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S/4HANA Cloud: Accounts Receivable (J59)

Demo ID: 13003


Last Update: 1 June 2018
S/4HANA CLOUD: ACCOUNTS RECEIVABLE (J59)

S/4HANA Cloud: Accounts Receivable (J59)


1. DEMO SCRIPT OVERVIEW ...................................................................................................................... 3
1.1. Demo Description .................................................................................................................................. 3
1.2. Business Pain Points ............................................................................................................................ 3
1.3. Story Flow Summary ............................................................................................................................. 3
2. TECHNICAL REQUIREMENTS ................................................................................................................. 4
2.1. Demo Environment & Users ................................................................................................................. 4
2.2. Prerequisites & Resetting the Data ...................................................................................................... 4
3. MASTER DATA.......................................................................................................................................... 5
4. INVOICE REPORTING............................................................................................................................... 9
5. INVOICE MANAGEMENT REPORTING ................................................................................................. 12
6. DOWNPAYMENT ..................................................................................................................................... 13
7. INVOICE COLLECTION PREPARATION ............................................................................................... 19
8. POST INCOMING PAYMENTS ............................................................................................................... 21
9. CLEAR OPEN ITEMS MANUALLY ......................................................................................................... 24
10. RESET CLEARING FOR INVOICE AND PAYMENTS ......................................................................... 27

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1. DEMO SCRIPT OVERVIEW


1.1. Demo Description
With Accounts Receivables, you can manage your open items that are automatically created from sales process.
You can manage and control open items with various analytical tools to optimize accounts receivables handling.
Incoming payments are automatically reconciled with open invoices. Easy-to-use screens make the post
processing of open items easy and efficient.

1.2. Business Pain Points


• Accounts receivable application records and administers accounting data of all customers.
• All postings in accounts receivable are also recorded directly in the general ledger.
• Different G/L accounts are updated depending on the transaction involved (for example, receivables
and down payments etc.).
• It contains a range of tools that you can use to monitor open items, such as account analyses, due
date lists, and a flexible dunning program.
• Provides the data required for effective credit management because of its close integration with the
Sales and Distribution component.

1.3. Story Flow Summary


A. Master Data
B. Invoice Reporting
· Post Customer Invoice in Accounting.
· Send Dunning Letter.
· Open Correspondence.
C. Invoice Management Reporting.
· Monitor overdue receivables
D. Down payment.
· Create Down payment request.
· Display Down payment request.
· Post Down payment.
E. Invoice Collection Preparation
· Display Customer Balance
· Manage Customer Line Items
F. Post Incoming Payments
G. Clear Open Items manually
H. Reset Clearing for Invoices and Payments

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2. TECHNICAL REQUIREMENTS
2.1. Demo Environment & Users
This demo scenario can be showcased in an S/4HANA Public Cloud tenant established for demo purposes.
Please find the access details below.

READ FIRST:
• Note: the logon language of your Browser determines the logon language to your S/4HANA
tenant!
• If asked to confirm your certificate, choose CANCEL !!! , otherwise you won't be able to logon
with the demo user!

S/4HANA Cloud - Demo Tenants for SAP Internal (D- / C- / I-Users)


Standard Demo Scenarios are in general supported in the Standard Demo Tenants, with few exceptions.
For more details take a look at the Consolidated Excel – S/4HANA Cloud Demos.

Please check this Demo Tenants Overview Jam page for the URLs to the available demo tenants in your
region.
Alternatively, you can access them via the SDC Portal Cloud Solutions Catalog.

Predefined Demo User


User: ARMGR
Password: Welcome1

S/4HANA Cloud - Demo Tenants for SAP Partners (S-Users)


Please contact the SAP Partner Solution Advisor to get access to this Partner Demo Tenant Overview
Jam where you will find the URLs to the available demo tenants in your region.

Predefined Demo User


User: ARMGR
Password: <please find the weekly changing password in the Jam>

2.2. Prerequisites & Resetting the Data


For the Step Post customer Invoice in Accounting reporting please refer WPB-13034 for Invoice Creation.

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3. Master Data
What to do and what to say What you should see

1. Enter user as ARMGR

2. Enter password as Welcome1

3. Click on

4. Click on Tile "Maintain


Business Partner" under ther
Group "Master Data - Business
Partner.

