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QUICK GUIDE SETUP SAP Business
Partner (BP)
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QUICK GUIDE SETUP SAP Johan Holierhoek
Business Partner (BP)

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17 Pages

QUICK GUIDE
QUICK GUIDE: BUSINESS PARTNER SETUP

AUTHOR: JOHAN HOLIERHOEK DATE: 16-3-2016

Contents

CONCEPT......................................................................................................................2
CUSTOMIZING................................................................................................................ 4
SELECT THE RELEVANT ROLES.............................................READ PAPER.................................4
ASSIGN THE NUMBER RANGE BP (ONE NO. RANGE SCENARIO BP AND CUST,/VEND,)........................................5
Define Number Ranges...............................................................................................5

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Define Groupings and Assign Number Ranges...................................................................5
SET THE NUMBER RANGES FOR CUSTOMERS (ONE NO. RANGE SCENARIO BP AND CUST,/VEND,)............................. 5
SET THE NUMBER RANGES FOR VENDORS (ONE NO. RANGE SCENARIO BP AND CUST,/VEND,)................................6
CUSTOMER VENDOR INTEGRATION (CVI) CUSTOMIZING......................................................................6
Synchronization Objects..............................................................................................6
PPO activation......................................................................................................... 6
Activate Synchronization Options................................................................................... 7
Establish Recipient of Postprocessing Messages (optional)....................................................7
Set BP Role Category for Direction BP to Customer............................................................. 8
Define BP Role for Direction Customer to BP.....................................................................9
Define Number Assignment for Direction BP to Customer......................................................9
Define Number Assignment for Direction Customer to BP.....................................................10
Set BP Role Category for Direction BP to Vendor...............................................................10
Define BP Role for Direction Vendor to BP...................................................................... 11
Define Number Assignment for Direction BP to Vendor........................................................ 11
Define Number Assignment for Direction Vendor to BP........................................................12
FIELD SETTINGS BP (THE BP WILL BE LEADING)...........................................................................12
Configure Field Attributes per BP Role........................................................................... 12
MAINTAIN TAX NUMBER CATEGORIES...................................................................................... 14
Change the message control from warning to error.............................................................15

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C ONCEPT

Business partner
Patient structures Employee
Loan

recipient Creditor
Tenant
SAP

Business
Partner Vendor
Customer
neutral

persons and organizations Plant

Debitor cross-application
open infrastructure
integration through
business concepts

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A SAP Business Partner is an Organization (firm, branch office), person or a group of persons or organiza-tions in
which your company has a business interest.

You can create and manage your business partners centrally for different business transactions.

This is of prime interest if a business partner plays different roles for a company, such as sold-to party and ship-
to party.

You can create a business partner in different business partner roles. During the course of the business rela-
tionship, the business partner can also get other business partner roles. You do not need to create the gen-
eral data, which is independent of a business partner’s function, again for this business partner. You just add
a Role which will contain the relevant information. This prevents data being created and stored redundantly.

A Business partner consists of general data (Name, address, bank information etc.) and Role specific infor-mation
(e.g. customer / vendor / employee / etc.). these roles are linked to other parts within SAP. When a BP has the role
customer the link with the customer / sales sub administration and the general ledger is man-datory. On creation the
relevant fields for and links to these areas are made.

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It is advised is to implement the BP functionality for new implementations where the BP will be leading re-garding
the numbering of the customers and vendors (this means the customer and vendor will have the same number
range) . With upgrades up to the 1503 release the BP functionality can be implemented but is not needed. As from
the 1511 release the HANA core the BP is mandatory and the old FD01/02/03 and FK01/02/03 will not be available
anymore. The BP is the only way to create the customers and vendors. In this case the customer needs to decide
how to deal with the number ranges. The options are:

harmonizing the two (e.g. the customer number range will remain the same and the vendors will be
migrated to the main customer number range. After this has been done the BP’s can be generated using the
same numbers)
o Disadvantage: you lose the history of your vendors (the data is divided over two numbers) You do

not have to migrate the vendors to a new number range.

o Advantage: when you start to use e.g. FSCM collection management or CRM, which uses the BP

number, you will have no confusion regarding the number you are referring to.
keep using the numbers and link them to the BP which will have a whole new number range.
o Disadvantage: when you start to use e.g. FSCM collection management or CRM, which uses
the BP number, you will have confusion regarding the number you are referring to
o Advantage: you do not lose the history of your vendors
You do not have to migrate the vendors to a new number range

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