TEXT DETERMINATION Every customer will have their own specific text information like packing instructions, payment instructions, terms and conditions etc., this text will be maintained in customer master. From there we copy itinto sales order, delivery and invoice and we print it in the relevant outputs. Before copying text into sales document, first we need to maintain text for customer; from ‘there system will copy text into sales documents. Text determination is also based on condition technique: T. Code: VOTXN Path: SPRO > S&D > Basic functions > Text Control > Define Text Types into Rec (Coase meters! Pricing Conds Ohereements ang Dee >Header SalesAct. General Texts Shoment Ontender Fanci doc. General Texts Lage! contro! Gener Tose Agency Busness Header By Srinivasulu Algaskhanpet (Sr. SAP SD Consultant) Page 1TEXT DETERMINATION Under Customer click on Sales & Distribution and click on text types. Go to new entries and create own entries, ? newenes BE OB BE Lagat contro! (Ceara Texte By Srinivasulu Algaskhanpet (Sr. SAP SD Consultant) Page 2TEXT DETERMINATION In the next screen we need to create Text ID’s. P twee ORORRR Diab Stucture Text object fat for [customer Seater >] In this step we are going to assign text types which we have defined to the text procedure, ‘Text ID's are nothing but text types. Go to new entries and place text types in the procedure. °REER fae] ‘512 Pamanetnsructons {05928 Temeand Paents Double click on Text procedure assignment.in this step assign text procedure to our account group. By Srinivasulu Algaskhanpet (Sr. SAP SD Consultant) Page 3TEXT DETERMINATION By this we are done configuring text for customer master. To check whether we done it successfully go to customer master sales area data, from menu bar select extras > text Dicveste tot (Bcrenge text HF volte Text comomer faa smear iobies yderbed ‘Saks 0. [sez2] Domestic Sales org fost. channel ($8) Dealers Here we are going to maintain customer texts. Doeite tet orange ter Ooekte Tet tone (fF Sat Mobis setae Sees Or. (PIL) Domestic Ss Or Dts. cranal (59) Delos sion [2] Mobie Dwsion SL, oecroton atin rT} o Et pacing insivcions Handle th ae and ack aely o + /* EN Paymanet Instructions ‘Need to folow payment instructions stri oO ~ aso =e a | Text Types: Text Procedur SPI1: Packing Instructions SP: Customer Texts. SPI2: Payment Instructions ‘SPI3: Payment Terms This finishes the maintain text for customers. By Srinivasulu Algaskhanpet (Sr. SAP SD Consultant) Page 4TEXT DETERMINATION ‘We need to check whether the same text is being copied in the sales order or not. To do this we are going to create sales order. Create Sales Order: © sen [eB] ew trooet tam bo yy From menu bar click on g Go to > Header > Texts ee a a] Se el emt iment 0 HE om By Srinivasulu Algaskhanpet (Sr. SAP SD Consultant) Page STEXT DETERMINATION Here we can see that no text has been determined into the sales order. In order to determine the text into order we need to maintain text determination for the sales document, T.Code: VOTXN Under Sales document select Header and click on Text types. In this step we are going to maintain text types which are applicable for the sales document. Text type for sales document will be different from that of customer master. Pte ere ao Bw Tee omece BK By Srinivasulu Algaskhanpet (Sr. SAP SD Consultant) Page 6TEXT DETERMINATION Go back to main screen and click on change. ‘The next sereen which we are going to get is: In this step we are going to maintain text procedure, access sequence and text procedure assignment. Create Text Procedure: P twee BEORBB > Ghaccess sequences + GhAccess sequence for Text ID's + GiText procedure assignment. 59 header text- Gr5 By Srinivasulu Algaskhanpet (Sr. SAP SD Consultant) Page 7TEXT DETERMINATION Select the our text procedure and double click on Text 10's in Text procedure 7 me DOBBS -B Down ‘Relea. Yeats ba SE Pant ot sere ss tutqcery "Reference" \f we check this field, text will be always copied from customer master. If we un- check this, text will be copied from preceding document. "Text is obligatory" This field controls whether the text should be maintained mandatorily or not. “Access Sequence” helps in determining the text from customer master or preceding. document. in next step we are going to define access sequence and we'll assign it here. The next step is creating access sequence. Creating Access Sequence: Double lick on access sequences and maintain access sequence. P tues DEOBRB = acces sequence for Text D's + Ca Ter procedure asscnment After maintaining access sequence, select each access sequence and double click on access sequence for text 10's, Before maintaining access sequence for Text ID's first assign access sequence. We need to assign access sequence in Text Ib’e in Text procedure. Pom BS OSRE 1 By Srinivasulu Algaskhanpet (Sr. SAP SD Consultant) Page &TEXT DETERMINATION After assigning. Maintain access sequence for Text ID's. Select each access sequence and maintain access sequence for Text ID's, In this step we are going to assign Customer text 1D’s in order to copy text from customer master to sales document. In next step we are going to assign the text procedure, ‘Text Procedure assignment: In this step we are going to assign the Text Procedure to the sales document type. By Srinivasulu Algaskhanpet (Sr. SAP SD Consultant) Page 9TEXT DETERMINATION ‘Dog Stuctre Drtextprocedure + Cirext win Texorocedure Access sequences + Ci Access sequence for Tat D's ~ GBText procecureassonment If we check “Text in overview Screen field” field, text is sales document is going to be displayed at overview screen itself. In the same way if we want system to copy text into delivery and invoice, maintain text determination procedure for delivery document and invoice. By Srinivasulu Algaskhanpet (Sr. SAP SD Consultant) Page 10