Position Description Form

Please provide all the required information as accurately and completely as possible.

1. Name: Engr. Kevin T. Ducusin

2. Position: Substation Compliance Engineer
3. Department: Engineering Services
4. Section: Substation/Distribution Operation
5. Organizational Relationship:
5.1. Please state position of immediate supervisor: Distribution Section Head/OIC Substation
5.2. Please state position/s of subordinate/s, if any: SUBSTATION OPERATORS
5.3. Contacts (Please indicate frequency of contacts, i.e. regularly, occasionally, rarely, daily, as needed)

Contacts Frequency

- General Public As needed

- Co-workers in the section Daily
- Co-workers in the department Daily
- Co-workers from other department As needed
- Supervisor Daily
- With top level officials within the company As needed
- With other agencies As needed
- With top level officials outside the company As needed
- Others, like Outsource Groups As needed

6. Please describe briefly the general function of the position

(pls indicate the general function of the position) Computer units with printer and other accessories,
telephone, office working table and chairs, office supplies, report files, steel cabinet,
 THE GENERAL FUNCTION OF A SUBSTATION COMPLIANCE ENGINEER IS TO ASSIST ITS
SUPERVISORS IN PREPARING THE SUBSTATION COMPLIANCE REPORTS NEEDED TO SUBMIT
ON DMC, ERC & OTHER AGENCIES.
 CLOSE MONITORING ON SUBSTATION READINGS MAINLY ON POWER QUALITY STANDARDS,
NOMINAL VOLTAGES LIMITS OF 69 kV & PER FEEDERS. (MAKE SUMMARY REPORTS AND
RECOMMENDATION REGARDING ON ABNORMALITIES OF READING).
 ASSURES THAT THE OPERATORS WELL TRAINED BEFORE ALLOWING HIM TO TAKE A SHIFT
ON SUBSTATIONS.
 PERFORMS ANY TASK ASSIGNED TO HIM.
7. Please list down your duties and responsibilities from the most important to the least important and indicate
approximate frequency of duties (i.e. every hour, daily, twice a week, monthly, etc.)

Duties and Responsibilities Frequency

1. ON SAFETY AND SECURITY (pls state the
1.1. Develop, maintain and improve on the safety of the working frequency of oeach
conditions and the security in the substation and immediate of the duties and
responsibilities if its
surroundings to avoid accidents and damage to people & property
daily, weekly,
by: monthly, annually,
as needed)
1.1.1. Documenting and improving the safety rules, procedures and
 practices in the operation of the substation; AS NEEDED

1.1.2. Proper training of all personnel on safety practices, use of

protective devices/equipment/signage/tagging, hazards/proper
clearances in the workplace, operation of equipment, switching AS NEEDED
procedures, emergency/disaster/coordination protocols and
first-aid;

1.1.3. Implementing strict security measures and limiting access

DAILY
only to trained personnel and authorized visitors/vehicles;

1.1.4. Close monitoring of substation operations using CCTVs,

DAILY
regular checking of equipment/fence groundings and fire
extinguishers.

2. ON OPERATION

2.1. All equipment shall be labeled and operating manuals

AS NEEDED
secured/reproduced and necessary spare parts/supplies
maintained;

2.2. Guide, review/check accuracy of reports and any abnormalities and

assess the operators in:

2.2.1. Preparing reports on equipment data readings/analysis,

accomplishments, daily operating log, incidents like DAILY
trippings/flashover/accidents/equipment breakdown, abnormal
reading and other reports that maybe required;

2.2.2. Conducting daily regular visual inspection of equipment,

gantry and surroundings and maintenance of the substation
yard; DAILY

2.2.3. Receiving complaints/queries courteously and operating the

computer, telephone and radio equipment for official activities DAILY
only;

2.2.4. Proper turn-over of shifts/operation updates and scheduling

DAILY
of activities during scheduled interruptions and maintenance;

2.2.5. Assure compliance with safety rules/regulations, switching

AS NEEDED
procedures, emergency operating procedures, and coordination
protocols.

