TABLE OF CONTENTS

TITLE PAGE PAGE

APPROVAL SHEET ……………………………………………………………….. 1

ACKNOWLEDGEMENT …………………………………………………………... 2

DEDICATION …………….………………………………………………………… 3

CHAPTER 1: INTRODUCTION

Introduction …………………………………………………………………… 5

Statement of the Problem ……………………………………………………... 7

Objectives of the Study ………………………………………………………… 9

Scope and Limitations ……………………………………………………….. 11

CHAPTER II: REVIEW OF RELATED LITERATURE

Review of Related Literature …………………………………………………. 17

CHAPTER III: METHODOLOGIES

Planning ……………………………………………………………………….. 20

Analysis ……………………………………………………………………….. 21

Maintenance …………………………………………………………………... 21

Design …………………………………………………………………………. 21

CHAPTER 1V: SUMMARY, CONCLUSION, RECOMMENDATION &

BIBLIOGRAPHY

Summary ………………………………………………………………………. 23

Conclusion …………………………………………………………………….. 25

Recommendation ……………………………………………………………… 26

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 Bibliography …………………………………………………………………... 27

APPENDICES

Figure A.1 Flow of the Current System ………………………………………. 29

Figure A.2 Use Case Diagram ………………………………………………… 30

Figure A.3 Entity Relationship Diagram ……………………………………… 31

Figure A.4 Activity Diagram ………………………………………………….. 32

Figure B.1 Graphical User Interface …………………………………………... 33

Figure C.1 Database Table …………………………………………………….. 45

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 ACKNOWLEDGEMENT

This project would not be possible without the guidance and the help of several whom in
one way or another contributed and extended their valuable assistance in the preparation and
completion of this project.

First and foremost, our utmost gratitude to Engr. Darwin M. Galudo, Dean of the College
of Information Technology whose sincerity and encouragement we will never forget.

Our adviser, for giving us pieces of advice and insights throughout this project and for his
unselfish and unfailing support as our thesis adviser.

To all the families and friends of the members of this project for their unconditional and
moral support and the One above all of us, our Almighty God, for answering our prayers and for
giving us the strength we need.

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 DEDICATION

This research paper is dedicated to our parents who have been our inspiration without
their unconditional love and unending support this project would not been made possible. Above
all, they ultimately dedicate this capstone project to their heavenly Father who gave them the
strength to finish this project.

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 CHAPTER 1

Introduction
Statement of the problem
Project Objectives
Scope and Limitations

5
 INTRODUCTION

Inventory or stock is the goods and materials that a business holds for the ultimate goal to
have a purpose of resale (repair).

Inventory is the raw materials, work-in-process products and finished goods that are
considered to be the portion of a business's assets that are ready or will be ready for sale.
Inventory represents one of the most important assets of a business because the turnover of
inventory represents one of the primary sources of revenue generation and
subsequent earnings for the company's shareholders.

Inventory and Ordering is a discipline primarily about specifying the shape and placement of
stocked goods. It is required at different locations within a facility or within many locations of a
supply network to precede the regular and planned course of production and stock of materials.

The concept of inventory, stock or work-in-process has been extended from manufacturing
systems to service businesses and projects, by generalizing the definition to be "all work within
the process of production- all work that is or has occurred prior to the completion of production."
In the context of a manufacturing production system, inventory refers to all work that has
occurred - raw materials, partially finished products, finished products prior to sale and departure
from the manufacturing system. In the context of services, inventory refers to all work done prior
to sale, including partially process information. - [INV 2009]

The importance of studying the inventory system is to keep track of the flow of goods.
Inventory systems are designed to tell you where each product will be going, how much is being
sold when you need to order more and which products produce the greatest profit. All business
relies on inventory system which plays a vital role by accounting all goods or products.

They also show where a particular item is in the flow of sales whether it is in the warehouse
or on a store shelf. The main purpose of inventory system is simply to enable a business take the
stocks and appropriately manage their goods and products. This study aims to design and
construct an INVENTORY and ORDERING SYSTEM, to provide an easy access in getting
their orders and verify their bills.

