ANOH MIDSTREAM GAS PROCESSING PLANT PROJECT (AMGPP) – PART 5C MAJOR BUILDINGS

Section V – Contract Administration Procedures

SECTION V – ADMINISTRATIVE PROCEDURES

Page 1 of 13
ANOH MIDSTREAM GAS PROCESSING PLANT PROJECT (AMGPP) – PART 5C MAJOR BUILDINGS

Section V – Contract Administration Procedures

1 Table of Contents
1.0 INTRODUCTION ............................................................................................................................................ 3
1.1 CONTINUOUS IMPROVEMENT ............................................................................................................................... 3

2.0 REPRESENTATION ......................................................................................................................................... 3

2.1 COMPANY REPRESENTATION ............................................................................................................................... 3

2.2 CONTRACTOR REPRESENTATIVE .......................................................................................................................... 3

3.0 CONTRACTOR ORGANISATION ..................................................................................................................... 4

4.0 COMMUNICATION ........................................................................................................................................ 4
4.1 GENERAL......................................................................................................................................................... 4

4.2 INTER-PARTY CORRESPONDENCE ........................................................................................................................ 4

4.3 DOCUMENT TRANSMITTAL ................................................................................................................................... 4

4.4 Document Submissions & Company Approvals ......................................................................................... 5

4.5 Document Templates and Numbering ....................................................................................................... 6

5.0 MEETINGS..................................................................................................................................................... 7
5.1 KICK-OFF MEETING ........................................................................................................................................... 7

5.2 PROGRESS REVIEW MEETING .............................................................................................................................. 7

6.0 REPORTING ................................................................................................................................................... 8

6.1 GENERAL......................................................................................................................................................... 8

6.2 WEEKLY PROGRESS HIGHLIGHTS ......................................................................................................................... 9

6.3 MONTHLY PROGRESS REPORT ............................................................................................................................ 9

6.4 CLOSE-OUT OR DEBRIEF REPORT ...................................................................................................................... 10

7.0 COST CONTROL AND REPORTING ............................................................................................................... 10

8.0 PROGRAMMING – SCHELDULING ............................................................................................................... 10
8.1 Schedule Revision ................................................................................................................................ 11

8.2 Schedule Status Reporting .................................................................................................................... 11

9.0 VARIATIONS ............................................................................................................................................... 11

9.1 Variations Request and Documentation .................................................................................................. 11

9.2 Contract Variations Register. ................................................................................................................. 12

10.0 INVOICING PROCEDURE .............................................................................................................................. 12

Page 2 of 13
ANOH MIDSTREAM GAS PROCESSING PLANT PROJECT (AMGPP) – PART 5C MAJOR BUILDINGS

Section V – Contract Administration Procedures

1.0 INTRODUCTION
To efficiently execute WORK, mutual understanding is required of things done and things to be done together with
common records of fact held by the Parties. To meet this objective it is necessary to operate and maintain a
Coordination and Project Administrative Procedure. Accordingly, the following shall be employed by the Parties to
execute their respective responsibilities towards the CONTRACT.

1.1 Continuous Improvement

The WORK calls for close and cooperative working relationships where any particular process or instruction might be
improved by amendment from time to time, aiming to streamline WORK or communication processes. Either Party may
at any time propose supplementary or revised processes for the other Party’s consideration and agreement, after which
time such amendment shall be incorporated into this Procedure and take force.

2.0 REPRESENTATION

2.1 Company Representation

COMPANY hereby notifies CONTRACTOR that its Authorized Representative is empowered to represent COMPANY;
handle day-to-day administration of the CONTRACT and supervise the CONTRACTOR:

Company Representative
Name: ______________________________________________________________________________________
Position: _____________________________________________________________________________________
Address: _____________________________________________________________________________________
Telephone numbers: ___________________________________________________________________________
Email Address: ________________________________________________________________________________

COMPANY REPRESENTATIVE may, from time to time, delegate authority for instruction on specific parts of the WORK
to other representative of COMPANY, such delegation shall be communicated to CONTRACTOR in writing.