5. Enter Business Partner -


17100001 and hit "ENTER"

6. Click on Icon .

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What to do and what to say What you should see

7. Select
.

8. Click

9. Click .

10. Enter "1710' in Company code


Text field and click enter.

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What to do and what to say What you should see

11. Click "Customer:


Correspondence" Tab

12. Enter Dunning Procedure -


1001

13. Enter Dunning Clerk - 01

14. Enter Accounting Clerk - 01

15. Click on SAVE.

16. After saving you will get below


message.

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What to do and what to say What you should see

17. Click .

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4. Invoice Reporting
What to do and what to say What you should see
1. Click on Tile "Process
Collections Worklist" under the
Group "Accounts Receivable -
Operational Processing"

2. Click .

3. Click
.

4. Click .

5. Note: To display the Dunning


result , exit and restart the App
and click on "My dunning
Items".

6. Click the Check Box to select

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What to do and what to say What you should see


Dunning Item.

7. Click . (Show Dunning


Notice)

8. You will find option to take Print,


Download and Rotate screen.

9. You will get option to Zoom-In


and out.

10. Click on this to Set Dunning


Block.

11. Click on this to Exit from the


screen.

12. Click on Tile "Create


Correspondence" under the
Group "Accounts Receivable -
Operational Processing"

13. Enter Company Code - 1710

14. Click .

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What to do and what to say What you should see

15. Select "Open Item List


(OPI_LIST) from the Drop down.

16. Select Customer Radio button.

17. Enter Customer Code -


17100001

18. Enter Today's Date in Open at


Key Date - 09/26/2016

19. Click .

20. Use Below button for Print and


Preview

21. Click .

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5. Invoice Management Reporting


What to do and what to say What you should see
1. Click on Tile "Overdue
Receivables Today" under the
Group "Accounts Receivables -
Analytics"

2. Click on Dropdown button to


find available option to view the
report.

3. Click to Select " By Customer


(Top 10 Receivables, Chart

4. Click on this Icon to Filter the


cusomter or Restrict the Report to
any Customer.

5. Option are as shown here.

6. Click on
to Find
available options.

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6. Downpayment
What to do and what to say What you should see
1. Click on Tile "Manage Down
Payment Requests for
customers" under the Group
"Accounts Receivable -
Incoming Payments"

2. Click on "Create" button.

3. Enter Company Code - 1710

4. Enter Todays Date in "Journal


Entry Date" - 09/26/2016

5. Enter Todays Date in "Posting


Date" - 09/26/2016

6. Enter Transaction Currency-


USD

7. Enter Customer - 17100001

8. Enter Amount - 500

Note: Use same value of amount


in next step.(Post outgoing
payment)

9. Click on this Icon to expand 1st


Line or Hit Enter

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What to do and what to say What you should see

10. Spcial G/L Indicator "A" will be


updated automatically.

11. Enter Todays Date in


"Baseline Date" - 09/26/2016

12. Click .

13. Information message appear


with document number Posted.

14. Click to view the


Document posted.

15. Click .

16. Click on Tile "Manage Down


Payment Requests for
customers" under the Group
"Accounts Receivable -
Incoming Payments"

Note: This step is to Diplay


Downpayments.

17. Enter Company Code - 1710

18. Enter Today's Date -


09/26/2016

19. Click on GO

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What to do and what to say What you should see

20. Click .

21. Click
.

22. Click on "Back to Journal


Entry"

23. Click .

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What to do and what to say What you should see


24. Click on Tile 'Post Incoming
Payments" under the Group
"Account Receivable-Incoming
Payments"

25. Enter Company Code - 1710

26. Enter today's date in "Posting


Date" - 09/26/2016

27. Enter today's date in "Journal


Entry Date" - 09/26/2016

28. Enter today's date in "Value


Date" - 09/26/2016

29. Enter G/L Account: 11001060

30. Enter "House Bank" - USBK1

31. Enter "Account Id" - USAC1

32. Enter "Amount" - 500


Note: Enter the same value for
which Downpayment request
posted in previous step.

33. Enter Customer- 17100001

34. Click .

35. Click .

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What to do and what to say What you should see

36. Click .

37. Select Special G/L Transaction


Check box.

38. Click .

39. Click on "Clear"


Clear the Downpayment request
Item which you posted in
previous step.

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What to do and what to say What you should see

40. Clicking the entry


selects it.