This system greatly lightens the load, as the entire process of taking orders is automated.
Once an order is placed in the webpage, its data will be saved into the systems database and then

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retrieved, in pretty much real-time, within this application, all items in the order list are
displayed, along with their corresponding options and delivery details, in a concise and easy to
read manner. This allows employees to quickly go through the orders as they are already placed
and produced the necessary items with minimal delay and confusion.

Kagay-anons loves singing with in their hearts out in music and KTV bars. So it’s easy to
understand that mostly and one of the rising businesses in the city is karaoke bars. LED KTV &
BAR is one of the few popular and unique ones. Located along the busy Corrales Avenue, LED
KTV opened in mid-2013. Its concept (KTV & Bar) and interiors immediately made the place
popular among fun-loving Kagay-anons and guests. Not long after it opened, LED KTV & Bar
became a certified favorite hangout of many.

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 General Problem

Modernize technology have become part of the life for accessing almost any kind of
information. Life in the 21st century is full of technological advancement and in this
technological age it is very difficult for any organization to survive without utilizing technology,
especially when it comes to ordering and inventory process. As years passed by, this process is
very hassle of the employees and it takes much of time to make data entry concise. This problem
will be setting up more fast and reliable ordering process. The problem is not realizing
efficiencies that would result from better applications of technology in their daily operations.
Every order has a counter where you can place your order and then make the payment. So every
employee for taking the order processing the payment consumes time.

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 Specific Problem

 Long-time consumption.

The experience of customers in ordering process is very unsatisfactory since they need to
wait for a long period of time.

 Unpleasant ordering process.

During peak hours, staffs will manually record orders. And customers wait their orders in the
counter. It takes time for the customer to wait until the orders are ready,

This problem will result to supplier on customer. When data and information where the
products are being delivered it must have a concise detail on what he/she orders.

 Data are not always reliable as it is written manually and prone to human errors.
Some of the employees easily forget the data of the reservation that has been reserved by the
customer.
 Difficulty in searching and retrieving files
It consumes too much time when searching for the data of a customer, and sometimes it might
get misplaced.

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General Objectives

The objective of the study is to develop a reliable, convenient and accurate Ordering and
Inventory System that will give consumer the fastest and easiest way of taking orders according
to their choice and a system that will track its supplies.

Specific Objectives

 To develop a system that will make orders efficiency.

When one customer placed its order, it should be in the in efficient way and compromising.
The satisfaction of every customer is the main purpose of the business. In this module, it will
enable customers to order custom meals without wasting time and effort waiting in line.

 To develop a system that will answer all customer queues in ordering.

In this module, it will ensure correct data process and that customers have a visual
confirmation that their order was placed correctly. The data then be the placed to its database and
customer bill will be ready for all customer concerns.

 To develop a system that will track all stocks.

In this module, the system will monitor all data entry of stocks where entire products inside
storage/stock room are being kept and to track all daily transactions. This module helps locate if
the stocks is being delivered correctly and easy to generate reports.

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Current State of Technology

Apparently, the business establishment is currently using the traditional manual system of
sales service processing. That of which includes an everyday set of recording and as an old
practice it is unreliable because if someone forgets to write orders/sold products it can affect the
outcome of the records. Considering that it is a small line of business, technically speaking there
is a less need of those requirements. The problem arises when recently; one of the staff of the
station misplaced the records of the sales. Over time, they notice that the current manual system
they’re using is not that reliable. In order to help the establishment to have a reliable and hassle
free way of recording the sales, all the transactions are done manually by using papers, pens and
calculators.

So far our proposal is the Ordering and Inventory System that is being worked on the
computer. This system will stand as replacement of the old technology that the LED KTV &
Bar been using up to this present. Since the old system was inefficient and it causes many
uncertainties in terms of security and data accounts, the results of this new system will help solve
these problems.

