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Creating a Blanket Purchase Agreement (GBPA) from Buyer Work Center is always Global.
To create a local BPA go to Purchase Orders Form.
• What is the Difference between AME or PO-based Approvals for Requisition approvals ?
AME & PO-Based Approvals are 2 separate approval engines that can be used for requisition
approvals.
The setup for each engine is done separately and there’s no automatic migration between the 2.
One of the differences between the 2 engines is:
PO-Based approvals currently support the ability to route an approval to the final position only.
For example, a requisition > 10,000 requires the approvals from the vice president. If a manager
submits the requisition, in PO Based approval it can be setup for Direct routing such that only the
VP needs to approve. However, in AME this is not possible. Intermediate approvers between the
manager and the VP will have to also approve the document when using AME based approvals.
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The schema of a catalog refers to the structure and organization of the catalog.
A schema consists of categories and descriptors. A category classifies items;
a descriptor describes items or categories. There are two types of descriptors:
base and local. Base descriptors apply to all items or services in the catalog;
'Supplier' is an example of a base descriptor. Local descriptors apply only to
items within a specific category. 'Ink color' is an example of a local descriptor
for the category of 'Pens'.
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The Schema Editor can be used to:
- Create a new category
- Search to modify, rename or delete a category or to edit the local descriptors
for an existing category
- Edit base descriptors
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The responsibility required is Internet Procurement Catalog Administration.
The navigation to the Schema Editor is eContent Manager > Schema Editing.
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The categories in the Catalog come from several sources:
- Categories created in Oracle Applications and extracted to the online
catalog
- Categories that suppliers have created and uploaded to the online catalog
using XML or a spreadsheet text file
- Categories that have already been created using the Schema Editor.
5. How can you search for a category using the Schema Editor?
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Before modifying or creating a new category the Catalog must be checked to
see if that category already exists. By clicking the Search button on the
Schema Editor page without entering any search criteria, you will see all
the categories that currently exist in the online catalog. This will return
all the categories that currently exist in the online Catalog.
To search with specific criteria do the following:
Enter the criteria in the box beside the Search button.
The drop-down menu box on the right contains 4 choices -
'Begins with':
returns only those categories that contain that begin with the string
'Contains this text':
returns only those categories that contain that text string
'Suggest a category for this text':
returns an intelligent match based on the text string
'Exact match only':
returns an exact match on the text string
Click on the Search button to start the search for a matching category.
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Use the Create button on the Schema Editor page to create a new category. A
new category, once created, inherits all the base descriptors (supplier,
supplier item number, etc.) for the catalog. Additional based descriptors can
be defined and existing ones can be modified, and local descriptors for the
category can be added as well.
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From the Schema Editor page, search for the category you want to rename and
click the Rename button. When you rename a category, all of its descriptors
and properties are retained.
8. How can a category be deleted?
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From the Schema Editor page, search for the category you want to delete and
click the Delete button. When a category is deleted, each item belonging to
the category is removed as well.
9. What are the types of category descriptors and how can they be created and
modified?
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There are two types of descriptors: base and local.
10. What are the various ways that catalog information can be uploaded?
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Catalog information can be uploaded from various sources:
- XML file
- Text file exported from a spreadsheet
- Catalog Extractor accessible from the Catalog Server Loader Values window in
Oracle Purchasing. This extractor imports the following items from Oracle
Applications into the online catalog:
- Item master items
- Requisition templates
- Blanket agreements and quotations created in Oracle Purchasing
- Blanket agreements and quotations imported through the Purchasing
Documents Open Interface.
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The Table of Contents presents a hierarchical view of the catalog. Use the
Table of Contents to view and create hierarchies of categories. You may find
or create categories of any of the following levels in the Table of Contents:
-Master categories: a category containing one or more intermediate or genus
categories
-Intermediate categories: a category containing one or more genus categories
-Genus categories: a category containing items
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Yes - A category that was previously assigned to one Table of Contents may be
assigned to another Table of Contents entry.
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Category mapping (Map Categories button)enables you to map categories defined
in Oracle Applications to catalog categories defined in iProcurement. Catalog
categories are created using the Schema Editor page or uploaded through XML or
spreadsheet catalog files. These catalog categories do not necessarily match
the categories created in Oracle Applications; however, Oracle Purchasing will
not process orders against catalog categories unless they are mapped to
categories defined in Oracle Applications. If you or a supplier uploads
catalog data that contains categories that are not defined in Oracle
Applications, they must be mapped before they can be used on a purchase order
or agreement.
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Oracle Categories are mapped to Catalog Categories.
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From the Map Categories page, select the Oracle Applications category on the
left-hand side of the window, choose the catalog category or categories that
need to be mapped on the right-hand side of the window, and click the Map
button. Note that you cannot map to a category that contains subcategories
(denoted with a '+' besides it); however, you can select a '+' marked category
and click the Open Entry button to map to categories within it.
16. How can the current category maps be viewed in Map Categories?
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To view the current mapping for a catalog category, select it from the Catalog
Category list in Map Categories. The Oracle Applications category to which it
is mapped is indicated in the Current Mapping field.
17. How can you determine if a catalog category has already been mapped?
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An asterisk mark is appended to the catalog category to indicate that it has
already been mapped.
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From the Map Categories page, select an asterisked (*) Catalog Category; an
asterisk is appended to catalog categories that have already been mapped. The
current mapping for the category is displayed in the Current Mapping field. To
proceed, click the Remove button. Note that all your mappings to the selected
catalog category will be removed and that mappings cannot be selectively
removed.
19. Can you map multiple Oracle categories to a single Catalog category?
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Multiple Oracle categories can be mapped to a single Catalog (iProcurement)category.
This determines which Catalog (iProcurement)category used for the item when
creating the requisition in iProcurement. Once the item is on an iProcurement
requisition it is the mapping of the Catalog category done in "Special Order Mapping"
which determines the category that gets put onto a requisition in the core
Purchasing application.
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To disable the emergency requisition feature you will need to enable function
security, which is discussed in note: 134168.1. Once this is done you will need
to add the “Create Emergency Req” function to the responsibility that you have
chosen to assign to users.
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Information Templates are used to pass necessary order processing information
to suppliers. For example, you can implement information templates for items
like business cards that require additional information (name, address, email,
phone) from the requester.
3. What is a Realm.
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A realm is a set of access privileges to internal catalogs, external catalogs,
or categories within internal catalogs. Realms appear as securing attributes in
the System Administrator User window; they are assigned to users in exactly the
same manner as securing attributes are assigned.
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Prior to patchset F this is how to customize purchasing news.
1. Using any HTML or text editor, open the PORPNEWS.htm file. This file is
available in the language subdirectory of OA_HTML. OA_HTML is the virtual path
for documents in the web server’s setup.
2. Change the contents of the PORPNEWS.htm file as required.
After Patchset F you can now create purchasing news, policies, online help index
and content files to be operating unit specific.
To set up Multi-Operating Unit functionality:
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Please refer Metalink Note:184664.1