41. Inrormation message appear


with document number Posted.

42. Click .

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7. Invoice Collection Preparation


What to do and what to say What you should see

1. Click on Tile "Display


Customer Balances" under the
Group "Accounts Receivable -
Operational Processing"

2. Enter customer - 17100001

3. Enter Company code - 1710

4. Enter Fiscal Year - 2016

5. Click .

6. You can toggle between


different Views like BALANCES ,
SPECIAL G/L, COMPARE

7. Click on Tile "Manage


Customer Line Items" under the
Group "Accounts Receivable -
Operational Processing"

8. Enter customer - 17100001

9. Enter Company code - 1710

10. Click .

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What to do and what to say What you should see

11. Make note of the Invoice


with this Icon (Open Invoices
which need to be

cleared). .

12. Select Line Item to Edit.

13. Click .

14. Make the Required Changes If


Necessary in the Areas like
Payment Data
Dunning Data
Additional Data.

If you made any changes Click on


"OK"

If you want to exit from the


screen without any changes
Click on "CANCEL"

15. Click .

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8. Post Incoming Payments


What to do and what to say What you should see
1. Click on Tile 'Post Incoming
Payments" under the Group
"Account Receivable-Incoming
Payments"

2. Enter Company Code - 1710

3. Enter today's date in "Posting


Date" - 09/26/2016

4. Enter today's date in "Journal


Entry Date" - 09/26/2016

5. Enter today's date in "Value


Date" - 09/26/2016

6. Enter G/L Account: 11001060

7. Enter "House Bank" - USBK1

8. Enter "Account Id" - USAC1

9. Enter "Amount" - 2500


Note: Invoice Value less
Downpayment value.
Ex. Invoice Amount (3000)-
Downpayment Amount (500)=
Enter amount (2500)

10. Enter Customer - 17100001

11. Click .

12. Click .

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What to do and what to say What you should see

13. Click .

14. Select All Check box.

15. Click .

16. Identify the Invoice which you


want to clear.
Click on "Clear"

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What to do and what to say What you should see

17. Invoice Amount less


Downpayment amount enter in
"Allocated amount" - 2500

18. Click .

19. Information message appear


with document number Posted.

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9. Clear Open Items Manually


What to do and what to say What you should see
1. Click on Tile 'Clear Incoming
Payments" under the Group
"Account Receivable-Incoming
Payments"

2. Click on "Clear Open Items"


Button

3. Enter company code - 1710

4. Enter Customer - 17100001

5. Click .

6. Click .

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What to do and what to say What you should see

7. Click .

8. Select All Item types.

9. Click .

10. Identify the Invoice number


and Click on Clear

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What to do and what to say What you should see

11. When Invoice line choosen for


clearing,Allocated Payment Line is
also selected automatically.

12. Click on Clear for


Downpayment Posted document.

13. Click on POST

Note:: Please make note of the


Clearing Document generated in
this step, It can be used in the
step "Reset Clearing Document"

14. Click .

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10. Reset Clearing for Invoice and Payments


What to do and what to say What you should see

1. Click on Tile 'Reset Cleared


Items" under the Group "Account
Receivable-Incoming
Payments"

2. Enter Clearing Document -


1400000023

Note: If you do not have Clearing


document to find the Clearing
docuemtn number number, you
must display the FI documents
from the payments created. Use
the "Manage Customer Line
Items" SAP Fiori app. In the
search criteria status coloumn,
select Cleared Items.

3. Enter Company Code - 1710

4. Enter Fiscal Year - 2016

5. Click .

6. Click

7. You will get Information


message.

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What to do and what to say What you should see

8. Click on Tile 'Reset Cleared


Items" under the Group "Account
Receivable-Incoming
Payments"

9. Enter Clearing Document -


1400000021

Note:If you do not have Clearing


document to find the Clearing
docuemtn number number, you
must display the FI documents
from the payments created. Use
the "Manage Customer Line
Items" SAP Fiori app. In the
search criteria status coloumn,
select Cleared Items.

10. Enter Company Code - 1710

11. Enter Fiscal Year - 2016

12. Click .

13. Click

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What to do and what to say What you should see

14. Enter Reversal Reason - 01

15. Enter today's Date in Posting


Date - 09/26/2016

16. Click .

17. You will get Information


message.

18. Click Close .

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