Features:

 Re-order point
 Tracking
 Product identification
 Inventory optimization

Benefits:

 Efficiency of data entry

 All data are concise precisely
 Automated transaction less risky
 Easier to create report
Scope and Limitations

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In this module the number of food, their prices, offers etc. like details will stores.
 Insert product and information
 Update price
 Modify food items
 Modify price
Order Module:
In this module the type of order the amount etc. like details will stores
 Insert order
 Insert type of order
 Modify order

Staffs module:
In this module the number of staffs, their names details shift time etc. will stores.
 Add new
 Edit and modify Information

Cancellation module:
In this module the canceled items are stored
 Insert cancelled order
 Delete canceled order
Expenses Module:
In this module the expenses of the money are stores
 Insert expenses
 Modify expenses

Security
The System has a capability to secure and retrieve a password of admin/user if he/she
remembered their pin code

The System also can perform:

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  Maintain a Customer Invoice Record

• This records all the amounts to be collected from customers. One record for
each customer invoice.

• Handle cash sales associated with customer invoice.

• Provide the capability to create reports where user defines data fields to be
selected, sorted and printed.

 Customer payment desktop application

• Allows the updating of multiple customer invoices at one time from a single
customer payment.

• Automatically update the Customer Master Record with amounts received.

• Provide the capability to enter customer prepayment information and

automatically update the actual invoice when it is added in the Billing System.

Limitations:

It can’t handle credit card.

There’s no feature to automatically prohibiting the customer if it’s not in legal age yet.

No reservation features.

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THEORETICAL FRAMEWORK

This chapter should give the theoretical background that leads to the design of the proposed
system. This may be divided into different sections for logical grouping of the topics

Programming Language

C# is a programming language used to make easy desktop application interactive.

 The proposed system used C# to the proposed system used Java to do specific task like to
processing stocks in/out, Ordering food product, product identification, Inventory stocks,
implementing taxes in the product, Modifying employees to register and due date to the
contract of the employees, save, update and retrieve data through the database


Database

SQL Server is a relational database management system, as a database server the

primary function is storing and retrieving data as requested, embedded with the visual
studio.
• The proposed system it makes easier to navigate, save and locate the data stored.

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Software tools Specification

- A Use-Case Diagram is a graphical representation of the "flow" of data

through an information system, modeling its process aspects. ADFD is often
used as a preliminary step to create an overview of the system without going
into great detail, which can later be elaborated.
- An entity-relationship diagram (ERD) is a data modeling technique that
graphically illustrates an information system's entities and the relationships
between those entities. An ERD is a conceptual and representational model of
data used to represent the entity framework infrastructure. ... Entities.
Relationships.

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 CHAPTER II

Review of Related Literature

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 REVIEW OF RELATED LITERATURE

This study seeks to provide interpretation on related problems of Led KTV and Bar. In
order to undertake this situation, the company had decided to take a crucial action regarding with
doing a system in order to make their work less hassle and more efficient. The study includes
local and foreign study, and different references that are relevant to the studies and the researcher
also cited a number of the related literature made by different researchers. This literature will
help the researchers in analyzing and finding the issues that this present study may encounter in
the future .The proposed system aims to developed desktop application for facilitating
ordering and inventory process at the establishment.

FOREIGN LITERATURE

1. Shidax KTV Bar

”We aim to help you run your small property more efficiently, taking care of the admin
so that you can spend more time on the things you love!”

Reaching and converting travel customers around the world in an ever-changing, competitive
challenge for small accommodation providers.

Most importantly, with a system packed full of clever technology without the hefty price.

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LOCAL LITERATURE

1. Karaoke Republic

Karaoke Republic has a different accommodation type in services. It also can manage the
food offerings in the local scene together with favorite drinks and you are set for a night you will
surely remember. The proponents of their system also contains made within the system,
including people who made the reservations, on what they consume and their total bills. The
proposed system will enable the administrator to generate reports.

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 CHAPTER III

Planning
Analysis
Maintenance
Design

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 System Development Life Cycle

PLANNING

The researchers have come up with the proposal by conducting through observation on
the manual process used by LED KTV/Bar and have identified major problems regarding the
current system of their business. The researchers think of possible solutions of the said problem
identified. The researchers then formulate ideas on how this system can be made, and what the
system can do for their business.

