Index

Introduction to Microsoft Excel & GUI

Learning Excel Shortcuts
Cell Referencing
Creating Links within sheets
PMT Financial Function
PPMT and IPMT Financial Function
NPV Financial Function
IRR Financial Function
ROUND Math & Trignometry Function
ROUNDUP Math & Trignometry Function
ROUNDDOWN Math & Trignometry Function
MROUND Math & Trignometry Function
SUMPRODUCT Math & Trignometry Function
SUMIF Math & Trignometry Function
EDATE Date Function
EOMONTH Date Function
YEARFRAC Date Function
NOW Date Function
TODAY Date Function
CONCATENATE Text Function
FIND Text Function
LEN Text Function
LEFT Text Function
RIGHT Text Function
AND Logical Function
OR Logical Function
IF Logical Function
TRANSPOSE Lookup & Reference Function
MATCH Lookup & Reference Function
INDEX Lookup & Reference Function
VLOOKUP Lookup & Reference Function
HLOOKUP Lookup & Reference Function
FORECAST Statistical Function
 PROJECTED ACTUAL YEARS Expense Amount
SALES GROWTH 20% 25% 2016 R&D 10,000
PROFIT GROWTH 15% 18% 2018 S&M 2,000
CASH GROWTH 10% 12% 2017 G&A 1,500
BONUS 2016 G&A 5,000
AND 0 2017 S&M 3,000
OR 1 2018 S&M 1,500
2016 R&D 5,200
2017 R&D 2,300
2018 S&M 25,000
2016 S&M 1,200
2017 G&A 18,000
2018 G&A 18,000
3000

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 Learning Outcome: Basic shortcuts which you should remember

Familiarize yourself with Excel's Ribbon structure

ALT Based Shortcuts Description

ALT + H + P Convert a number to percentage Try them out on the number below:
ALT + H + K Put comma in numbers with 2 decimals and right alignment by default
ALT + H + 0 Show decimals for a number
ALT + H + 9
ALT + H + A + N + Enter
Hide decimals for a number
Insert currency sign 10000
ALT + H + I + C
ALT + H + D + C
ALT + H + I + R
Insert/Delete Rows/Columns/Sheet
ALT + H + D + R
ALT + H + I + S
ALT + H + D + S
ALT + H + B + … Insert Borders
ALT + H + A + R
ALT + H + A + C
ALT + H + A + L
Alignment related shortcuts
ALT + H + A + M
ALT + H + A + B
ALT + H + A + T
ALT + H + O + W
ALT + H + O + I
Row Height/Column Width/Autofit
ALT + H + O + A
ALT + H + O + H
ALT + E + S + … Paste Special
ALT + H + F + C Font Color
ALT + H + M + … Merge/Unmerge Cells
 Learning Outcome: Understand the use of drag shortcuts.

CTRL Based Shortcuts

CTRL + R Right Drag
CTRL + D Down Drag

Key Notes:
Learn to disable the drag and drop using mouse to force yourself to learn this shortcut.
 Learning Outcome: Understand the use of absolute v/s relative referencing.

Application: Master the technique of using absolute v/s relative referencing for error free and efficient models on excel

Profit & Loss Statement Common Size P&L

2014 2015 2014 2015
Revenue $ 100,000 $ 120,000
COGS 52,000 30,597
Gross Profit 48,000 89,403 CTRL Based Shortcuts
Operating Expenses 10,000 8,131 Insert $ using F4
EBITDA 38,000 81,272
Depreciation & Amortization 4,800 2,610 Format Row Column
EBIT 33,200 78,662 $A$1 Fix Fix
Interest 2,200 583 $A1 Free Fix
Profit Before Tax 31,000 78,079 A$1 Fix Free
Tax 9,300 1,245 A1 Free Free
Profit After Tax 21,700 76,833
 Learning Outcome: Making links to other sheets and traversing links.

Application: You will create a link almost n number of times in a day. Learn to make it and traverse it.

Traversing Shortcuts
Link this to cell B2 on TOC sheet CTRL + [
F5 + Enter
 Learning Outcome: Understand the application of PMT function.

Application: Calculates the payment for a loan based on constant payments and a constant interest rate.

Input:
Principal $ 650,000
Interest Rate (p.a.) 11%
Tenure (Years) 7

Output:
Equated Monthly Installments
 Learning Outcome: Understand the application of NPV and IRR function.

Input:
Conventional Cash Flows
$ (10,000)
$ 2,000
$ 2,800
$ 5,000
$ 7,500

Cost of Capital 15%

Output:
Net Present Value

Internal Rate of Return

Also understand the usage of XNPV and XIRR functions.

 Learning Outcome: Understand the application of rounding functions.

Application: Basic rounding functions used for calculation purposes.

Input:
Company Shares
M&M 10
TCS 20
Reliance 15
Coal India 100
Infosys 25
Pantaloon 90

Output:

Minimum 10.00
Maximum 100.00 ROUND Round to 1 Decimal
Average 43.333 ROUNDUP Round Upwards to 1 Decimal
Median 22.50 ROUNDDOWN Round Downwards to 1 Decimal
Quartile 3 73.75 MROUND Round in multiple of 5
Sum 260.00
 Learning Outcome: Understand the application of SUMPRODUCT function.

Application: Multiplies corresponding components in the given arrays, and returns the sum of those products.

Input:
Company Shares Price/Share
M&M 100 1,000
TCS 250 2,500
Reliance 1,500 900

Output: Total Portfolio

 Learning Outcome: Understand the application of SUMIF function.

