Académique Documents
Professionnel Documents
Culture Documents
Volume 1
Volume 2
Notes:
Instructions to Bidders will not be a part of the Contract and will cease to have
effect once the Contract is signed.
A. General
1. Scope of Bid
1.1 The Employer, as defined in the Bidding Data, invites Bids for the
construction of Works, as described in the Bidding Data.
1.2 The successful bidder will be expected to complete the Works by the
Intended Completion Date specified in the Bidding Data.
1.3 Bids should be submitted in the forms available from the office given in
the Bidding Data on a payment of a non-refundable fee given in the
Bidding Data. Forms can be collected until the date given in Bidding
Data.
2. Source of Funds
3.1 The attention of the bidders is drawn to the following guidelines of the
Procurement Guidelines published by National Procurement Agency:
Offi cials shall refrain from receiving any personal gain from any
Procurement Action. No gifts or inducement shall be accepted.
Suppliers/contractors are liable to be disqualified from the bidding
process if found offering any gift or inducement which may have an
effect of influencing a decision or impairing the objectivity of an
offi cial.
4.2 For domestic bidders, to qualify for contractor award the successful bidder
should have been registered and hold a valid registration from the deadline
for submission of bids until the expiry of the original validity of the bid, with
the Institute for Construction Training and Development (ICTAD), under the
grade and specialty given in the Bidding Data, Section 5;
Qualification Requirements
4.3 All bidders shall provide in Section 4 – Form of Bid and Qualification
Information the information requested in the Bidding Data..
4.4 To qualify for the award of the Contract, bidders shall meet minimum
qualifying criteria if given in section 5 - Bidding Data.
5.1 Each bidder shall submit only one Bid, either individually or as a partner
in a joint venture. A bidder who submits or participates in more than one
Bid (other than as a subcontractor or in case of alternatives that have
been permitted or requested) will cause all the proposals with the bidder’s
participation to be disqualified.
6. Cost of Bidding
6.1 The bidder shall bear all costs associated with the preparation and
submission of his Bid, and the Employer will in no case be responsible
7. Site Visit
7.1 The bidder, at the bidder’s own responsibility and risk, is encouraged to
visit and examine the Site of Works and its surroundings and obtain all
information that may be necessary for preparing the Bid and entering into
a Contract for construction of the Works. The costs of visiting the Site
shall be at the bidder’s own expense.
B. Bidding Documents
8. Content of Bidding Documents
8.1. The set of bidding documents comprises the documents listed below and
addenda issued in accordance with the Clause 10:
Volume 1
Invitation to Bid
Section 4 – Form of Bid and Qualification Information
Section 5 – Bidding Data and Contract Data
Section 6 – Specifications
Section 7 – Bills of Quantities
Section 8 – Drawings
Section 9 – Standard Forms (Bid)
10.1 Before the deadline for submission of Bids, the Employer may modify the
bidding documents by issuing addenda.
10.2 Any addendum thus issued shall be part of the bidding documents and
shall be communicated in writing (to be acknowledged in writing) to all
those who have purchased the bidding documents.
10.3 Prospective bidders shall be given a reasonable time of not less than 07
Days to enable them to prepare their Bids in accordance with the
addenda.
C. Preparation of Bids
11. Language of Bid
11.1 All documents relating to the Bid shall be in the language stated in the
Bidding Data.
13.1 The Contract shall be for the whole Works, as described in Sub-Clause
1.1, based on the priced Bills of Quantities submitted by the bidder.
13.2 The bidder shall fill in rates and prices for all items of the Works
described in the Bill of Quantities. Items against which no rate or price is
entered by the bidder will not be paid for by the Employer when
executed and shall be deemed covered by the other rates and prices in
the Bills of Quantities.
13.3 All duties, taxes, and other levies payable by the Contractor under the
Contract, or for any other cause, as of the date 28 Days prior to the
deadline for submission of Bids, shall be included in the rates, prices,
and the total Bid Price submitted by the bidder. However the VAT shall
not be included in the rates or prices but shall be shown separately at
the space provided in the Bills of Quantities.
14 Currencies of Bid
15.1 Bids shall remain valid up to the date specified in the Bidding Data. A
bid valid for a shorter period shall be rejected by the Employer.
16.1 The bidder shall furnish as part of its Bid, a bid security or a bid securing
declaration as specified in the Bidding Data in the format given in
Section 9.
16.2 If a bid security is selected under 16.1 above, the bid security shall be in
the amount specified in the Bidding Data and shall be valid up to the
date specified in the Bidding Data, from an agency acceptable to the
Employer.
(a) If a bidder withdraws its bid during the period of bid validity
specified by the bidder on the Form of Bid; or
(b) If the bidder does not accept the correction of its Bid Price,
pursuant to ITB Sub-Clause 27; or
(c) If the successful bidder fails within the specified time to:
17 Pre-Bid Meeting
17.2 The purpose of the meeting will be to clarify issues and to answer
questions on any matter that may be raised at that stage. The bidder is
requested, as far as possible, to submit any questions in writing or by
fax, to reach the Employer not later than one week before the meeting.
It may not be practicable at the meeting to answer questions received
late.
18.1 The bidder shall prepare one original of the documents comprising the
Bid as described in Clause 12 of these Instructions to Bidders, clearly
marked "ORIGINAL." In addition, the bidder shall submit a copy of the
bid, which is clearly marked as a "COPY." In the event of discrepancy
18.2 The original and the copy of the Form of Bid shall be typed or written in
indelible ink and shall be signed by a person or persons duly authorized
to sign on behalf of the bidder. All pages of the Bid where entries or
amendments have been made shall be initialed by the person or
persons signing the Bid.
18.3 The Bid shall contain no alterations or additions, except those to comply
with instructions issued by the Employer, or as necessary to correct
errors made by the bidder, in which case such corrections are initialed
by the person or person signing the Bid.
D. Submission of Bids
19.1 The bidder shall seal the original and the copy of the Bid in two separate
inner envelopes and one outer envelop, duly marking the inner
envelopes as "ORIGINAL" and "COPY."
(d) Provide a warning not to open before the specified time and date
for bid opening as defined in the Bidding Data.
19.3 If the outer envelope is not sealed and marked as above, the Employer
will assume no responsibility for the misplacement or premature
opening of the bid.
20.1 Bids shall be delivered to the Employer at the address specified above
20.1 The Employer may extend the deadline for submission of Bids by issuing
an addendum in accordance with Clause 10, in which case all rights and
obligations of the Employer and the bidders previously subject to the
original deadline will then be subject to the new deadline.
21 Late Bids
21.1 Any Bid received by the Employer after the deadline prescribed in Clause
20 will be returned unopened to the bidder.
22.1 The bidders may modify, or withdraw their Bids by giving notice in
writing before the deadline prescribed in Clause 20.
22.3 No Bid may be modified after the deadline for submission of Bids.
22.4 Withdrawal of a Bid between the deadline for submission of Bids and the
expiration of the period of Bid validity specified in the Bidding Data or as
extended pursuant to sub clause 15.2 may result in the forfeiture of the
bid security pursuant to clause 16.
22.5 Bidders may only offer discounts to, or otherwise modify the prices of
their bids by submitting Bid modifications in accordance with this
clause, or included in the original bid submission.
23.1 The Employer will open the bids, including modifications made pursuant
to Clause 22, in the presence of bidders' authorized representatives who
choose to attend at the time and in the place specified in the Bidding
Data. The bidders' representatives who are present shall sign their
attendance.
23.2 Envelopes marked "WITHDRAWAL" shall be opened and read out first.
Bids for which an acceptable notice of withdrawal has been submitted
pursuant to Clause 22 shall not be opened.
