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BP.080 Future Process Model

AIM

July 17, 2018

BP.080 FUTURE PROCESS MODEL

Oracle Projects Structure and Process

Author:

Creation Date:

July 17, 2018

Last Updated:

July 17, 2018

Document Ref:

Version:

1.0

Approvals:

Swanepoel Boetie

Marius Geyser

Chris Makousa

BP.080 Future Process Model AIM July 17, 2018 BP.080 F UTURE P ROCESS M ODEL Oracle

Copy Number

_____

BP.080 Future Process Model

July 17, 2018

BP.080 Future Process Model July 17, 2018

Open and Closed Issues for this Deliverable

BP.080 Future Process Model July 17, 2018 Open and Closed Issues for this Deliverable Open Issues
Open Issues ID Issue Resolution Responsibility Target Date Impact Date 1 2 3 Closed Issues ID
Open Issues
ID
Issue
Resolution
Responsibility
Target Date
Impact Date
1
2
3
Closed Issues
ID
Issue
Resolution
Responsibility
Target Date
Impact Date

BP.080 Future Process Model

July 17, 2018

BP.080 Future Process Model July 17, 2018

Document Control

BP.080 Future Process Model July 17, 2018 Document Control Change Record 5 Date Author Version Change

Change Record

5

Date Author Version Change Reference Reviewers Name Position Distribution Copy No. Name Location 1 Library Master
Date
Author
Version
Change Reference
Reviewers
Name
Position
Distribution
Copy No.
Name
Location
1
Library Master
Project Library
2
Marius Geyser
Project Manager - Harmony
3
Johan Opperman
Project Manager – E.com
4
Jaco Hattingh
Project Leader – E.com

Note To Holders:

If you receive an electronic copy of this document and print it out, please write your name on the equivalent of the cover page, for document control purposes.

If you receive a hard copy of this document, please write your name on the front cover, for document control purposes.

BP.080 Future Process Model

July 17, 2018

BP.080 Future Process Model July 17, 2018 Contents Open and Closed Issues for this Deliverable......................................................................ii Open

Contents

Open and Closed Issues for this Deliverable......................................................................ii Open Issues........................................................................................................................ii Closed Issues.....................................................................................................................ii Document Control..................................................................................................................iii

Event Catalog...........................................................................................................................6 Creation of Project............................................................................................................6 Project Budget Management...........................................................................................6 Project Expenditure Management.................................................................................7 Project Billing.....................................................................................................................7

Summarization..................................................................................................................7

Change Control.................................................................................................................8 Project Closure..................................................................................................................8 Process Listing and Process Descriptions............................................................................9

Process Listing and Description for Oracle Projects...................................................9 High Level Flow Project to Profit.................................................................................14 Process Relationships for Plan to Project Budget......................................................15 Process Relationships for Project Execution to Invoice/Asset...............................16 Process Relationships for Analysis to Project Closure.............................................17

Function Hierarchy................................................................................................................18 Oracle Projects.................................................................................................................18 Process Step Catalogs............................................................................................................20 Project Initiation..............................................................................................................20 Project Planning..............................................................................................................21 Project Budgeting............................................................................................................22 Project Execution............................................................................................................23 Project Expenditures......................................................................................................24 Project Billing...................................................................................................................26 Project Closeout..............................................................................................................26 Process Flow Diagrams.........................................................................................................28

Process Relationships for Define Project Charter......................................................28 Process Relationships for Define Project Scope.........................................................29 Process Relationships for Define Project Schedule...................................................30 Process Relationships for Define Project Plan............................................................31 Process Relationships for Develop Project Template and Work Breakdown

Structure...........................................................................................................................32

Process Relationships for Define Project Details.......................................................33 Process Relationships for Define Project Charge Control........................................34 Process Relationships for Define Contract Funding.................................................35 Process Relationships for Approve Project................................................................36 Process Relationships for Define Project Budget.......................................................37