2.2 Contractor Representative

CONTRACTOR hereby notifies COMPANY that its Authorised Representative shall be empowered to represent the
CONTRACTOR and supervise the Work.

Name: ______________________________________________________________________________________
Position: _____________________________________________________________________________________
Address: _____________________________________________________________________________________
Telephone number: ____________________________________________________________________________
Email Address: ________________________________________________________________________________

CONTRACTOR REPRESENTATIVE may, from time to time, delegate authority for instruction on specific parts of the
WORK to other representative of CONTRACTOR, such delegation shall be communicated to COMPANY in writing.

In general, CONTRACTOR shall not act on the basis of instructions from any member of COMPANY other than
COMPANY REPRESENTATIVE or his nominee. Only exceptions to this shall be;

a. Comments to documents “for Comment” or “for Approval” returned to the Contractor in accordance
with review procedures

b. Matters of operational emergency; legal deadlines or other situations where CONTRACTOR, in his best
judgment takes an action intending to protect the WORK or COMPANY.

Page 3 of 13
ANOH MIDSTREAM GAS PROCESSING PLANT PROJECT (AMGPP) – PART 5C MAJOR BUILDINGS

Section V – Contract Administration Procedures

If CONTRACTOR acts on the basis of instructions without the appropriate authority described above, costs arising will
be open to challenge and potentially, to CONTRACTOR’s account.

3.0 CONTRACTOR ORGANISATION

CONTRACTOR shall provide details of his proposed Organization Chart together with Plans and Schedules for
execution of the CONTRACT, showing how he is organized and specifically resourced to execute the WORK. This
shall be provided in the form of an Organogram Chart and Manpower Plan broken down into monthly Man Power
loading detailing all types of Manpower categories required to deliver the WORK consistent with the Project Schedules.

4.0 COMMUNICATION

4.1 General
All instructions, notifications, agreements, authorizations, approvals, acknowledgements, minutes of meetings and
general correspondence under the CONTRACT shall be directed by CONTRACTOR REPRESENTATIVE to the
COMPANY REPRESENTATIVE and vice versa.

CONTRACTOR shall in general, not act on the basis of instructions from any other than COMPANY
REPRESENTATIVE and should this occur, or by any other means than specified in the CONTRACT, he shall
immediately refer to COMPANY REPRESENTATIVE.

4.2 Inter-Party Correspondence

Day to day correspondence will be conducted by email however, correspondence bearing commercial consequence
shall be formally constructed on Party’s letterhead to carry force issued only by the COMPANY or CONTRACTOR
REPRESENTATIVES. Each letter shall be headed:

Contract: (Title and Number)

Attention: (Nominated Representative)
Subject: (Main subject addressed)
Letter Ref: (sequential number)

If more than one subject is addressed, each subject shall be dealt with in a separate piece of correspondence numbered
sequentially in accordance with the Project numbering procedure and indicate to whom copies are sent.

Where expediency demands emailed exchange or instruction from either Party, this shall be formally confirmed in
writing as set out above within three (3) working days.

COMPANY and CONTRACTOR are at liberty to change correspondence details by giving notice to the other party in
writing and subsequent mutual agreement.

4.3 Document Transmittal

Documents exchanges between Parties shall be submitted under cover of a Transmittal Form. The recipient shall sign
the transmittal and return a copy to the initiator.

Documents for dispatch internationally or between different offices may be dispatched using courier services with a
copy of the transmittal simultaneously forwarded by email quoting the nature of documents and courier’s waybill data.

Transmittal sheets shall be numbered sequentially, bear the project number and transmitted drawing numbers and
titles or document details. Drawings or documents which are different in nature or subject shall be dispatched under
cover of separate transmittal sheets.

Page 4 of 13
ANOH MIDSTREAM GAS PROCESSING PLANT PROJECT (AMGPP) – PART 5C MAJOR BUILDINGS

Section V – Contract Administration Procedures

Correspondence deliveries may be scanned and sent electronically together with a transmittal which shall be signed
to confirm receipt, scanned and returned electronically. Document originals may then handed over in batches at the
convenience of the Parties.

