Académique Documents
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INDEX
VOLUME-II
SECTION- III - TERMS OF EMPLOYMENT / LOANS AND ADVANCES
Chapter
Subject Pages
No.
Chapter
Subject Pages
No.
SECTION- III
TERMS OF EMPLOYMENT / LOANS AND ADVANCES
Chapter Subject Pages
No.
18 Leave Rules 18-1 to 18-49
19 Rules relating to Encashment of Leave 19-1 to 19-2
20 Rules relating to Travelling Allowance 20-1 to 20-26
21 Rules relating to L.T.C. and L.T.A. 21-1 to 21-22
22 Rules relating to Festival Advance 22-1 to 22-4
23 Rules relating to Conveyance Advance 23-1 to 23-27
24 Rules relating to House Building 24-1 to 24-19
Advance
18-1
v T.A. under rules made in this behalf for the journey, and
v Leave salary, until he joins his post, at the same rate at which he
would have drawn it but for recall to duty:
ii) If the leave from which he is recalled is out of India, to count the time
spent on the voyage to India as duty for purposes of calculating leave,
and to receive:
v leave salary, during the voyage to India and for the period from
the date of landing in India to the date of joining his post, at the
same rate at which he would have drawn it but for recall to duty;
18-5
v refund of his passage from India if he has not completed half the
period of his leave by the date of leaving for India on recall, or
three months, whichever is shorter;
v T.A. under the rules for the time being in force, for travel from the
place of landing in India to the place of duty.
18.1.22. RETURN FROM LEAVE
a) An employee on leave shall not return to duty before the expiry of the period
of leave granted to him unless he is permitted to do so by the authority, which
granted him, leave.
b) An employee who has taken leave on medical certificate may not return to
duty until he has produced a Medical Certificate of fitness in Form-IV from a
Company Medical Officer or a Regd. Medical Practitioner practising
allopathic system of medicine.
18.1.23. ABSENCE AFTER EXPIRY OF LEAVE
a) Unless the authority competent to grant leave extends the leave, an
employee who remains absent after the end of leave is entitled to no leave
salary for the period of such absence and that period shall be debited against
his leave account as though it were half pay leave, to the extent such leave is
due, the period in excess of such leave due being treated as extra-ordinary
leave.
b) Willful absence from duty after the expiry of leave renders an employee liable
to disciplinary action.
KINDS OF LEAVE DUE AND ADMISSIBLE
18.1.24. EARNED LEAVE
(Modified as per the Proc.No.CORP/P&A/1308/99, Dt.18.12.99)
a) The earned leave admissible to an employee is 1/22 for the first year of
service as regular employee and 1/11 for the subsequent years.
b) In respect of categories of Labour establishment brought on to Regular
Establishment the earned leave for the first year of service in the Regular
establishment will also be calculated at 1/11 (one eleventh) of the duty
period.
(Memo.No.23725/CI-1/81-3 Dt.11-03-’82)
(Memo.No.22634/P&A VII/82-210, Dt.18-04-’91)
c) An employee will cease to earn such leave when the earned leave at his
credit is 300 days. (CORP/P&A/WR/800/2001-2 Dated 16.07.2001)
d) The maximum earned leave that may be granted at a time shall be 120
days.
SIMPLIFICATION / STREAMLINING THE METHOD OF CREDITING
EARNED LEAVE / HPL / ML
18-6
With a view to streamline and simplify the existing method of crediting Earned Leave
and Half-Pay Leave for Regular category of employees and Medical Leave for Labour
category, the following modifications are implemented with effect from 01-01-2000.
EARNED LEAVE - Regular category of Employees
1. Earned leave will be credited in advance at a uniform rate of 15 days for the period
January – June on the 1st of January and 15 days for the period July – December on
1st of July every year. There shall be no corresponding deduction in the EL to be
credited for Earned Leave / HPL / ML availed in the past half-year. However, amount
of credit will be reduced by 1/10th of extraordinary leave availed and / or period of
dies-non during the previous half-year, subject to a maximum of 15 days and to the
extent of such credit only.
2. While limiting the maximum of 300 days, where the balance at credit is 285-300 days,
further advance credit of 15 days on 1st January / 1st July will be kept separately and
employee can avail this 15 days EL during that half year ending 30th June / 31st
December. However, if the leave availed is less than 15 days, the remainder will be
credited to the leave account subject to the ceiling of 300 days at the close of that half-
year.
3. The credit for the half-year in which an employee is appointed will be made at the rate
of 2½ days for each calendar month of service which he / she is likely to render in the
calendar half-year in which he / she is appointed. In case of probationers, presently
entitled for 1 day EL for every 20 days will be entitled for 1¼ days for each calendar
month of services up to the period of probation.
4. The credit for the half year in which an employee is due to retire or resigns from the
service will be made at the rate of 2½ days per calendar month (the employee is going
to serve in that half-year) up to the date of retirement / resignation.
5. The credit for the half-year in which an employee is removed / dismissed from service
or dies in service, will be regulated at the rate of 2 ½ days per completed calendar
month upto the end of the calendar month (preceding the calendar month) in which he
/ she is removed / dismissed / dies.