BP.080 Future Process Model

July 17, 2018

Process Relationships for Manage Project Budget....................................................38 Process Relationships for Manage Project..................................................................39 Process Relationships for Manage Change Control..................................................40 Process Relationships for Review Project Performance...........................................41 Process Relationships for Enter Project Timecard Expenditures...........................42 Process Relationships for Enter Project Expense Report Expenditures................43 Process Relationships for Manage Project Commitments.......................................44 Process Relationships for Enter Project Supplier Invoice Expenditures...............46 Process Relationships for Enter Project Inventory Expenditures...........................47 Process Relationships for Enter Project Capital Asset Expenditures.....................48 Process Relationships for Process Project Expenditures..........................................49 Process Relationships for Process Project Allocations.............................................50 Process Relationships for Process Cross Charges for Shared Resources..............51 Process Relationships for Generate Financial Transactions....................................54 Process Relationships for Manage Project Expenditures Adjustments.................55 Process Relationships for Manage Project Revenue Recognition...........................56 Process Relationships for Manage Project Invoices..................................................57 Process Relationships for Complete and Settle Contract.........................................58 Process Relationships for Close Project......................................................................59

To-Be Activities......................................................................................................................60

Event Catalog This component lists all events to which the business responds. Creation of Project Name

Event Catalog

This component lists all events to which the business responds.

Event Catalog This component lists all events to which the business responds. Creation of Project Name

Creation of Project

 

Name

Type

Description

Frequency

PA_E_001

Create a new project from an existing template or a

Manual

This event is triggered when a new project is to be created

Regularly

Project

 
 
 
   

Project Budget Management

 
 

Name

Type

Description

Frequency

PA_E_002.1

Create

Approved Cost

Manual

This event is triggered when a cost or revenue

Regularly

Budget

and

Approved

budgets are to

be created after

the creation of

Revenue

Budgets

for

the

Project

Project

PA_E_002.2

Implement Change Orders Financial Impact

Manual

This event is triggered when a change order having financial impact has been approved. It is included in cost or revenue budgets so that

Regularly

 

budgets are updated.

 
 
 
Project Expenditure Management Name Type Description Frequency PA_E_003.1 Entry of costs against the Manual Entry of

Project Expenditure Management

 

Name

Type

Description

 

Frequency

PA_E_003.1

Entry of costs against the

Manual

Entry

of

expenditures

in

pre

approved

Daily, Weekly

tasks of the project

expenditure batches

 

PA_E_003.2

Interfacing of project costs

Internal

Interfacing project costs from various modules

Daily, Weekly

from other system

like purchasing, payables etc

 

PA_E_003.3

Journalizing Project Costs

Internal

Automated generation of accounting entries for

Daily, Weekly

 

costs

PA_E_003.4

Interfacing project cost to

Internal

Interfacing project costs to various modules like

Daily, Weekly

the other systems

general ledger, purchasing, accounts payables, etc

 
 
 
   

Project Billing

 

Name

Type

Description

 

Frequency

PA_E_004.1

Creation of Manual Event

Internal

Creation of Manual Event for revenue generation

Monthly

 

of the project

 

PA_E_004.2

Journalising

Project

Internal

Automated generation of accounting entries for

Monthly

Revenue

revenue

PA_E_004.3

Interfacing project revenue

Internal

Interfacing project revenue to general ledger

Monthly

to the other systems

 
 
   

Summarization

 

Name

Type

Description

 

Frequency

PA_E_005

Run

Summarization

Internal

This is the process that summarizes the project

Daily

request

information for reporting the project status.

 
 
Change Control Name Type Description Frequency PA_E_006 Creating Change Manual Creating Change Documents like Change Regularly

Change Control

 

Name

Type

Description

Frequency

PA_E_006

Creating

Change

Manual

Creating Change Documents like Change

Regularly

Documents

Requests and Change Orders

 
 

Project Closure

 

Name

Type

Description

Frequency

PA_E_007

Closing the project

Manual

Closure of projects.

Regularly

 
 
Process Listing and Process Descriptions The following colour codes are used throughout the process listing and

Process Listing and Process Descriptions

The following colour codes are used throughout the process listing and process descriptions section:

Colour

Description

Green

A client requirement that is standard in OBM.

Pink

A client requirement that is not standard in OBM.

Blue

A client specific requirement (customisation may be required).

Purple

A future requirement.

Yellow

More information required for implementation.

Red

Not required by client.

