DOCUMENT NUMBERING PROCEDURE

MPMY-PM-PRC-0001

2.0 31.03.2017 Re-Issued for Use HAH JPD

F2 02.08.2016 Re-Issued for Use HAH JPD SGP
F1 06.08.2015 Issued for Use HI JPD CH
0.2 29.06.2015 Issued for Approval HI JPD JPD
0.1 17.12.2013 Issued for Review CW JPD JPD
Rev Prepared Reviewed Approved
Date Purpose of Issue
No By By for Release
Typed initials in the signature box indicate that the document has been signed (with Document Controller)
 Document No.:
MDC Oil & Gas (SK 320) Limited
MPMY-PM-PRC-0001
Document Numbering Procedure Revision: 2.0

REVISON CHANGE HISTORY

All major changes to the document at this current revision are recorded below.
(Does not include correction of typos or formatting changes)

Revision: Date: Originator: Description of Change:

F2 02.08.2016 Hairi Halib Change revision control code

F1 06.08.2015 Haizulizwan FINAL

0.2 29.06.2015 Haizulizwan Comments incorporated

0.1 17.12.2013 CW Issued for internal review

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 Document No.:
MDC Oil & Gas (SK 320) Limited
MPMY-PM-PRC-0001
Document Numbering Procedure Revision: 2.0

CONTENTS

1 INTRODUCTION............................................................................................ 4
2 DEFINITIONS ................................................................................................ 4
3 REFERENCES ............................................................................................... 4
3.1 Order of Precedence ...................................................................................... 4
4 APPLICABILITY AND SCOPE ....................................................................... 5
5 RESPONSIBILITIES ...................................................................................... 5
6 DETAIL .......................................................................................................... 6
6.1 Document Numbering Format ........................................................................ 6
6.1.1 Design Document .......................................................................................................... 6
6.1.2 Vendor Document.......................................................................................................... 7
6.2 Facility Identifier – LLFA ................................................................................. 7
6.3 Discipline – DD............................................................................................... 9
6.4 Type – TTT .................................................................................................. 10
6.5 Sequence Number ....................................................................................... 13
6.6 Sheet – SS ................................................................................................... 13
6.7 Revision ....................................................................................................... 13
6.8 Cancelled Documents .................................................................................. 14
6.9 Specific Deliverable ...................................................................................... 15
6.10 Document Number Visibility ......................................................................... 16
6.11 Change of Document Number ...................................................................... 16
6.12 Electronic Document Format ........................................................................ 17
7 IDENTIFICATION OF CHANGES WITHIN DOCUMENTS ........................... 17

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 Document No.:
MDC Oil & Gas (SK 320) Limited
MPMY-PM-PRC-0001
Document Numbering Procedure Revision: 2.0

1 INTRODUCTION

This procedure defines the document numbering and revision systems to be followed
by MDC Oil and Gas (SK 320) Limited (COMPANY). The purpose of the procedure
is to ensure that all documents are systematically numbered and to allow systematic
registration, revision, filing and traceability.

2 DEFINITIONS

COMPANY MDC Oil and Gas (SK 320) Limited, a Mubadala Petroleum
affiliate

Project A phased field development

Contractor The party selected to provide services to COMPANY

Sub-Contractor Any organisation appointed by a Contractor to perform

work on a Project.

Purchaser The party acting on behalf of COMPANY, or COMPANY

itself, who procures the item.

Vendor The main supplier of the item of equipment to which this

document applies, including items designed and
manufactured by others.

Manufacturer The party selected to manufacture equipment or materials

in accordance with the specification.

Document A document is any deliverable that is capable of being

produced in ‘hard copy’ format. It includes all drawings,
text based deliverables, printable spreadsheets and
databases, etc. If necessary, the electronic version of a
computer programmes and results may be allocated a
document number to permit its e-filing within the procedure.

May / should A preference or possible course of action

Shall / must A mandatory requirement

3 REFERENCES

3.1 Order of Precedence

The reference documents listed below, including industry codes and standards and
COMPANY specifications form an integral part of this general specification. Unless
stated otherwise the applicable version, including relevant appendices and
supplements is the latest revision published at the effective date of the contract.

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 Document No.:
MDC Oil & Gas (SK 320) Limited
MPMY-PM-PRC-0001
Document Numbering Procedure Revision: 2.0

The order of precedence of the applicable documents shall be:-

1. Government Laws, Rules and Regulations

2. COMPANY Project Specification
3. COMPANY General Specification
4. International Codes and Standards
5. Referenced Documents

Any conflict shall be reported to COMPANY for decision. In such a case, and unless
otherwise agreed by COMPANY, the more stringent requirement shall apply.