23.4 The bidders' names, the Bid Prices, or any discounts, Bid modifications
and withdrawals, the presence or absence of Bid security/bid security
declaration and such other details as the Employer may consider
appropriate, will be announced by the Employer at the opening. No Bid
shall be rejected at bid opening except for late Bids.
23.5 After announcing and completing the other procedures, the Employer
shall reseal all the opened envelopes in the presence of the bidder’s
representatives.
24 Process to be Confidential
25 Clarification of Bids
26.1 Prior to the detailed evaluation of Bids, the Employer will determine
whether each Bid (a) meets the eligibility criteria defined in the Bidding
document (b) has been properly signed; (c) is accompanied by the
required securities; and (d) is substantially responsive to the
requirements of the bidding documents.
26.2 A substantially responsive bid is one which conforms to all the terms,
conditions, and specifications of the bidding documents, without
material deviation or reservation. A material deviation or reservation is
one (a) which limits in any substantial way the scope, quality, or
performance of the Works; (b) which limits in any substantial way,
inconsistent with the bidding documents, the Employer's rights or the
bidder's obligations under the Contract; or (c) whose rectification
would affect unfairly the competitive position of other bidders
presenting substantially responsive bids: (d) a bid which proposes an
alternative where not allowed to do so.
27 Correction of Errors
b) Where there is a discrepancy between the unit rate and the line item
total resulting from multiplying the unit rate by the quantity, the unit
rate as quoted will govern, unless there is an obvious gross mis-
placement of the decimal point in the unit rate, in which case the line
item total as quoted will govern and the unit rate will be corrected.
c) If the bid price changes by the above procedure, the amount stated in
the Form of Bid shall be adjusted with the concurrence of the Bidder
and shall be considered as binding upon the bidder.
d) If the bidder does not accept the corrected amount of bid, its bid shall
be rejected and the bid security shall be forfeited or bid security
declaration shall be executed in accordance with Clause 16.
29.1 The Employer will evaluate and compare only the Bids determined to be
substantially responsive.
29.2 In evaluating the bids, the Employer will determine for each bid the
evaluated bid price by adjusting the bid price as follows:
29.3 The Employer reserves the right to accept or reject any Variation,
deviation, or alternative offer. Variations, deviations, and alternative
offers and other factors which are in excess of the requirements of the
bidding documents or otherwise result in unsolicited benefits for the
Employer will not be taken into account in Bid evaluation .
29.4 The estimated effect of any price adjustment Conditions under Clauses
47 of the Condition of Contract, during the period of implementation of
the Contract, will not be taken into account in Bid evaluation.
29.5 If the Employer determines that the bid is unbalanced and hence the
bidder may fail in the performance of his obligations in some items
within the quoted rates, a higher performance security as determined by
the Employer may be requested to mitigate such risks.
F. Award of Contract
31 Award of Contract
31.2 Even though the bidders meet the eligibility and qualification criteria
specified they are subjected to disqualify if they have:
32 Employer's Right to Accept any Bid and to Reject any or all Bids
32.1 The Employer reserves the right to accept or reject any bid, and to
cancel the bidding process and reject all Bids, at any time prior to the
award of Contract, without thereby incurring any liability to the affected
bidder or bidders or any obligation to inform the affected bidder or
bidders of the grounds for the Employer's action.
33.1 Prior to expiration of the bid validity period, the Employer will notify the
successful bidder that his bid has been accepted. This letter (hereinafter
33.2 The notification of award will constitute the formation of the Contract.
33.5 At the same time that the Employer notifies the successful bidder that its
bid has been accepted, the Employer will prepare the agreement in the
form provided in the bidding documents, incorporating all agreements
between Parties.
33.6 The Employer shall notify the successful bidder the date, time and venue
for the signing of the agreement. The agreement shall be signed within
28 Days of Letter of Acceptance.
34 Performance Security
34.1 Within 14 Days after receipt of the Letter of Acceptance, the successful
Bidder shall deliver to the Employer a Performance Security from an
agency acceptable to the Employer in the form of unconditional
guarantee and in the amount stipulated in the Bidding Data.
34.2 During the Bid evaluation, if the Employer found that the rate(s) or
amount(s) quoted by the bidder is/are unreasonably low and could not
furnish rational justification to the Employer, the Employer may request
the bidder to furnish a Performance Security to an increased amount
than that specified in the Bidding Data.
35.1 The Employer will provide an Advance Payment on the Initial Contract
Price subject to maximum amount as stipulated in the Condition of
Contract within 14 Days of the Contractor submitting an acceptable
guarantee.
36 Adjudicator
36.1 The Employer shall include the name of the person to be appointed as
an Adjudicator under the Contract in the Bidding Data. If the bidder
disagrees with the person named, the bidder should state so in the Bid,
in which event the Employer and the Contractor may reach agreement
on the appointment of an Adjudicator by mutual consent within 28
Days from the Letter of Acceptance.
Letter of Acceptance
Agreement
Performance Security
The Letter of Acceptance will be the basis for formation of the Contract as
described in Clauses 33 and 34 of the Instructions to Bidders. This Standard
Form of Letter of Acceptance should be filled in and sent to the successful
bidder only after evaluation of Bids and after obtaining approval from the
……………………………………[date]
To : ………………………………………………………………………………………………………….
[name of the Contractor]
……………………………………………………………………………………….................................
..
[address of the Contractor]
You are hereby instructed to proceed with the execution of the said works in
accordance with the Contract documents.
Attachment : Agreement
–––––––––––––––––––––––––––
1.Delete "corrected in accordance with ITB and/or" or "and/or modified by
a Memorandum of Understanding", if not applicable
2 Delete whichever inapplicable
(a) fails or refuse to execute the Form of Agreement in accordance with the
Instruction of Bidders; or
(b) fails or refuse to furnish the Performance Security, in accordance with the
Instructions to Bidders; or
(c) does not accept the correction of the Bid Price pursuant to Clause 27 of the
ITB.
we undertake to pay the Employer up to above amount upon receipt of his first
written demand, without the Employer having to substantiate its demand, provided
that in its demand the Employer will note that the amount claimed by it is due to it
owing to the occurrence of one or more of the above conditions, specifying the
occurred condition or conditions.
WITNESS ..................................................……………………….SEAL
(Signature, Name, and Address)
AGREEMENT
1. In this Agreement, words and expressions shall have the same meanings as are
respectively assigned to them in the Conditions of Contract hereinafter referred
to, and they shall be deemed to form and be read and construed as part of this
Agreement.
And whereas it has been stipulated by the Employer in the said Contract that the
Contractor shall furnish the Employer with a Guarantee by a recognized organization
for the sum specified therein as security for compliance with his obligations in
accordance with the Contract;
Now therefore we hereby affirm that we are the Guarantor and responsible to you, on
behalf of the Contractor, up to a total of ……………………………………………………...
(amount of Guarantee) ………………………… (amount in words), such sum being
payable in the type and proportions of currencies in which the Contract Price is
payable, and we undertake to pay the Employer, upon the Employer's first written
demand and without cavil or argument, any sum or sums within the said amount as
aforesaid without the Employer needing to prove or to show grounds or reasons for
the Employer's demand for the sum specified therein.
We hereby waive the necessity of the Employer demanding the said debt from the
Contractor before presenting us with the demand.
This guarantee shall be valid until a date 28 days from the date of issue of the
Certificate of Completion.
Whereas the Contractor has entered in to a Contract with the Employer dated 4
the [day] day of [month], [year] for [ name of Contract] in accordance with the
documents, plans, specifications, and amendments thereto, which to the
extent herein provided for, are by reference made part hereof and are
hereinafter referred to as the Contract.