6. If an employee, who retires / resigns / is removed / is dismissed / dies in the middle of a
calendar year, has taken any extraordinary leave during that half-year, the earned
leave credited should be reduced at the rate of 1/10th of such extraordinary leave and
the leave account regularised.
7. While giving credit, fraction of a day should be rounded off (r/o) to the nearest day,
e.g., 6¼ days to be r/o as 6 days and 7½ days to be r/o as 8 days. In calculating the EL
to be credited for the period up to 31-12-1999 also, fraction of a day is to be rounded
off to the nearest day.
(Procs. No. CORP / P&A / 1308 /99/Dated.18-12-1999).
(CORP/P&A/WR/800/2001-02, Dated:16.07.2001)
HALF PAY LEAVE - Regular category of employees
1. Half pay leave will be credited in advance at the rate of 10 days for the period January –
July on the 1st of January and 10 days for the period July – December on 1st of July
every year. This credit for the half-year in which an employee is appointed will be at the
rate of 5/3 days for each calendar month of service he / she is likely to render in the half-
year in which he is appointed.
18-7
2. The half pay leave to be credited every half-year will be reduced at the rate of 1/18th of
the period of EOL / dies non / suspension treated as dies non, during the previous half-
year, subject to a maximum of ten days.
3. The credit for the half-year in which an employee is due to retire / resign will be made at
the rate of 5/3 days for each calendar month, the employee is going to serve in that half-
year up to the date of retirement / resignation.
4. The credit for the half-year in which an employee is removed / dismissed from service or
dies in service will be regulated at the rate of 5/3 days per completed calendar month up
to the end of the calendar month preceding the calendar month in which he / she is
removed / dismissed / dies.
5. While giving the credit of half pay leave, fraction of a day shall be rounded off to the
nearest day.
In switching over to new method, while calculating HPL for Regular employees for the
past period, proportionate crediting as detailed above for the period from the date of
normal crediting up to 31-12-99 shall be done and be credited before making advance
credit on 1-1-2000.
18.1.25. HALF PAY LEAVE
a) The half pay leave admissible to an employee in respect of each completed
year of service is 20 days.
b) The half pay leave may be granted to an employee on medical certificate or
on private affairs.
Ref: 1. Procs.No.P&A/11002/CI-1/Rules/93, Dt.31.07.93.
2. Procs.No.P&A/17645/CI-1/Rules/94, Dt.25.01.94.
3. Procs.No.P&A/13547/CI-1/Rules/94, Dt.24.11.94.
4. Procs.No.P&A/2143/W&A-1/97, Dt.26.07.97.
18.1.26. ACCUMULATION OF MEDICAL LEAVE – LABOUR CATEGORY:
a) Accumulation of sick leave in respect of labour category was enhanced to 40
days from 20 days during September 1995.
b) It may also be treated as eighty days of Half-pay leave for the purpose of
adjustment in respect of labour establishment.
Ref: 1. Procs.No.P&A/11002/CI-1/Rules/93, Dt.31.07.93.
2. Procs.No.P&A/17645/CI-1/Rules/94, Dt.25.01.94.
3. Procs.No.P&A/13547/CI-1/Rules/94, Dt.24.11.94.
4. Procs.No.P&A/2143/W&A-1/97, Dt.26.07.97.
18.1.27. COMMUTED LEAVE
a) Commuted leave not exceeding half the amount of half pay leave due may be
granted on Medical Certificate only subject to the following conditions: -
i) When commuted leave is granted twice the amount of such leave shall
be debited against the half pay leave due.
ii) The total duration of earned leave and commuted leave taken in
conjunction shall not exceed 300 days.
iii) The authority competent to sanction leave should have reason to
believe that the employee will return to duty on its expiry.
18-8
18.1.37.5. Casual Leave and holidays and/or restricted holidays availed of at a time
should not exceed 10 days.
18.1.37.6. An employee on Casual Leave is not treated as absent from duty.
18.1.38. QUARTANTINE LEAVE INSTRUCTIONS.
In view of orders of Government of Tamil Nadu deleting cholera, Small – Pox,
Plague, Diphtheria, Typhus fever and Cerebro–spinal meningitis from the list of
infectious diseases, “rabies” will be the infectious disease which entitles for grant of
Quarantine Leave on following the usual procedure.
(CORP/P&A/1913/4619/2002/Dt.07.01.2002)
18.1.39. HOLIDAYS
Holidays for offices will be allowed for sixteen days in a calendar year on days
notified by the Management. Employees on executive and supervisory duties in
divisions directly involved in O&M will however be eligible for Paid Holidays only.
18.1.40. RESTRICTED HOLIDAYS
18.1.40.1. Employees may be allowed to avail of Restricted Holidays for two days
in a calendar year on any two of the days notified for the purpose.
18.1.40.2. Restricted Holidays not availed of in a calendar year cannot be carried
forward.
18.1.40.3. Restricted Holidays can be combined with Casual Leave.
18.1.40.4. Restricted Holidays and off are not recognised holidays/notified
holidays and therefore should not be allowed to be prefixed or suffixed
to earned leave or any other regular leave.
(E&G/CI-2/2087/66-3, Dt.25-08-’66)
18.1.41. SPECIAL CASUAL LEAVE.
Special Casual Leave may be allowed for the purposes specified in the following
table.