4.4 Document Submissions & Company Approvals

CONTRACTOR shall issue the documentation agreed to COMPANY, for review and comments under cover of
transmittals, and obtain receipt for same. COMPANY shall have a period of 14 calendar days to review and comment
upon any Deliverable submitted. If COMPANY does not respond within the prescribed period CONTRACTOR shall
take that submission as ‘Approved by COMPANY’ and proceed accordingly.

If COMPANY returns a Drawing or Document with comments then CONTRACTOR shall incorporate said comments
or advise COMPANY why this should not be done and re-submit the Drawing or Document for further review by
COMPANY.

Parties shall agree specific documentation to be reviewed by COMPANY based upon the MDR but which in principle
consists of high level documents relating to studies, specifications and philosophies as follows:

Discipline Deliverable Comments CA

Basic information and
General Plot Plan and Location Plan available survey data will be 
provided by COMPANY
Electrical One Line Diagrams 
Electrical Load List 
Electrical Arrangement Drawings 
Plant Lighting Arrangement Drawings 
Electrical
Hazardous Area Classification Drgs 
Major Equipment Specifications 
Cable Specifications and coding
Other Electrical drawings 
Escape Route Arrangements 
Fixed Fire Fighting Equipment

Functional Specification
Mobile/Portable Fire-Fighting
HSE 
Equipment Requirements
Layout Drawings for Fire-Fighting

Equipment
HSE Plan (s) 
Civil/Structural/Architectural Specifications for all Civil, Structural 
and Architectural works
Design Bases 
General Notes
Design Philosophies
Structural Details/Drawings
Architectural Layout Drawings, Plan 
and Elevations
Other layout drawings
Project Engineering and Document Control Procedures Including review protocols 

Page 5 of 13
ANOH MIDSTREAM GAS PROCESSING PLANT PROJECT (AMGPP) – PART 5C MAJOR BUILDINGS

Section V – Contract Administration Procedures

Discipline Deliverable Comments CA

Management
Construction & Completion
Master Document Register (MDR) 
Inspection and Test Plan 
Project QA/QC Plan /Manual Incl. validation and audit 
Document Numbering Procedure 
Information Management Plan 
Testing, Commissioning and Handover 
Kitchen/Laundry/Gym
Operations Manuals
Equipment, HVAC, ELVS,
Maintenance Manuals
As built and Final Documentation

CONTRACTOR shall furnish to COMPANY all such documents for review, comment and where indicated by ‘CA’ –
Company Approval. Herein, review and comment by COMPANY shall not be considered as check or assumption of
responsibility for the correctness of any aspect of Contractors design. COMPANY review focuses on principles, general
method and levels of detailing and comments or absence thereto shall not relieve CONTRACTOR of his responsibilities
under Contract where it is expressly understood the CONTRACTOR is at all times technically responsible for the
Design.

CONTRACTOR shall submit all required documents in a timely manner, in the English language, consistent with the
formal established by the Project.

A letter of transmittal, listing all pertinent information shall be attached to each submittal package. Submittals shall be
numbered and the numbers shall coincide with the numbers on the submittal list.

All drawings and documents submitted by the CONTRACTOR shall include Company supplied identification
information.

CONTRACTOR shall make all submittals far enough in advance of scheduled procurement, fabrication/construction
dates to provide sufficient time required for reviews, securing necessary approvals, for possible revision and re-
submittal, without impacting the project schedule.

COMPANY action (i.e. “Approved”, “Approved as Noted”, “Not Approved”) on submittals will be returned to
CONTRACTOR within 14 days of receipt at COMPANY premises. The notations “Approved” or “Approved as noted”
authorise the CONTRACTOR to proceed with purchase, fabrication or construction of the items noted, subject to the
revisions, if any, required by review comments.

CONTRACTOR shall action all revisions required by COMPANY and identify each revision number, date, and subject
in a revision block on the document.