Exceptions to or deviations from this document are not permitted unless accepted in
writing by COMPANY.

4 APPLICABILITY AND SCOPE

This numbering procedure is applicable to all documents produced on a Project by

COMPANY or its Contractors and Sub-Contractors.

All Contractor numbered documents shall take the COMPANY number as the primary
number. Contractors may choose to allocate a secondary number to documents if it
suits their own internal systems. All lists and registers of documents shall use the
COMPANY number.

All cross referencing between documents, including drawing continuation numbering,

shall use the COMPANY number. Continuations and cross references across the
boundaries of scopes of work between Contractors shall be points of interface. The
Contractors’ interface procedures shall ensure the correct allocation of continuation
and cross reference numbers.

Documents produced by Sub-Contractors shall similarly take a COMPANY number as

the primary number. The Contractor shall issue appropriate numbers to the Sub-
Contractors and shall record all Sub-Contractor documents in the lists and registers of
deliverables.

All Vendor document numbers must be preceded by the COMPANY purchase order
number. The individual Vendor document numbers shall use a numbering system
agreed with the Vendor.

Once a document has been assigned a number, it will retain that same number
throughout its life.

5 RESPONSIBILITIES

The revision and reissue of this procedure is the responsibility of COMPANY. Any
request to expand any of the tables of identifiers shall be routed to COMPANY. New
identifiers shall be used only when approved by COMPANY.

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 Document No.:
MDC Oil & Gas (SK 320) Limited
MPMY-PM-PRC-0001
Document Numbering Procedure Revision: 2.0

The Contractor primarily responsible for the work on each facility shall maintain a
document register and allocate document numbers both internally and to Sub-
Contractors as required.

6 DETAIL

6.1 Document Numbering Format

6.1.1 Design Document

All design documents shall be allocated a number conforming to:

LLFA - DD - TTT - NNNN – SS

Where:

LL F A - DD - TTT - NNNN - SS

1. Facility Identifier:

i. Location

ii. Facility

iii. Sequence

2. Discipline

3. Document Type

4. Sequence Number

5. Sheet Number

Example:

PGGA - GE - BOD - 0100

Facility Identifier : PGGA

Discipline Identifier : GE

Document Type : BOD

Sequence Number : 0100

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 Document No.:
MDC Oil & Gas (SK 320) Limited
MPMY-PM-PRC-0001
Document Numbering Procedure Revision: 2.0

6.1.2 Vendor Document

All vendor documents number shall be assigned as follows:

LLFA - PPPPP - DD - TTT - NNNN – SS

Where:

LL F A - PPPPP - DD - TTT - NNNN - SS

1. Facility Identifier:

i. Location

ii. Facility

iii. Sequence

2. PO Number

3. Discipline

4. Document Type

5. Sequence Number

6. Sheet Number

Example:

PGGA - 50131 - ME - DTS - 0001

Facility Identifier : PGGA

PO Number : 50131

Discipline Identifier : ME

Document Type : DTS

Sequence Number : 0001

6.2 Facility Identifier – LLFA

Documents developed specifically for a Project shall be identified by a three digit

facility code followed by a single digit location within the facility code.

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 Document No.:
MDC Oil & Gas (SK 320) Limited
MPMY-PM-PRC-0001
Document Numbering Procedure Revision: 2.0

Allowable identifiers for the location shall comprising two (2) digits are:

LL Location
M5 M5 Field
PA Parisan
PG Pegaga
SN Sintok
SR Sirih

The physical facility within the field shall be defined by a single (1) digit as follows:

F Facility
A Accommodation Platform
B Bridge
C Central Production Platform
D Drilling
F FPSO / FSO
G General
H Helideck
J Jacket / Substructure
K Tanker
P Pipeline
R Turret
S Subsea
U Umbilical, fibre optic cable
V Flare / Vent Platform
W Wellhead Platform

The sequence code, A, defines the sequence of installation, ‘A’ is the first, ‘B’ the
second and ‘C’ the third etc. The same sequence code may not be repeated within the
same location and type of facility.

