Académique Documents
Professionnel Documents
Culture Documents
By
NIKITHA N
Reg No:1670CMD040
Under the guidance of
Prof. ROHINI SAJJAN
Assistant Professor
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
CERTIFICATE OF ORIGINALITY
This is to certify that the Project Report titled “Issues related to accounts receivable
1670CMD040 and is being submitted in partial fulfilment for the award of the Master’s
Degree in Business Administration of Bangalore University. The report has not been
submitted earlier either to this University / Institution for the fulfilment of the requirement
of a course of study.
Place: Bengaluru
Date:
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
I hereby declare that “Issues related to accounts receivable management” is the result of
the project work carried out by me under the guidance of Prof. Rohini Sajjan in partial
University.
I also declare that this project is the outcome of my own efforts and that it has not been
submitted to any other university or Institute for the award of any other degree or Diploma
or Certificate.
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
Plagiarism Certificate
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
ACKNOWLEDGEMENTS
First and foremost, I would like to thank almighty for standing by me throughout the
project and helping me to complete the same within the stipulated time.
The preparation of this project work would not have been possible without the help of a
number of people. I would like to thank my beloved parents for their support, advice and
encouragement during my project.
I would like to thank Bangalore University for giving me opportunism to prepare a
project.
I am very pleased to express my deep sense of gratitude to prof. Rohini Sajjan for her
consistent encouragement. I shall forever cherish my association with his for exuberant
encouragement, perennial, approachability, absolute freedom of thought and action I
have enjoyed during the course of the project.
I am very much obliged and indebted to PRIMUS Global Technologies Pvt Ltd their
approval and valuable suggestions to take up the project, I express my deep of gratitude
to them for their consistent help and personal interest during my project.
Sincerely
Nikitha N
(Reg no. 1670CMD040)
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
Contents
INTRODUCTION
RESEARCH METHODOLOGY
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ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
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LIST OF TABLES
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
LIST OF GRAPHS
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
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CHAPTER: 1
INTRODUCTION
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
Whenever products and enterprises are sold under an assertion (agreement) allowing the
customers to pay for them at a later date, the sum due from the customers is recorded as records
receivables. Along these lines, receivables are resources accounts speaking to sums owed to
the firm because of the credit offer of merchandise and ventures in the common course of
business. The estimation of these cases is carried on to the benefits side of the asset report
under titles, for example, debt claims, exchange receivables or customer's receivables. This
term can be characterized as "obligation owed to the firm by customers emerging from offer of
products or administrations in common course of business."
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
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For the most part, when a concern does not get trade instalment out regard of customary offer
of its items or administrations instantly so as to permit them a sensible timeframe to pay for
the merchandise they have gotten. The firm is said to have allowed exchange credit. Exchange
credit along these lines, offers ascend to certain receivables or book obligations anticipated that
would be gathered by the firm sooner rather than later. At the end of the day, offer of
merchandise using a loan changes over completed product of an offering firm into receivables
or book obligations, on their development these receivables are acknowledged and money is
created.
• It infers futurity, as the instalment for the merchandise and ventures got.
The customers who speak to the company's claim or resources, from whom receivables
or book-obligations are to be gathered sooner rather than later, are known as borrowers or
exchange account holders. A receivable initially appears at the very occasion when the sale is
influenced. But the funds generated as a result of these sales can be of no utilization until the
point when the receivables are really gathered in the typical course of the business.
Receivables might be spoken to by acknowledgment; bills or notes and so forth due from others
at an assignable date in the proper method of the business. As offer of products is an agreement,
receivables excessively get influenced as per the law of agreement e.g. Both the gatherings
(purchaser and dealer) must have the ability to contract, legitimate thought and common
consent must be available to pass the title of merchandise or more all agreement of offer to be
enforceable must be in composing. Additionally, broad care is should have been practiced for
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
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separating genuine deals frame what may have all the earmarks of being as deals like bailment,
deals contracts, relegations and so on.
Receivables, as are types of interest in any venture assembling and offering merchandise using
a loan premise, large sum of assets are tied up in exchange borrowers. Henceforth, a lot of
watchful investigation and legitimate administration is practiced for powerful and proficient
administration of Receivables to guarantee a positive commitment towards increment in
turnover and benefits.
Harry Gross has proposed three general instruments in a concern that give proof of receivables
relationship. They are quickly examined beneath:
This is a passage in the record of a loan transaction, which demonstrates a credit exchange. It
is no proof of the presences of an obligation under the Sales of Goods.
As receivables will expand the deals, the business development would positively raise the
minimal commitment proportionately more than the extra expenses related with such an
expansion. This in turn would eventually improve the level of benefit of the concern.
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Meeting Competition
A concern offering sale of goods on credit basis always falls in the top priority list of individuals
willing to purchase those products. Consequently, a firm may resort giving of credit facility to
its customers in order to shield (protect) sales from losing it to competitors. Receivables goes
about as a drawing in potential customers and holding the more established ones in the
meantime by weaning them away firm the contenders.
Receivables are important to the customers on the ground that it enlarges their assets. It is
supported especially by those customers, who think that its costly to obtain from different
assets. Consequently, the present customers as well as the Potential lenders are pulled in to
purchase the company's item at terms and conditions positive to them.
