Automatic Account Determination for without material master.

November 18, 2013 | 6,445 Views |

Dibyendu Patra
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MM (Materials Management)
SAP ERP account assignment categoryaccount determinationdocumententerprise resource
planningg/l accountmastermaterial

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Recently I have configured how the default G/L is fetching on PO, when we are not using any material master
for PO line item.

As we know when we use material master, It brings the G/Ls from valuation class (in material master) from
OBYC (from table T030).
As per accounting entry for standard PO, we need to maintain G/Ls for two transaction keys against valuation
class, these are BSX and WRX.

But If we use account assignment category K – Cost center(or even any), then we need to maintain G/L
account for transaction key WRX and maintain manualy a G/L account to the PO line item.

Here I am introducing, G/L can be fetched from material group, so that we don’t have to maintain G/L account
in PO line item.

Configurations
Step 1: Create Material Group
Create the material group from OMSF (If material group is not maintained in system). Else continue with
existing.
I have created a material group as TEST, which will be used in PO. Save your entry.

Step 2: Create Valuation Class

Go to t-code OMSK, and click on Valuation Class. Else continue with existing.

Click on “New Entries”, fill the value of valuation class and description. No need to maintain Account
Category Reference. Save your entry.

I have maintain valuation class 8004 and description Testing Purpose.

Step 3: Assign valuation Class to Material Group

Please go through the path SPRO-IMG-Materials Management-Purchasing-Material Master-Entry Aids for
Items Without a Material Master.

Here, maintain the new valuation class against the material group.
As I’ve maintained 8004 for material group TEST.

Step 4:Assign General Modification to Account Assignment

You have to maintain the general modification (account modification) to account assignment category, which
you will use at the time of PO creation.

Go to SPRO-IMG-Materials Management-Purchasing-Account Assignment-Maintain Account Assignment

Categories/OME9
Here, maintain the general modification for account assignment K (const center)

Step 5: Maintain G/L against Valuation Class

Now we have to maintain G/L account for this valuation class on transaction key GBB along with General
Modification VBR
And maintain WRX for GR/IR clearing account. For WRX we don’t have to use Valuation Class, Just assign
the G/L for blank valuation class.
Use T-code OBYC

Here maintain the G/L which will be expenses account for PO (as instead of Inventory Stock Account)
Maintain As per screen shot above.

I have maintain G/L account 270001 against valuation class 8004.

Maintain the G/L like above figure. As I maintain 150050.

Result:
Now Lets Create PO without material master.

T-code ME21N,

Give the all details on Header level.

In item level give the account assignment key “K” Short text (as per your requirement), Just give the Material
group.
Whenever you put the material group and press enter you can see the G/L account which you have maintained
in OBYC for this.

Save your PO.

Then do Goods Receive.

The accounting entry will be as below figure.

 You can see the account 270001 has been debited and account 150050 has been credited.
270001 = Expenses Account ( As Stock Inventory Account)
150050 = GR/IR Clearing Account.

Here, system will bring that G/L account for transaction event key WRX, which has maintained with blank
valuation class. It will take the only one G/L account with irrespectively valuation classes. You can only
change the Expenses (270001) account with regards to the valuation class. There are no standard option to
bring the G/L account for WRX transaction key from T030 table with regards to the valuation class. If you
want to do that, then you can do that with the help of some enhancement. You can have a look into the blog
post Determination of different GR/IR accounts for non-inventory procurement.
Its a supply chain as automatic account determination, whenever we create PO without material master
Material Group assign with valuation class. Valuation class assign with G/L account.

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27 Comments
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1. PRASOON AKNovember 19, 2013 at 1:44 pm

Hi,
You didnt mention how the VBR modifier came against GBB. Actually it is depending on the
account assignment category. Here, you used acc assignment K. Go to OME9 transaction and go to
details of the account assignment category K and check the account modifier assigned. It will be
VBR. It will be good if you mention the same in your document.

Nice document. Keep it up.

Regards,
AKPT

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1. Dibyendu Patra Post authorNovember 19, 2013 at 1:54 pm
Thank You Sir,

I have mentioned that.

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1. Ranjeet singhDecember 15, 2013 at 2:35 pm

Hi Dev,

super really lots of think to learn

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2. manu mDecember 3, 2013 at 7:04 am

Good Document Dev.
Normally we have this scenario for service PO – just fyi .Thanks for sharing

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1. Dibyendu Patra Post authorDecember 3, 2013 at 7:08 am

Yeah, We can use it for service PO.