Now, therefore, the Condition of this Obligation is such that, if the Contractor
shall promptly and faithfully perform the said Contract (including any
amendments thereto), then this obligation shall be null and void; otherwise it
shall remain in full force and effect. Whenever the Contractor shall be, and
declared by the Employer to be, in default under the Contract, the Employer
having performed the Employer’s obligations thereunder, the Surety may
promptly remedy the default, or shall promptly:
3. pay the Employer the amount required by the Employer to complete the
Contract in accordance with its terms and conditions up to a total not
exceeding the amount of this Bond.
The Surety shall not be liable for a greater sum than the specified penalty of
this Bond.
Any suit under this Bond must be instituted before the expiration of one year
from the date of issuance of the Certificate of completion.
1
An anount is to be inserted by the Surety, representing the percentage of the Contarct
Price specified in the Contarct data,.
4. date of Letter of Acceptance or Agreement.
In testimony whereof, the Contractor has hereunto set its hand and affixed its
seal, and the Surety has caused these presents to be sealed with its corporate
seal duly attested by the signature of its legal representative, this [ day] day
of [month], [year].
Signed By –––––––––––––––––––––––––––
On behalf of [ name of Contractor] in the capacity of
–––––––––––––––––––––––––––––––––––––––––
In the presence of
––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––
Date ––––––––––––––––––––
Signed By –––––––––––––––––––––––––––
On behalf of [ name of Surety] in the capacity of
–––––––––––––––––––––––––––––––––––––––––
In the presence of
––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––
Date ––––––––––––––––––––
……………
SUM GUARANTEED :
………………………………………………
No drawings may be made by the Employer under this guarantee until we have
received notice in writing from the Employer that an advance payment of the
amount listed above has been paid to the Contractor pursuant to the Contract.
This guarantee shall remain valid and in full effect from the date of the advance
payment received by the Contractor under the Contract until the Employer receives
Address.......................................................................................
Date: .........................
Witness ......................
SECTION 3
CONDITION OF CONTRACT
A. General
3.1 The language of the Contract shall be English. The law governing the
Contract is the law of the Democratic Socialist Republic of Sri Lanka
4. Engineer's Decision
4.1 Except where otherwise specifically stated, the Engineer will decide
contractual matters between the Employer and the Contractor in the role
representing the Employer
5. Engineer's Representative
5.2 The Engineer may delegate any of his duties and responsibilities to
Engineer's Representative or others except to the Adjudicator, after
notifying the Contractor, and may cancel any delegation after notifying
the Contractor.
6. Communications
6.1 Any verbal communication between the Parties including any instructions
given, shall be deemed to be duly given for the purposes of this sub-
clause, if either Party within seven (7) Days, confirms to the other Party
in writing of such verbal communication or instructions. If the recipient
Party does not contradict such confirmation in writing within seven (7)
Days, it shall be deemed to have been accepted.
7. Sub Contracting
7.1 The Contractor may subcontract with the approval of Engineer, but shall
not assign the Contract without the approval of the Employer in writing.
Subcontracting shall not alter the Contractor's obligations.
8. Other Contractors
8.1 The Contractor shall cooperate and share the Site with other contractors,
public authorities, utilities, and the Employer between the dates given in
the Schedule of Other Contractors, as referred to in the Contract Data.
The Contractor shall also provide facilities and services for them as
described in the Schedule. The Employer may modify the Schedule of
other Contractors, and shall notify the Contractor of any such
modification
9. Personnel
9.1 The Contractor shall employ the key personnel if named by the Employer
in the schedule of key personnel, as referred to in the Contract Data, to
9.2 If the Engineer asks the Contractor to remove a person who is a member
of the Contractor's staff or work force, stating the reasons, the Contractor
shall ensure that the person leaves the Site within seven Days and has
no further connection with the Work in the Contract
11.1............................From the Start Date until the Final Certificate has been
issued, the following are Employer's risks
13. Insurance
13.4 If the Contractor does not provide any of the policies and certificates
required, the Employer may effect the insurance which the Contractor
should have provided and recover the premiums the Employer has paid
from payments otherwise due to the Contractor or, if no payment is due,
the payment of the premiums shall be a debt due
13.5 Alterations to the terms of insurance shall not be made without the
approval of the Engineer
18.5 All Drawings prepared by the Contractor for the execution of the
Temporary or Permanent Works, are subject to prior approval by the
Engineer before use.
19. Safety
19.1 The Contractor shall be responsible for the safety of all activities on the
Site.
20. Discoveries
21.1 The Employer shall give possession of all parts of the Site to the
Contractor. The Employer if required may give possession of the Site in
accordance with the approved programme. If possession of a part is not
given by the date stated in the Contract Data, the Employer will be
deemed to have delayed the start of the relevant activities, and this will
be a Compensation Event.
22.1 The Contractor shall allow the Engineer and any person authorized by
the Engineer access to the Site and to any place where work in
connection with the Contract is being carried out or is intended to be
carried out.
23. Instructions
23.1 The Contractor shall carry out all instructions of the Engineer which
25.1 Either Party may initiate the reference of a dispute to the Adjudicator by
giving 07 Days notice to the other Party.
25.4 The Adjudicator’s fee shall be agreed by both Parties and shall be borne
by both Parties in equal amounts.
25.5 The Adjudicator shall give the determination in writing within 28 Days or
such other period of receipt of a notification of a dispute. The Adjudicator
shall determine procedures as he sees fit ensuring that each Party is
given a reasonable opportunity to make representations including written
submissions and/or hearing of witnesses in person.
25.6 With the prior concurrence of both Parties the Adjudicator may take
advice and assistance from independent professional advisor/s or other
25.7 Each of the Parties shall upon and in accordance with a request by the
Adjudicator supply him free or charge such information and documents
as he shall require for the purpose of reference to him. That information
and those documents shall be kept confidential by him and by the
Parties.
25.8 The Adjudicator shall not act as an Arbitrator. The decision of the
Adjudicator shall be deemed final and binding on the Parties if neither
Party refers the dispute to arbitration in accordance with Sub-Clause 26.1
within twenty eight (28) Days of the Adjudicator’s determination.
26. Arbitration
a) Any dispute of whatever nature arising from, out of or in connection
with agreement, and interpretation thereof, or the rights , duties,
obligations or liabilities of any Party, or the operation, breach,
termination, abandonment, foreclosure or invalidity thereof, shall be
referred to by either Party to arbitration for final settlement, in
accordance with the Arbitration act no11 of 1995 , or any amendments
thereof,
(c) Any award rendered by the arbitral tribunal shall determine the extent
to which the cost of arbitration is to be borne by each Party. The
arbitrator centre charges (if any) and the compensation to the
arbitrator shall be equally shared by the Parties initially.
B. Time Control
27.1 Within the time stated in the Contract Data, the Contractor shall submit
to the Engineer for approval a Programme showing the general methods,
arrangements, order, and timing for all the activities in the works.
27.3 The Contractor shall submit to the Engineer for approval an update
programme at intervals no longer than the period stated in the Contract
Data.
27.4 If the Contractor does not submit a programme in accordance with Sub-
Clause 27.1 above or an updated programme in accordance with Sub-
Clause 27.3 above, within the periods specified, the Engineer may
withhold the amount stated in the Contract Data from the next payment
certificate and continue to withhold this amount until the next payment
after the date on which the overdue programme has been submitted.
27.5 The Engineer’s approval of the programme shall not alter the
contractor’s obligation. The Contractor may revise the programme and
submit it to the Engineer again at any time. A revised programme shall
show the effect of Variation and Compensation events.