TABLE
SPECIAL CASUAL LEAVE
Sl. Purpose for which the Maximum No. Conditions
No. leave is to be granted of Working
days
1 2 3 4
1 To male employees for undergoing 7 (Seven)
sterilization operation
2 To male employees for attending on their The Doctor who has performed the
wives after a non-puerperal Sterilization Operation operation should certify that the
7 (Seven) Operation was done
3 To male employees for attending on their wives
after a puerperal Sterilization operation
4 The female employees for non-puerperal 14 (Fourteen)
Sterilization Operation
5 To female employees for insertion of I.U.C.D. 1 (One) For the day of insertion
18-16
6 Vasectomy Operation for male employee for the Not exceeding Medical Certificate should be
second time because of failure of the seven working produced from the concerned medical
first operation days authority to the effect that (i) the first
operation was as failure(ii) the second
operation was actually performed
7 Non-puerperal Tubectomy Operation for the Not exceeding - do -
second time for female employees because of seven working
failure of first operation days
8 Post sterilization complication in cases of Number of days Medical certificate in support of the
vasectomy or Non-puerperal Tubectomy as may be leave should be produced from the
recommended by concerned medical authority
the CGS/M.
Special casual
leave will cover
the period for
which the person
is hospitalized
9 Recanalisation Operation in cases of male Actual period of (i) The Operation should have been
employees who are unmarried or have less than hospitalization performed in a Hospital/ Medical
two children or undergo the operation for up to 21 days College/ Institute where facilities for
substantial reasons (213/E&G/79, recanalisation are available as per
Dt: 21.07.1979) list complied by the Ministry of Health,
Government of India, as amended
from time to time
(ii) The request for grant of special
casual leave be supported by a
Medical Certificate from the doctor
who performed the operation to the
effect that hospitalization of the
employee for the period mentioned
therein was essential for operation
and post-operational recovery
10 For donation of Blood to Blood Bank
(Proc. No. 811/E&G/65 Dt: 17.12.63)
(Proc. No. 309/E&G/68 Dt: 06.06.68) (i) The special casual leave will be
given if the blood is donated at the
Blood Bank in the NLC General
Hospital or in JIPMER or Government
Hospital/ CMC Vellore or any other
referral Hospital in connection with a
1 (One) patient referred by the CGS/M on
production of a certificate
(ii) If the blood donation is made after
attending duty on a day, special
casual leave may be allowed for the
subsequent day, if it is a working day
11 Duties and Functions connected with Civil Defence No Limit
12 Participation in Athletic Contests, Inter-District, Upto 30 (thirty) Powers sub-deldgated to Unit Officers
Inter-State or National Sport and for treatment days in a to grant leave upto 15 (fifteen) days
of injuries, sustained during such participation. calendar year only.
(MD’s Proc. No. 1045 Dt: 20.09.58)
18-17
FORM-I
LEAVE APPLICATION FORM
1. Name & CPF A/C No. :
2. Designation :
3. Office :
4. Nature of Leave :
5. Period of Leave From ………………….. To ……………:
6. Holidays/C.Off/Permission to be specified
7. Purpose of Leave :
8. Leave Address :
SIGNATURE OF THE APPLICANT
9. Whether any charge arrangement for holding current/full
charge has been made and if so, the name & designation
of the employee holding additional charge
10. Leave at credit : E.L......H.P.L........
Leave Card
“Introduced from 1.1.2000” may be followed
FORM-II
NEYVELI LIGNITE CORPORATION LIMITED, NEYVELI.
OFFICE OF THE CHIEF GENERAL SUPERINTENDENT/MEDICAL, Medical Certificate for grant of
leave on Medical Grounds – Half Pay Leave or Commuted Leave on Full Pay.
1. Statement of case of Shri/Smt/Kum. :
2. Signature of the employee with date :
3. Designation :
4. Office / Unit in which working :
5. Sex :
6. Age :
7. Total Service :
8. Previous periods of leave or absence on :
9. Disease, treatment undergone/undergoing :
I, Dr……………………………………………./CMS/DCMS/SMO/AMO/JMO after careful personal
examination of the case hereby certify that Shri/Smt/Kum……………… ………………whose
signature is given above is suffering from……………….. and I consider that a period of absence from
duty with effect from ………………………….. to ………………………. is necessary for restoration of
his/her health.
Date: Signature of Authorised Medical Officer
Seal of the Hospital.
I do hereby certify that according to the best of my professional judgement, after careful examination
of the case, I consider that health of the employee mentioned above to be such as to render leave of
absence for a period from …………………… to ……………………….. is necessary for his/her
recovery.
FORM-III
NEYVELI LIGNITE CORPORATION LIMITED
OFFICE OF THE RESIDENT MEDICAL OFFICER, GENERAL HOSPITAL, NEYVELI-3.
This is to certify that Shri/Smt/Kum ……………………………….has been declared fit for duty with
effect from……………………….
FORM-IV
*1. I consider that the period of absence from duty of Shri/Smt/Kum………………………… from
……………………….to…………………….. is absolutely necessary for restoration of health.
*2. I have examined Shri/Smt/Kum……………………………. and found fit for rejoining duty.