Speedy Distribution
Receivables assume a vital part in quickening the speed of conveyances. As a mediator would
act rapidly enough in activating his portion of merchandise from the creations put for dispersion
with no bother of quick money instalment. As, he can pay everything subsequent to influencing
his deals. Essentially, the customers would rush for acquiring their needful regardless of the
possibility that they are not in a position to pay money in a split second. It is for these
receivables are viewed as a bridge for the development of merchandise shape generation to
dispersions among a ultimate buyer.
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(Source: https://www.google.co.in)
Miscellaneous
The typical practice organizations may depend to credit giving for different reasons like
modern practice, merchants relationship, status of purchaser, customers' necessities, travels
delay and so forth. In nutshell, the general goal of making such responsibility of assets for the
sake of records receivables goes for creating a vast stream of working income and procuring
more than what could be conceivable without such duty. Figure 1.1 further gives a simple
clarification to the reason for which they are maintained.
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1. Administrative Cost
On the off chance that a firm changes its credit approach for the great reasons of either,
maxsimising sales or minimizing erosion of sales, it brings about two sorts of expenses:
2. Capital Cost
There is no denying that maintenance from claiming receivables by a firm prompts(leads)
blockage of its money related assets because of the tie log that exists between the date of offer
of merchandise to the customers and the date of installment made by the customers. In any
case, the sharp actuality remains that the firm needs to make a few installments to the workers,
providers of crude materials and so forth notwithstanding amid the timeframe slack. As an
outcome, a firm is subject to make courses of action for meeting such extra commitments from
sources other than deals. In this way, a firm throughout growing deals through receivables
clears a path for extra capital expenses.
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
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5. Default Cost
Like misconduct cost is default taken a cost. Misconduct cost emerges because of customers
delay in installments of money or his failure to make the full installment from the firm of the
receivables because of him. Default cost rises a consequence of finish disappointment of a
defaulter (customers) to pay anything to the firm consequently of the products acquired by him
on credit. At the point when notwithstanding of the considerable number of debtors, the firm
neglects to understand the sum because of its account holders in view of him finish
powerlessness to pay for the same. The firm regards such obligations as terrible obligations,
which are to be composed off, as can't be recover in any case.
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
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Stability of Sales:
Stability of sales refers to the components of progression and consistency in the sales. In other
words the seasonal nature of sales violates the continuity of sales in between the year. Along
these lines, the offer of such a business in a specific season would be expansive requiring a
vast a size of receivables. So also, if a firm supplies merchandise on portion premise it will
require a substantial interest in receivables.
Terms of Sale
A firm may impact its arrangements either on cash commence or utilizing a credit introduce.
Really credit is the soul of a business. It moreover prompts higher advantage level through
augmentation of offers. The higher the volume of offers made utilizing an advance, the higher
will be the volume of receivables and the a different way.
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
Credit Policy
It assumes the most vital part in assurance of the level of receivables. As the terms of exchange
stays pretty much like a large portion of the ventures. In this way, a firm managing an abnormal
state of offers will have vast volume of receivables and vice-versa.
• An indulgent (lenient) credit approach prompts more networthy defaults in
installments by fiscally powerless customers bringing about greater volume of receivables.
• Lenient credit strategy empowers the monetarily solid customers to defer installments
again bringing about the expansion in the span of receivables.
Terms of Sale
The period for which credit is considered to a customer's properly realizes increase or decresase
in receivables. The shorter the credit time frame, the lesser is the measure of receivables. As
here and now credit ties the assets for a brief period as it were. In this way, an organization
does not require holding unecesary investment by method for receivables.
Cash Discount
Cash discount on one hand pulls in the customers for installments before the slip by of credit
period. As an tempeting offer of lesser installments is proposed to the customers in this
framework, if a customer's prevails with regards to paying inside the stipulated period. Then
again decreases the working capital necessities of the worry. Therefore, diminishing the
receivables administration.
Collection Policy
The strategy, practice and methodology embraced by a business venture in granting
acknowledge, choosing with regards to the measure of credit and the technique chosee for the
accumulation of the same likewise incredibly impact the level of receivables of a worry. The
more merciful or liberal to credit and accumulation approaches the more receivables are
required with the end goal of venture.
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
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Collection Collected
If an enterprise is efficient enough in encasing the payment attached to the receivables within
the stipulated period granted to the clients. At that point, it will decide on keeping the level of
receivables low. Though, undertaking encountering undue deferral in accumulation of
installments will dependably need to keep up substantial receivables.
Quality of Clients
If an association deals especially with fiscally strong and credit excellent clients then it would
get each one of the portions in due time. Appropriately the firm can without much of a stretch
do with a lesser measure of receivables than if where an association oversees clients having
financially weaker position.
Miscellaneous
There are certain expansive variables, for instance, esteem level assortments, manner of
organization sort and nature of business, openness of advantages and the lies that accept
fundamentally basic part in choosing the quantum of receivables.