4.5 Document Templates and Numbering

COMPANY shall provide to CONTRACTOR those document templates included in SECTION IX – Technical
Information and CONTRACTOR shall use COMPANY approved Document templates and procedures to the extent
possible.

All deliverables MUST follow COMPANY approved numbering procedures

Master Deliverables Register (MDR)

Page 6 of 13
ANOH MIDSTREAM GAS PROCESSING PLANT PROJECT (AMGPP) – PART 5C MAJOR BUILDINGS

Section V – Contract Administration Procedures

Project MDR will be Microsoft Excel format with identification of Technical and Non-Technical Sections. The Excel
spreadsheet will separate Technical from Non-Technical and independent Registers. On each of the spreadsheets,
MDR will indicate “Current Revision”, “Planned”, “Actual” CONTRACTOR’s Transmittal Number, Date Sent, COMPANY
Status, COMPANY Transmittal Number and Comment Date.
On Planned and Actual, MDR will assign weight to each stage of the deliverables as Start (10%), IDC (20%), IFR
(30%), IFA (20%), IFC (20%). A description of COMPANY MDR Template is included below, please refer to SECTION
IX – TECHNICAL INFORMATION for details.

5.0 MEETINGS

5.1 Kick-Off Meeting

As soon as practical after the CONTRACT EFFECTIVE DATE, COMPANY and CONTRACTOR will hold a Kick-Off
Meeting for the purpose of:
1. ensuring a mutual understanding of the CONTRACT objectives,
2. confirmation of scope, schedule, HSSE requirements and other deliverables
3. confirmation of Roles & Responsibilities
4. confirmation of KEY PERSONNEL;
5. performance tracking; performance measurement, reporting requirements
6. agreeing a Contract Management Plan and an HSSE Plan;
7. reviewing CONTRACTOR’s EXECUTION STATEMENT and PROGRAMME.
8. agreeing general administration (including reporting and Requisition to Pay requirements).
9. providing Information Management package.
10. Any other business (AOB)

5.2 Progress Review Meeting

Progress meetings shall be held at frequencies agreed from time to time for the purpose of:

1. keeping Parties informed upon all aspects of the WORK;

2. discussing technical or commercial subjects;
3. reviewing progress, status and scheduling of the WORK.

Page 7 of 13
ANOH MIDSTREAM GAS PROCESSING PLANT PROJECT (AMGPP) – PART 5C MAJOR BUILDINGS

Section V – Contract Administration Procedures

Minutes of Meeting shall be taken by the CONTRACTOR, jointly reviewed and signed in two original copies by Parties
Representatives, one of which shall be held by each Party. CONTRACTOR shall scan his signed hard copy and issue
electronically to COMPANY REPRESENTATIVE. Parties expressly agree herein that any Minutes shall be executed
by the Representatives no later than 7 days following any meeting, whether physically present or via scanned emailed
copies.

Minutes of project meetings shall be sequentially numbered and carry the following information on the front pages:

1. Date of issue
2. Sheet number and total number of sheets
3. Circulation list
4. Work Order Title and Reference Number
5. Contracting Parties names
6. Agenda
7. Primary Minute Subjects, illustrated by explanatory title
8. Venue and Date of Meeting
9. Personnel in Attendance
10. Meeting start time and duration
11. Signatories

The right hand margin of the minutes shall include a demarcated column headed “Action” and the Party responsible
for taking an action along with the required by date shown. Whenever possible the action list and significant decisions
should be agreed before the meeting breaks up.

6.0 REPORTING

6.1 General
CONTRACTOR shall provide accurate and timely Reports advising status of project management, engineering,
procurement, construction management and commissioning activities.

Reports shall contain details on all aspects of the CONTRACTOR and (if any), his SUB-CONTRACTOR’s performance
over the reporting period and provide an up-to-date, clear picture of progress and overall status of the WORK along
with a monthly calendar of anticipated events and meetings including Schedule and/or Contract Price trends and
proposals for remedial action, revised plans, schedules or projections as may be required by COMPANY.