LLFA Corporate
MPIN Mubadala Petroleum – Indonesia
MPMY Mubadala Petroleum – Malaysia
MPTH Mubadala Petroleum - Thailand
MPVN Mubadala Petroleum - Vietnam

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 Document No.:
MDC Oil & Gas (SK 320) Limited
MPMY-PM-PRC-0001
Document Numbering Procedure Revision: 2.0

6.3 Discipline – DD

The discipline identifier indicates the discipline which originates the document.
Allowable identifiers are:

DD Discipline
AI Asset Integrity
AR Architectural
CI Civil
CM Commissioning
CO Corrosion / Coatings
CS Construction
DR Drilling
EL Electrical
EN Environment
GE General
GG Geology
GP Geophysics
GS Geotechnical
HE Health
HS HSSE
HV HVAC
IN Instrumentation
LA Layout
LO Logistics
MA Maintenance
ME Mechanical
MG Management
MR Marine / Installation
MT Materials
NA Naval Architect
PC Procurement
PI Piping
PL Pipeline
PM Project Management

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 Document No.:
MDC Oil & Gas (SK 320) Limited
MPMY-PM-PRC-0001
Document Numbering Procedure Revision: 2.0

DD Discipline
PP Petrophysics
PR Process
PS Project Services
PT Production Technology
OP Operations
QA Quality Assurance
QC Quality Control
QM Quality Management
RE Reservoir Engineering
SA Safety
SE Security
SS Subsea
ST Structural
TE Telecommunications

6.4 Type – TTT

The type of document is defined by a three digit code. Allowable identifiers are:
TTT Document Type
ALS Alignment Sheet
ANL Analysis
BOD Basis of Design
BOM Bill of Materials
CAL Calculation
CAR Corrective Action Request
CBE Commercial Bid Evaluation
CED Cause and Effect Diagram
CEP Contract Execution Plan
CTR Cost Time Resource Sheet
DCN Design Change Notice
DEV Deviation Request
DOS Dossier
DSP Decision Support Package
DTS Data Sheet

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 Document No.:
MDC Oil & Gas (SK 320) Limited
MPMY-PM-PRC-0001
Document Numbering Procedure Revision: 2.0

TTT Document Type

DWG Drawing
EIA Environmental Impact Assessment
ETQ Engineering Technical Query
FAT Factory Acceptance Test Report
FCN Field Change Notice
LAY Equipment Layout / Plot Plan
GUI Guideline
HAZ Hazardous Area Drawing
HMB Heat and Material Balance
IND Index
IPA Independent Project Analysis
ITP Inspection and Test Plan
IPR Integrated Peer Review
JSA Job Safety Analysis
LIS List
MOC Management of Change Form
MAN Manual
MDB Manufacturers Data Book
MAP Map
MDR Master Deliverable Register
MTO Material Take Off
MOM Minutes of Meeting
LTR Letter
TRM Transmittal
MOD Model
NAR Narrative
NCR Non-Conformance Report
ORG Organisation Chart
OSD Overage, Shortage or Damage Report
PEP Project Execution Plan
PFD Process Flow Diagram
PHI Philosophy
PID Piping and Instrument Diagram

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 Document No.:
MDC Oil & Gas (SK 320) Limited
MPMY-PM-PRC-0001
Document Numbering Procedure Revision: 2.0

TTT Document Type

PLN Plan
PNT Project Note
POL Policy
PQP Project Quality Plan
PRC Procedure
REG Register
REP Report
REQ Requisition
RFQ Request for Quotation
SBD System Block Diagram
SCA Safety case
SCH Schedule
SCM Schematic
SKE Sketch
SLD Single Line Diagram
X(LD) Loop Diagram (See Section 5.9)
SOR Statement of Requirements
SOW Scope of Work
SPL Spare Parts List
SPC Specification
STD Standard
STQ Site Technical Query
STU Study
SWP Safe Working Practice
SYM Symbols, Legends, General Notes
TBE Technical Bid Evaluation
TEN Technical Note
TOR Terms of Reference
UFD Utility Flow Diagram
WPQ Weld Procedure Qualification
WPS Weld Procedure Specification
WIN Work Instruction
WPA Work Package

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 Document No.:
MDC Oil & Gas (SK 320) Limited
MPMY-PM-PRC-0001
Document Numbering Procedure Revision: 2.0

This table can be extended as required by the project.

6.5 Sequence Number

A four (4) digit number, commencing at 0001, allocated in sequence utilising the next
available number.

A sequence number can only be used once. If a document is formally issued to the
Project and is then cancelled, that sequence number cannot be reused.

6.6 Sheet – SS

The individual number of each sheet or subset, if a document is in multiple parts. It is

omitted if the document comprises a single part.

If multiple sheet drawings or subsets are used then each sheet shall carry the same
document number and be clearly marked as Sheet 01, 02, etc. of XX (the total number
of sheets). All single sheet drawings shall be marked as Sheet 01 of 01.