Joseph L. Wood is of the assessment, "The reason for any business venture is simply the
procuring of benefit, credit is used to expand deal, however deals must restore a profit."5 The
essential target of administration or receivables should not be constrained to development of
offers but rather include boost of general rates of profitability. Along these lines, receivables
administration should not be kept to minor gathering or receivables inside the most limited
conceivable period however is required to center due consideration regarding the advantage
cost exchange off identifying with various receivables administration.
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
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1. Allocation or Authority
The assurance of sound and compelling credit accumulation strategies administration. The
proficiency of a credit administration in definition and extenuation of credit and accumulation
strategies to a great extent relies on the area of credit office in the hierarchical structure of the
concern. The part of expert designation can be seen under two ideas. According to the primary
idea, it is put under the immediate obligation of finanace officer for it being a capacity
fundamentally financed by nature. Further, credit and accumulation arrangements lay direct
effect on the dissolvability of the firm. "Hence the credit and gathering capacity should be put
under the immediate supervision of the people who are in charge of the company's money
related position." "There are other who recommend that business firms should entirely uphold
upon their business divisions the rule that deals are insolate until the point when the esteem
thereof is realsied. Those favoring this angle argue to put the expert of distribution under the
immediate charge of the showcasing official or the business office. To finish up "the sensibility
to control credit and accumulations strategies might be doled out either to a budgetary official
or to an advertising official or to them two mutually relying on the authoritative structure and
the destinations of the firm."
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3. Credit Investigation
A firm if necessities to keep up productive and reasonable receivables association of
receivables must attempt a genuine examination before surrendering credit to a customers. The
examination is required to be continued as for the credit regard and money related soundness
of the record holders, to keep the receivables for falling into the gathering of loathsome duties
later on at the time of total. Credit examination is not exactly as of late carried on up to this
time. Regardless, by temperance of firms rehearsing liberal credit approach such examination
might be required to be driven when an obliged people neglects to make bits of receivables due
on him even after the expiry of perceive course of action to spare capricious duties from
winding up horrifying responsibilities.
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Figure 1.2
(Source: https://www.google.co.in)
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
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1. Stability of Sales
Dependability of offers alludes to the components of continuity and consistency in the deals.In
other words the seasonal nature of sales violates the continuity of sales in between the year.
Thus, the offer of such a business in a specific season would be vast requiring a huge a size of
receivables. Thus, if a firm supplies merchandise on portion premise it will require a huge
interest in receivables.
2. Terms of Sale
A firm may influence its deals either on money premise or on credit basis. Truly credit is the
spirit of a business. It likewise prompts higher benefit level through development of offers. The
higher the volume of offers made on credit, the higher will be the volume of receivables and
and vice-versa.
4. Credit Policy
A firm practicing lenient or moderately liberal credit strategy its size of receivables will be
relatively large than the firm with more inflexible or seal credit approach. It is a result of two
unmistakable reasons: -
A lenient credit policy leads to greater defaults in payments by financially weak clients
resulting in greater volume of receivables.
A lenient credit policy encourages the financially sound clients to delay payments again
resulting in the increase in the size of receivables.
5. Terms of Sale
The period for which credit is granted to a customer's appropriately realizes increment or
decline in receivables. The shorter the credit time frame, the lesser is the measure of
receivables. As here and now credit ties the assets for a brief period as it were. Along these
lines, an organization does not require holding superfluous venture by method for receivables.
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
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6. Cash Discount
Money rebate on one hand pulls in the customers for installments before the slip by of credit
period. As an tempting offer of lesser installments is proposed to the customers in this
framework, if a customer's prevails with regards to paying inside the stipulated period. Then
again diminishes the working capital prerequisites of the worry. Along these lines, diminishing
the receivables administration.
7. Collection Policy
The arrangement, practice and technique adopted by a business venture in allowing
acknowledge, choosing with regards to the measure of credit and the strategy chose for the
gathering of the same likewise incredibly impact the level of receivables of a worry. The more
permissive or liberal to credit and accumulation approaches the more receivables are required
with the end goal of speculation.
8. Collection Collected
In the event that an endeavor is sufficiently effective in encasing the installment joined to the
receivables inside the stipulated period conceded to the customers. At that point, it will settle
on keeping the level of receivables low. While, endeavor encountering undue postponement in
gathering of installments will dependably need to keep up large receivables.
10.Quality of Clients
If a company deals specifically with financially sound and credit worthy clients then it would
definitely receive all the installments in due time. Accordingly the firm can serenely do with a
lesser measure of receivables than in the event that where an organization manages customers
having financially weaker position.
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11. Extraordinary
There are sure broad factors, for example, price level variations, state of mind of administration
sort and nature of business, accessibility of assets and the falsehoods that assume significantly
imperative part in deciding the quantum of receivables.
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Chapter-2
INDUSTRY PROFILE OR COMPANY
PROFILE AND PROFILE OF
RESPONDENTS
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Service Sector in India today accounts for more than half of India's GDP. According to data
for the financial year 2006-2007, the share of services, industry, and agriculture in India's GDP
is 55.1 per cent, 26.4 per cent, and 18.5 per cent respectively. The fact that the service sector
now accounts for more than half the GDP marks a watershed in the evolution of the Indian
economy and takes it closer to the fundamentals of a developed economy.