CONTRACTOR shall monitor progress of the WORK against his Schedules with progress based upon aggregation of
a weighted Master Deliverables Register (MDR). Herein:

1. For Lump Sum work portions CONTRACTOR shall use and report earned Milestones & Mini-Milestones
calculated from the MDR summation of COMPANY approved Deliverables, submitted within the reporting
period and forming basis for progress calculation populating S curves.

2. For time-based activities such as supervision CONTRACTOR shall provide Time Reports to support Work
delivered in that reporting period and indicate physical progress against his Schedule to populate the S Curve.

Where a VARIATION is approved by COMPANY, such changes shall be incorporated into the planning network and
become part of the planning and reporting system. Increases or decreases in the WORK shall be clearly identified and
readily identifiable as a variation to the base work-scope.

Page 8 of 13
ANOH MIDSTREAM GAS PROCESSING PLANT PROJECT (AMGPP) – PART 5C MAJOR BUILDINGS

Section V – Contract Administration Procedures

CONTRACTOR shall promptly notify COMPANY if he has cause to believe the WORK cannot be carried-out according
to the agreed Schedules along with a recovery proposal, for example where the actual percentage of WORK completed
deviates from the planned percentage, the recovery schedule will provide those remedial measures CONTRACTOR
will take to accelerate work so actual progress catches-up with original planned progress and target dates.

6.2 Weekly Progress Highlights

CONTRACTOR shall provide a Weekly Progress Highlight in electronic format to COMPANY.
The Weekly Progress Highlight shall at minimum provide the following information:

1. HSE Statistics Report

2. Summary Narrative Report prepared by CONTRACTOR Project Manager
3. Engineering Progress by Discipline
4. Procurement-related Activities Report (where appropriate)
5. Construction Report
6. Installation
7. Issues and Concerns
8. Weekly Look-ahead
9. Progress Report
10. Productivity Reports (Plan Vs Actual)
11. Sub-Contractors Report
12. Photographs (where applicable)

6.3 Monthly Progress Report

CONTRACTOR shall provide a Monthly Project Report in electronic format to COMPANY.
The Monthly Project Report shall at minimum provide the following information:

1. HSSE
2. Summary Narrative Report prepared by CONTRACTOR Project Manager
3. Issues and Concerns
4. Register of Technical Queries
5. Engineering Progress by Discipline
6. Procurement-related Activities Report (where appropriate)
7. Project Schedule and Progress Report
8. Productivity Reports (Plan Vs Actual)
9. Variance Register
10. Costs Report
11. Sub-Contractors Report
12. Nigerian Content
13. Community Affairs
14. Photographs (where applicable)
15. Monthly and 90 Day Lookahead
16. DCC Activity Report
17. HSSE Report
18. QA/QC Report
19. Holds Lists Status

Progress measurement method along with weightings, WBS coding and other details shall all be discussed at the Kick-
off meeting and final details agreed between the REPRESENTATIVES.

Page 9 of 13
ANOH MIDSTREAM GAS PROCESSING PLANT PROJECT (AMGPP) – PART 5C MAJOR BUILDINGS

Section V – Contract Administration Procedures

Planned progress shall be based upon CONTRACTORs assessment of the effort, resources and durations envisaged
at the start of the WORK to deliver a WORK ORDER and usually broken into WBS and staged production of
deliverables via each document or drawing and in the case of time related activities such as procurement support and
project management, allocated man-hours over a fixed duration.

In all cases, planning and costs shall be broken into the various sites to facilitate Company cost control processes.

Progressing information shall be sent in “native” format to COMPANY REPRESENTATIVE at the end of each reporting
cycle as part of the progress reporting package so COMPANY may fulfil its ongoing reporting requirements.