3. ON TROUBLE SHOOTING

3.1. Review and analyze daily substation log reports and submit
incidents, findings and/or recommendations to concerned
section/department heads, outsource supervisor and managers; MONTHLY
3.2. Identify repetitive and common problems/areas that cause trippings
(SF6, VCBs, reclosers) fuse replacements or premature equipment
breakdown and coordinate with Engineering and POMCC;
3.3. Review and identify procedural/reporting/problem analysis
AS NEEDED
weaknesses and deficiencies and submit recommendations;
3.4. Regularly coordinate with concerned sections and departments; AS NEEDED
3.5. Document emergency procedures and switching protocols. AS NEEDED
4. ON MAINTENANCE
4.1. Secure, reproduce and file test reports/certificates and Annual AS NEEDED
Preventive Maintenance (APM) records;
4.2. Assist the Section/Department Head in scheduling the Annual
AS NEEDED
preventive maintenance and preparing checklist of activities of the
maintenance program and witness/record the completion of the
activities;
4.3. Coordinate with concerned sections and departments regarding
scheduled/unscheduled interruptions; AS NEEDED
4.4. Assure that needed materials and spare parts are available; AS NEEDED
4.5. Identify equipment, devices, structures including groundings that
AS NEEDED
need repair, testing, replacement or improvement;
4.6. Document operation, maintenance and testing procedures in the MONTHLY
substation.

5. ON PLANNING AND COMPLIANCE REPORTING

5.1. Assist section/department head in preparing annual preventive
maintenance plans (APM), three-year and ten-year plans and other AS NEEDED
reports;
5.2. Review, recommend and undertake measures to comply with the
Philippine Electrical Code (PEC), Distribution Management AS NEEDED
Committee(DMC), Grid Management Committee (GMC), NGCP,
ERC, DOE, DENR and other regulatory requirements;
5.3. Prepare and assist supervisors in submitting substation compliance
ANNUALY
reports to DMC, GMC, NGCP, ERC, DOE, DENR and other
agencies.
6. Performs other official functions that may be assigned from time to time. DAILY

8. Please indicate machines/equipment, tools and work aids used regularly in the performance of work.
 (pls indicate the machines, equipment and tools and works aids regularly used in the
performance of the work)
COMPUTERS - use to prepare reports; use to record the hourly monitoring of demands
CELL PHONES/TELEPHONES - use to communicate with the Distribution Section
Head/OIC Substation/Boss and also for customers.
RADIO (2 WAY COMMUNICATION) - use for communicating with field personnel's and
dispatch office for coordination purposes.
SCADA/CIRCUTOR/RECLOSER CONTROL METER - use to capture the demands
hourly. (for monitoring)
FEEDER RELAYS - use to capture/record the trip phase, magnitudes, time & its
date.(for trip/fault recording)
CIRCUIT BREAKER & RECLOSER CONTROL - use to automatically isolate the line for
any fault on distribution system detected. (for energization or de-energization of
feeders)
9. Please indicate required qualifications in terms of years and kind of education, training, and
experience considered in filling up a vacancy for this position. (Keep the position in mind rather
than the incumbent).
9.1. Education:
9.1.1. Bachelor’s Degree in Electrical Engineering
9.2. Training:
9.2.1. Substation Operation; Distribution System, Nature/Uses of Substation Equipment; Analysis of
Panel Board Reading, Methods and Kinds of Substation Trouble shooting, Safety Standards and
Procedures, SYNERGI Software, Office Management, Customer Service, Personality
Development
 9.3. Experience:
9.3.1. At least two (2) years experience as Cadet Engineer with two (2) years experience using
SYNERGI Software, two (2) years work flow of the Company/Organization and one (1) year
Substation Operator

10. License or certificate needed to this work, if any:

10.1.1. Licensed/Registered Electrical Engineer

11. Knowledge and Special Skills:

11.1. Knowledge on policies, procedures, implementing rules and regulations of the following:
11.1.1. ERC,
11.1.2. DOE,
11.1.3. GENCO,
11.1.4. NGCP,
11.1.5. PSALM,
11.1.6. Distribution Management Committee,
11.1.7. Grid Management Committee,
11.1.8. DENR,
11.1.9. PEC,
11.1.10. Distribution Code,
11.1.11. Grid Code,
11.1.12. ERC Resolutions,
11.1.13. WESM,
11.1.14. NEA,
11.1.15. PEPOA,
11.1.16. DOE Requirements,
11.1.17. EPIRA,
11.1.18. Magna Carta,
11.1.19. other government agencies;
11.1.20. Distribution Services and Open Access Rules;
11.1.21. Company Policies, Systems and Procedures

11.2. Skills on the following:

11.2.1. Proficient in Computer Applications (Excel and Word, SYNERGI Software),

11.2.2. Competent in Safety Standards and Substation Operation
11.2.3. Reliable Preparation and Writing of Reports, Proposals and Plans,
11.2.4. Working knowledge of Philippine Electrical Code, Distribution Code and Grid Code, ERC
Resolutions
11.2.5. Documentation/Records Management,
11.2.6. Interpersonal Skills,
11.2.7. Verbal and Written Communication with the proper format and content of required reports,
11.2.8. Customer Service
11.2.9. Monitoring and Technical Analysis/Computation/Research
11.2.10. Driving