Services or the "tertiary sector" of the economy covers a wide gamut of activities like trading,
banking & finance, infotainment, real estate, transportation, security, management & technical
consultancy among several others. The various sectors that combine together to constitute
service industry in India are:
Trade
Hotels and Restaurants
Railways
Other Transport & Storage
Communication (Post, Telecom)
Banking
Insurance
Dwellings, Real Estate
Business Services
Public Administration; Defence
Personal Services
Community Services
Other Services
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
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There was marked acceleration in services sector growth in the eighties and nineties,
especially in the nineties. While the share of services in India's GDP increased by 21 per cent
points in the 50 years between 1950 and 2000, nearly 40 per cent of that increase was
concentrated in the nineties. While almost all service sectors participated in this boom,
growth was fastest in communications, banking, hotels and restaurants, community services,
trade and business services. One of the reasons for the sudden growth in the services sector in
India in the nineties was the liberalisation in the regulatory framework that gave rise to
innovation and higher export from the service sector.
The boom in the services sector has been relatively "jobless". The rise in services share in
GDP has not accompanied by proportionate increase in the sector's share of national
employment. Some economists have also cautioned that service sector growth must be
supported by proportionate growth of the industrial sector, otherwise the service sector grown
will not be sustainable. In the current economic scenario, it looks that the boom in the
services sector is here to stay as India is fast emerging as global services hub.
IT Sector
India's IT Services industry was conceived in Mumbai in 1967 with the foundation of the Tata
Group in association with Burroughs. The principal programming send out zone, SEEPZ – the
forerunner to the current IT stop – was built up in Mumbai in 1973. More than 80 percent of
the nation's product sends out were from SEEPZ in the 1980s.
The Indian economy experienced major monetary changes in 1991, prompting another period
of globalization and worldwide financial combination, and yearly monetary development of
more than 6% from 1993– 2002. The new organization under Atal Bihari Vajpayee (who was
Prime Minister from 1998– 2004) set the improvement of Information Technology among its
main five needs and framed the Indian National Task Force on Information Technology and
Software Development.
n 1991 the Department of Electronics broke this impasse, making a partnership called Software
Technology Parks of India (STPI) that, being possessed by the administration, could give
VSAT interchanges without breaking its restraining infrastructure. STPI set up programming
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innovation stops in various urban areas, each of which gave satellite connects to be utilized by
firms; the nearby connection was a remote radio connection. In 1993 the administration started
to permit singular organizations their own particular devoted connections, which permitted
work done in India to be transmitted abroad specifically. Indian firms soon persuaded their
American clients that a satellite connection was as dependable as a group of software engineers
working in the customers' office.
Who is PRIMUS?
At PRIMUS, they unite the ideal individuals, learning, philosophy, and advancements required
for the undertaking hand.
They give the correct answer for their organization, be it enrolling the correct individual or
group to work specifically for outsourcing the whole task to PRIMUS. They create redid
arrangements that surpass customer's desires and They do it on time and on budget plan.
PRIMUS gives cost - compelling arrangements. Since they have specialists in practically every
industry – media communications, budgetary, social insurance, security, transportation,
counselling, coordination’s, cutting edge, oil and gas, government and neighbourliness – They
guarantee you that they will allot a group to extend that comprehends industry and requirements
that can remain aggressive in the computerized economy.
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2.3 Background
PRIMUS Global Services, Inc., established in 2002, gives skill in Professional, Healthcare and
IT Staffing.
The PRIMUS administration group has over 50 years joined aptitude in counselling, framework
mix, outsourcing and staffing. Official group has a cosy comprehension of the difficulties
standing up to organizations in the present dynamic market. With more than 1000 specialists
worldwide and PMIUS confirmed task administrators on staff, they guarantee customers
achievement.
PRIMUS is sufficiently little that each task is imperative, and sufficiently substantial to
guarantee that each venture will complete, on time and on spending plan.
Mission
Their central goal requests that they make a flat-out sense of duty regarding magnificence in
execution. They accomplish their central goal by watching these standards.
• They perceive that PRIMUS's achievements are crafted by the general population who
contain PRIMUS. They energize activity, perceive singular commitment, approach every
individual with deference and decency, and manage the cost of adequate open door for
proficient development.
• They required the higher models of polished skill and specialized ability from the
people.
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• They will keep up the most noteworthy benchmarks of morals and business direct and
work constantly inside the laws of all nations in which they work together.
• They will proactively seek after new business openings, and focus on accomplishment
in each endeavour.
Their prosperity as an organization requires that they accomplish money related execution
predictable with these standards and similar with an authority position in industry.
IT Solutions
PRIMUS has created fruitful systems to convey custom and bundle arrangements in a
circulated advancement condition. PRIMUS joins neighbourhood specialized advisors and
PMI ensured venture administrators with round-the-clock government advancement abilities.
PRIMUS' worldwide operations make it the ideal specialist organization for companies
cantered so as to-advertise. PRIMUS' advancement display has brought about a faithful and
regularly developing customer's base in the focused innovation showcase space. PRIMUS has
abilities to serve its customers at each of the 5 venture administration forms.