Activity Nov.2017 Dec.2017 Jan. Feb. Mar. Apr. May.

Searching for Company

Planning

Analysis

Gather Company Information

Research

Designing the Project

Preparation for the proposal

Project Proposal

Finalizing the Project

Error Trapping

Documentation

Submission of Software Project

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 ANALYSIS

In this phase, the researchers have gathered all essential information about the company
conducted a study and made an analysis. The researchers decide if the project should go ahead
with the resources' availability and considers the feasibility of the project and how this project
improves their business. The researchers also review all the possible course of actions that might
help solving the said problems, made a test and aims to answer all probable questions that may
ask.

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 MAINTENANCE
When the system is already implemented, it needs to be maintained and there will be some
changes to take place. It could happen when there some unexpected errors occurred especially
during the initial implementation and should be edited to correct the problems.

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 DESIGN
The proposal system will be utilized by LED KTV/Bar for them to have a systematic way for
reserving the rooms. At this point, the system is made and tested all its functions to have its
correct output. This system gives easy accessed on the web and reserved a rooms at easy way.

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 CHAPTER IV

Summary

Conclusion

Recommendation

Bibliography

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 SUMMARY

LED KTV/Bar’s Ordering and Inventory System is a software application that is

implemented to allow guests to create comfortable service. Guests can order through walk in, to
protect their privacy and financial information and recommended by several people in the city
when it comes to compare prices and facilities at different bar. The system is a user-friendly, and
will make it extremely easy to manage your pricing and distribution strategy on the daily basis.
The system allows the customer to Order with ease at Led KTV and Bar and its Inventory
System enables the staff to monitor and record the stocks.

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 FINDINGS

LED KTV/Bar’s Ordering and Inventory System is designed to reserve rooms and efficient way
of doing business. The problems will eliminate through the use of the system. This system will
give significant change to the company on the way of having transaction to their customers. The
technological advancement of the company will help to reduce problems pertaining to the
operations and the development of this system will also help the company to grow and to
improve their business operations.

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 CONCLUSION

The researchers develop a system and gather idea on how to give this system the capability to
enhance business transaction by providing the customers the ease. The researchers assure that
this system will generate all the information needed by all the customers to give them the
convenience on how to reserve a room online. The researchers will give the business a
competitive advantage through the use of the system which will give effective an efficient way
of doing business.

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 RECOMMENDATION

The researchers recommend LED KTV/Bar to use this system to improve the
effectiveness and efficiency of their business transactions while lowering the operational costs.
This system can also give LED KTV/Bar more customers since the accessibility of their reserved
rooms are very satisfaction towards to the customer. The researchers also recommend the
company to have a fast internet and a personal computer for a purpose of accommodating the
walk-in customers or the customers who wants to avail.

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 BIBLIOGRAPHY

Book:

Beighley, L. (2008) Head First SQL Server

Nixon, R. (2009) Learning Visual studio

Shenoy, A. (2014) Learning C#

Websites:

http://istqbexamcertification.com/

http://csharp.net-tutorials.com

https://searchsqlserver.techtarget.com/definition/SQL-Server

https://www.tutorialspoint.com/c#/what_is_c#.htm

https://en.wikipedia.org/wiki/C#

http://www.karaokerepublik.com/
https://www.shidax.com/info/about-shivax.html
Inventoryhttps://www.investopedia.com/terms/i/inventory.asp#ixzz54j94HqNt

https://en.wikipedia.org/wiki/Inventory

https://www.investopedia.com/terms/i/inventory.asp

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 APPENDICES

Figure A.1 Flow of the Current System

Figure A.2 Use Case Diagram

Figure A.3 Entity Relationship Diagram

Figure A.4 Activity Diagram

Figure B.1 Graphical User Interface

Figure C.1 Database Table

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 FLOW OF THE CURRENT SYSTEM

START

GO TO LED KTV/BAR

ORDER FOOD AND DRINKS

RE

CONFIRM? NO

RECORD

PAYMENT

RELEASE THE ORDER AND RECEIPT

STOP

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Figure A.1.This is the flow of the system