12. Personal traits to do this work:

12.1. Possesses and exemplifies corporate values, analytical, trustworthy, honest, resourceful,
meticulous, patient, cost-conscious, patient, flexible, alert, responsible, responsive, diligent, has
initiative and endurance, highly organized, territorial, safety conscious, dedicated to work and loyal to
the company, works with minimal supervision and physically and mentally fit

13. Responsibilities and Mental Demands:

13.1.1. Cash Handles (Indicate amount of money, property and equipment):
Estimated amount is more or less P 500,000.00 to P 1,000,000.00
 13.1.2. Confidential matters handled: (pls indicate the confidential matters being handled)
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________

13.1.3. Decision required:

13.1.3.1. Referred, coordinated and approved scheduling of personnel in the Warehouse/Property
and Supply Section;
13.1.3.2. Referred and validated information and/or instructions that are being relayed from the
Immediate Supervisor and/or from the EMO Manager, Engineering Services Department
Head, EVP/COO/General Manager, other inter-related departments/sections/personnel and
field men to Warehouse/Property and Supply Section and vice versa

13.1.4. Bases of Decision:

13.1.4.1. Schedules, memos, referred, validated and approved data/information from the
Immediate Supervisor, other Company Officers, and concerned
department/section/personnel and vice versa;
13.1.4.2. Instructions/directives of the Immediate Supervisor, other Company Officers;
13.1.4.3. ERC Resolutions and procedures, DOE requirements, Philippine Electrical Code,
Distribution and Grid Codes, NGCP requirements, Distribution Management Committee, Grid
Management Committee requirements and procedures, DENR requirements and
procedures, other pertinent Government agencies;
13.1.4.4. Company Safety Standards and procedures;
13.1.4.5. Existing company policies, rules, regulations systems and procedures

13.1.5. Effect/s of Error/s:

13.1.5.1. Revenue Loss
13.1.5.2. Inefficiency and time delay in the delivery of communication and service
13.1.5.3. Miscommunication with Engineering Services Department and other concerned
departments/sections/personnel and customers
13.1.5.4. Non-delivery and non-accomplishment of reports, plans, proposals of electrical service
13.1.5.5. Submission of unreliable reports, plans, proposals of electrical service
13.1.5.6. Inefficiency and time delay in the delivery of service
13.1.5.7. Miscommunication between management, engineering services department and
customers
13.1.5.8. Revenue Loss
13.1.5.9. Penalties, Fines, Sanctions by regulating agencies

13.1.6. Position/Section/Department/ persons affected by error:

13.1.6.1. POMCC/Engineering Services Department, Distribution Section, Project and
Maintenance, Dispatch Office, Monitoring Section, Customer, DOE, ERC, GENCO, NGCP,
PSALM and other concerned departments/sections/personnel

14. Physical Demands:

14.1. Sitting, walking, standing, talking, pulling, pushing, carrying, encoding, driving, transporting,
travelling,

15. Working Conditions and Hazards:

15.1. Working Hours:
15.1.1. Shifting time of the Substation Operation as per scheduled shift duty/time and may have
provisions of extension of duty or rendering an overtime during emergency outages and
maintenance activities

15.2. Working Condition:

15.2.1. Offices are well ventilated and good working conditions;
 15.2.2. Exposed from time to time to sunny/heat and rainy/wet weather conditions, from moderately
warm/hot to very warm/hot;
15.2.3. Exposed to physical environment of heat stress and noise, degree of safety and danger and the
like

15.3. Hazards:
15.3.1. Physical hazards of:
15.3.1.1. Electrocution due to high voltage exposure,
15.3.1.2. Noise,
15.3.1.3. Occasional excessive heat/warm temperature
15.3.2. Occasional chemical hazards of dust, fumes of vehicles, oils from old transformers,
15.3.3. Natural calamities like earthquake and typhoon,
15.3.4. Risks of Fire,
15.3.5. Accidents
15.3.6. Mental Stress

I certify that the above statements are accurate and complete for the new position of
Substation Compliance Engineer.

Engr. Kevin T. Ducusin

Signature of Employee Date

Reviewed and Evaluated by:

Engr. Maximo V. Parlan

Regulatory Compliance Officer

Noted by:

Engr. Glenn D. Tan Engr. Gabriel Nobelito R. Fernandez

Metering Section Head/OIC Sub Station ESD Head

Recommending Approval by:

Mr. Joseph Bernard G. Valero Mr. Joseph Nicholas Valero

EMO Manager Admin Manager

Approved by:

Mr. Bernard L. Valero Mr. Carlos L. Valero

EVP/COO President/CEO

Cc: HR Office, ESD, file