Whenever we use account assignment K and material group, then we can default the G/L.

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3. Preeti KashyapDecember 3, 2013 at 7:50 am

Thanks for the document sharing.

Saved in my inventory.
Regards

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4. saurabh awasthiDecember 13, 2013 at 9:10 am

Great document…………………………………..

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5. Suseelan HariJanuary 4, 2014 at 3:34 am

Hi Dev,
Lovely blog and I like the way you have presented.
 Keep up the good work!

Regards,
Hari Suseelan

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6. Jitendra YadavJanuary 14, 2014 at 6:07 am

Really a good document posted by you Dev.

Many thanks

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7. Preeti KashyapJanuary 15, 2014 at 12:24 pm

We can add PVK also here for the scenario of over/under delivery tolerance when we are not using
Material Master and having tolerance limit while doing MIGO.
Regards

Preeti

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1. Dibyendu Patra Post authorJanuary 15, 2014 at 12:37 pm

You can do it via Info record.

Create an info record. with vendor and material group.

Maintain the PVK details in info record.

Then while creating PO you have to call up the info record manually.
Then all PVK details will come to PO.

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8. Sheetal PremnathFebruary 5, 2014 at 12:35 pm

Hi Dev,
Thanks a lot for sharing the document.

Regards,

Sheetal

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9. Junaid ALAMMarch 17, 2014 at 7:57 am

Good work…

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10. Devesh RajApril 25, 2014 at 11:09 am
Thanks Dev,

Its really helpful!!

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11. Mohsin AbbasiApril 27, 2014 at 10:58 am

Dear Dev,

Informational Document really……..:D

Best Regards

Mohsin Abbasi

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12. Swapnil nevrekarApril 28, 2014 at 7:40 am

Its an addition to the knowledge.

Thanks Dev
Best Regards,

Swapnil

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13. Sheetal PremnathMay 15, 2014 at 11:17 am

Thanks a lot for sharing this document.

like (0)

14. NAIN PALJuly 15, 2014 at 8:53 am

Thanks for the sharing this is very beneficial documents.

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15. CAROLINE NJUEJuly 25, 2014 at 9:07 am

Hi Dev,

You are always very helpful.

Thank you.

like (0)

16. Hasina TarmahomedJuly 29, 2014 at 10:47 am

 thanks!

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17. Sathishkumar SeetharamanAugust 2, 2014 at 6:23 pm

Hi Dev,

Document is mind-blowing and Thanks for your Doc

Regards,

Sathish .

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18. Vincent BONZANNIJanuary 8, 2015 at 2:39 pm

Dear Dev,

Thanks for this document, I would like to raise one questions:

– In the case I use the valuation class assigned to my Material Group for WRX to determine an G/L
account in MIGO, system will use the “blank” line in WRX instead, why?
– Imagine a case where a customer wants two different GR/IR G/L accounts for two different Non
inventory Material Group ? How should we proceed ?

Best regards,
Vincent.

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1. Dibyendu Patra Post authorJanuary 9, 2015 at 5:56 am

It is certainly not possible in standard.. You may can follow the blog written by Alexandre
N. Determination of different GR/IR accounts for non-inventory procurement
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19. Osvaldo LopezJanuary 9, 2015 at 1:44 pm

Excellent documment, thanks for share!

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20. Mahesh MadhavanMay 7, 2015 at 6:56 am

Thanks for this wonderful document!

Cheers,

Mahesh

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21. Vikash SharmaSeptember 4, 2016 at 9:34 am
Hi Dibyendu Patra,
While trying to map this account determination in sandbox.. i found out that none of the above
setting exist for material group but at GRN account is determined ?? How??
Correct me if I am wrong…

I believe irrespective of valuation class whatever G/L account you pass in PO that will get determine
at GRN but in OBYC an entry with that G/L A/c and VBR modifier must be exist. Ex can be like
below

0001 VBR 3000 400000

So if 400000 G/L passed in PO the above entry will get determine irrespective of valuation class.
In case of using an specific G/L account above setting will do best.

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22. Sundeep PoduruSeptember 28, 2017 at 6:27 am

Hi I did same settings in my system, still it is not picking…plz help me on this issue…

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