The Gap ID column in the following tables indicates a client specific requirement where customization might be required. The customization type is indicated using the following Gap IDs:

Gap ID

Description

A

Attachment

AL

Alert

C

Customized Responsibility or Menu

CF

Customised Form or Screen

DFF

Descriptive Flexfield

E

Excel Spreadsheet

F

Financial Statement Generator (FSG) Report

I

Interface

P

Program

R

Customized Report

W

Workflow

Process Listing and Process Descriptions The following colour codes are used throughout the process listing and

Process Listing and Description for Oracle Projects

 

Event

Process Title

Description of Process

Output

 

GAP

PMS01

Project Initiation

Project Initiation

This process covers committing the organization to begin the

A

new

project

will

be

 

project or the next phase of a project.

initiated

 

PM

This process covers defining the objectives and scope of a

Projects Scope and activities

 

5803

Define Project Charter

Define Project Charter

project.

will be defined

 

Event

Process Title

Description of Process

 

Output

GAP

PMS02

Project Planning

Project Planning

This process covers devising and maintaining a workable scheme to accomplish the business need that the project was undertaken to address.

 

PM5800

Import Project Plan

Import Project Plan

This process covers capturing the project workplan from an external system.

 

PM5806

Define Project Scope

Define Project Scope

This process covers developing a written scope statement as the basis for future project decisions. (SOA)

Scope Statement is defined

 

PM5809

Define Project Schedule

Define Project Schedule

This process covers analyzing activity sequences, activity durations and resource requirements to create the project schedule. (MPP)

Project Schedule is defined

 
 

This process covers

taking the results of

all the planning

Information

will

be

PM5812

Define Project Plan

Define Project Plan

processes and putting them into a consistent, coherent

provided

to

Investors,

 
 

document.

Creditors

and

External

 

parties.

PM5815

Develop Project Template and Work Breakdown Structure

Develop Project Template and Work Breakdown Structure

This process covers creating project templates and associated work breakdown structures in preparation for project creation in the project information system.

Project Templates and Work Breakdown Structure

 

PM5818

Define Project Details

Define Project Details

This process

covers

creating

a

project

in

the

project

Project Options are defined

 
 

information system and defining the details of the project.

 

PM5819

Define Project Charge Control

Define Project Charge Control

This process covers defining project charge control so that only planned charges are allowed.

Project Charge control are defined

 

PM5821

Define Contract Funding

Define Contract Funding

This process covers entering agreements and funding contract projects by the agreement amounts in the project information system.

Agreements and funding of projects are defined

 

PM5824

Approve Project

Approve Project

This process covers reviewing or revising the plan and approving the project for execution.

Project is Approved

 

PMS04

Project Budgeting

Project Budgeting

This process covers defining and managing project budgets.

Project Budgets

 

PM5827

Define Project Budget

Define Project Budget

This process covers defining the cost estimates for individual work items (where appropriate revenue estimates should be defined).

Project Budget created

 

PM5828

Define Project Budgetary Control

Define Project Budgetary Control

This process covers defining budgetary control so that project expense costs are allowed only if there is enough approved cost budget against the project.

Budgetary controls are set

 

PM5830

Manage Project Budget

Manage Project Budget

This process covers baselining and approving the overall cost and revenue estimates for individual work items.

Project budget are changed, Submitted and Baseline

 

PMS04

Project Execution

Project Execution

This process covers managing a project delivery.

 
 

Event

Process Title

Description of Process

 

Output

GAP

 

Manage Project

Manage Project

This process covers managing a project including the areas

Management

of

issues,

PM5833

of issues, schedule, delivery, resources and changes.

schedule, delivery, resources

 

PM5836

Manage Change Control

Manage Change Control

This process covers coordinating changes across the entire project including scope change control, schedule control, cost control, quality control and risk response control.

Seting up of Change control

 

PM5839

Review Project

Review Project Performance

This process covers collecting and disseminating

Publishing Status reports

 

Performance

performance information including status reporting, progress measurement and forecasting.

 

PMS05

Project Expenditures

Project Expenditures

This

process

covers

incurring

expenditures

against

the

 

project.

PM3227

Transfer Project Costing

Transfer Project Costing

This process covers transferring project costing related

Projects

costs

are

Transactions to GL

Transactions to GL

journals to the GL.

transffered

PM3228

Transfer Project Billing Transactions to GL

Transfer Project Billing Transactions to GL

This process covers transferring project billing related journals to the GL.

Projects revenue and billing is transffered.

 

PM5842

Enter Project Timecard Expenditures

Enter Project Timecard Expenditures

This process covers incurring project timecard expenses and recording those expenditures in the project information system.

Capturing Labor effort

 

PM5845

Manage Project Expense

Manage Project Expense Report

This process covers

incurring project expense report

Capturing

Expense

Report

Report Expenditures

Expenditures

expenses and recording those expenditures in the project information system.