Use-case Diagram

REPORTS
ADMIN

REGISTER THE WALK-IN

MODIFY

CANCELLATION/ VOID
ORDER

MAKE ORDER

Manager
BILL/ PAYMENT
CUSTOMER

RECEIVE RECEIPT

REGISTER THE WALK-IN

Cashier

CONFIRM THE CUSTOMER

Figure A.2.This the use case diagram of the proposed system

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 Entity Relationship Diagram

Employee_type tblProduct tmpStockRcv

Id Id
Id Product_Name prdID
Product_Price prdPrice
Description
Btn_Name prdQty
Date_Created
Date_Modified
Status

tblStockRcv
Tbl_employee Id
Id prdID
Code tblTransaction
prdPrice
Fname Id
Mname DateRcv
Trans_Date
Lname prdQty Product_TotalAmount
Date_hired Customer_Cash
Birth_date Customer_Change
Active
Emp_type
tblOrders
User_name
Id
Password
Product_ID
Address
Product_Price
Trans_ID
Date

Figure A.3.This the entity relationship diagram of the proposed system

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Figure A.4. Activity Diagram

34
GRAPHICAL USER INTERFACE

35
Client’s side

Figure B.1 Client’s Log in board

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Figure B.2 Employee’s List

37
Figure B.3 Employee’s Registration Profile

38
Figure B.4 Product’s List

39
Figure B.5 Product’s Edit Section

40
Figure B.6 Product’s Registration

41
Figure B.7 Cashiering Section

42
Figure B.8 Stock Inventory Section

43
Figure B.9 Sales Inventory Section

44
Figure B.10 Stock Room Section

45
Figure B.11 Stocks Record

46
Figure B.12 Notification

47
Table 1

1.0 tmpStockRcv.sql
Name Data type Description
Id int
prdID int
prdPrice decimal
prdQty int

Figure C.1 Database Table

48
Table 2

tblTransaction.sql
Name Data type Description
Id int
Trans_Date datetime
Product_TotalAmount decimal
Customer_Cash decimal
Customer_Change decimal

Figure C.2 Database Table

49
Table 3

tblStockRcv.sql
Name Data type Description
Id int
prdID int
prdPrice deecimal
Date_Rcv date
prdQty int

Figure C.3 Database Table

50
Table 4

tblProduct.sql
Name Data type Description
Id Int
Product_Name Varchar
Product_Price deccimal
Btn_Name Varchar
Date_Created date
Date_modified date
Status int

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Figure C.4 Database Table

Table 5

tblOrders.sql
Name Data type Description
Id Int
Product_Qty Int
Product_ID Int
Product_Price Decimal
Trans_ID Int
Date Date
Returned Int
OR_Number Varchar

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Figure C.5 Database Table

Table 6

tblEmployee.sql
Name Data type Description
Code Varchar
Fname Varchar
Mname Varchar
Lname Varchar
Date_Hired Date
Birth_Date Date
Active Varchar
Emp_Type Varchar
Username Varchar
Password Varchar
Address Varchar
Gender Varchar
SSS Varchar
Pag-ibig Varchar
Picture Image
TIN Varchar
Philhealth Varchar
EmpID Varchar

Figure C.6 Database Table

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Table 7

tblCancelledOrders.sql
Name Data type Description
Id Int
Trans_Date Date
Producct_TotalAmount Decimal
Customer_Cash Decimal
Customer_Change Decimal

Figure C.7 Database Table

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Table 8

Employee_type.sql
Name Data type Description
Id Int
Decription Varchar

Figure C.8 Database Table

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 LED KTV & BAR Ordering and Inventory System

A Capstone Project

Presented to

The Faculty of Phinma Cagayan de Oro College

In Partial Fulfillment

Of the requirement for the Degree of

Bachelor of Science in Information Technology

By:

Cadeliňa, Rio

Ganas, Leonardo.

Diaz, Leslie

Cabactulan, Michael

Mr. Alexis V. Larosa

Capstone Adviser

June 2 2018

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