FORM V
MEDICAL CERTIFICATE FOR THE GRANT OF MATERNITY LEAVE
Name Designation:
Office/Unit in which Age / Years
Working
No. of children living:
Total service Years Months Male Age : 1.
2.
Signature of 3.
the employee
with date. Female Age : 1.
2.
3.
(e) Employees who have attained the age of 50 years and above will
not normally be granted leave under these Rules.
(f) Employees will be granted leave under these rules normally only
once during their entire service, but under special circumstances,
the Management may grant such leave more than once to
employees with reference to the exigencies of service and in
cases where the proposed course of specialised study or training
will be of advantage from the point of view of the Management.
(g) The maximum period of such leave that may be granted shall not
ordinarily exceed 12 months at any one time (save for special
reasons) and shall not exceed 24 months in all during the entire
service of the employee.
(h) Such leave for undergoing training out of India shall not be
granted unless evidence for the release of necessary foreign
exchange involved etc. is produced. The Management will not
also undertake to recommend applications for release of foreign
exchange etc.
18.1.42.6. AUTHORITY TO SANCTION LEAVE
Chairman, NLC Ltd. or such authority as may be nominated by him on
his behalf, is competent to sanction such leave.
18.1.42.7. TREATMENT OF STUDY LEAVE AND COMBINATION WITH OTHER
KINDS OF LEAVE
18.1.42.7.1 Study leave shall not be debited against the leave
account of the employee.
18.1.42.7.2 Study leave could be combined with other kinds of
leave but in no case shall the grant of this leave in
combination with leave, other than extraordinary leave,
involve a total absence of more than twenty-eight
months.
18.1.42.8. FINANCIAL ASSISTANCE
18.1.42.8.1 During study leave, the employee will be paid leave
salary equal to the pay that the employee would draw
while on duty immediately before proceeding on such
leave.
18.1.42.8.2 For the purpose of Rule 18.1.42.8.1 the basic pay at
the time of proceeding on leave, DA and VDA the
employee would have drawn from time to time had he
not proceeded on leave, will be taken into account.
18.1.42.8.3 If any stipend is payable by the Training Institution for
the full or part of the period of study, the amount shall
be deducted from the leave salary payable under
Article 8.1. provided however that the leave salary shall
not be reduced to an amount less than payable as
leave salary during half pay leave.
18-24
KNOW ALL MEN BY THESE PRESENTS THAT I, Shri ..........., resident of # ,…. Type - ,
Block – , Neyveli - 607 801 in the District of Cuddalore at present employed as
………………………….. in the NEYVELI LIGNITE CORPORATION LIMITED, NEYVELI (hereinafter
call the ‘obligator’) and 1……………………………………………………………. sureties on behalf of
Shri………………………………………………. , the first named herein do hereby jointly and
severally bind ourselves and our respective heirs, executors and administrators to pay to the Neyveli
Lignite Corporation Limited, a Limited Company registered under the Companies Act, 1956 and
having its Registered Office at Chennai (herein after called ‘the Corporation’) which expression
where the context so admits shall include its successors and assigns on demand and without demur a
sum of Rs………………….. (Rupees……………………………………………………….. only)
Dated this ……. day of …………………..………… whereas the above bounden
Shri………………………………, is placed on deputation for training in India and Europe by the
Corporation for ……………..days interalia in his agreeing to execute a bond in the manner aforesaid.
18-25
whether the said obligor has or has not performed and observed any of the obligations and conditions
herein before recited shall be final and binding on the parties hereto.
Provided further that the liability of the sureties hereunder shall not be impaired or discharged
by reason of time being granted or any forbearance, act or omission of the Corporation (whether with
or without the knowledge or consent of the sureties) in respect of or in relation to the several
obligations and conditions shall remain unaffected and shall continue to be binding sureties for
amounts due hereunder and provided further that this bond shall in all respects be governed by the
decision of the Chairman-cum-Managing Director of this Corporation shall be final, binding and
conclusive.
In the event of insolvency, lunacy or death of one or both of the sureties, the above bounden
obligor undertakes to intimate the Corporation of the event within fifteen days of its occurrence and
execute a fresh bond with fresh surety or sureties as may be necessary.
The Civil Courts having ordinary original jurisdiction over Neyveli shall alone have exclusive
jurisdiction in regard to all claims in respect of this bond of whatever nature.
In witness whereof the said obligor and the said sureties have put their respective hands the
day, month and the year herein above written.
18.1.42.9.2 If the employee is already under the obligation of a service bond, the
service bond for study leave will run after the expiry of the period of
service as per the earlier bond.
The bonds will not run concurrently
18.1.42.9.3 The amount of bond will be an amount equivalent to the estimated
expenditure on the financial assistance as per Rules-8 plus 10%
towards unforeseen expenses.