6.4 Close-Out or Debrief Report

The CONTRACTOR shall provide a Close-Out or debriefing report for each of the work packages within two (2) months
of completion of work and/or demobilising from site. The report shall contain minimum provide the following information:

1. Project Description
2. Summary of major events and highlights, including lessons leant.
3. Bar charts showing actual completion of Milestones versus the plan and explanations for all deviations to
plan.
4. Contract Payment/Invoice status
5. Materials report (used, surplus and scrap)
6. Drawings Register: A3 sizes of "As-Built" drawings, SSD Digital Media containing "As-Built" of all drawings
in AUTO CAD (AUTO CAD Version to be agreed with COMPANY)

7.0 COST CONTROL AND REPORTING

CONTRACTOR shall report the cost status of the WORK based upon agreed WBS, minim-milestones and measured
work. Reports shall include a status narrative on costs with explanation of variance from previous estimates and
account of reimbursable costs in this period. Cut-off date shall be the 25th of each month.

Reports shall be itemized in accordance with agreed WBS codes with the following information given at minimum:

1. Original PRICE till reporting date, broken into WBS units COMPANY Approved Changes (Variations) till
reporting date. Payment Milestones in the CONTRACT (if applicable), shall be transparently related in the
Cost Report.
2. Current PRICE including approved Variations which should be detailed in an attachment to the Cost
Report.
3. Cumulative schedule of costs to date, paid to date and outstanding.
4. Invoices and total amount paid to date
5. Invoices – total submitted to date
6. Current Estimated Final Cost for the Contract including Pending/ Anticipated Variations CONTRACTOR
expects to present at a future time, all of which should be detailed in an attachment to the Cost Report.

8.0 PROGRAMMING – SCHELDULING

CONTRACTOR will be responsible for all detailed planning, scheduling and integration of the activities necessary to
ensure the performance and completion of the SCOPE in accordance with the PROGRAMME, SCHEDULE OF KEY
DATES, PAYMENT MILESTONES.

Page 10 of 13
ANOH MIDSTREAM GAS PROCESSING PLANT PROJECT (AMGPP) – PART 5C MAJOR BUILDINGS

Section V – Contract Administration Procedures

CONTRACTOR’s planning and scheduling will encompass all phases of the SCOPE, including those performed by its
SUBCONTRACTORS with the activities logically linked and consistent with the execution plan. CONTRACTOR will
structure the schedules in such a way that status and progress can be aggregated in a precise and transparent way
from a lower level schedule to a higher level schedule. CONTRACTOR is required to develop all schedules to a point
that it is acceptable to COMPANY.

COMPANY may request more detailed schedule when it is required.

8.1 Schedule Revision

The Schedule upon which WORK is based, shall be calculated from appropriate allowances for design development,
procurement, fabrication and equipment deliveries, company supplied items, permits, resources and materials all of
which need be considered. Once approved by COMPANY, will be saved as a “Target or CONTRACTORs Baseline
schedule” The Baseline Schedule shall not be altered through the WORK duration and a copy will be included in each
subsequent Monthly Report.

Agreed alterations to the baseline schedule shall be updated on a monthly basis to incorporate changes in scope or
strategy and shown as the current PLAN within each Report.

8.2 Schedule Status Reporting

As a minimum every month CONTRACTOR will report on the status, showing progress of the Level III Integrated Plan
to the new status date and is able to facilitate comparison of actual progress with the Baseline Schedule on an activity-
by-activity basis, by indicating the % Physical Progress details on the activity bars, actual start and finish, and estimate
a start date for the activities that are not in progress and an estimate of the remaining duration (or expected finish date)
for activities in progress.

Following the update, CONTRACTOR should produce histograms for manpower and essential support resources,
which clearly show the difference between planned and actual. “Critical” (Total Float less than 4 weeks) and “Near
Critical” activity listing will be produced and included in the Monthly Progress Reports , once in every calendar month,
along with suggested corrective actions, indication of Manhours around the critical path i.e. less than 30 days and 60
days of float and any variations from the baseline including changes in the basis of the schedule including but not
limited to assumptions, givens, agreed sequence and logic, etc. and the previous monthly update.

At minimum planning and scheduling deliverables will include:

1. Progress Narrative
2. Activities Gantt chart.
3. Listing of any activities added/changed.
4. “Native Copy” of activity schedule updated to latest progress run.