29. Acceleration
29.1
C. Quality Control
34. Tests
D. Cost Control
37.2 The Bill of quantities is used to calculate the Initial Contract Price. The
Contractor is paid for the quantity of the work done at the rate in the Bill
of Quantities for each item.
38.1............................If the final quantity of the work done differs from the
quantity in the Bill of Quantities for the particular item by more than 25
percent, provide the change exceeds one (1) percent of the Initial
Contract price, the Engineer shall re-examine the rate based on market
conditions and adjust the rate to allow for the changed quantity
exceeding the 25 percent.
39. Variations
40.1 The Contractor shall provide the Engineer with a quotation for carrying
out the Variation when requested to do so by the Engineer within 7 days
or such extended time given by the Engineer. The Engineer shall assess
the quotation before the variation is ordered, taking in to consideration
the provision given in the Contract data.
40.2 If the work in the Variation corresponds with an item description in the
Bill of Quantities and if, in the opinion of the Engineer, the quantity of
work within the limit stated in Sub Clause 38.1 or the timing of its
execution do not cause the cost per unit of quantity to change, the rate
in the Bill of Quantities shall be used to calculate the value of the
Variation. If the cost per unit of quantity changes, or if the nature or
timing of the work in the Variation does not correspond with items in the
Bill of Quantities, the quotation by the Contractor shall be in the form of
new rates for the relevant items of work.
40.4 If the Engineer decides that the urgency of varying the work would
prevent a quotation being given and considered without delaying the
work, no quotation shall be given and the Variation shall be treated as a
Compensation event.
40.5 The Contractor shall not be entitled to additional payment for Costs that
could have been avoided by giving early warning.
41.1 When the Programme is updated, the Contractor shall provide the
Engineer with an updated cash flow forecast.
42.1 The Contractor shall submit to the Engineer monthly statements of the
estimates value of the executed less the cumulative amount certified
previously.
42.2 The Engineer shall check the Contractor’s monthly statement and
certify the amount to be paid to the Contractor within 21 days of the
receipt of the Contractor’s statement.
42.4 The value of work executed shall comprise the value of the quantities of
the items in the Bill of Quantities completed.
42.5 The value of work executed shall include the valuation of Variation and
Compensation Events and the 80% of the value of the materials brought
to the Site for the permanent Works but not incorporated in such work.
42.6 The Engineer may exclude any item certified in a previous certificate or
reduce the proportion of any item previously certified in any certificate in
the light of later information.
43. Payments
43.1 Payments shall be adjusted for deductions for advance payments and
retention. The Employer shall pay the Contractor the amount certified by
the Engineer within 14 Days of the date of each certificate. If the
Employer makes a late payment the Contractor shall be paid interest on
the late payment in the next payment. Interest shall be calculated from
the date by which the payment should have been made up to the date
43.3 Unless otherwise stated, all payments and deductions will be paid or
charged in the proportions of currencies comprising the Contract Price.
43.4 Items of the Works for which no rate or price has been entered in will
not be paid for by the Employer and shall be deemed covered by other
rates and prices in the Contract.
a) the Employer does not give access to a part of the Site by the site
possession date stated in the Contract data.
b) the Employer modifies the schedule of other contractors in a way
that affects the work of the Contractor under that Contract
c) other contractors, public authorities, utilities, or the Employer do
not work within the dates and other constraints stated in the
Contract, and they cause delay or extra cost to the Contractor.
d) the Engineer orders a delay or does not issue Drawings,
Specifications, or instructions required for execution of the Works
on time, inspite of the Contractor requesting for such information
in advance.
e) ground conditions at the time of issuance of the Letter of
Acceptance are substantially more adverse than could reasonably
have been assumed from the information issued to bidders
( including the site investigation reports) and from information
available publicly and from a visual inspection of the Site at the
time of closing of the Bid.
45.1 The engineer shall adjust the Contract Price for any change in Law
during the period commencing 28 Days prior to the closing date of bids
and ending on the date of issuance of the Certification of Completion or
termination pursuant to Clause 59. The adjustment shall be the change
in the amount of tax, duties and other levies payable by the Contractor
provided such changes are not already reflected in the Contract Price or
are a result of Clause 47.1 or otherwise.
For purposes of this sub clause, Change in Law means the enactment of
any new Law or a change to existing legislation and the repeal of, or
modification of existing laws of the country, including any regulations
made, and /or directives issued thereunder, or a change in the judicial
interpretation and the application by a Court prior to the date of this
agreement, and which relates to taxation or imposition of rationing,
proscribing any activity or relates to duties and other import/export
levies which in each case is beyond the control of the Contractor’s
responsibilities under the Contract.
46. Currencies
47.1 Unless otherwise stated in the Contract Data the amount computed
from the formula given under this sub-clause in respect of the rise or fall
in the cost of labour, Material, Plant and other inputs to the Works, shall
be added to or deducted from the payment to the Contractor.
(i). The work done under the BOQ items that shall not be considered
for valuation of price adjustment which are listed under Clause 47
in Contract Data.
(ii). Extra work or additional work carried out by the Contractor on
orders of the Enginer and are valued under Clause 40 based on
the prices prevailing at the time of execution.
(iii). Works done under Day works rates.
(iv). The “Current Valuation” means the gross value of work executed
during the current valuation period and will include the cost of
Materials the contractor has purchased or delivered to site but
were not consumed for the physical work done.
(v). The “Indices” means the monthly indices published by Institute
for Construction Training and Development for different Inputs
(vi). “Base Indices” means the indices for the input, prevailing one
If the Contractor fails to complete the Works within the time for
completion prescribed under Clause 17 or 28 the price adjustment for
the work performed after the due date of completion as described
above shall be made using the current indices prevailed at the due
date for completion.
The weightings for each of the Inputs of cost given in this Clause shall
be adjusted if, in the opinion of the Engineer, they have been rendered
unreasonable, unbalanced or inapplicable as a result of varied or
additional work already executed or instructed under Clause 39 or for
any other reason.
48. Retention
50. Bonus
51.2 The Contractor is to use the advance payment only to pay for
52. Securities
53.1 If applicable, the Dayworks rates in the Contractor’s Bid shall be used
for small additional amounts of the work only when Engineer has given
written instruction in advance for additional work to be paid for in that
way.
53.2 All work to be paid for as Dayworks shall be recorded by the Contractor
on forms approved by the Engineer. Each completed form shall be
verified and signed by the Engineer within two days of the work being
done.
53.3 The Contractor shall be paid for Dayworks subject to obtaining signed
Daywork forms.
55. Completion
58.1 If "as built" Drawings and/or operating and maintenance manuals are
required, the Contractor shall supply them by the dates stated in the
Contract Data.
58.2 If the Contractor does not supply the Drawings and/or manuals by the
dates stated in the Contract Data, or they do not receive the Engineer's
approval, the Engineer shall withhold the amount stated in the Contract
Data from payments due to the Contractor.
59. Termination
59.1 The Employer or the Contractor may terminate the services under the
Contract if the other Party causes a fundamental breach of the Contract.
59.2 Fundamental breaches of Contract shall include, but shall not be limited
(a) The contractor stops work for 28 days when no stoppage of work
is shown on the current programme and the stoppage has not
been authorized by the Engineer.
(b) The Employer or the Contractor is made bankrupt or goes in to
liquidation other than for a restructuring or amalgamation
(c) A monthly payment due to the Contractor is not paid within 91
days from the submission of the Contractor’s statement.
(d) The Contractor does not maintain the performance security, which
is required;
(e) The Contractor has delayed the completion of the Works by the
number of Days for which the maximum amount of liquidated
damages can be paid as defined in the Contract Data ; and
(f) The Engineer instructs the Contractor to suspend the progress of
the whole of the Works, and the instruction is not withdrawn in
accordance with the provisions of sub-clause64.4;
59.4 Notwithstanding the above, the Employer may terminate the Contract
for convenience.
