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Automatic Account Determination


November 21, 2013 | 19,511 Views |

Ravindra Devarapalli
more by this author

MM (Materials Management)
account assignment | fi | mm

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Before Explaining the Account determination, will look into Inventory Management Introduction.

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Inventory Management :

Simply explanation : Managing the stock of material on qty and value basis is known as Inventory
Management..

Whether Inventory is required or not for the material is controlled at material type and valuation area
(plant) level.

In OMS2, Configuration required for each material type qty and value updating at valuation area level.

Case 1: If both Qty and Value update indicators are selected then PO can be raise for stock purpose
and at GR material can be placed in store on qty basis and this Qty means stock value will be updated
in inventory or stock G/L account.

Case 2 : If qty update selected and value update not selected for material type at valuation area level,
These material type related materials must procure for consumption Purpose. Means you should select
account assignment category in PR and PO. At GR, received material is placed in store on qty basis but
material value will be booked in relevant consumption G/L account but not in stock or inventory g/l
account.

Inventory Management scenario’s can be defined as 1) Goods Receipt 2) Goods Issue 3) Stock
Transfer 4)Transfer Posting

Characteristics of Goods Movements :

1) At least one material document will be generated and if goods movement is relevant to FI then
accounting document to be generate.

2) Stock and Stock Value and Consumption Value may increase or decrease based on the goods
movement.

3) If GR is entered against PO then PO history to be updated in Display PO.

4) Total value and Total stock, Moving average price to be updated (may be increase or decrease) in
Material Master.

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5) If Quality Management views are maintained with required fields, then when you completed the GR or
GI, inspection lot to be generated when you run in QA32 , Based on Usage decision stock to be
accepted or Rejected.

Sample process for Goods Receipt, Goods Issue, Stock Transfer, Transfer Posting.

Goods Receipts : 1) GR w.r.t Po for raw material

2) GR w.r.t Production order for finished Product.

3) GR With out for Production order

4) GR with out Purchase Order.

Goods Issue : 1) GI w.r.t Production order for raw material.

2) GI w.r.t sales order for finished product

3) GI to cost center or to plant maintenance.

4) GI to Scrap.

Stock Transfer : 1) Plant to plant stock transfer with in the company code.

2)From plant to plant across company code.

3)Store to Store stock transfer

Transfer Posting :1) Unrestricted <———> QI <————–> Blocked

Account Determination : (MM & FI Integration)

With this account determination Configuration settings,system will determine a suitable


G/L account while posting GR (or) GI etc.

1)Account Determination with out wizard

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I explained simply in one diagram, it is use full to remember the Process. Below I explained step by
step.

1st Part :

Chart of account includes G/L accounts. This chart of account to be assigned to one company code or
multiple company codes.

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Note : Similar account determination required plants are grouped together and assigned to a valuation
grouping code and then account determination will be configured at valuation grouping code level.

Step 1 : Define Valuation Control (OMWM)

Here need to activate valuation grouping code.

For account determination, you can group together valuation area by activating the valuation grouping
code.

Step 2 : Group together valuation area.(OMWD)

here you assigned the valuation grouping code with combination of company code and chart of account
and valuation area (plant) combination. If suppose similar account determination required plants are
grouped together , here you can assign same valuation grouping code to multiple plants (or) multiple
valuation areas.

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2nd Part :

Material type and Account category reference and Valuation class.

Step 3 : Define Valuation Classes.(OMSK)

In this step, you define which valuation classes are allowed for a material type.

Bijay already explained about Account category reference (ACR) in below link

http://scn.sap.com/community/erp/logistics-mm/blog/2013/10/31/account-category-reference-acr–
grandfather-of-automatic-account-determination-process

So I am not going to this detailed.. As account category reference is main controller and Mediator for
material type and valuation class.

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There is no direct configuration between material type and valuation class. Account category elaborates
which material types related materials can be choose the which valuation classes.

You should enter this valuation class in material master.

3rd Part :

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Step 4 :Define Account Grouping for Movement types (OMWN)

Note : It is not possible to define new valuation string and new transaction event keys but account
modifiers are editable with any movement type, for GBB or PRD or KON transaction keys are triggering then
only account modifier also triggers.

Based on movement type system is triggering a valuation string and this valuation string is again triggers
several transaction keys.. but few transaction keys again triggers account modifiers or account grouping
code also.

