Advance 5S Audits

Improving and Sustaining

The Performance Of An
Organization

INSOL Consultancy Sdn Bhd

Prepared by: A. Anthony Charles
(BSc.Hons, MSc.TQM, CIPT, CIPTM, CIPTC, CSSBB, CQIC)
 What’s On The Menu

• Module 1: Overview of 5S

• Module 2: Auditing 5S Activities

• Module 3: 5S Audit Cycle

• Module 4: Audit Checklist (Excel Spreadsheet)

• Module 5: Auditing Report and Follow up

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 Purpose of This Module
• To develop in-house 5S auditors capable, of
undertaking cross-functional 5S Audits.
• Promote objectivity and consistency into the
organization’s Audit Process.
• Provide participants with practical experience
through case study exercise and “Live” audit.
• To enable participants to utilize internal audits as a
tool for management in the continuous improvement
process.
• To produce effective audit reports.

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Module 1 – Introduction

Overview of 5S

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 What is 5S?
Improvement system designed to reduce
waste and optimize productivity in the
workplace.

How do we do it?
• Creating and maintaining organization
and orderliness
• Using visual cues to achieve more
consistent operational results
• Reducing defects and making
accidents less likely 5S uses the five pillars of
5S and an added pillar
for Safety

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 TO CONSIDER

• Identify ways your company could

use 5S to improve its business
performance and reduce wastes.
• State your 5S performance
objectives in your area.

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 Module 3 – 5S Audit Cycle
• Planning & Preparation
• Performing the 5S Audit
• Audit Report
• Follow up audit

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 Module 2 – Auditing 5S Activities

• Uses and Objectives

• Auditors and Patrol Teams
• Auditor Independence

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 What is the purpose 5S Audit
• To determine if 5S requirements
are being met.
• To ensure 5S activities supports
the organizational goals.
In your syndicated teams, state
the main reasons for a 5S audit?

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Why Should Your Business be an Integral Part
of 5S?

•List down the reason why

your business should be
an integral part of 5S
initiative?

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 5S Patrol Team
• Managers, foremen or line leaders are entitled and both can be
responsible for 5S in their area - as patrolman.

• Chairman – Manager appointed

• Two patrols could check a same sector. Patrol planning needs to be

done

• Generate audit checklist, criteria, measurement, analysis, report

• Committee chairman (Manager) summarizes audit results to be

displayed and distributed on a timely manner

• Ensures system is maintained and effective.

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 5S Auditor Independence
The internal audit activity must be independent, and internal
auditors must be objective in performing their work.

Independence

Objectivity

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 Performing the Advanced 5S Audit
An auditor must focus on the following when
performing the audit:

 5S System Compliance
 Are Procedures Being Followed?
 Verifying Procedures and Guidelines
 Activities Are Recorded
 Effectiveness of the 5S Program
 Opportunities For Improvement

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Performing the Advanced 5S Audit
Audit Triangle
Question

Check Observe

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 Module 4 – Audit Checklist

• Purpose of Checklist
• Checklist Preparation and
parameters to measure (Excel
Spreadsheet)
• Scoring Mechanism (Excel
Spreadsheet)
• Graphical presentation of data and
analysis (Excel Spreadsheet)

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 Purpose of Checklists

 Organises planning and Keep it simple

approach Keep to the
requirements/facts
 Assures thoroughness and
consistency Look at something
Look for something
 Identifies essential points - approvals
to be examined
- tolerances
 Identifies necessary - identifications
evidence/samples
 Cross reference to
standards identified
 Maintain audit direction

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 Scoring Mechanism

Workshop
1. In your teams, review the
sample scoring method given
to understand how it works.
(Attachment)
2. Based on the sample given,
design a scoring method that
will measure the performance
of 5S program in your
workplace.

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 Module 5 – Audit Reporting and Follow up

• Audit Reporting and conclusion

• Auditors Responsibility
• Improving audit effectiveness
(Corrective actions and
preventive actions)

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 Audit Report
The report should be a complete, accurate,
concise and clear record of audit and
should include following:
• Audit Objectives
• Audit Scope
• Identification of audit team leader and
members
• Dates and places where activities were
conducted
• Audit criteria (scores) and checklist
• Audit Findings
• Audit Conclusions

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 Improving Audit Effectiveness (CAPA)

• Root Cause Analysis (Why-

Why Analysis)

• Recurring issues.

• Measurement.

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Conducting a

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