Costs

PM5848

Manage Project

Manage Project Commitments This process covers incurring project requisition or project

Capturing

Project

Commitments

purchase order expenses and recording those expenditures

Requisition

and

purchase

 

in the project information system.

order commitments

PM5851

Manage Project Supplier

Manage Project Supplier Invoice

This process covers

incurring project supplier invoice

Capturing

Project

Invoice

Invoice Expenditures

Expenditures

expenses and recording those expenditures in the project information system.

costs

PM5852

Manage Project Inventory Expenditures

Manage Project Inventory Expenditures

This process covers incurring project inventory expenses and recording those expenditures in the project information system.

Maintain Project Inventory costs

 

PM5854

Enter Project Capital Asset

Enter Project Capital Asset

This process covers incurring project capital asset expenses

Recording

Capital

assets

Expenditures

Expenditures

and recording those expenditures in the project information system.

expenses

PM5855

Import Project Expenditures

Import Project Expenditures from

This process covers incurring project expenses from external

Importing

projects

from External Systems

External Systems

cost collection systems and recording those expenditures in

expenditures from external

 
 

the project information system.

systems

PM5857

Process Project

Process Project Expenditures This process covers processing project expenditures and

Distributing projects to the

 

Expenditures

distributing project costs against the individual projects in the project information system.

individual projects

 

Event

Process Title

Description of Process

Output

GAP

PM5858

Process Project Allocations

Process Project Allocations

This process covers allocating certain costs from one or more source projects to one or more target projects. Source amounts are gathered into a source pool and then allocated to the targets at the rate that is specified in the project information system.

Allocation of costs from one or more projects to one or more projects

 

PM5859

Process Cross Charges for Shared Resources

Process Cross Charges for Shared Resources

This process covers generating appropriate accounting transactions for cross charges by shared resources across organizational boundaries.

Generating accounting entries for shared resources

 

PM5860

Generate Financial

Generate Financial Transactions

This process covers creating financial transactions and

Creating

financial

Transactions

interfacing those transactions to the respective financial applications in the project information system.

transactions

PM5863

Manage Project Expenditure Adjustments

Manage Project Expenditure Adjustments

This process covers adjusting expenditures, reclassifying erroneous entries and modifying burden rate.

Expenditure adjustments

 

PM5864

Manage Project Assets

Manage Project Assets

This process covers creating and assigning project assets in preparation for generating asset lines for interface to Fixed Assets.

Creating asset assigning it to project

and

 

PMS06

Project Billing

Project Billing

This process covers tracking project revenue and billing for services performed for and reimbursed by a customer.

PM5866

Manage Project Revenue Recognition

Manage Project Revenue Recognition

This process covers creating, releasing and interfacing project revenue and the review of fixed price and percentage completion contracts to determine amount of revenue recognition for the period.

Revenue recognition

 

PM5869

Manage Project Invoices

Manage Project Invoices

This process covers creating, releasing and interfacing project invoices. This process covers importing and finalizing draft project invoices in AR.

Invoice generation

 

PMS07

Project Close–Out

Project Close–Out

This process covers closing a project.

PM5870

Complete and Settle Contract

Complete and Settle Contract

This process covers completing and settling the contract, including resolution of any open items.

Settling contract

 

PM5873

Close Project

Close Project

This process covers generating, gathering and disseminating information to formalize project (or phase) completion.

Project Closure

PM5884

Transfer Capital Project to FA Dept

Transfer Capital Project to FA Dept

This process covers creating a fixed asset from a capital project.

Transfer assets from Project to Fixed Assets

 
High Level Flow Project to Profit Document Control v

High Level Flow Project to Profit

Document Control v
Process Relationships for Plan to Project Budget Document Control v

Process Relationships for Plan to Project Budget

Process Relationships for Plan to Project Budget Document Control v
Process Relationships for Project Execution to Invoice/Asset Document Control v

Process Relationships for Project Execution to Invoice/Asset

Process Relationships for Project Execution to Invoice/Asset Document Control v
Process Relationships for Analysis to Project Closure Document Control v

Process Relationships for Analysis to Project Closure

Process Relationships for Analysis to Project Closure Document Control v
Function Hierarchy Customer Function Owner: Date : Function: <Function Name> <Function Owner> <Date> Description: <Function Description>

Function Hierarchy

Customer

Function Owner:

Date:

Function: <Function Name>

<Function Owner>

<Date>

Description:

<Function Description>

Function Hierarchy Customer Function Owner: Date : Function: <Function Name> <Function Owner> <Date> Description: <Function Description>

Oracle Projects

Function

ID #

Function Description

Function Owner

Type

Notes

PA_F_001

Create Projects/Project Templates.