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Below are the transaction event keys relevant account modifiers

GBB ——-> BSA,INV,VBO,VBR,VNG,ZOB

PRD——–.>PRA,PRE,PRU

KON———>PIP

Step 5 : Configure Automatic Postings (OBYC)

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In this step, you enter the system settings for inventory management and invoice verification
transactions for automatic postings to G/L account.

For transaction key w.r.t to chart of account need to assign g/l account based on transactions with
combination valuation class, account modifier or valuation modifier

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26 Comments
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Ravindra Devarapalli Post author

November 22, 2013 at 5:03 am

Hi Guys,

Just look into this Document. I hope it is help full to all. Now i am little busy to other work that is reason i am posted simply, will
modify as per required level. Will add screen shots and other modifications as soon. Please send any suggestions or any
comments on this.

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Sesha S B

December 24, 2013 at 6:18 am

Hi RD,

Nice documentation…

Syed Abdul Hafeez

November 9, 2014 at 4:12 pm

Hi Ravindra,

U have explained in a detailed way. Very awesome job. Really appreciable.

Mohsin Abbasi

November 23, 2013 at 8:01 pm

Such a nice work Dear…………:D

Best Regards

Mohsin Abbasi

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Mehmet Ozgur Unal

November 24, 2013 at 8:01 pm

Hi all ;

Thanks Ravindra , we have to create a document for details of T030 table.

A guide will be perfect which contains of BSA,BSX,GBB,VAX etc.

Regards.

M.Ozgur Unal

Ravindra Devarapalli Post author

November 25, 2013 at 9:40 am

Thank u Ozgur, As soon you can see document related to complete business process with account entries related
to MM in SDN.

Swapnil nevrekar

December 5, 2013 at 6:51 am

The step wise explanation given make its simpler to understand the concept.

Thanks a lot Ravindra.

Best Regards,

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Swapnil

Lakhya Pratim Baruah

December 18, 2013 at 3:42 pm

A good continuation if we link this to ACR – Grandfather…

Sandeep Damania

December 23, 2013 at 11:57 am

Good Job.. Thanks you.

Naresh Krishnamoorthy

December 23, 2013 at 12:02 pm

Useful one…Thanks.

BR,

Naresh K.

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Ravindra Devarapalli Post author

December 24, 2013 at 4:49 am

Thanks to all for supporting my document.

Regards,

Ravindra

ramakanth reddy

February 17, 2014 at 10:41 am

good work, easy to understand…

PRASOON AK

February 23, 2014 at 8:36 am

Good Work! Thanks for sharing and keep sharing!.

Regards,

AKPT

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Sudeep A

February 24, 2014 at 11:56 am

Good document. Core of MM module, presented nicely. Could have included more about OBYC like Rules, posting keys etc.
Anyway good job.

Regards,

Sudeep.

ANIL KUMAR GOLLAPUDI

February 24, 2014 at 4:18 pm

Good document .

If you add the accounting entries for each movement type , then it will be helpful for MM and FI people .

Then FI -MM integration and useful to all the MM & FI consultants

PIYUSH PATEL

February 24, 2014 at 6:45 pm

Thanks ,

It is good document and useful for MMFI integration work.

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Nishant Kumar

April 9, 2014 at 5:00 am

Hi Ravindra,

Very well structured and explained as a business process case study.

Good work

Regards,

Nishant

Mohamed Zubair

April 9, 2014 at 5:10 am

Nice Document,if possible please explain the link between account assignment category –> and account modifier
,for Eg –>in configuration we can see for K-Cost Center account modifier VBR.

Nice Documentation,appreciate it.

Zubair

kiran kumar

April 11, 2014 at 4:58 pm

Hi Ravindra,

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Could you Please let me know logic behind the automatic account determination for MIRO. on what basis the system will pick
the GL accounts in MIRO?

Thanks

Kiran

satheesh kumar Varma

September 26, 2014 at 7:04 am

great article. very helpful. thanks for sharing

Syed Abdul Hafeez

November 9, 2014 at 4:13 pm

Good job Ravindra. Keep it up.

Raghavendra M

March 10, 2015 at 9:16 am

Hi Ravindra

Nice Explanation.. Thanks For sharing. Share some more Document.


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Sri Sardjananto

September 16, 2015 at 5:09 am

Hi Ravindra,

Good Explanation, thanks for sharing.

Attar Ansari

October 5, 2015 at 5:57 am

Hi Ravindra,

Good Explanation..Share some more documents…..

Mudasir Makki

August 3, 2016 at 10:43 am

very helpfull .. Thanks ..

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SAI H

May 10, 2017 at 6:16 am

hello ravindra sir,

can u send me documentation of automatic account determination sir?

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