Strategic Consulting
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
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In the present IR commercial centre there are various alternatives accessible locally and
additionally all around. A brilliant IT technique should consolidate efficiencies from various
alternatives, bringing about a mixed, ideal arrangement that can be transformed into activities
and accountabilities.
With its worldwide capacities, PRIMUS vital counselling group helps business/IT leaders
make a thorough, well ordered approach for saddling IT assets to meet the general business
goals.
IT product development
With a point of wide enhancement, primus is creating items that are sold straightforwardly to
organizations in the Rail business. We presently have two products accessible RailCarx and
Maintenance Advisor. These items improve efficiency while sparing cash. RailCarx was
intended to build efficiencies, throughput and amplify benefit for rail repair shops. Support
Advisor was produced to help gear proprietors and upkeep dependable gatherings rapidly and
effortlessly get to hardware wellbeing in view of open EHMS alarms, early Warnings, and
DDCT occurrences.
Industries
Rail
Primus most recent programming item – RailcarRx conveys an inventive, extensive, cloud-
empowered answer for deal with the basic parts of a Railcar Repair Shop and fundamentally
enhance throughput and benefit. This product is intended to expand efficiencies, throughput
and augment gainfulness for rail repair shops.
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
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The budgetary and saving money industry has turned out to be considerably more
intricate as expanding control requires extra procedures on a continuous premise.
Keeping in mind the end goal to remain receptive to an unpredictable, requesting customers
base in an exceptionally aggressive market, High Tech and online business organizations
must grasp visit change, quicken development forms and make winning thoughts that
convert into income. PRIMUS's cutting-edge advisors take a goal; orderly way to deal with
innovative counselling that empowers organizations to make extra an incentive from their
answer and business forms, while decreasing expense and limiting danger and disturbance.
A portion of the space particular offerings for our cutting-edge customers include:
Internet of Things
Mobility
Manufacturing / Engineering
Contending more on a consistently extending scale, makes must be able to react rapidly to any
move in the commercial centre.
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Telecom / Embedded
The telecommunication industry is aggressive and keeping in mind the end goal to
contend, suppliers need to consistently enhance.
Healthcare
CEO
SUNIL KILARU
Associate Manager - HR
AMI BABU TC
Manager - Finance
GIGIL SEBASTIAN
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
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Areas of operations
1. USA
Dallas
2. India
• Hyderabad
• Bangalore
• Vishakhapatnam
• Pune
This was a census study targeting services sector located and operating within PRIMUS. Out
of 52 questionnaires administered, 34 respondents filled and returned the questionnaires. The
response rate was therefore 65% which is considered significant enough to give reliable
findings for this study. According to McBurney (2001), an above 50% response rate is
acceptable for the study because low response rate could have a potentially biasing effect on
the study results.
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
Chapter 3: -
RESEARCH METHODOLOGY
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
Many businesses do not have the time expertise or resources to appropriately administer the
accounts receivable and the closely related business functions. Effective management of the
credit and accounts receivable process involves cooperation among sales, credit control
marketing, finance and accounting function staff. Management of accounts receivable is made
complex by the fact that it involves credit control, sales, Invoicing and finance functions of the
business. These four functions must therefore strike a balance against their conflicting interests
for the management of this important asset to be effective. If these important functions are not
effectively managed, the company can be exposed, to potentially fatal long-term losses. It is
therefore crucial that management formulate principles and practices that result to effective and
efficient management of this sensitive yet important asset of accounts receivable so as to ensure
that high turnover resulting from credit sales actually result to improved cash flows and higher
profitability.
The need for presenting is Fostering credit awareness, Understanding the need for a credit
policy, understanding financial statements, applying financial analysis of financial
statements, allowing too much credit, or not managing the credit policy carefully enough,
could result in irrecoverable debts. This represents a loss of income to the company, affecting
both profitability and cash flow. So credit management has to be done. And also To reduce
administrative cost, enhance office productivity and To manage sales process more
effectively.
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
Sampling
A census was carried out and hence the Five Clients firms in PRIMUS were used in the study.
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
Chapter – 4
DATA ANALYSIS
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
CORPORATE MODEL
To enable us model the relations between independent variables which determine net
savings from changes in credit policy as a dependent variable, a new corporate model has been
introduced.
Consequently, the main findings is new corporate model for calculating net savings
from changes in credit policy.
UC(0) = FC + VC
A financial manager may decide to liberalize credit policy only if the net advantage of
relaxation in credit standards occurs and must ensure that in his decision to change a credit
policy this condition is met:
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
This was a census study targeting all services sector located and operating within PRIMUS.
Out of 52 questionnaires administered, 34 respondents filled and returned the questionnaires.
The response rate was therefore 65% which is considered significant enough to give reliable
findings for this study. According to McBurney (2001), an above 50% response rate is
acceptable for the study because low response rate could have a potentially biasing effect on
the study results.
The respondents were required to rate their firms credit policy objective on a rating of
1- for “very important” 2- for “important”,3- for “necessary” and 4- for “not important” from
among the listed objectives. The responses are presented in the table below
The study found that on average, elimination of bad clients is considered the most
important objective of having a credit policy. Minimization of credit costs and credit as a
tool to gain competitive advantage are considered as important credit policy objectives. On
the other hand, earning interest on overdue accounts is not considered an important objective
of having a credit policy.