61. Property
63.2 If executed by the Contractor, the total sum paid to the Contractor shall
include only such amounts, for the Work, supplies or services to which
the provisional sum relates, as the Engineer shall have instructed.
64.1 The Engineer may at any time instruct the Contractor to suspend
progress of part or all of the Works. During such suspension, the
Contractor shall protect, store and secure such part or the Works against
any deterioration, loss or damage.
The Engineer may also notify the cause for the suspension. If and to the
extent that the cause is notified and is the responsibility of the
Contractor , the following Sub-Clause 64.2, 64.3 and 64.4 shall not apply.
64.2 If the Contractor suffers delay and\or incurs Costs from complying with
the Engineer’s instructions under Sub-Clause 64.1 and/or from resuming
the suspended work, the Contractor shall give notice to the Engineer and
shall be a Compensation Event.
64.3 The Contractor shall be entitled to payment of the value (as at the date
of suspension) of Plant and/or Materials which have not been delivered to
Site, if;
(a) the work on Plant or delivery of Plant and /or Materials has been
suspended for more than 28 Days, and
(b) the Contractor has marked the Plant and/or Materials as the
64.4 If the suspension under Sub-Clause 64.1 has continued for more than 84
Days, the Contractor may request the Engineer’s permission to proceed.
If the Engineer does not give permission within 28 Days after being
requested to do so, the Contractor may, by giving notice to the Engineer,
treat the suspension as a n omission under Sub-Clause 39 of the affected
part of the Works. If the suspension affects the whole of the Works, the
Contractor may give notice of termination under Sub-Clause 59
5. Unless and until a formal Agreement is prepared and executed this Bid, together
with your written acceptance thereof, shall constitute a binding contract
between us.
7. We understand that you are not bound to accept the lowest or any Bid you may
receive.
QUALIFICATION INFORMATION
( to be completed by the Bidder and submitted with the Bid; Provide only the information requested under ITB Clause
4.1 )
ICTAD Registration
Registration Number (attach certified copies, as annex)
Grade
Specialty
Expiry date
NCASL Membership
Number
Expiry Date
Managerial:
1.
2.
3.
Other information requested under ITB Clause 4.1
Note:
The bidding Data and Contract Data included herein are Specimen. The
Procuring Entity may fill the necessary information and include them as
Section 5 in Volume 2 before issuance of the Bidding Documents.
Address: …………….., ,
…………………………………..
...........................................
Deleted
4.1 The following information shall be provided in section 4;
ICTAD Registration
Registration Number
Grade
Specialty
Expiry Date
NCASL membership
VAT Component shall not be included in the rates. The amount written
in the Form of Bid shall be without VAT. However VAT component shall
be shown separately at the end of the Bid Price Summary.
13.5 The bidders shall be advised to fill all the rates only items contained in
the Bills of Quantities as those rates will be cosidered in the tender
evaluation and any bid submitted without pricing these rates only
items shall not be considered for evaluation and shall be rejected.
14.1 Bidders are allowed to bid in following foreign currencies for following
items ( Bidders may be required by the Employer to clarify their
16.2 The Bid security shall be valid up to 28 days beyond the validity of bid.
17.1 Pre Bid meeting will be held on ….th ……… at …….. a.m. at
……………….
……………………………..
…………………………………….
……………………………………………..
28.1 For evaluation, rates and prices quoted in foreign currencies by the
bidders will be converted to Sri Lanka Rupees using middle exchange
rate published by Central bak of Sri Lanka, on the date 28 days prior to
date of closing of Bids.
Address: ………………………. ,
………………………………..
…………………………………
…………………………………….
Name: ………………………
Address: …………………………………
…………………………………
…………………………..
1.1 The start date shall be 07 Days from the issue of the Letter of
Acceptance
None
(b)Contract Administartion
option b
the composition of the arbitarl tribunal is three arbitarctors. One of
each to be nominated by the Employer and the other by the
Contractor, and third to be appointed by the two Arbitrators who shall
act as chairman.
26.1 The Institute for Construction Training and Developemnt (ICTAD) shall
appoint the Adjudicator for the Contract and fix the fees and expenses.
27.1 The Contractor shall submit a revised programme for the Works within
07 Days of delivery of the Letter of Acceptance.
27.3 The period between programme update is two weeks
The amount to be withheld for late submission of an updated
programme is Rupees 5,000.00
35.1 The defect liability period is 12 Months.
40.1 Insert the following;
The Engineer shall obtain the Employer’s approval for any variation
which is likely to increase the Initial Contract price. However, in the
event of a situation where variation has to be necessarily ordered to
prevent for catastrophe or risk of damage to the works already
48.1 The Retention from each payment shall be 10% percent of the interim
Payment Application.
The limit of retention shall be 5% of the Adjusted Contract Price.
49.1 The liquidated damages for the whole of works shall be Rs. 15,000 of
the Initial Contract Price per day.
The maximum amount of liquidated damages for the whole of the
works shall be 10 percent of the Initial Contract Price.
60.1 The percentage to apply to the value of the work not completed,
SECTION 6
General specifications that are applicable to this project are listed below:
The Contractor should allow against the items or in the prices for everything
contained in these Bills of Quantities which has a monetary value.
Lump sums shall not be given where unit rates are applicable.
Payment against any item in the Bill of Quantities will be made only if such item has
actually been carried out by the Contractor. If the Contractor intends to execute any
alternative method of construction, the Engineer's prior approval thereof shall be
obtained prior to execution of such work in order to ensure payment against the
relevant item.
Unit rates may be used reciprocally in the settlement of accounts unless conflict
between them occurs. The Contractor is therefore to ensure that identical items
occurring in separate bills are not priced at different rates unless this is his
deliberate intention.
The Contractor shall check against the summaries that each copy of the Bills of
Quantities is complete in the number of pages and in the reproduction of each
page.
Unit rates and extensions shall be given in Sri Lankan Rupees to a maximum of two
significant places of decimals.
These Bills of Quantities have been measured generally in accordance with the
principles laid down in the Method of Measurement of Building Works (First
Revision) SLS 573: 1999 published by Sri Lanka Standard Institution (as here below
defined) except where otherwise stated and rates shall include for everything
required for complete sections of work in accordance with the specifications and
drawings.
In the Bills of Quantities, if any materials/ fittings are described by using a trade
name, it is only for the purpose of indicating the minimum level of quality and
standard required. The Bidder may use any other material/fittings, which are
considered as equivalent in quality and standard to those specified therein subject
to the approval of the “Engineer".
Items in the preambles section of these Bills of Quantities are deemed to qualify
and to form part of every description of measured work to which the, refer including
composite descriptions.
No amendment which has not been authorized in writing by the Engineer shall be
made to these Bills of Quantities. The Contractor shall not use these Bills of
These pricing preambles are a standard and comprehensive set and hence may
exceed the requirements of this particular project.
m - meter h - hour
m2 - square meter ltr - liters
m3 - cubic meter CP - Code of Practice
mm - mili meter BS - British Standard
nr - number PS - Provisional Sum
t - tonne (1000Kg) BOQ - Bills of Quantities
kg - kilograms
Every description shall read as if the phrase "and the like or higher standard" were
incorporated into it.
Where specific classifications have been given but are deemed to include other
categories of work only the classified item shall be given in descriptions.
"Prices also to include"; items under this heading fall into two categories.
All measurements are net and the rates shall include for all laps (except for steel
Reinforcement) waste working space and trade or traditional allowances.
Pricing Preambles, Drawings and Specifications and shall apply reciprocally between
sections of the works unless otherwise described.