Projects - Super user

System-

Assisted

 

and Internal

PA_F_002

Create/Maintain Budgets

Projects - Super user

System-

Assisted

 

and Internal

PA_F_003

Expenditure Entry/Review

Projects - Super user

System- Assisted

 
 

and Internal

PA_F_004

Import/Review Transactions

Projects - Super user

System- Assisted

 
 

and Internal

PA_F_005

Expenditure Enquiry Project/All

Projects - Super user

System- Assisted

 
 

and Internal

PA_F_006

Transaction Funds Check Results

Projects - Super user

System- Assisted

 
 

and Internal

PA_F_007

Allocations

Projects - Super user

System- Assisted

 
 

and Internal

PA_F_008

Auto Allocations Workbench

Projects - Super user

System- Assisted

 
 

and Internal

PA_F_009

Capital Projects

Projects - Super user

System- Assisted

 
 

and Internal

PA_F_010

Agreements

Projects - Super user

System- Assisted

 
 

and Internal

PA_F_011

Events

Projects - Super user

System- Assisted

 
 

and Internal

PA_F_012

Revenue Review

Projects - Super user

System- Assisted

 
 

and Internal

PA_F_013

Invoice Review

Projects - Super user

System- Assisted

 
 

and Internal

PA_F_014

Funding Inquiry

Projects - Super user

System- Assisted

 
 

and Internal

Function

ID #

Function Description

Function Owner

Type

Notes

PA_F_015

Project Status Inquiry

Projects - Super user

System- Assisted

 

and Internal

PA_F_016

Project Administration

Projects - Super user

System- Assisted

 

and Internal

PA_F_017

Purge Project Data

Projects - Super user

System- Assisted

 

and Internal

PA_F_018

Setup

Projects - Super user

System- Assisted

 

and Internal

PA_F_019

Lookup

Projects - Super user

System- Assisted

 

and Internal

PA_F_020

Other-Request

Projects - Super user

System- Assisted

 

and Internal

PA_F_021

Other-Profile

Projects - Super user

System- Assisted

 

and Internal

Process Step Catalogs Project Initiation ID Description Frequency Notes Agent Automation PM5803 This process covers defining

Process Step Catalogs

Process Step Catalogs Project Initiation ID Description Frequency Notes Agent Automation PM5803 This process covers defining

Project Initiation

ID

Description

Frequency

Notes

Agent

Automation

PM5803

This process covers defining the objectives and scope of a project

Regularly

This process covers Identifying Business Needs.

Projects Super user

Manual

Defining project descriptions,.

 

Identifying Goals and Objectives.

Identifying Constraints and

Assumptions. Assigning Project Manager Authority.

Process Step Catalogs Project Initiation ID Description Frequency Notes Agent Automation PM5803 This process covers defining

Project Planning

ID

Description

Frequency

Notes

Agent

Automation

PM5800

This process covers capturing the project workplan

Regularly

This process covers capturing the project

Projects Super user

System

from an external system

workplan from an external system

Assisted

PM5806

This process covers developing a written scope statement as the basis for future project decisions.

Regularly

This process covers Scope Planning.

Projects Super user

Manual

Scope Definition.

 

Creation of project scope document

PM5809

This process covers analyzing activity sequences, activity durations and resource requirements to create

Regularly

This process covers Scope Planning.

Projects Super user

Manual

the project schedule. (MPP)

Activity Sequencing.

Activity Duration Estimating.

 

Create Project Schedule

PM5812

This process covers taking the results of all the planning processes and putting them into a consistent,

Regularly

This process covers Quality Planning.

Projects Super user

Manual

coherent document

Communications Planning.

Risk Identification.

Risk Qualification.

Risk Response Development.

Organizational Planning.

Staff Acquisition.

Procurement Planning.

Define Overall Project Timeline.

Define Timeline for tasks and sub-

tasks. Define Project Milestones.

Synchronize with project structure.

Define Project Plan

PM5815

This process covers creating project templates and associated work breakdown structures in preparation

Regularly

This process covers Create a project from a template.

Projects Templates Form.

Projects Super user

Manual

for project creation in the project information system

Enter a WBS into the project in the

 

PM5818

This process covers creating a project in the project information system and defining the details of the

Regularly

This process covers defining projects like Classifications

Projects Super user

Manual

project.