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
The respondents were required to rate the requirements that a credit client should meet
for credit appraisal on a rating of 1- for “very important” 2- for “important”,3- for
“necessary” and 4- for “not important” from among the listed requirements.
Character 1 34 100
Capacity 1 34 100
Capital 1 34 100
Collateral 2 34 100
Condition 3 34 100
The study found that on average, capacity; that is the clients‟ ability to pay the
requested credit, character, that is, the applicants record of meeting past obligations and
capital, which is the financial strength of the applicant as being the most important
requirements for credit appraisal. Collateral, which is the asset the applicant has available
for securing credit is considered as an important requirement for credit appraisal. Condition,
which is the impact of general economic conditions, is considered as only necessary
requirement for credit appraisal.
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
The respondents were required to indicate whether their firms‟ normally vary its
credit terms for particular clients, particular products, or particular season. The responses
are presented in the table below:
TARGET YES NO
(%)
Particular 32 94 2 6
clients
Particular 19 56 15 44
services
Particular 18 53 16 47
season
Credit terms are the stipulations under which the firm sells on credit which may have
an impact of stimulating sales for different clients, different products and different seasons.
More than fifty percent of the respondents vary their credit terms for different clients,
different products and also different seasons. The study found that credit terms for clients
are varied depending on the ability of the clients to pay, the length of time the clients has
traded with the firm and the amount of credit being sought. Credit terms for services are
varied depending on whether the services is fast or slow moving and its perishability or
obsolescence. Credit terms are varied depending on the demand in different seasons.
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
The respondents were required to rate the various strategies adopted by their firms
in dealing with overdue accounts on a rating of 1- “for mostly used”, 2- for “averagely
used”,3- for “rarely used” and 4- for “never used”. The responses are presented in the table
below:
Agencies
bad debt
Accounts
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
The study found that on average, sending reminder notes and making telephone calls
were the mostly used strategies in dealing with overdue accounts whereas putting the account
on hold and stop further sales is averagely used. The least used strategies are leaving the
clients alone to decide when to pay and factoring the accounts.
The respondents were required to indicate the incentive they give their clients to encourage
prompt payment. The responses are presented in the figure below.
10%
Trade Discounts
Promotional Gifts
90%
Cash discount which is the price reduction given for early payment is the mostly used
incentive to encourage prompt payment with thirty-one of the respondents which represent
ninety-one of the respondents indicating its use as compared to trade discount and
promotional gifts with nine percent and zero percent of the respondents respectively. The
study also found out that cash discounts and trade discounts are being used simultaneously
by some firms to encourage large sales and prompt payment.
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
The respondents were required to indicate the level of bad debts written off for each
of the five years under study. The figure shows average number of respondents for the
different levels of bad debts written off.
3%1%
12%
Below 5%
5%-10%
10%-20%
Above 20%
84%
On average, twenty-nine of the respondents which represent eighty five percent of the
respondents indicated to have written off less than five percent of their accounts receivable as
bad debts while none had written off more than twenty percent of their accounts receivable as
bad debts.
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
60
53
50
40
30
20
20 18
12
9
10 7 6
4 3 2
0
0-15 15-30 30-45 46-60 Above 60 days
It can be observed that a majority, eighteen of the respondents which represent fifty
three percent of the respondents had an average collection period of between thirty and forty-
five days and only two of the respondents which represent six percent of the respondents had
an average collection period of above sixty days.
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
70
60
62
50
40
38
30
20
21
10 13
0
FREQUENCY PERCENTAGE OF RESPONDENTS (%)
This question intended to establish the number of firms that have an independent credit
department to exclusively deal with management of accounts receivable. As can be depicted
from the table above, thirteen of the respondents which represent thirty eight percent of the
respondents had an established autonomous credit control department. The study found out that
those firms with autonomous credit departments had shorter average collection period and low
incidences of bad debt write off.
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
The respondents were required to give the relationship between professional training
in credit management and the level of efficiency in the management of accounts receivable in
those firms with an independent credit control department.
Management
Management
Total 34 100
Thirty eight percent of the respondents indicated that personnel with a degree and
above were very good in the management of accounts receivable. Twenty one percent of the
respondents indicated that personnel with a Diploma in credit management were good and
fifteen percent of the respondents indicated that personnel with a certificate in credit
management were average in credit management. However, even without a professional
training on credit management, the level of efficiency of a certified accountant was as good
as that of one with a Diploma in credit management.
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
The respondents were required to rate the various techniques for managing credit risk
exposure on a rating of 1- for “very important”,2- for “important”,3- for “necessary” and 4-
for “not important”. The responses are presented in the table below:
services
Factoring 2 34 100
Proceedings
The study found that on average, letters of credit is a very important technique
for managing credit risk exposure. Use of debt collection services, credit insurance and
factoring of accounts were found to be important techniques for managing credit risk
exposure. The least important technique was found to be instituting legal proceedings
against defaulters.
