Redbook Request Form (RRF)

Header Details (this section is mandatory and all fields must be completed)
Name of Workstream:
Requestor:
Change Reference /
Service Desk #:

Complete Section A or B depending on the Redbook Requirements

Section A: Production client open for manual configuration

Production Client / System:

Short Description:

Detailed Description:
(including trxns & steps)

Justification:
(including why it is not transportable)

Function Specification (reference):

Record of generated transports /

documents:

Section B: Production Partner Profiles

Short Description:

System & Client Partner Type Partner Outbound / Message Type

Inbound

DR2 110 LS DA1CLNT110 Outbound ORDERS

DA1 110 LS DR2CLNT110 Inbound ORDCHG

Additional Partner Profile Fields / Requirements

Message Control Other

Application Message Type Process Code Data Load (DL), Extension
ALE or Both
EF ZAL1 ME10
Additional Comments
t Form (RRF)

Date Requested:

Basic Type / Output Mode / Receiver Port

Process Code Process by (Receiver
Function Module System / Client)
ORDERS03 Transfer Immediately DA1 110
J3AC Trigger by Backgrnd DR2CLNT110

lds / Requirements

Other
View Test Flag Other
 Input Date when it is done
Manual Tasks Module Details Remarks Who QVE (100) Status QVE (300) Status PRD Status
1 Check Transports
Check transports
Ensure transaction KA01 Create Cost Element and MMPV unlock in
QVE/PRD
Inform Basis to maintain the filters for ALE messages Red book request Functional / Technical

2 G/L Accounts
Chart of Accounts (New Accoount) Upload via LSMW Elly
Extend GL Accounts to Company Code level Upload via LSMW Elly
Bank GL accounts Upload via LSMW Elly
Tax G/L Accounts Upload via LSMW Elly
Create AR Reconciliation GL accounts in QA4 / PA4 Manual Elly
Create Cost Element for new accounts Elly
Assign New Cost Elements to Cost Element Group (For CO-PA Transfer Manual Elly
Structure)
3 Controlling Import Profit Center Alternative Hierarchy Manual Elly
Maintain Profit Center Standard Hierarchy (KCH2) Manual Elly
Create Profit Centers (KE51) LSMW Elly
Deactivate all other Company Codes Assignments Manual Elly

Import Cost Center Alternative Hierarchy (KSH1) Manual Elly

Maintain Cost Center Standard Hierarchy (OKEON) Manual Elly
Create Cost Centers LSMW Elly

4 Document Number Define Document Number Ranges for Entry View - FBN1 Copy number ranges Elly
Ranges
Copy to Company Code Elly
Copy to Fiscal Year Elly
Define Document Number Ranges for General Ledger View - FAGL_DOCNR Copy number ranges Elly

Copy to Company Code

Copy to Fiscal Year
Define Number Ranges for Plan Documents (FAGL_PL_LC) Copy of US11 or GB10 Elly
number ranges
Define Number Range Interval - Assets (AS08) Copy of US11 number Elly
ranges
Specify Document Type for Periodic Posting of Asset Values Document Type AP (OBA7) Elly
Document Type AP (OBA7)
Define Withholding tax number range - OBZZ Elly
Elly
5 Tax Import Tax Transports in Retail QR / PR DR9K910383 Elly
DR9K911099
Import Tax Transports in AFS DA9K908834 Elly
Import Tax Percentage Rates via program RFTAXIMP Elly
Check batch session generated (SM35) Elly
Enter tax rates manually for previous periods (FTXP) Elly
Remove tax code AT and VT from AFS and Retail Elly
FTXP Elly
Check Tax Codes and Rates (S_ALR_87012365) Elly

6 Posting Periods Posting periods (OB52) Elly

Local Plan Periods (GCP5) Requires client to be Elly
modifiable

7 Exchange Rates Enter Exchange Rates OB08 Elly

8 Assets Check Sets (GS03) Biswajit

Enter exchange rate for earliest asset acq date Biswajit
Reset Reconciliation Accout (for migration) OAMK Biswajit