Key Members

Resource Lists Assignments

 

Asset Information

Billing Information

PM5819

This process covers entering projects accounting transaction control

Regularly

This process covers defining project charge control so that only planned charges are allowed.

Projects Super user

Manual

PM5821 This process covers entering agreements and funding contract projects by the agreement amounts in the project information system.

Regularly

This process covers entering project accounting agreement, funding the projects with the agreement and baseline the funding

Projects Super user

Manual

ID Description Frequency Notes Agent Automation PM5824 This process covers reviewing or revising the plan and

ID

Description

Frequency

Notes

 

Agent

Automation

PM5824

This process covers reviewing or revising the plan and approving the project for execution.

Regularly

This process covers revising or reviewing of the plan and approving the project for execution.

Projects Super user

Manual

   

Project Budgeting

 
 

ID

Description

Frequency

Notes

Agent

Automation

 

PM5827

This process covers defining the cost estimates for individual work items (where appropriate revenue

Regularly

This process covers Resource Planning.

Projects Super user

Manual

estimates should be defined).

Costs and Revenue

Estimating. Create revenue and cost

budget draft. Enter Budget Line.

Submit Project Budget for Approval.

PM5828

This process covers defining budgetary control so that project expense costs are allowed only if there is enough approved cost budget against the project.

Regularly

This process covers defining budgetary control so that project expense costs are allowed only if there is enough approved cost budget against the project.

Projects Super user

Manual

PM5830

This process covers baselining and approving the overall cost and revenue estimates for individual work

Regularly

This process covers Baseline Project Budget.

Projects Super user

Manual

items.

View Project Budget

History. Manage Project Budget

Versions. Maintain Budget Lines.

Change Budget Version.

Submit new version.

Submit new budget

Project Execution

Project Execution

ID

Description

Frequency

Notes

Agent

Automation

 

PM5833

This process covers managing a project including the areas of issues, schedule, delivery, resources and

Regularly

This process covers Review Project for level of

Projects Super user

Manual

changes

completion. Compare original time schedule and

cost budget to actual date. Update project plan.

 

Develop new estimate to complete.

Update Budget.

PM5836 This process covers coordinating changes across the entire project including scope change control, schedule control, cost control, quality control and risk response control.

Regularly This process covers coordinating changes across the entire project including scope change control, schedule control, cost control, quality control and risk response control.

Projects Super user

Manual

PM5839

This process covers collecting and disseminating performance information including status reporting,

Regularly

This process covers Update Project Summary Amounts.

Projects Super user

Manual

progress measurement and forecasting.

View Project Status Inquiry.

Verify Project Budget costs and

 

commitments. Perform Project Analyses.

 
   

Project Expenditures

 
 

ID

Description

Frequency

Notes

Agent

Automation

 

PM3227

This process covers transferring project costing related

Regularly

This process covers transferring project

Projects Super user

System

journals to the GL

costing related journals to the GL

Assisted

PM3228

This process covers transferring project billing related

Regularly

This process covers transferring project billing

Projects Super user

System

journals to the GL.

related journals to the GL.

Assisted

PM5842

This process covers incurring project timecard expenses and recording those expenditures in the project information system.

Regularly

This process covers incurring project timecard expenses and recording those expenditures in the project information system, submitting the timecards to approvers and releasing of

Projects Super user

Manual

 

timecards by the approvers.

 

ID

Description

Frequency

Notes

Agent

Automation

PM5845

Regularly

This process covers incurring project expense

the approvers.

Projects Super user

Manual &

   

report expenses and recording those

System

This process covers incurring project expense report

expenditures in the project information

 

Assisted

expenses and recording those expenditures in the project information system.

system, submitting the expense reports to approvers and releasing of expense reports by

PM5848

Regularly

This process covers incurring project

Projects Super user

Manual &

 

This process covers incurring project requisition or

requisition or project purchase order expenses

System

project purchase order expenses and recording those expenditures in the project information system.

and recording those expenditures in the project information system.

Assisted

PM5851

Regularly

This process covers incurring project supplier

Projects Super user

Manual &

 

This process covers incurring project supplier invoice

invoice expenses and recording those

System

expenses and recording those expenditures in the project information system.

expenditures in the project information system.