6.7 Revision

All document changes are governed by a revision code, an alphanumeric code is used
to represent the current life cycle state of each document.

Numeric codes ‘0.n’, ‘1.n’, ‘2.n’ etc. are used to differentiate the phase of the project i.e.
concept, FEED, Detail Design, etc. See table 6.7 below.

Single decimal numeric code n.0, n.1, n.2, n.3, etc. depict the document or drawing is
currently in a state of review and approval process and it will sequentially increase the
decimal point number throughout the process until the document is approved for its
intended use.

Alphabetic codes F1, D1, C1, Z1 etc. are assigned to documents which have already
progressed through the review and approval life cycle stage and reserved for
documents or drawings which are deemed to be for final intended use such as those
under the status of Approved for Design, Issued for Use, Approved for Construction or
Approved for Purchase etc.

Next subsequent number to be used and propose of revision to be stated Re-Approved

for Design, Re-Issued for Use, Re-Issued for Purchase, Re-Approved for Construction.

Documents rejected during review by COMPANY shall be revised and reissued at the
same status, and shall not progress to the next revision status until accepted.

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 Document No.:
MDC Oil & Gas (SK 320) Limited
MPMY-PM-PRC-0001
Document Numbering Procedure Revision: 2.0

Phase Issue Reason

Disc- Inter- Issue Issued

Internal Disc for for Approved for FEED
Check Check Review Approval (AFD)
Conceptual (DIC) (IDC) (IFR) (IFA)

0.1, 0.2, 0.3, 0.4, 0.5, etc. F1, F2 etc.

Phase Issue Reason

Disc- Inter- Issue Issued
Internal Disc for for Approved for Design
Check Check Review Approval (AFD)
FEED (DIC) (IDC) (IFR) (IFA)

1.1,1.2,1.3, 1.4, 1.5, etc. D1, D2, etc.

Disc- Inter- Issue Issued Issued Approved

Internal Disc for for for for
Check Check Review Approval Purchase Construction
Detail Design (DIC) (IDC) (IFR) (IFA) (IFP) (AFC)
P1, P2,
2.1, 2.2, 2.3, 2.4, 2.5 etc. C1, C2 etc.
etc.
Disc- Inter- Issue Issued Issued
As-Built /
Internal Disc for for for
As-
Check Check Review Approval Purchase
Fabrication Purchased
(DIC) (IDC) (IFR) (IFA) (IFP)
P1, P2,
3.1, 3.2, 3.3, 3.4, 3.5 etc. Z1, Z2 etc.
etc.

Table 6.7: Revision Code

6.8 Cancelled Documents

A document or drawing which is no longer used on the project shall not be removed
from circulation or destroyed without clearly indicating on the document / drawing as to
the reason for removal.

A document / drawing may become void for various reasons examples of those are:

a) Breaking up a previously issued drawing into multiple sheets.

b) The document or drawing is no longer needed or the content of the document /

drawing has been incorporated into another document / drawing.

c) The document or drawing has been assigned a new document number because
it contains information that has been transferred to another document or
drawing.

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 Document No.:
MDC Oil & Gas (SK 320) Limited
MPMY-PM-PRC-0001
Document Numbering Procedure Revision: 2.0

Where a document / drawing becomes redundant in its entirety due to for example, the
removal of equipment; then the document / drawing shall be reissued at the next
revision status with the word "CANCELLED" as the reason for re-issue. The document
/ drawing register shall be amended to indicate the document / drawing status revision
and the word "CANCELLED" added to the document / drawing title.

The revision code of the cancelled document / drawing shall be set to ‘X’ meaning
voided or cancelled.

If an existing document / drawing becomes redundant because of the issue of another

different titled document / drawing, the original existing document / drawing shall be re-
issued at the next revision and the words "CANCELLED AND SUPERSEDED BY (the
different titled document / drawing)" as the reason for re-issue. The document / drawing
register shall be changed to indicate the document / drawing status revision and the
words "CANCELLED AND SUPERSEDED BY” (the different titled document /
drawing)” added to the document / drawing title.

Records of documents / drawings shall not be deleted from their Document Registers.
If a document / drawing is intended to be issued and a record is entered in the register,
but for some reason the document / drawing is not issued, then the existing document /
drawing title shall be removed along with issue status and the words "CANCELLED
WITHOUT ISSUE" added to the title box.

Voided or Cancelled Document / Drawing numbers shall not be re-used, should it be

necessary to re-use a voided or cancelled document number permission shall be
obtained from COMPANY prior to re-use.

6.9 Specific Deliverable

With the approval of COMPANY some types of deliverable may be allocated sequence
numbers that depart from this procedure but lend themselves to a better understanding
of the engineering design. The same overall field formatting must be maintained.