18-27
18.2. LABOUR
18.2.1. CASUAL LEAVE
All workmen as defined in the Standing Orders who fall in the category of labour will
be eligible for casual leave with wages/pay up to 10 days in a calendar year subject
to the following conditions:-
(i) The workman/employee concerned should have put in on the first day of the
calendar year 240 days of continuous service i.e., service without any break,
exclusive of the period spent on weekly holidays and festival holidays,
earned leave, casual leave, quarantine leave, maternity leave and absence
due to employment injury, if any, to become eligible for casual leave with
wages/pay;
(ii) Casual leave with wages/pay shall not be combined with any leave other
than weekly holidays and festival holidays;
(iii) Except in cases of sickness not more than 3 days of casual leave with
Wages/pay shall be granted at a time provided the individual has
accumulated leave to the extent required;
(iv) Casual leave with Wages/pay shall not be carried forward to the next year;
(Procs.No 295/L1-1/E&G/65 dt28.04.65)
(v) Casual leave can be granted with Wages/pay in spells of even half a day.
(Procs. No 9284/L1-1/65 dated 18.08.65)
18.2.2. EARNED LEAVE
The earned leave admissible to the regular workmen borne on the Labour
Establishment will be regulated as given below with effect from 01-01-’90.
No. of completed years of service Entitlement of Earned
Excluding ‘casual’ service leave p.a.
Days
Upto 5 years 22
Above 5 years upto 10 years 24
Above 10 years & upto 15 years 26
Above 15 years & upto 20 years 28
Above 20 years 30
(Proc.No.11115/WR/89-51, Dated: 08-06-’90)
18.2.3. EARNED LEAVE ACCUMULATION:
Accumulation of Earned Leave was permitted up to 240 days till 5.7.2001.
(Pro.No.11115/WR/89-51, Dated: 08-06-’90).
Earned Leave accumulation was revised to 300 days, w.e.f. 6.7.2001. As per
Proc.No.CORP/P&A/WR/800/2001-2, dt.6.7.2001. (Annexure-0)
18.2.4. HOLIDAYS OCCURRING DURING OR AT EITHER END OF LEAVE.
The leave admissible shall be exclusive of all holidays whether occurring or at
either end of the period of leave.
18-29
iii) while traveling by commercial bus to duty and from duty to home
iv) while going to work or back to home from work, by jeeps,
scooters, bicycles and walking.
Though the theory of “Notional extension of the employer’s premises”
as contemplated in the workmen’s compensation Act is applied to
cases of the above nature, it is difficult to identify the genuiness of the
claim whether the accident for which the claim has been made, has
actually taken place while going to work and coming from work after
shift within the reasonable time. Therefore, such cases have been
examined with reference to the Judgment delivered by the court on
similar type of cases and it has been decided to extend the benefits
under the theory of notional extension of employer’s premises to the
employees.
In the light of the above the employees/workmen who met with an
accident while going to work and coming from work spot to home may
be allowed the benefit of full wages/compensation to those who are
strictly covered by the Workmen’s Compensation Act, as indicated in
P&A Department’s Procs.No.5218/IR-2/94-1, dt.29.4.94.
The following conditions will be followed for allowing above benefits
under the theory of Notional extension of employer’s premises.
i) the accident/occurrence should have taken place within Neyveli
area
ii) there should be proximate connection between the accident and
employment (i.e.) time and place
iii) he should have undergone medical treatment in the NLC General
Hospital and produce the Medical Certificate accordingly (as
applicable to special disability leave)
iv) there must be a formal accident report from the Unit/Office where
he is working as well report from security department.
v) The Unit Head / Offices should give a certificate to the effect that
Shri……….Designation ……………. has to attend/has attended
duty in ………shift and that he actually met with an accident while
going to duty from home/while going from duty to home at
… … … … . . o n … … … … … . a t … … … … .
AM / PM….. and that his claim is acceptable.
The Unit Heads are also informed that they should have strict vigil in
order to avoid malpractices and should not dispose of the cases in a
routine manner. Whenever the circumstances warrants, a detailed
enquiry may be conducted before sanctioning the
leave/compensation.
The Heads of Units are requested to sanction the full
pay/compensation subject to fulfillment of the above conditions.
The procedures for Sanction of full pay/Special Disability leave are as
Under:
18-33
18.2.13.4. The amount of additional wages/salary paid for work on Paid Holiday
would not be reckoned for recovery of subscription for PF. It will not
also be counted as wages for working out bonus and gratuity. (Memo
No.E&G/5814/CI-1/81-2, dated 24-06-81)
18.2.13.5. It is clarified that there is no question of payment of additional wages for
Paid Holidays falling during visits on duty to outside places. The TA
Rules will take care of such things.
(Memo No.E&G/11367/CI-1/76-1, dated 26-06-76)
18.2.13.6. The Chief Health Inspector, Health Inspectors, Health visitors and Asst.
Health Inspectors in the TA’s Division and other units who are required
to work on any of the Paid Holidays may also be allowed either a
compensatory holiday or a day’s extra wage at their option. The
TA/Unit Heads will have the discretion to employ them on Paid
Holidays. Engagement on Paid Holiday should be ensured that in non
essential and unproductive sections, persons are not engaged on Paid
Holidays. For work on weekly days of rest, only compensatory off
should be allowed.
(Proc. No. 38/E&G/73, dated 19-02-73) (Memo No. E&G/11464/CI-
2/72-3, dated 19-02-73)
18.2.13.7. In order to regulate the employment on Paid Holidays it has been
decided to restrict the employment on such days to the categories as
indicated below:
(i) Workers employed on continuous operation on all days;
(ii) Persons employed on running maintenance;
(iii) Persons required on emergent and such other essential items of
work, which cannot at all be postponed.