Assisted

PM5852

Regularly

This process covers incurring project

Projects Super user

Manual &

 

This process covers incurring project inventory

inventory expenses and recording those

System

expenses and recording those expenditures in the project information system.

expenditures in the project information system.

Assisted

PM5854

This process covers incurring project capital asset expenses and recording those expenditures in the project information system.

Regularly

This process covers incurring project capital asset expenses and recording those expenditures in the project information system.

Projects Super user

Manual

PM5855

Regularly

This process covers incurring project expenses

Projects Super user

System

 

This process covers incurring project expenses from external cost collection systems and recording those expenditures in the project information system.

from external cost collection systems and recording those expenditures in the project information system.

Assisted

PM5857

Regularly

This process covers processing project

Projects Super user

System

 

This process covers processing project expenditures and distributing project costs against the individual projects in the project information system.

expenditures and distributing project costs against the individual projects in the project information system.

Assisted

PM5858

 

Regularly

This process covers allocating certain costs

Projects Super user

System

This process covers allocating certain costs from one or more source projects to one or more target projects. Source amounts are gathered into a source pool and then allocated to the targets at the rate that is specified in the project information system.

from one or more source projects to one or more target projects. Source amounts are gathered into a source pool and then allocated to the targets at the rate that is specified in the project information system.

Assisted

PM5859

Regularly

This process covers generating appropriate

Projects Super user

System

 

This process covers generating appropriate accounting transactions for cross charges by shared resources across organizational boundaries.

accounting transactions for cross charges by shared resources across organizational boundaries.

Assisted

ID

Description

Frequency

Notes

Agent

Automation

 

PM5860

Regularly

This process covers creating financial

Projects Super user

System

 

This process covers creating financial transactions and interfacing those transactions to the respective financial applications in the project information system.

transactions and interfacing those transactions to the respective financial applications in the project information system.

Assisted

PM5863

This

process covers adjusting expenditures,

Regularly

This process covers adjusting expenditures,

Projects Super user

Manual &

reclassifying erroneous entries and modifying burden

reclassifying erroneous entries and modifying

System

rate.

burden rate.

 

Assisted

PM5864

This process covers creating and assigning project

Regularly

This process covers creating and assigning

Projects Super user

System

assets in preparation for generating asset lines for interface to Fixed Assets.

project assets in preparation for generating asset lines for interface to Fixed Assets.

Assisted

 
   

Project Billing

 
 

ID

Description

Frequency

Notes

Agent

Automation

 

PM5866

This process covers creating, releasing and interfacing

Regularly

This process covers creating, releasing and

Projects Super user

System

project revenue and the review of fixed price and percentage completion contracts to determine amount of revenue recognition for the period.

interfacing project revenue and the review of fixed price and percentage completion contracts to determine amount of revenue recognition for the period.

Assisted

PM5869 This process covers creating, releasing and interfacing

Regularly

This process covers creating, releasing and

Projects Super user

System

project invoices. This process covers importing and finalizing draft project invoices in AR.

interfacing project invoices. This process covers importing and finalizing draft project invoices in AR.

Assisted

ID Description Frequency Notes Agent Automation PM5860 Regularly This process covers creating financial Projects Super user

Project Closeout

ID

Description

 

Frequency

Notes

Agent

Automation

PM5870

This process covers completing and settling the contract, including resolution of any open items.

Regularly This process covers completing and settling the contract, including resolution of any open items, issues and deliverables

Projects Super user

Manual

PM5873

This

process

covers

generating,

gathering

and

Regularly

This process covers gathering and generating information like Verification of Payments Received, completion of deliverables etc.and

Projects Super user

Manual

disseminating information to formalize

project

(or

then updating project status and close the

phase) completion.

 

project

PM5884

This process covers creating a fixed asset from a capital

Regularly

This process covers creating a fixed asset from

Projects Super user

System

project.

a capital project.