Guideline Page 5
 Input Date when it is done
Manual Tasks Module Details Remarks Who QVE (100) Status QVE (300) Status PRD Status
9 Internal Order 1. Internal Orders Type Z350 for Employees (KO01) - N/A Elly
2. Internal Order Type Z900 for Intercompany Recharge
3. Internal Order Type Y600 for Prepayment
4. Internal Order Type Z950 for General Recharge
5. Internal Order Type Z650 for Seasons
Maintain exchange rate Sam --> John Ong

10 Variants Foreign Currency Valuation: FAGL_FC_VAL

TH10_LOCLREVAL
TH10_OLREVAL
Tax Report: S_ALR_87012357
Create Report Variant xxxx
Create Output Line Item Layout /xxxx
Create Input Line Item Layout /xxx
Automatic Clearing: F.13
Update variant GR/IR to include company codes in scope
MMPV

Check MMRV (Allow Posting to Previous Period)

Create variant for KOB1 Internal Order Line Item
Create variant for Internal Order Settlement
Create variant for Prepayment Fast Entry Screen
Create variant for 211095 - Intercompany Recharge Control FBL3N

11 Customer/Vendors Create Customers in QVE

Vendors
Intercompany Customer and Vendor
Update Vendor/customer sort key, recon acct

Create site vendor/customers (via ALE)

check partner functions in sites (own site has no 9 nr)
Create vendor partner profiles
Create customer partner profiles
Create site partner profiles
Check partner profiles
Check T076 tables + logical system
check EDPAR in AFS

12 Z Tables YTIF_INT_PATH Interface File Path Nathaniel I. Que 9/2/2015

YTIF_INT_PATH - QAE100.png

YTIF_EMAIL_USRID Interface Email Notification Nathaniel I. Que / IT Admin 9/2/2015

SAP Inbox
YTIF_EMAIL_USRID-QAE100.png

13 Standard Texts

14 Classification ALE Jocelyn

15 PR Release Strategy ALE over classifications value Check at CL24N Jocelyn

16 PO Release Strategy ALE over classifications value Jocelyn

Guideline Page 6
 Input Date when it is done
Manual Tasks Module Details Remarks Who QVE (100) Status QVE (300) Status PRD Status
17 Message PO
Determination

DO
invoice
gr/gi slip
PI oducment

18 Set Maintain Set Z_IO_COMPANY for Validation Step 021 (GS01)

Maintain Set ZBALSHEET for validation step 12 (GS02) - Profit center is
mandatory
Need to request ID that has authority to make this changes.

19 Substituition and Regenerate and execute simulation

Validation

20 User Exit Pricing Executre program to activate pricing

21

Guideline Page 7
 List of Configuration Steps required
No. Configuration Path Configuration Step Tcode

SAMPLE IMG -> Material Management -> Assign Tax Codes OBCD
Logistic Invoice Verification -> EDI ->

1
2
Red Book Who Remarks
(Y/N)?

Y Han Seng Maintain tax code and tax rate

for EDI invoice. This setting is
required for:
1) Purchase from Hub
 Config Details TR#

The below are maintained in DR1 Done

Please follow the below in PR1

QR Status PR
Status
No

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
 Manual Tasks

Check Transports
Check Transports
Document Number Ranges - Define Document Number Ranges for Entry View - FBN1
Document Number Ranges - Define Number Ranges for Plan Documents (FAGL_PL_LC)
Document Number Ranges - Define Number Range Interval - Assets (AS08)
Document Number Ranges - Define Number Range Interval New Internal Order Type (KOT2_OPA)
Tax - Enter tax rates manually (FTXP)
Posting Periods - FI Posting periods (OB52)
Posting Periods - CO Posting periods (OKP1)
Posting Periods - Local Plan Periods (GCP5)
Asset Fiscal Year Change (AJRW)

Exchange Rates - Enter Exchange Rates OB08

Exchange Rates - Enter exchange rate for earliest asset acq date
Reset Reconciliation Accout (for migration) OAMK
G/L Accounts - Verify New Cost Elements assign to Cost Element Group
Controlling - Maintain Profit Center Standard Hierarchy (KCH2)
 QVE QVE
Module Details Remarks Who (100) (300)
Status Status
FI Elly
MM
FI Elly
FI Elly
FI Elly
FI Elly
FI Elly
FI Elly
FI Elly
FI Elly
FI Elly
FI Elly
FI Elly
FI Elly
FI Elly
FI Elly
FI Elly
PRD Status