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
The respondents were required to indicate the method commonly used to monitor
the quality of their accounts receivable from among the three listed. The responses are
presented in the figure below:
60
50
50
40
30
29
20
17 18
10
10
6
0
Immediate After one day Within one week
Fifteen of the respondents which represent forty four percent of the respondents
indicated that they used Payment pattern monitoring, which is the normal timing in
which a firms clients pay their accounts. Eleven of the respondents which represent
thirty two percent of the respondents indicated that they used aging of accounts
receivable where the accounts receivables are classified by the number of days
outstanding. Eight of the respondents which represent twenty four percent of the
respondents indicated that they used ratio analysis, the most commonly used ratios were
rate of debtors turnover ratio and average collection period.
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
The respondents were required to indicate the percentage of current assets represented
by accounts receivables for each of the five years under study. The table below shows
average number of respondents for the different ranges of the percentage of current assets
represented by accounts receivables.
RECEIVABLES
Below 25% 7 21
Above 75% 1 3
Total 34 100
On average, twenty-three of the respondents which represent sixty eight percent of the
respondents indicated to having between twenty-five and fifty percent of their current assets
in form of accounts receivable. Seven of the respondents which represent twenty one percent
of the respondents indicated to having below twenty five percent of their current assets in
form of accounts receivable.
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
Invoicing System
The respondents were required to indicate the invoicing system in use in their firms.
The responses are presented in the table below:
RESPONDENTS (%)
Manual 12 35
Automated 22 65
Total 34 100
Invoicing system to a large extent influences the accuracy and speed of processing
invoices. Twenty-two of the respondents which represent sixty five percent of the respondents
indicated to have automated invoicing system whereas twelve of the respondents which
represent thirty five percent of the respondents indicated to be using the manual system of
invoicing. The study found that the firms with automated invoicing system had fewer cases of
disputed invoices.
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
The respondents were asked to indicate the time when they present invoices to their
clients. The responses are presented in the figure below.
60
50
50
40
29
30
20 17 18
10
10 6
3
1
0
Immediate After one day Within one week Within one month
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
The respondents were required to indicate the technique they mostly used in dealing
with a disputed invoice. The responses are presented in the table below:
RESPONDENTS (%)
Making concession 12 35
corrected amounts
Total 34 100
How a disputed invoice is dealt with will determine how much longer the firm will
have to wait before receiving payment from the clients. Thirteen of the respondents which
represent thirty eight percent of the respondents indicated that they draw new invoices
showing the correct amounts which they send to the clients. This means that the firm will
have to wait longer by the length of time the invoice was in dispute. The reason given for
this was accountability on the part of the book keepers. Twelve of the respondents which
represent thirty five percent of the respondents indicated that they make concession on the
disputed invoice and simply receive the lesser payment.
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
CHAPTER - 6
RESULTS/OBSERVATIONS,
FINDINGS& SUGGESTIONS
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
This chapter discusses the summary and conclusions of the research findings in relation
to the objectives as stated in chapter one.
5.1 Observations
The study aimed at investigating the principles and practices adopted by the firms in
PRIMUS for effective management of accounts receivables. The results from the study
revealed several factors that affect the management of accounts receivable. With regard to
credit extension policy, the study revealed factors such as lack of a formal credit policy, delayed
or non-review of the credit policy manual, inconsistency on credit risk analysis procedures,
lack of clear credit policy objectives and haphazard variation of credit terms which pose a real
challenge to the effective management of accounts receivables.
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
5.2 Conclusion
Major findings include a new corporate model for calculating net savings from changes
in credit policy and demonstration of the correlation between accounts receivable levels and
profitability. The contribution of this paper is to model all the relationships between
independent variables which determine net savings from changes in credit policy as an
dependent variable. The corporate model can be used as a tool to consider changes in credit
policy and to make optimum use of accounts receivable in order to achieve a maximum return
at an acceptable level of risk.
The study concludes that although there exists some practices guiding extension of
credit to clients, their weak implementation as evidenced by lack of formal credit extension
policy, delayed or non-review of the policy manual, inconsistency on credit risk analysis pose
a challenge to effective management of accounts receivables. The study also concludes that
there is either lack of or inconsistent application of credit collection policy procedures and or
weak follow up strategies on overdue accounts which hampers effective accounts receivables
management. The study further concludes that due to weak or inadequate credit control and
monitoring procedures, manufacturing firms continue to face a challenge ineffectively
managing their accounts receivables. Finally, the study concludes that timely and accurate
invoicing procedures are an important component in the effective management of accounts
receivable that would ensure a reduction in bad debts and improved liquidity for manufacturing
firms.
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
5.3 Recommendations
From the findings of the study the researcher makes the following recommendations:
The firms should create a credit extension policy which should be adhered to always
and periodically reviewed to see when it should be changed to match with economic conditions.
The policy should be able to attract new clients as well as protect the firm from potential bad
clients.
Firms should create a credit collection policy setting out the procedures and practices
to be used by the company to collect overdue or delinquent accounts receivable. This policy
should allow for simultaneous use of a combination of several collection strategies that ensures
that the firm not only improves its cash flow by shortened average collection period but also
does not suffer bad debt losses.