All materials shall be transported, handled, stored and fixed in accordance with the
printed instructions or recommendations of their manufacturers or suppliers.
Protection of completed work, all casings and temporary coverings and making
good and clearing away upon completion.
Building paper, damp proof membrane, quilts and all non-rigid sheet materials shall
include cutting or forming holes and notching and the extra labour of turning up at
edges and the like.
Holes, mortices, pockets, grooves, chases and the like and items described as "built
in" and "cast in" shall include making in its fullest sense and through, around, into
over and up to the items concerned.
Where the word "allow" is used the cost of the items shall be the responsibility of
the Contractor.
The amounts set against any Provisional Sums for supply of materials shall be the
net CIF amount adjusted for all discounts and customs duties. The amounts set
against any items of profit shall include for all costs in connection with letters of
credit, bank charges, interest charges and insurance after the materials come under
the control of the Contractor.
The Contractor should leave the whole of the works ready for immediate occupation
to the satisfaction of the Engineer including the following:
(a) Cleaning and touching the buildings both inside and out, leaving all surfaces
free of cracks, blemishes or splashes.
Fix only
The expression "fix only" used in these Bills of Quantities means that the Contractor
shall provide the following facilities:
(b) Supplying full size templates, giving and marking dimensions and taking
responsibility for their accuracy.
(c) Getting in, protecting, handling, distribution and placing in position and
assembling as required.
(e) Full cost of replacement of any item which are damaged, broken, lost or stolen
after the acceptance of the items from the supplier or Employer and until
handing over the complete works.
Supply only
The expression "supply only" used in these Bills of Quantities means that the
Contractor is to provide for everything in connection with such Items except fixing
in position.
Sub-Contractors
The Contractor should ascertain from sub-contractors and suppliers before the work
is put in hand particulars of positions in which chases, holes, mortices and the like
will be required to be formed or left. No claim for the extra costs of cutting away
work already built due to the Contractor's failure to ascertain these particulars will
be admitted.
Any local sub-contractors which the Contractor proposes to use for the works are
subject to the approval of the Engineer and Employer.
The Contractor shall provide for approval a list of sub-contractors who will be
employed on the works. If the Contractor is refused permission to use any of his
proposed sub-contractors, then the work shall be sub-let at no extra cost to an
approved sub-contractor.
Any sub-contractor who has not been approved by the Engineer shall not be used in
Nominated Sub-Contractors
At the time of every valuation of the works for certificate purposes the Contractor
shall submit to the Engineer a statement from each of the nominated sub-
contractors, showing:
(a) The gross amount (including cash discount and retention) claimed in the current
certificate.
(b) The net amount received from the Contractor to date excluding agreed contract
charges.
At the time of the settlement of accounts and as one of the documents referred to
in the Conditions of Contract, the Contractor is to obtain a statement from each of
the nominated sub-contractors that the sums and / or credits to be included in the
settlement of accounts in respect of such nominated sub-contractors are accepted
in full and final settlement of their sub-contracts.
The word "attendance" means that Contractor shall provide the following
attendances and facilities:
The Contractor shall allow for any additional costs incurred due to sub-contractors
working different hours from and extended hours to those worked by the
Certain rates within the Bills of Quantities will include Prime Cost Sums. The
material specification and fixing details will be specified. The Contractor is to
include against each heading the necessary uplifts and additions required to give
his final rate. This rate will then be carried to the relative places within the Bills of
Quantities.
These prime cost sums are subject to alteration and no additional claim will be
allowed for the varying of these items.
Generally
Rates for all items of works in all trades shall be deemed to include for
hoisting, scaffolding and supports, use of small plant and general
superintendence of work at site.
Definitions
Rock is defined as any material met with which is of such size or position that, in
the opinion of the Engineer it can only be removed by means of wedges, special
plants or explosives..
Method of Measurement
The method of measurement and re- measurement shall be taken according to Sri
Lanka standard 573: 1999 but generally will be as follows:
(a) Where there is no reduced level excavation, other excavations will be measured
from natural ground level.
(b) In instances where there is excavation to reduced levels other excavations will
be measured from the reduced level.
Should the Contractor be able to use any excavated material arising from the works
as general filling then it shall be measured as material back filled in making up
levels with a deduction of items for filling and for material removed from site.
(a) Excavating by whatever means are necessary including hand excavation in any
kind of ground, except rock..
(b) Overbreak including filling with mass concrete to the levels required by the
Engineer.
(e) Additional excavation for working space arising out of any cause, as excavation
measured net unless otherwise specified in item description.
(g) Any hand excavation required around existing services or the like.
(h) Bulking after excavation and disposal of surplus excavated material away from
the premises.
(i) Dewatering.
(k) Compliance with relevant acts, by laws and regulations relating to excavations
Hard Rock
The tenderer at the time of preparing the tender shall ascertain the prevailing laws
and regulation as to the legal requirements of blasting rock and shall allow in his
prices accordingly.
(a) Obtaining all necessary permits and taking precautionary measures during
blasting operation.
(b) Complying with all regulations and instructions issued by relevant government
or local government authorities.
(d) Sledding and stock piling excavated rock etc. as directed by the Engineer.
(Maximum distance of stock pile 100 meter from the point of excavation).
Note
For the purpose of measurements, percentage of voids in stock pile shall be taken
as 20% the volume considered for payment shall be the gross volume of stock pile
X 0.80
The Contractor shall obtain prior approval from the Engineer for characteristics of
the soil to be used for filling.
Method of Measurement
The measurement for earthwork has to be the net volume of earth after compacting
to the approval of the Engineer.
Rates for earth filling shall be strictly as per specifications and to be priced
accordingly.
Rates for earth filling shall include delivery, filling in layers as per specifications and
consolidating ramming, compacting etc., using equipment approved by the
Engineer.
Generally
(a) The grade of the concrete shall be as specified in the drawings. Any
descrepency within the document with respect to the grade of concrete, the
drawings shall supersede and the rates shall include to cover the cost of grade
spcified in the drawings.
(b) All concrete shall be so cast as to receive only that finishing on it's exposed
faces as specified in the respective items in the BOQ .
(c) All concrete shall be made dense with a vibrator and finished with
monolithic to receive tiles, granite etc. The type and stability of which shall be
agreed with the Engineer prior to commencement of concerning of each item.
The Contractor should ascertain from the Engineer the total number of locations of
items to be formed in and cast into in-situ and precast concrete including those
which are not specifically shown on the drawings.
No cutting away of concrete shall be carried out without the approval of the
Engineer.
All remedial works shall be carried out at the Contractor's expense.
(a) Plant for mixing, handling, hoisting, depositing compacting, vibrating, curing,
making good after removal of form work and for any tests when necessary.
(b) Filler boards and sealants and external wall finish and shall be to the Engineer's
approval.
(c) Forming joints between new concrete and old concrete as per drawings and
specifications unless separately stated or provided for.
(d) Formed joints deemed to include form work.
(e) Sealants work deemed to include preparation, cleaners, primers and sealers.
(f) Cube testing and concrete cube shall be taken as directed by the Engineer.
The rates for plain concrete foundations and concrete blinding shall
include for the following ;
(a) All necessary shuttering to edges or extra volume of concrete used in lieu of
shuttering.
(b) Forming sloping upper surfaces where required.
(c) The rates for reinforced concrete shall include for working concrete around
reinforcement.
Generally
Form work centring and moulds for concrete construction shall be of plywood,
timber, steel or pre cast concrete and shall be erected true in line, levels and
vertically and to the required shapes and sizes and shall be of suitable design and
substantial and rigid construction as to prevent deformation due to the placing and
compacting of concrete and any incidental loading. All form work and centering
shall be so constructed that no grout shall leak out during concreting.