Persons other than those coming under the above categories
should not be normally employed for work on Paid Holidays.
In respect of persons whose normal weekly off falls on the Paid
Holidays they should avail themselves of the Paid Holidays and
they will be given compensatory weekly off. This may be the
general guideline in regulating employment on Paid Holidays.
(Memo No. 5994/IR-1/72, dated 02-02-73)
18.2.13.8. The following guidelines are issued in regard to grant of compensatory
holidays in lieu of attending duty on Second Saturdays and Sundays:-
(i) Employees in offices who are eligible to avail of Second
Saturdays and Sundays as holidays and who are required to
attend duty for the full prescribed hours of work on these days and
not for extra hours on working days will be given Compensatory
holidays in lieu. Similarly in cases where an employee is required
to work for half a day or less (i.e. from the time the office opens till
lunch time in the forenoon or after lunch time till the office closes
in the afternoon) two such half days will be taken as equivalent to
one full day for the purpose of grant of Compensatory holiday.
Where necessary, half-a-day’s Compensatory holiday may also
18-40
be given.
(ii) Compensatory holidays should be availed of within two months
from close of the month of the accrual of such holidays. They
cannot be carried over beyond two months under any
circumstances.
(iii) Compensatory holidays that can be availed of at one stretch will
be restricted to three days. They can be combined with Casual
Leave subject to the condition that the period of absence covering
Casual Leave, Compensatory holidays restricted to 3 days and
holidays availed of altogether should not exceed ten days.
(iv) The same principles will be applicable to grant of Compensatory
holidays in lieu of duty on Administrative holidays.
(Memo No. E&G/10811/CI-1/73-2, dated 04-10-73)
18.2.13.9. It is ordered that the Higher Grade Employees on executive and
supervisory duties, who are eligible for Paid Holidays only may be
allowed with effect from 01-10-1975, compensatory off for working on
Paid Holidays subject to the following conditions:-
(i) The Compensatory off shall be utilised within TWO months of the
Paid Holiday on which the Higher Grade Employee (Executive)
has worked and
(ii) Compensatory off shall not be affixed to any other leave. (Memo
No. E&G/14392/CI-2/75-1, dated 09-10-75)
18.2.13.10. Higher Grade Employees entitled to “Paid Holidays”
only are also eligible for “Compensatory Off” in case a
Paid Holiday falls on a weekly off day and this should be availed of
within two months.
(E&G/20487/CI-1/75-1, dated 11-12-75)
18.2.14. LEAVE TO TRAINEES (With effect from 01-03-90)
(ALL TRAINEES IN LABOUR ESTABLISHMENT)
SL. NO. TRAINING PERIOD ENTITLEMENT FOR LEAVE
Casual Leave – 10 days
1 If one year Medical Leave – 10 days
Extra-Ordinary Leave – 10 days
Casual Leave – 5 days
2 If six months Medical Leave – 5 days
Extra-Ordinary Leave – 5 days
The leave not availed of, out of the above entitlements will not be allowed to be carried
forward, on regular appointment after completion of the training period.
The Trainees are not allowed to any other kind of leave
(Circular of P&A Dept., dated 21-03-90).
18-41
(i) The joining time now will be a lump sum No. of days (instead of 8
days plus actual journey time as hither to followed).
(ii) The joining time shall commence from the date of relinquishment
of charge of the old post if the charge is made over in the
Forenoon or the following date if the charge is made over in the
Afternoon.
(iii) Not more than one day’s joining time is allowed to join a new post
within the same station or which does not involve a change of
residence from one station to another.
(iv) The un-availed joining time may be credited to the earned leave
accounts of the respective employees.
(Chairman’s Procs.No.E&G/28/81, dt.13.2.1981
Procs.No.P&A/14758/CI-1/Rules/91/Dated:24/30.12.91)
18.2.20. Extra-Ordinary Leave to Specified Executives for employment abroad
18.2.20.1 The Executives of the Corporation belonging to various Engineering
Disciplines at E3 and E4 levels and Civil Engineers at all levels will be
permitted to apply and secure employment abroad either through the
Overseas Man Power Corporation Limited or other available sources.
However, the Management may reserve the right not to permit such of
those executives coming within the scope of the categories mentioned
above, who are considered essential to the Corporation.
18.2.20.2 The period of extra-ordinary leave shall not exceed 2 years; In
exceptional cases, the Chairman may grant extension up to one year,
provided application for extension is submitted to NLC at least six
months in advance of the date of expiry of EOL.
18.2.20.3 The period of absence during such employment abroad will be treated
as Extra-Ordinary leave without pay and allowances; but such period
will not be construed as break in service. It will not be counted for any
service benefit such as increment, pay, leave, promotions (including
time bound promotions), contribution to Provident Fund by the
Management, any scheme of productivity linked incentive or other
monetary benefit. In effect the period of absence will be treated as
‘dies-non’.
18.2.20.4 On return from abroad, such Executives shall not claim any preference
over others in the matter of promotion or higher pay by virtue of the
18-46
18.2.20.34 All requests for EOL for employment abroad shall be in the application
format as at Annexure.
(CORP/P&A/0637/2003, dt.11.11.2003.)