Application: Sum the values in a range that meet criteria that you specify.

Input:
Expense Amount
R&D 10,000
S&M 2,000
G&A 1,500
G&A 5,000
S&M 3,000
S&M 1,500
R&D 5,200
R&D 2,300
S&M 25,000 17500
S&M 1,200
G&A 18,000
G&A 18,000

Output: S&M 32,700

 Learning Outcome: Understand the application of date function.

Application: Use of date functions in day to day life.

Years
EDATE 8/2/2018 9/2/2018 Move exactly by number of months
EOMONTH 8/2/2018 9/30/2018 End of month should be available

YEARFRAC Start Date 1/25/2001

End Date 7/26/2018
Remaining Time in the Year #ADDIN?

NOW
TODAY
 Learning Outcome: Understand the application of CONCATENATE function.

Application: The CONCATENATE function joins up to 255 text strings into one text string.

Input:
String 1 String 2 String 3
Tax Rate of 40% provided by Management.

Output:

Key Notes:
You can also use '&' operator to join strings. Try it out!
 Learning Outcome: Understand the application of text function.

Application: Learn to use text functions like LEN, FIND, LEFT and RIGHT

Input: LEN FIND LEFT Domain & Operator

narendramodi@bjp.org
rahulgandhi@congress.com
aap@commonman.in
 Learning Outcome: Understand the application of logical function.

Application: Learn to use AND, OR AND IF

Operating Profit Margin 25%

Growth in Revenue 35%

You will get a FUNDING if the Company has Operating Profit Margins higher than 20% and Growth in Revenue higher than 40%.

Funding Received
 Learning Outcome: Understand the application of TRANSPOSE function.

Application: The TRANSPOSE function returns a vertical range of cells as a horizontal range, or vice versa

Input:
Year Sales
2014 20,000
2015 25,000
2016 30,000
2017 35,000
2018 40,000 (2x6)

Output:

(6x2)

Step 1: Check the dimensions of the input array. In this particular case we have an input array with 2 columns and 6 rows (2x6).
Step 2: Make an output array by interchanging the row and column numbers from the input array. Therefore we have an array with dimensions as 6 columns
and 2 rows (6x2).
Step 3: Select the entire output array.
Step 4: Type TRANSPOSE function at the first cell of the output array i.e. B13 in our case.
Step 5: The input to TRANSPOSE function which is an "array" is our input array.
Step 6: An array function does not close with a ')' in Excel. We have to use CTRL+SHIFT+ENTER to close an array function like TRANSPOSE.

Key Notes:
Note the curly braces "{/}" in the formula bar which distinguish an array function from normal Excel functions.
Try deleting any particular data point from the output array and you will get an error message, "You cannot change part of an array". Therefore if you ever
have to delete data, either delete the entire set or none.
 Learning Outcome: Understand the application of MATCH function.

Application: Returns only the row number or column number for a particular data.

Input:
Student Name Marks Rank
Jenny 82 2
Alex 77 3
Norah 91 1

Output:
Student Name
What do you want?
Row Number
Column Number
 Learning Outcome: Understand the application of INDEX function.

Application: Picks up data from a specified array, a row number and a column number.

Input:
Student Name Marks Rank
Jenny 82 2
Alex 77 3
Norah 91 1

Output:
Student Name Norah
What do you want? Rank
Row Number 4
Column Number 3
Rank
 Learning Outcome: Understand the application of VLOOKUP function.

Application: You can use the VLOOKUP function to search the first column of a range (range: Two or more cells on a sheet. The cells in a range can be adjacent
or nonadjacent.) of cells, and then return a value from any cell on the same row of the range)

Input: Output:
Customer ID Amount Phone Number Enter Customer ID
30 5,859 9873242346 Amount
69 1,493 9834432414
82 9,201 8233412424
52 4,949.78 5625324324
100 5,000.00 6565656565
29 9,934 2653244322
66 8,378 6234552523
32 4,432 8346452353
47 4,101 9787387382
49 8,793 9783326161
80 9,770 7301837371
35 576 9837723727
43 669 9287272617
13 6,019 8171616161
25 5,214 1918375737
92 1,325 9171656351
22 1,243 9171717171
48 8,974 9174345231
57 8,292 7165341515
58 3,277 5719613232
87 8,254 8156312351
33 1,314 6232623132
14 1,025 9272652872
 Learning Outcome: Understand the application of HLOOKUP function.

Application: Searches for a value in the top row of a table or an array (array: Used to build single formulas that produce multiple results or that operate on a group of arguments that
are arranged in rows and columns)

Input:
EXPENSES January February March April May June July
Advertising $ 4,600 $ 4,200 $ 5,200 $ 4,600 $ 4,200 $ 5,200 $ 4,600
Rent $ 2,100 $ 2,100 $ 2,100 $ 2,100 $ 2,100 $ 2,100 $ 2,100
Supplies $ 5,000 $ 6,200 $ 3,000 $ 1,300 $ 18,000 $ 23,000 $ 20,000
Salaries $ 16,000 $ 99,999 $ 16,500 $ 16,000 $ 16,000 $ 16,500 $ 16,000
Utilities $ 500 $ 600 $ 600 $ 500 $ 600 $ 600 $ 500
TOTAL $ 28,200 $ 113,099 $ 27,400 $ 24,500 $ 40,900 $ 47,400 $ 43,200

Output:

Enter MONTH
Enter Type of EXPENSE
Output