Examples are:

• Piping isometric drawings shall be issued by system and by facility using a

conventional document number, whilst the individual isometric sheets shall be
numbered utilising the line number.
• Heat tracing isometric drawings shall be issued by system and by facility using
a conventional document number, whilst the individual isometric sheets shall be
numbered using the line number.
• Piping support drawings shall be issued by facility using a conventional
document number whilst individual pipe support drawing sheets shall be
numbered using the module location identifier and support sequence number.
• Instrumentation loop diagrams numbered utilising the loop number as detailed
below:

LLFA - IN - (X)LD - NNNN – SS

LLFA The facility identifier defining location, facility and sequence. The
physical location that the document is associated with. See Section 5.2.

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 Document No.:
MDC Oil & Gas (SK 320) Limited
MPMY-PM-PRC-0001
Document Numbering Procedure Revision: 2.0

PPPPPP PO number for vendor documents / Project number for design

documents

IN The instrumentation discipline identifier.

(X)LD The document type, where X defines the control parameter as detailed
below:

X Control Parameter
A Analysis
B Burner
F Flow
K Time
L Level
P Pressure
Q Quantity
R Radiation
S Speed / Frequency
T Temperature
V Vibration
W Weight / Force
X Miscellaneous
Y Event
Z Position

NNNN Sequence Number. The four digit system code and sequence number,
taken from the instrument tag number, as defined within procedure
MPMY-PM-PRC-0002.

SS A sheet number. The individual number of each sheet or subset if a

document is in multiple parts. See Section 5.6.

6.10 Document Number Visibility

The document number and revision shall appear clearly on every page of any
document.

6.11 Change of Document Number

The number of a document shall not be changed within the same revision sequence. If
necessary, the original document should be issued as cancelled and a new document
allocated with a newly started revision sequence.

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 Document No.:
MDC Oil & Gas (SK 320) Limited
MPMY-PM-PRC-0001
Document Numbering Procedure Revision: 2.0

6.12 Electronic Document Format

All electronic documents shall be saved with the same file name as the original
document number, with the revision code preceded by the letter ‘R’. Electronic file
name shall not have a description of the document included.

The electronic file names are as follows:

PGGA-GE-BOD-0101-rB.pdf
PGGA-GE-BOD-0101-rB.docx

PGGA-50131-ME-DTS-0001-rB.pdf
PGGA-50131-ME-DTS-0001-rB.xlsx

If the sheet number is not used then it need not be identified in the electronic file name.

"Native" and "pdf' file formats of the same document shall have the same electronic file
name with the different file extension (such as .dwg or .doc etc. and .pdf).

All native file format documents shall be self-contained, links to other files should be
removed prior to issue, unless the linked files are also provided.

Electronic files and data submitted shall not contain any password protection.

All documents issued to COMPANY for review shall be native documents or in .pdf
format generated directly from an original native file. Colour copy shall be provided
where necessary to understand the content.

Only the front cover shall be scanned to capture wet signatures following approval by
COMPANY and at ‘as-built’ status.

Scanning of the wet signed front cover shall be a minimum of 400 dpi to a maximum of
600 dpi in greyscale except where colour is necessary to understand the content. Once
the front cover has been scanned; OCR (Optical Character Recognition) shall be
applied to enable indexing and search ability, on completion cover to be inserted into
the main .pdf file. Scanned documents shall be quality checked to ensure that all
details are legible and drawings are not skewed.

Documents scanned in their entirety, or in picture formats, will not be accepted by

COMPANY.

7 IDENTIFICATION OF CHANGES WITHIN DOCUMENTS

Documents such as Specifications, Reports, Calculation etc. which are produced in

.doc format or similar text documents shall indicate the location of the change by
marking a vertical line on the outside border of the page.

Drawings shall indicate the location of the change by including a cloud around the
revised part of the drawing or document with a small triangle inserted adjacent to the
cloud with the new issue number marked within it.

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 Document No.:
MDC Oil & Gas (SK 320) Limited
MPMY-PM-PRC-0001
Document Numbering Procedure Revision: 2.0

For documents where the use of clouds may be un-suitable, confusing or inadequate,
then in-place of a cloud, a vertical line or a revision column may be added.

When the drawing or document is updated again to the next issue, the previous vertical
line or clouds must be removed and only the new revision vertical line or clouds must
be shown.

When a document reaches the issued ‘As-built” status, it shall be issued as “cleaned
copy” with no “change identification” marks from earlier issues showing.

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