POSITION DESCRIPTION

Governance Coordinator

POSITION TITLE: Governance Coordinator

POSITION NUMBER: 234

POSITION STATUS: 5-year Full-time Fixed-term Contract

LEVEL: Level 5

REPORTING TO: Manager Organisational Development & Governance

LOCATION: Organisational Development & Governance

SPECIAL CONDITIONS: This position may require attendance for out of hours
requests to meet organisational demands when agreed
between all parties and as directed by the Manager
Organisational Development & Governance.
Current driver’s licence is of benefit but not essential.
A Police Clearance is required to be maintained with this
position and held current every three (3) years.

POSITION OBJECTIVES:
• The Governance Coordinator ensures that appropriate systems of corporate governance are
operating effectively within the City of Burnside.
• The role supports the organisation to ensure that Freedom of Information requests are
effectively managed.
• Supports the Manager Organisational Development & Governance as a liaison with the Office
of the Ombudsman and other Government departments.

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KEY RESPONSIBILITIES
Key Area Key Tasks
Corporate Plan Focus Area – Systems and Processes
Governance Coordination • Maintain and ensure the ongoing development of an appropriate
framework linking Council’s statutory requirements and corporate
policies and procedures to ensure accountability and
transparency, legislative compliance and alignment with strategic
direction.
• Manage the various governance systems required within Council’s
operations and provide advice and support to Elected Members
and management to ensure compliance with the Local
Government Act and Regulations and all other relevant legislation.
• Manage the conduct of periodic and supplementary elections and
ward boundary reviews as required, in conjunction with the State
Electoral Commissioner.
• Manage and operate Council’s complaint management system
ensuring compliance with Office of OmbudsmanSA Audit.
• Interpretation of Acts and other legislation as required including
Local Government Act.
• Maintain all relevant registers and similar documents, relating to
Council’s Elected Members, and employees:
o Elected Member Register of Interests and the Benefits,
o Register of Elected Member Training and Development,
o Register of Ordinary and Primary Returns,
o Confidential Register and
o Committee Register.
• In liaison with the Manager Organisational Development &
Governance review, amend and update the delegations register.
• Coordinate the development of governance and service policies
consistent with the direction of the Strategic Plan.
• Coordinate and manage Freedom of Information requests.
• Assist with the development of the governance and leadership
capacity of Elected Council and Council management.
• Ensure compliance with relevant legislation.
• Ensure a high quality of reports and reporting to Council.
Governance Liaison • Liaise with the Local Government Association and other relevant
agencies in relation to activities such as elected member
representation on various bodies and other local government
industry policy and procedural matters.
• Communication between the Local Government Association,
Officer of Local Government and other government agency and
Elected Members.
• Manage the electoral processes for the City of Burnside’s
community.
• Maintain a good working relationship with Council’s Elected
Members, partners and stakeholders.
General • Undertake special projects as directed by the CEO, General
Manager Corporate Services or Manager Organisational
Development & Governance.
• Perform any other duties as directed by Manager.

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KEY RESPONSIBILITIES - Cont.
Corporate Plan Focus Area – Assets and Finance
Budget Support • Operate within budget and resource constraints, monitoring and
reporting as required by the Manager Organisational Development
& Governance.
• Contribute in preparation of Department’s budget as it relates to
role and associated activities.
Corporate Plan Focus Area – Customer Service and Stakeholders
Customer Service • Provide high quality multifunctional customer service to the City of
Burnside’s external and internal customers, in accordance with
Council’s Business Plan, Code of Conduct, Policies and Strategies.
• Support and adhere to Council’s policies and procedures, code of
conduct and relevant acts.
• Promote and project Council’s commitment as a Customer First
organisation.
Corporate Plan Focus Area – People, Learning and Growth
Learning & Development • Support the Department by transferring knowledge and mentoring
others as appropriate.
• Participate and assist the Manager Organisational Development &
Governance with PDR process.
• Attendance at conferences, seminars, workshops and other training
activities to maintain an awareness of trends and issues primarily
relating to the position.
Work Health and Safety, Injury • Adhere to defined work health and safety policies and procedures
Management, EEO & Disability related to the work being undertaken in order to ensure own safety
Discrimination policies and that of others in the workplace.
• Adhere to defined work injury management policies and procedures
• Compliance with EEO and DDA legislations and Council policies.
• Identify and manage areas of risk to the department and Council.

EXTENT OF AUTHORITY
In accordance with the Local Government Act (Act), this position has authority by the Chief Executive Officer
to exercise powers and duties within the limits of the Act and in accordance with Council Policy.

PEOPLE & CULTURE RESPONSIBILITIES

The City of Burnside values its staff and is committed to the principles of our Corporate Values. As a Staff
Member, you play a key role in demonstrating these standards and show integrity in your daily interactions
with customers, your manager and colleagues.

Caring & Supportive

• Be understanding and supportive of the individual, “to look after each other”
• Be consistent and fair with the treatment of others
Innovative & Creative
• Have the enthusiasm, courage and support to implement something
new and the opportunity to challenge current practice
Transparent & Honest
• Consistency, openness and integrity in decision making
• Be trusted to take responsibility and ownership for actions
• Use effective channels and systems for communication
Enjoyment & Involvement
• Work with staff who want to be there
• Share a laugh
• Celebrate achievements

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PERSON SPECIFICATION
a) Skills
• Display high level ability to review and analyse moderately complex situations, procedures and
systems and to recommend changes where appropriate.
• High level organisation and time management skills to organise own work, to establish priorities and
meet deadlines.
• Ability to prepare draft letters, memos and other correspondence.
• Ability to work in an area with changing and sometimes conflicting priorities.
• Numeracy skills, attention to detail and keyboard skills.
• Computer literacy – MS Word, MS Excel, Powerpoint to meet position requirements (intermediate
level)
• High level of communication skills – interpersonal, written and verbal.
• Strong customer service focus and commitment to providing quality customer (internal and external)
service.
b) Knowledge
• Sound knowledge of local government roles, responsibilities and operations.
• Sound knowledge of local government legislation and processes.
• Working knowledge of political processes.
• Knowledge of risk management principles including Work Health & Safety.
c) Experience/Qualifications
• Considerable recent experience in organisational development and governance in Local
Government.
• Qualifications in Administration (desirable)
• Previous experience in providing administration support to a diverse team.
• Accurate data entry processing.
• Current Car drivers licence.
d) Attributes
• Ability to develop and maintain positive working relationships with staff from other departments and
work in conjunction with them to ensure smooth operation of projects and processes.
• High level of personal integrity, confidentiality and discretion.
• Ability to maintain productive and efficient output in a busy work environment.
• Ability to work in a team environment.
• Good listening skills and the ability to work under pressure.
• Liaise with and willingness to work with Management.
• Ability to work without supervision and be self motivated.
• Commitment to the organisation.
e) Training
Where appropriate, attend conferences, seminars, workshops and other training activities, to maintain
awareness of trends and issues as they relate to the position.
_______________________________________________________________________________

ACKNOWLEDGEMENT AND APPROVAL

Last Updated: February 2013

Employee Name: _________________________________________________

Signature: ________________________________________________________ Date: / /

Manager/Supervisor: ________________________________________________ Date: / /

General Manager: ___________________________________________________ Date: / /

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