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[insert organisation name/logo]

Waste Management Procedure

1. Overview of the Procedure

This procedure is a guide for staff in the disposal, removal and management of waste
from the organisation’s premises, including general waste, paper and cardboard,
redundant furniture and fittings, mobile phones and toner and ink printer cartridges.

All staff are responsible for complying with this procedure to ensure the safe and
effective management of waste by [insert organisation name]. This procedure is to
be read with the Waste Management Policy.

2. Considerations

[insert organisation name] is committed to recycle and reusing waste products

where ever possible to produce an effective waste management system that
maximises conservation of natural resources and minimises environmental harm.

[insert organisation name] acknowledges different materials require a different

waste management approach.

3. Procedure Steps

3.1 Paper and Cardboard

Receptacles for waste paper and cardboard are provided on the premises in offices
or at workstations. These are emptied by the [insert cleaner or position] on a weekly
basis. If necessary, individual staff may empty waste paper/cardboard into the larger
paper/cardboard container located in the [insert location].

Confidential or sensitive documentation is to be shredded. The shredder is located in

[insert location]. When the shredder bin is full it may be emptied into the large
paper/cardboard container.

Bulk confidential or sensitive documentation may be placed in the [insert location]

for secure disposal by a contractor (the bin is located [insert location]).

3.2 General Waste

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Rubbish bins for waste other than paper and cardboard is provided on the premises
and is emptied [insert frequency] by the cleaner.

Rubbish bins in the kitchen are used for food waste.

3.3 Redundant Furniture and Fittings

Where possible, furniture/fittings in a good state of repair are either reused by the
organisation or donated to a local service.

Broken furniture is to be [insert action] for safe disposal to the tip or collected by local

The removal of white goods is negotiated with the deliverer of the replacement white

Computer equipment is reused where possible. Superseded or broken computer

equipment is donated to the [insert name of recipient, e.g. a computer recycling
charity organisation].

3.4 Mobile Phones

Broken phones are disposed of via a satchel collected from Australia Post. The
phone with the battery connected is placed in one section of the satchel and
accessories in another section. The satchel is mailed or dropped off to Australia Post
by the [insert position].

3.5 Photocopier Toner and Printer Ink Cartridges

Where possible, remanufactured toner cartridges are used. When replacing toner
cartridges, staff follow manufacturer’s instructions supplied with the toner cartridges
for the replacement, storage and disposal of used cartridges.

All used toners are placed in the toner cartridge bin located in [insert location]. The
toner supplier collects used cartridges for recycling when delivering new cartridges.
The [insert position] contacts the supplier as new cartridges are needed.

3.6 Clinical Waste

Clinical waste is only handled by trained staff using appropriate personal protective
equipment. [insert organisation’s procedures, if relevant]

3.7 Related Waste

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Handling of related waste is supervised by qualified staff using appropriate personal
protective equipment [insert organisation’s procedures, if relevant].

3.8 Food Recycling

[name of organisation] has a compost food recycling program for its vegetable
gardens and/or worm farm [delete if not applicable] as part of its commitment to
sustainable environments. Only raw and clean vegetable waste is to be used for
compost. No raw or cooked meats are to be discarded in compost bins or worm
farms. Compost collection bins are kept separate in [insert locations] and are
emptied daily.
3.9 Hazardous Waste Storage
The hazardous waste must be stored in a closed area which is sealed and leak proof
The hazardous waste storage area must be provided with an appropriate coating to prevent the
land contamination due to spillage/leakage of the waste.
The Hazardous waste storage area must be provided with a lock and key arrangement with a
fire extinguisher in case of any emergency
Paste Form-10 to all the hazardous waste storage drums
Maintain a Register for recording the quantity of hazardous waste stored in the factory
3.9.1 Disposal
Use only authorized vendors approved by TNPCB to dispose all Hazardous, and other waste
etc as applicable.
Records of the Vendor being authorised for the same, shall be maintained.
During disposal of the waste, six copies of the manifest, i.e. Form-9 must be followed
Copy 1 white - To be forwarded by the occupier to the state Pollution control board or
Copy 2 yellow - To be retained by the occupier after taking signature on it from the
transporter and rest of the four copies to be carried by the transporter.
Copy 3 Pink - To be retained by the operator of the facility after taking signature from the
Copy 4 Orange - To be returned to the transporter by the operator of the facility after
accepting waste.
Copy 5 - Green - To be returned by the operator of the facility to State pollution Control board
/ committee after treatment and disposal of waste.
Copy – 6 Blue - To be returned by the operator of the facility to the occupier after treatment of
the waste.
The Total quantity of the hazardous waste stored and generated in a month must be recorded
Form -10 (TREM Card) must be followed in case of any emergency during transportation of
the waste.
Maintain record of Disposal

Effectiveness of waste management, implementation reviewed during internal audits.

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