Further reporting deliverables in soft and/or hard copy format may be requested from time to time, as deemed
necessary by COMPANY REPRESENTATIVE.

9.0 VARIATIONS

9.1 Variations Request and Documentation

In accordance with General Conditions of Contract Section II Article 14, there may be need to carry out instructions
that may have impact on the CONTRACT PRICE and/or SCHEDULE OF KEY DATES. Such instructions must formally
made and impact assessed and documented.

Page 11 of 13
ANOH MIDSTREAM GAS PROCESSING PLANT PROJECT (AMGPP) – PART 5C MAJOR BUILDINGS

Section V – Contract Administration Procedures

To request an estimate for a proposed variation to the work, COMPANY shall issue a formal request in writing using a
VARIATION Request Form (below)to CONTRACTOR. This shall provide information on the proposed variation for
which an estimate is requested.

Variation Request
Form.docx
In response to the request, The CONTRACTOR shall complete a VARIATION Proposal Form (see Appendix V2) with
supporting documents showing the elements of the prices and details of the changes to the WORK PROGRAMME, if
any, incorporating the proposed variations.

Variation
Form.docx
Should COMPANY wish to proceed with the proposed variation, it shall instruct the CONTRACTOR in writing to perform
the variation using the Contract Variation Form. The form will detail the effects of the variation and shall be signed in
two originals; one to be retained by COMPANY and one by the CONTRACTOR.

There may arise instances where a potential VARIATION has been identified by COMPANY or the CONTRACTOR
and the work is of an urgent nature such that there is insufficient time to determine in advance the price effect and/or
the effect on the PROGRAMME and SCHEDULE OF KEY DATES, and that delay in the execution of the WORK
required by the VARIATION could delay any stage of completion to the SCHEDULE OF KEY DATES.

In such instances COMPANY may instruct the CONTRACTOR, by issuing a VARIATION Instruction Form, to proceed
immediately with the VARIATION specifying which basis of evaluation shall apply to the VARIATION.

9.2 Contract Variations Register.

CONTRACTOR will maintain a VARIATION register, which will include as a minimum the following in tabular form:

1. Variation Request title and number

2. Date Variation Request submitted to COMPANY
3. COMPANY Instruction number and issue date, if any
4. Date Variation Request approved or rejected by COMPANY
5. VARIATION issue date and number, if any
6. Adjustment to CONTRACT PRICE,
7. Adjustment to SCHEDULE.
8. Date of issue of notice of dispute, if any

CONTRACTOR will keep the register current and issue it as an attachment to its Monthly Progress Report.

10.0 INVOICING PROCEDURE

Payments to CONTRACTOR will be performed in accordance with TERMS OF PAYMENT in Section III –
Remuneration.

Request for payment shall be for the portion of the WORK whose completion was achieved in the invoicing period and
which event is endorsed by a COMPANY signed COMPLETION CERTIFICATES.

The CONTRACTOR shall invoice COMPANY on a Monthly basis.

Page 12 of 13
ANOH MIDSTREAM GAS PROCESSING PLANT PROJECT (AMGPP) – PART 5C MAJOR BUILDINGS

Section V – Contract Administration Procedures

11.1 Address for Receipt of Invoices: CONTRACTOR shall deliver invoices to Company at the following
address:

[Insert Company address for invoices]

[Insert Company address for invoices]

[Insert Company address for invoices]

COMPANY shall authorise payment of correctly submitted and approved invoices by bank transfer to the
CONTRACTOR’S bank accounts as follows:

11.2 Wire Transfer Information. Company shall pay funds to CONTRACTOR by wire transfer to the account of
CONTRACTOR as follows:

Bank Name: [Insert Contractor's Bank Name]

Address: [Insert Bank Street Address]

[Insert Bank Additional Address Information] [Insert Bank City, State, Zip Code]

[Insert Bank Country]

Banking Code: [Insert Banking Code (Routing)]

Account No.: [Insert Contractor's Account No. assigned by Bank]

Account Name: [Insert Contractor's Name on Bank Account

Page 13 of 13