18.2.20.35 For grant of EOL for employment abroad, clearance from T.A on
vacation/deposit of advance sent for retention for use of family during
the EOL period is a must. This is applicable in case of extension of EOL
already granted for taking up employment abroad.
(Lr.No.GM/TA/ES-I/EOL issue/2004, dt.31.3.2004.)
18.2.20.36 It has been decided to consider EOL for taking employment abroad
only to the Junior Engineers and executives belonging to Chemical
Discipline. As regards Non-executives existing system will continue.
(CORP/P&A/0637/2004, dt.25.10.2004.)
*****
19-1
19.1. These may be called the “NLC encashment of E.L/Leave with Wages” Rules.
19.2. The scheme of encashment of leave under these rules shall come into force with effect from
01.01.74.
19.3. This shall be applicable to all regular employees/workmen (other than casuals) on monthly
scales of pay including teachers working in NLC Schools borne on Corporation Scales of pay.
19.4. The application for encashment of leave will be made in the form in Annexure.
19.5. EXTENT OF LEAVE ENCASHABLE:
19.5.1. The leave encashable is thirty days per year or 50% of the earned leave at credit, on
the first date of the month of encashment, whichever is less.
(Proc.No.CORP/P&A/WR/800/2001-2/Dt.16.7.2001)
19.5.2. Encashment of leave will be allowed to an employee/workman only once in a
calendar year.
19.5.3. Encashment of leave will be admissible only in whole number of days commencing
from the first day of the month in which payment for encashment is made.
19.5.4. Leave not encashed in a calendar year shall not be permitted to be carried over for
encashment in the next calendar year.
19.5.5. For the period of leave encashed, an amount equal to the total of the following
elements of emoluments admissible on the first date of the month in which the
payment for encashment of E.L is made will be paid:-
Basic pay including special pay and personal pay, if any, Dearness Allowance and
Non-Practicing Allowance.
For the purpose of calculation of the amount the number of days in a month will be
assumed as 30 days irrespective of the number of days in the particular calendar
month.
19.6. DEDUCTION:
No deduction other than Income Tax will be made from the amount payable to a serving
employee.
19.7. TREATMENT OF THE AMOUNT OF ENCASHMENT FOR OTHER PURPOSE:
The amount payable towards encashment of leave will NOT be reckoned as wages/salary for
purpose of overtime, provident fund, bonus, recovery of House rent, etc but will be reckoned
for Income tax.
19.8. TO WHOM INAPPLICABLE:
The rules will not apply to employees on deputation from Govt. Depts. or other Public Sector
Undertakings. Employees engaged on contract and retired and re-employed personnel will
not be covered by these rules. The teachers in the NLC schools drawing pay in state
Government scales of pay are not also covered by these rules.
19.9. COMPETENT AUTHORITY:
The sanctioning authorities for encashment of leave will be those competent to sanction
earned leave.
19-2
References:
1. Pro. No. 241/E&G/74 Dt: 8.10.74
2. Pro. No. 275/E&G/74 Dt: 7.11.74
3. Pro/E&G/W.Agt.46/78 DT: 1.1.79
4. Memo 11886/CI-1/74-42 Dt: 29.5.75
5. E&G/W.Agt.69/78 Dt: 28.3.79
6. E&G/327/79 Dt: 19.12.79
7. E&G/W.Agt/115/78 Dt: 11.8.80
8. P&A/23216/CI-1/82-1 Dt: 1.2.83
9. 7/P&A/WR/84 Dt: 11.4.84
10. Proc.No. P&A/21264/CI-1/81 Dt: 22.1.82
11. Memo No. 1886/CI-1/74/60 Dt: 04.03.76
12. Memo No, E&G/11886/CI-1/74-12 Dt:12.12.74
13. Memo No.E&G/CI-1/74-26 Dt: 22.01.75
14. Memo.No.11886/CI-1/74-60 Dt:04.03.76
15. (Proc.No.145/E&G/76 Dt: 15.6.76) (E&G/4411/CI-1/76-3 Dt: 14.7.76)
16. Proc.No.CORP/P&A/WR/800/2001-2/Dt.16.7.2001
*****
20-1
20.1.8. On days where an employee on tour is provided with free boarding and lodging he
will draw only one fourth DA for those days. If he is provided with only free boarding
he will draw ½ DA. If he is provided with free lodging, he will draw ¾ DA. It is the
responsibility of the officer to indicate in the TA Bill such facts to regulate the claim
correctly.
20.1.10. The Period of absence will be counted from the time of departure from
headquarters and ending with the arrival at Headquarters. In case the period of
absence from headquarters falls on 2 calendar days it is reckoned as
2 days and daily allowance is calculated for each day separately as above.
Similarly, daily allowance for days of departure from and arrival at headquarters will
be regulated. (Proc.No.90/75, dt.26.05.75)
20.1.11. The entire absence from headquarters will be reckoned in the following manner:-
a. Journeys by rail / by air with ref. to scheduled departure/arrival time of the train /
plane from at the railway station/airport. However, when the train is late for more
than 15 minutes actual arrival time will be taken into account.
b. Journeys by bus: with ref. to the actual departure/arrival time at the bus stand
(Memo.Dt.3.7.75)
The period of enforced halts will be treated as on duty. The period will be included in
the entire absence from headquarters for purposes of grant of daily allowance. The
DA admissible for enforced halt will be at the same rate as for journey. Stopping at
a place for rest or for catching the next available train on the following day or
resuming journey by road towards the destination in continuation of the previous
day’s journey will not be treated as enforced halts. The headquarters of an
employee shall be in such place as a competent authority may prescribe.
