUM:FB-024-3:2012-
C04/P(1/5)/PM
TAJUK/TITLE :
IDENTIFYINGSTAFF ADMINISTRATIVE REQUIREMENT

TUJUAN PENGAJARAN/INSTRUCTIONAL AIMS :

This topic will discuss about staff administration requirements in the office. Important knowledge
to be learnt including company policy and procedure on staff administration, labour law and
their enforcement, organization chart and organisation behaviour.

LEARNING OBJECTIVES:
At the end of this course, students will be able to:
 Understand company policy and procedure on staff administration
 Identify related labour law and their enforcements.
 Explain the elements of organisation chart and chain of command.
 Understand organisation behaviour and its key elements in workplace.

ALAT BANTUAN MENGAJAR

TAJUK / TITLE NO. KOD / CODE NO.
/ INSTRUCTIONAL AIDS
INFORMATION SHEET FB-024-3:2012-C04/P/(1/5)
BAHAN PEMBELAJARAN
/LEARNING MATERIALS ASSIGNMENT SHEET FB-024-3:2012-C04/T/(1/5)
POWER POINT SLIDE
ALAT PANDANG DENGAR /
AUDIO VISUAL AIDS WHITE BOARD

PERALATAN,
COMPUTER
KELENGKAPAN DAN BAHAN
/ TOOLS, EQUIPMENTS AND LCD
MATERIALS
NO. KOD / CODE NO.:FB-024-3:2012-C04/P(1/5)/PM Page 3 of 7
AKTIVITI PENGAJARAN INST. AIDS MASA
( Instructional Activities )

PERSEDIAAN/PREPARATION :
1. Greetings to all trainees in the classroom.
2. Marking of attendance.
3. Remind trainees on the issues of discipline, cooperation,
appropriate dressing, non-smoking policy, non-usage of
phone in classroom and the cleanliness.
4. Start the discussion by motivating the trainees, provide Induction set
happy atmosphere for learning and relaxing.
Encourage
5. State the title of learning today and its importance, together participation by 60 minutes
with the learning objectives. asking probing
questions
6. Get attention from the trainees and raise their interest on
the ideas and skills or working experience that they have White Board,
LCD, Power
prior to this training. Point and
7. Encourage trainees to relate their understanding of staff Video

administration in office and ask them on their point of view

of administration.
8. Show video on office environment and make surface
discussion on the office environment today.
NO. KOD / CODE NO.:FB-024-3:2012-C04/P(1/5)/PM Page 4 of 7

AKTIVITI PENGAJARAN AKTIVITI PENGAJARAN

INST. AIDS MASA
( Instructional Activities ) ( Instructional Activities )

PENYAMPAIAN/
PRESENTATION :

1. Company Policies and a. Explain professional ethical

Code of conduct White Board 30 minutes
Procedures
LCD
b. Discuss dress code and Power Point
grooming Video 45 minutes

2. Standard Operating a. Identify key areas in SOPs

30 minutes
Procedure b. Identify key processes in White Board
45 minutes
LCD
staff administration
Power Point
c. Discuss scope of work in Group
discussion 45 minutes
administration

3. Labour Law and their a. Employment Act 1955

30 minutes
Enforcement b. The Wages Councils Act
White Board 30 minutes
1947 LCD
Power Point
c. The Worksman’s
Group 30 minutes
Compensation Act (1952) discussion
Act
d. The Employee Social
30 minutes
Security Act (SOCSO)
(1969)

e. Occupational Safety and 30 minutes

Health Act 1994

f. The Factories and 30 minutes

Machinery Act (1967)

g. The Children and Young 30 minutes

(Employment) Act (1966)
NO. KOD / CODE NO.:FB-024-3:2012-C04/P(1/5)/PM Page 5 of 7

AKTIVITI PENGAJARAN AKTIVITI PENGAJARAN

INST. AIDS MASA
( Instructional Activities ) ( Instructional Activities )

4. Organisation Chart a. Discuss the chain of

command 30 minutes

b. Explain differences
between authority and
responsibility
White Board
i. Discuss type of LCD 45 minutes
authority Power Point
Video
ii. Understand delegation Group 30 minutes
discussion
c. Explain organisational
structure 45 minutes

d. Differentiate between Flat

and Tall organisational 30 minutes
structure

e. Explain the difference

between centralisation and 30 minutes
decentralisation

5. Organisational Behaviour a. Discuss the types of

organisational behaviour 30 minutes

b. Identify key elements of White Board

organisational behaviour in LCD
Power Point 30 minutes
the workplace
Video
c. Discuss the challenges Group
discussion 45 minutes
faced in organisational
behaviour
NO. KOD / CODE NO.:FB-024-3:2012-C04/P(1/5)/PM Page 6 of 7
AKTIVITI PENGAJARAN
INST. AIDS MASA
( Instructional Activities )

PENGGUNAAN/APPLICATION :

1. Distribute the Information Sheet to trainees.

2. Ensure the trainees read the information sheet.
3. Help the trainees if there is any question arise.
4. Ask trainees to complete the exercises at the end of the
information sheet.
5. Discuss with trainees on what they have learnt in this topic
by asking questions.
Q: What is line authority?
A: Line authority entitles a manager to direct the work of an
Information 60 minutes
employee. It is the employer-employee authority sheet
relationship that extends from the top of the organization to
the lowest level, according to the chain of command

Q: What is delegation?
A: Delegation is the act of passing down authority from
supervisor to subordinate

Q: What is matrix organisation?

A:The third main type of organizational structure, called the
matrix structure, is a hybrid of divisional and functional
structure.

6. Help to correct the mistake done by the trainees and praise

them for every answer that they gave.
NO. KOD / CODE NO.:FB-024-3:2012-C04/P(1/5)/PM Page 7 of 7
AKTIVITI PENGAJARAN
INST. AIDS MASA
( Instructional Activities )
PENGESAHAN/CONFIRMATION :

1. Ask trainees to keep their information sheet.

2. Inform and assure trainees that all the questions are based
on what they have learnt.
3. Recap on the important areas that they have learnt.
4. Distribute Assignment Sheet.
Assignment
5. State the time given to answer - 1 hour
Sheet 120 minutes
6. Give chance to the trainees to ask questions before start.
Discussion
7. Inform trainees on the START and END time.
8. Provide overview and summary of what they have learnt in
this topic.
9. Inform trainees on the next topic which is Prepare
Manpower Requirement Plan.
10. Dismissal speech.