Form work and centring shall be provided with adequate walling, struts braces, ties
and clamps so as to maintain the dimensions lines and levels shown on the draw-
ings during the entire operation of placing and compacting the concrete and to
prevent any sagging exceeding 3 mm under the weight of wet concrete and any
other super imposed loads which they would be subjected to during construction.
The contractor shall provide sufficient form work and moulds to ensure the
adequate progress of work and the Engineer may direct the Contractor to provide at
Contractor's expense such additional form work and moulds as they may deem
necessary if in his opinion the proper progress of the work is retarded by their
absence.
Method of Measurement
Formwork has been measured the net contact surface measurement between
concrete and formwork.
Prices also to include
(a) Any necessary rubbing down or filling allowed by the specification to produce
the finish required.
(b) Cutting out and re-casting unsatisfactory work or work not fulfilling the
requirements of the specification or carrying out remedial or any other work
required by the Engineer as an alternative to cutting out substandard work.
5.0 REINFORCEMENT
Generally
The size of reinforcement rods described in the drawing or elsewhere shall be the
minimum size and the rolling margin and any other tolerance shall be wholly above
this size. Hooks and laps have been measured with the quantities.
All reinforcement shall be free from mill scale, dirt, oil, paint, grease or loose rust
before fixing in position and shall be brushed with a stiff wire brush if so directed by
the Engineer.
(a) Preparation of detailed reinforcement drawings and bar bending schedules for
all steel work to be submitted to the Engineer or his representative for approval
before starting the work.
(b) Cutting, bending, fabricating, placing in position, holding and supporting
including temporary fixing supports, hangers and binding wire, ties, spaces,
chairs.
(c) Additional cutting and bonding in connection with holes, mortices, packets,
grooves, chases and the like.
(d) Waste and rolling margin of steel reinforcement.
(e) Supporting in position during concreting:
Provision of supports (excluding links and stirrups) steel binding wire and
approved / proprietary distance pieces.
(f) Positioning and protecting starter bars.
The rates for fabric reinforcement shall include for the following:
(a) Straight raking curved and circular cutting and waste, bending to profiles,tying
wire, spacers, chairs, laps of one full square / rectangular module or as noted.
(b) Supporting in position during concreting : provision of supports (excluding
special chairs) steel binding wire and approved / proprietary distance pieces.
(c) Cutting, bending and notching around all obstructions
Rates for pre cast concretet shall be deemed to include for the following ;
Rates for masonry work shall be deemed to include for the following ;
(a) All rough and fair cutting, plumbing angles, forming rebated reveals, rough
arches, featured openings, vent oppenings, raking out joints for pointing etc.,
cutting and pinning, forming or cutting chases, making good and like expenses.
(b) All kerbs, goggles, cramps, dowels, ties, templates, plumbing, settings, jointing,
pointing, and fixing in position including hoisting and cleaning down.
(c ) Builders work in connection with electrical installation, plumbing and drainage
work.
(d ) Provision of stiffeners for all 115 mm thick walls, which exceed 3000 mm
length.
(e ) Brick work shall include preparation of surface to receive any external wall
finish like plastering and shall be to Engineer's approval.
(f ) Preparation of existing surface for proper bonding.
(g) Scaffolding whether specified separately or not.
(h) Extra material for curved work.
(i) Brick Work shall include form joints between brickwork and existing surfaces of
any material, approved filler between joint and approved sealant.
(j) Material testing at a recognized laboratory, provision of certificates.
(k) Grouting up at back of walls built against other construction.
(L) Handmixing shall not be permitted at any time and purpose.
(M) Proper curing with water of bricks, blocks etc and structures during and after
construction.
(N) Direct sun-shine protection .
The main contractor shall be responsible for this system and shall provide a
10 year guarantee in favour of the Employer.
The type of water proofing system shall be such that it should be capable of
coping any movement of the concrete slab below. (RADCON – Floor, KII FLEX
– Edges by H. E. Enterprises)
(a) Temporary screeds, grounds, rules, internal angles, fillet, riser, external
angles, and exposed circular edges chases for tucking in etc.
(b) Cutting top line, notching, bending and extra material for lapping.
(c) Working into recessed duct covers, shaped inserts, outlet pipes and the
like. Rates shall also include work to falls and cross-falls.
(d) Tanking and damp proofing shall include internal and external angles,
angle fillets, arises, edges, and intersections on work to cross falls.
(e) Collars around pipes, standards and the like are deemed to include arises
and internal angle fillets.
(f) Linings to gutters, channels, valleys, covering to kerbs shall be deemed
to include edges, arises, internal angle fillets, tilting fillets, turning ribs
into grooves, ends angles intersections, outlets, and extra materials for
turning into grooves.
Rates for structural steel work shall be deemed to include for the
following ;
(e) Cutting to size and shape and joints in the running length.
(f) Notches, holes, slots, mitres, ends and for all drilling and splay cut
ends.
(h) After fabrication wire brushing to clean the surface and spray painted
with two coats of quick drying metal primer Zinc phosphate. (Not
applicable to galvanized steel sections)
(i) Rates for galvanizing or similarly treated work are to include for the
treatment of all ends to the approval of the Engineer.
Timber for roof shall be pressure impregnated against insect attacks, and all timber
samples to be approved by the Engineer.
The rates for suspended ceiling tiles and panels and the like shall include for
chamfering all cut edges; vertical bulkheads and cutting around light fittings,
grills and diffusers or the like are also deemed to be included.
Rates shall also be deemed to include any depth between the soffit of the
slab to which the ceiling is suspended and the finished level.
All linear items shall include for angles, ends and the like.
Generally
The whole of the timber used in the work shall be the best of its kind
Thahira Vidyalaya – Draft Tender Document 101
obtainable and shall be thoroughly dry and well seasoned free from shakes
vanes, loose or dead knots and any other defects and shall be to the
approval of the Engineer and stored under cover when not in use. Any
warped or unseasoned timber shall be rejected by the Engineer.
Unless otherwise stated in the BOQ, all timber sizes shall be finished sizes.
Timber shall be:
Timber shall be as stated in Specification and drawings for all timber works.
(b) All labour materials, hardware materials, all fixing materials, adhesives,
sanding sealer, bleached finished or gloss paint finished etc., and
ironmongery.
(d) All necessary ironmongery such as hinges, locks, hooks etc., which shall
be of best quality, Union or equivalent, and to the approval of the
Engineer. It is the Contractor's responsibility to get the approval for
ironmongery prior to execution of carpentry and joinery work
(e) All doors and windows shall include application of two coats of sanding
sealer and a primer under coat, and preparation of surface and spray
polishing to the approval of the Engineer.
(f) Rates shall include making opening for light fittings in ceiling.
(c) Testing, easing and adjusting including oiling and leaving in perfect
working order.
(e) Supplying and labeling at least two keys for each and every lock and
handing to the Employer's Representative.
The rates for ironmongery described as "fixed to hardwood" shall include for
fixing to plywood blockboard and the like.
Generally
Sizes given in the description of items are nominal sizes. The Contractor
shall visit the site and take all necessary spot measurements to determine
the actual sizes of opening before fabricating the units.
Definitions
Contractor shall carry out glazing work according to the drawings and
specifications.
Aluminium work shall be carried out by a specialised Sub Contractor who can
provide the performance specification for aluminium components approved
by the Engineer.
All glass in partitions, doors, windows etc., shall be 5 mm thick clear glass
and shall be included in the rates.
All glass panels shall be 3 mm thick glass and shall be included in the rates.