Firms should automate their invoicing system to cut down on the time taken to present
invoices to clients. This will reduce the average collection period. Automated invoicing will
also serve to reduce the errors in invoices thus reducing the number of those disputed.
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ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
After the process I prepared a questionnaire and took feedback from 50 employees
about their process and ways to recover the debts and also personal questions based on their
interest.
Lastly, I learnt to prepare the tables and graphs based on the questionnaire data from
the employees. I also learnt to give written analysis and interpretation for the tables and
graphs and also give findings, suggestions and conclusion for my topic.
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REFERENCES
Arnold, G. (2005). 3rd Edition Corporate Finance Management; London Financial times
Publishing Inc.
Barad, M (2010). Analysis of Receivable Management; Retrieved November 18, 2012 from
http.//www.shodganga.inflibnet.ac.ic/bif stream.
Belay, S. (2000). Export-Import, Theory Practices and Procedure; Haworth Press Inc. New
York.
Chambers, R. J. (1967). Financial Management; Sydney: The Law Book Co. Ltd.
Clerke, C. J (1999).Strategic Risk Management; The New Competitive Long Range planning
Journal. vol 32. Elsevier Ltd.
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ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
Emery, G. W (1984).A pure financial explanation for trade credit; Journal of Financial and
Quantitative Analysis No. 19, 271 – 285.
Feris, J.S (1981). A transaction theory of trade credit use; The quarterly journal of the
financial Review Vol 39, No 4.
Fleming, W. and Andrew, I. (1991). 2nd edition Accounting for Business Management; South
Western.
Graham, J. Scott, B. (2010). 3rd edition Corporate Finance: Linking Theory to what
companies do; South Western.
Website:
http://www.iloveindia.com/economy-of-india/service-sector.html#x7sOc1lOyd7s4u1s.99
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ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
ANNEXURE
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
QUESTIONNAIRE
Respected Sir/Madam
I am NIKITHA N MBA student of Indian Academy Schools of
Management Studies. I would like to conduct a project study of PRIMUS Global
Technologies Pvt Ltd, Bangalore for my academic purpose. I solicit your
esteemed co-operation to fill up your answers of the following questions. Please
put a tick (√) in the appropriate columns.
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
ii. How often is the credit policy manual used by the management?
a) Always ( ) b) Sometimes ( ) c) Never ( )
iv. Rank the credit policy objectives in your company use (1) for very
important (2) for important (3) for necessary and (4) for not important.
vi. If yes how often? Yearly, quarterly, never etc. Please state__________
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
viii. What is the level of involvement of the following personnel in credit risk
assessment? Use 1 for most involved, 2 for averagely involved, 3 for
rarely and 4 for never involved.
Personnel
a) Chairman ( )
b) Managing Director / General Manager ( )
c) Departmental head ( )
d) Credit manager ( )
e) Finance manager ( )
Any other Please specify___________________________
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
4. i. What action (s) does your company take in dealing with overdue
accounts? Use 1 for mostly used, 2 for averagely used, 3 for rarely used
and 4 for never used.
a) Sending reminder notes ( )
b) Making telephone calls ( )
c) Use of collection agencies ( )
d) Institute legal proceedings ( )
e) Leave the clients alone to decide when to pay ( )
f) Put the Accounts on hold and stop further sales ( )
g) Write off the account as bad debt ( )
h) Charge interest on overdue amounts ( )
ii. Which of the following is the incentive mostly offered by your company to
encourage clients to pay promptly?
a) Cash discounts ( )
b) Trade (volume) discounts ( )
c) Giving promotional gifts ( )
d) None of the above ( )
e) Any other, please specify__________________________________
iii. Have your company ever written off debts as bad? YES ( ) NO ( )
If yes, please answer the following
iv. What percentage was the bad debts written off to the total debts for that
period?
a) Below 5% ( )
b) Between 5% - 10% ( )
c) Between 10% - 20% ( )
d) Above 20% ( )
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
iv. Briefly state the role played by the credit committee in managing
your company’s accounts receivable
______________________________________________________
______________________________________________________
v. What are the qualifications and experience of the head of the credit
control department?
______________________________________________________
______________________________________________________
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
a) Managing director ( )
b) Chief Finance Officer ( )
c) Marketing manager ( )
d) Sales Manager ( )
e) Any other, please specify_________________________
a) Managing director ( )
b) Finance control ( )
c) Credit controller ( )
d) Sales manager ( )
viii. How often does the company review its accounts receivable?
a) Weekly ( )
b) Monthly ( )
c) Quarterly ( )
d) Any other, please specify________________________
a) Manual system ( )
b) Automated system ( )
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
ii. How long after a sales transaction does your company take to invoice a
customer?
a) One day ( )
b) One week ( )
c) One month ( )
d) Any other please specify_____________________
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INDIAN ACADEMY SCHOOL OF MANAGEMENT STUDIES
ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
PROGRESS REPORT - 1
Sl. No. Particulars
Date:
Signature of the Candidate Signature of the College Guide
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ISSUES RELATED TO ACCOUNTS RECEIVABLE MANAGEMENT
PROGRESS REPORT - 2
Sl. No. Particulars
Date:
Signature of the Candidate Signature of the College Guide
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