Assisted

Process Flow Diagrams Process Relationships for Define Project Charter Document Control v

Process Flow Diagrams

Process Flow Diagrams Process Relationships for Define Project Charter Document Control v

Process Relationships for Define Project Charter

Process Flow Diagrams Process Relationships for Define Project Charter Document Control v
Process Relationships for Define Project Scope Document Control v

Process Relationships for Define Project Scope

Process Relationships for Define Project Scope Document Control v
Process Relationships for Define Project Schedule Document Control v

Process Relationships for Define Project Schedule

Process Relationships for Define Project Schedule Document Control v
Process Relationships for Define Project Plan Document Control v

Process Relationships for Define Project Plan

Process Relationships for Define Project Plan Document Control v
Process Relationships for Develop Project Template and Work Breakdown Structure Document Control v

Process Relationships for Develop Project Template and Work Breakdown Structure

Process Relationships for Develop Project Template and Work Breakdown Structure Document Control v
Process Relationships for Define Project Details Document Control v

Process Relationships for Define Project Details

Process Relationships for Define Project Details Document Control v
Process Relationships for Define Project Charge Control Document Control v

Process Relationships for Define Project Charge Control

Process Relationships for Define Project Charge Control Document Control v
Process Relationships for Define Contract Funding Document Control v

Process Relationships for Define Contract Funding

Process Relationships for Define Contract Funding Document Control v
Process Relationships for Approve Project Document Control v

Process Relationships for Approve Project

Process Relationships for Approve Project Document Control v
Process Relationships for Define Project Budget Document Control v

Process Relationships for Define Project Budget

Process Relationships for Define Project Budget Document Control v
Process Relationships for Manage Project Budget Document Control v

Process Relationships for Manage Project Budget

Process Relationships for Manage Project Budget Document Control v
Process Relationships for Manage Project Process Relationships for Manage Change Control Document Control v

Process Relationships for Manage Project

Process Relationships for Manage Project Process Relationships for Manage Change Control Document Control v
Process Relationships for Manage Project Process Relationships for Manage Change Control Document Control v

Process Relationships for Manage Change Control

Process Relationships for Review Project Performance Document Control v
Process Relationships for Review Project Performance Document Control v

Process Relationships for Review Project Performance

Document Control v
Process Relationships for Enter Project Timecard Expenditures Document Control v

Process Relationships for Enter Project Timecard Expenditures

Process Relationships for Enter Project Timecard Expenditures Document Control v
Process Relationships for Enter Project Expense Report Expenditures Document Control v

Process Relationships for Enter Project Expense Report Expenditures

Process Relationships for Enter Project Expense Report Expenditures Document Control v
Process Relationships for Manage Project Commitments Document Control v

Process Relationships for Manage Project Commitments

Process Relationships for Manage Project Commitments Document Control v
Process Relationships for Enter Project Supplier Invoice Expenditures Document Control v
Process Relationships for Enter Project Supplier Invoice Expenditures Document Control v

Process Relationships for Enter Project Supplier Invoice Expenditures

Process Relationships for Enter Project Inventory Expenditures Document Control v
Process Relationships for Enter Project Inventory Expenditures Document Control v

Process Relationships for Enter Project Inventory Expenditures

Process Relationships for Enter Project Capital Asset Expenditures Document Control v
Process Relationships for Enter Project Capital Asset Expenditures Document Control v

Process Relationships for Enter Project Capital Asset Expenditures

Process Relationships for Process Project Expenditures Document Control v
Process Relationships for Process Project Expenditures Document Control v

Process Relationships for Process Project Expenditures

Process Relationships for Process Project Allocations Document Control v
Process Relationships for Process Project Allocations Document Control v

Process Relationships for Process Project Allocations

Process Relationships for Process Cross Charges for Shared Resources Document Control v
Process Relationships for Process Cross Charges for Shared Resources Document Control v

Process Relationships for Process Cross Charges for Shared Resources

Document Control v
Document Control v
Process Relationships for Generate Financial Transactions Document Control v
Process Relationships for Generate Financial Transactions Document Control v

Process Relationships for Generate Financial Transactions

Process Relationships for Manage Project Expenditures Adjustments Document Control v
Process Relationships for Manage Project Expenditures Adjustments Document Control v

Process Relationships for Manage Project Expenditures Adjustments

Process Relationships for Manage Project Revenue Recognition Document Control v
Process Relationships for Manage Project Revenue Recognition Document Control v

Process Relationships for Manage Project Revenue Recognition

Process Relationships for Manage Project Invoices Document Control v
Process Relationships for Manage Project Invoices Document Control v

Process Relationships for Manage Project Invoices

Process Relationships for Complete and Settle Contract Document Control v
Process Relationships for Complete and Settle Contract Document Control v

Process Relationships for Complete and Settle Contract

Process Relationships for Close Project Document Control v
Process Relationships for Close Project Document Control v

Process Relationships for Close Project

Document Control v
To-Be Activities This component provides details of the activities to be carried out as part of

To-Be Activities

This component provides details of the activities to be carried out as part of the process flow.

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