All locks, floor springs, and other necessary ironmongery shall be of best
quality, Union or equivalent, and to the approval of the Engineer. It is the
Contractor's responsibility to get the approval for ironmongery prior to
execution of work.
All units shall be complete with all necessary glazing inserts, sealing strips,
gaskets, skids, weather strips, glazing beads and all necessary ironmongery.
The joints shall be caulked with a building mastic which does not sag or run
and is non hardening and non-staining and can be painted.
14.0 WOODWORK
Method of Measurement
All timber sizes indicated in the descriptions shall be finished sizes after
planning.
The Rates for framed woodwork shall include for proper framed joints,
glueing joints, dowelling and/or screwing joints.
The Rates for milled woodwork shall include for the following.
(a) Punching fixings below exposed surfaces and filling flush.
(b) Any necessary sanding to remove "rippling" caused by milling machines
(c) Special returned ends.
(d) Wreaths, ramps and the like.
15.0 FLOOR, WALL AND CEILING FINISHES
Generally
(a) Thickness of plaster work, bedding, backing etc. given in the description
of items are the optimum thickness required.
(b) Finished work must conform in all respect to the approved samples.
(c) Pointed edges special tiles or the like to ceramic or clay tiles, marble
(a) All temporary rules, screeds, grounds, consequent wastage etc., raking
out joints of new brickwork or hacking new concrete for key, internal and
coved angles, joints between different surfaces and between new and old
plastering, arises, intersections between curved or irregular surfaces etc.,
and all making good around pipes, sanitary fittings and similar fixtures.
(b) Expanded metal or the like in areas of different modes of construction.
(e.g. Block work and concrete work.)
(c) Builders work in connection with electrical installation and plumbing.
(d) Plasterwork shall include forming door and window reveals unless
separately stated or provided.
(e) Proper finishing at fair joints and outlets, working over and around
obstructions, dividing strips where applicable, and all extra work
necessary for patterned work.
(f) Making adequate space for drawing of all conduits on walls and
partitions.
(g) Curing and cleaning off / down upon completion.
(h) All normal cutting arises, rounded edges, bedding and pointing.
(a) Treads and risers are deemed to include fair edges, internal and external
angles.
(b) Strings and aprons are deemed to include ends, angles, rammed and
wreathed covers.
(c) Skirting kerbs and edges of floors are deemed to include fair edges,
rounded edges, covered junctions, angles, angles and the like.
16.0 PAINTING
Generally
All paint materials shall be best quality and shall be prepared products of
manufacturers approved by the Engineer in writing.
Unevenness and fillings in plastered surfaces shall be filled with gypsum and
allowed to set and sand papered to give a smooth and even surface.
Generally
Unless otherwise specified in the BOQ, the rates for the following shall in-
clude P.V.C. piping for water service/waste water etc., such plastic piping and
fittings shall comply with the latest B.S.S viz. B.S.S. 3505 for PVC Pipes and
BSS 1972 for polythene pipes.
All work shall conform to the general specifications for drainage and water
service and to the requirements of the local authorities and other controlling
bodies.
(b) The rates for excavation of trenches for services, pipes or drain pipes
shall Include for deepening and widening as necessary to enable the
barrels of pipes, ducts, etc., to rest on trim ground and to facilitate
jointing.
(c) The rates for items of imported fillings, graded gravel fillings, etc., shall
include for leveling and compacting as required by the specification,
grading to slopes and falls, special compacting to form vertical or
battering faces, forming sinkings etc.
(d) Any special water service and drainage fittings, such as bends, tees,
reducers etc., unless separately stated or provided for in the Bill of
Quantities, shall be included with the pipes and rates for pipes shall
include such fittings and any extra work involved for the satisfactory
completion of such items.
(e) Rates for piping shall include all elbows, bends, tees, stop ends, junc-
tions, reducers, inspection, opening and all other similar fittings and
testing.
(g) Rates for piping for plumbing and drainage work shall be up to the fixing
(i) All laps, straight, cutting, jointing, fixing and waste of pipes.
Sanitary Fittings
The rates for sanitary fittings and the like shall, unless otherwise described
or implied, include for the following:
Drains
The rates for pipes are to include for all short lengths, joints and couplers as
necessary and for all cutting at manholes and the like.
The rates for fittings on pipes are to include for jointing to pipes with all
necessary additional couplings flanges, etc. and any necessary cutting of
pipe work.
Generally
The height and the position of the lights shall be as per Engineer's approval.
(a) All conduits, conduit fittings, junction boxes, draw wire, cables, earth
conductors, screws, nails, clips, brackets, straps, 3 core flexible cables,
hardware, GI chains, fixing and insulation materials, cutting holes and
chases in brick work, concrete work , draw wires in empty conduits etc.,
and making good.
(b) All cutting, short lengths, small quantities, joints in the running lengths,
pipe sleeves through walls, assembling component parts and all
connections.
(c ) The contractor shall include in his rates the cost for supplying, installing
and laying of all conducting, wiring, wooden plugs, wooden boxes, panel
boards etc.
(d) The contractor shall price for all switches, ceiling roses, holders, flexible
codes, fan hooks etc., for all light fittings and fans (wherever necessary)
main switches, earth leakage, circuit breakers etc., as shown in detail in
the drawings, the quality and workmanship of which shall be to the
approval of the Engineer.
(e) Rate for light fittings shall include supply and fixing of fittings up to the
fixing point of the light fitting. It is Contractor's responsibility to obtain
approval for such fittings by submitting samples prior to supply and fixing
in position.
Rate shall include all cables, conduits, clips, earth cables, draw wire, wiring
accessories, hardware fixing and insulating materials, cutting holes, chases
and make good.
The Contractor shall refer to & study all drawings attached to the tender
document & base his bid on the measurements and specials as indicated in
these drawings.
Where unit rates stated in the bills differ from those in the basic schedule of
rates the former shall prevail. Rates shall allow for the chipping of concrete
where necessary for the passage of pipes through floor slabs etc.
The Contractor shall submit charts /lists indicating the country of origin &
performance of all equipment offered by him. He shall also provide two (2)
copies of 'as built' drawings on completion of the said works.
All equipment offered shall comply with the requirements of the CIVIC fire
department in respect to coupling, standards etc. Fire sump – 10 m3 taken
under builders work.
Labour
2 Skilled
3 Semi-Skilled
4 Un Skilled
5 Plant Operator
Materials
Constructional Plants
Basic
R
Item a
Description Unit
No. t
e
(Rs.)
1 Poker vibrator Hour
NOTE:
CONTRACTOR SHALL enter the prices for the under mentioned list of materials
that are to be incorporated in the permanent works and shall
undersign at the priced schedule list.
This Bill of Quantities has been priced on the basis of the following BASIC
PRICES OF METERIAL, LABOUR AND MACHINERY prevailing in the
market on ………………………….
…………………………………………………………including cost of transport to work
site unless otherwise specified.
(Under “source” give the State Corporations or other source on which the
price is based)
Name: ………………………………………………………………………………………………
Signature of Contractor:
………………………………………………………………………………
Title: ………………………………………………………………………………………………..
Firm Name:
………………………………………………………………………………………….
Registered Address :
…………………………………………………………………………………
(Rubber Stamp)
LIST OF DRAWINGS
HS DE 01 ………………………………………………
HS DE 03 ………………………………………………………….
HS DE 04 …………………………………………………………….
HS DE 05 ……………………………………………………………….
HS DE 06 ……………………………………………………………..
HS DE 07 ……………………………………………………………………….
HS DE 08 ……………………………………………………………..
HS DE 09 …………………………………………………….
HS DE 10 …………………………………………………….
HS DE 11 …………………………………………………….
HS DE 12 …………………………………………………….