20.1.13. Daily Allowance is not admissible for holidays or Sundays unless the employee is
actually and not merely, constructively on duty in that station.
20.1.14. An employee who takes casual leave or restricted holiday while on tour is not
entitled to draw DA during such leave/holiday and the whole day of leave availed
will be excluded from calculating Daily Allowance on tour.
20.2.1. In cases where the employees undertake journeys in their own Car/Scooter/Motor
Cycle, for official tour, reimbursement will be made at the rate as indicated in the
table below. However Executives of the grade of M2 to E1, prior approval is
essential for undertaking journey for official purposes by Taxi/Own Car/Own
Vehicle.
20.2.2. The mode of Travel, the class of accommodation and the rates for road travel to
which an employee is entitled while traveling on tour are given below:
20-3
When an Executive stays in a lower star category hotel other than his eligible star class
(i.e., say an M1 Officer eligible for four-star hotel, if stays in a Three Star or lower Star
category hotel), he will be reimbursed with the actual rental expenditure incurred on lower
Star category for stay, subject to other Rules. However, if the Executive had stayed in other
than a Star classified Hotel, he will be eligible only for the rates admissible for stay at hotels
other than the eligible class of accommodation.
(O.O.No.CORP/P&A/1302/6/2005, Dated:04.04.2005)
20.3.5 Room rent actually paid for stay in Guest Houses of any organisation including
Government owned and NLC shall be reimbursed subject to restriction on rates
admissible per day for stay at Hotels other than the eligible class of accommodation
in principal cites and other Cities, as the case may be, as per the revised and
simplified TA/DA Rules in force from 23.12.99.
The above instruction shall be effective from 11.9.2007.
All Claims which have already been settled need not be re-opened and pending bills
for journeys performed on or after 11.9.2007 and future claims shall be regulated as
indicated above.
(Reference: Cir.No.CORP/P&A/RULES/1961/2007, Dt.20.09.2007.)
20.4. RATE OF REIMBURSEMENT FOR LOCAL JOURNEY DURING OFFICIAL TOURS.
20.4.1. Employees while on tour will be allowed reimbursement of Conveyance charges
incurred by the entitled mode of transport as detailed below.
GRADE RATE OF REIMBURSEMENT
M4 & ABOVE Actual – Hiring of Taxi on Daily basis is also permissible.
M3 & M2 Actual Taxi/Auto Fare restricted to Rs.400/- per day.
M1 & E6/E-5 Actual Taxi/Auto Fare subject to a maximum of Rs.200/- per day.
E4 to E1 Actual Taxi/Auto Fare subject to a maximum of Rs.150/- per day.
20-5
The above would not be applicable to Medical TA claims, Transfer TA Claims and
Retirement TA claims, since the particulars in respect of these claims are to be
checked with reference to the entries in the Service Book.
20.5.4. An advance of T.A. granted shall be adjusted immediately on the completion of tour
by presenting the T.A. Bill. If the T.A. is less than the amount of advance, the
balance will be remitted by the employee while presenting his T.A. Bill.
20.5.5. If the T.A. bills for adjustment of T.A. Advance paid on Transfer / Tour are not
presented within 3 months of the last date of the month in which the journey was
performed the amount is liable for recovery from the next pay of the employee.
20.5.6. It is clarified that employees proceeding on tour may be granted tour advance to
cover the following elements of expenses only besides to and fro charges:
i. Either the rent on hotel accommodation and food and incidentals or the DA and
ii. Taxi charges in the case of executives and bus fare in the case of non-
executives for local trips.
Subject to the employees concerned specifically request for such advance in
writing or submit the details of calculation in the form of requisition for advance
towards tour.
(No.P&A/17166/CI-1/88-1, dated 4.1.89)
20.6. TRANSFER TRAVELLING ALLOWANCE.
20.6.1. An employee on Transfer from one Station to another in the interest of the
organization shall in addition to Traveling allowance, Daily allowances for himself
and family in accordance with the existing TA rules, is also entitled for following
transfer incidentals.
a. Lump sum Transfer grants.
b. Packing allowance and Insurance charges at actual.
c. Conveyance of personal effects.
d. Settling Allowance of Rs.1000/- or one month basic pay whichever is less.
20.6.2. The Revised rate/limits of transfer incidentals to different category of
employees is as below.
Grade Lumpsum Packing Allowance Conveyance of
Transfer Grant Personal effects
M1 & above Rs.10,000/- Rs.3,500/- + Insurance Full wagon or Two containers in Railway
Charges at actual container service including transport of
conveyance.
E1 to E6 Rs.6,000/- Rs.2,500/- + Insurance Full wagon including transport of
Charges at actual conveyance.
S1 to S3 Rs.6,000/- Rs.1,200/- + Insurance Full wagon including transport of
Charges at actual conveyance
W7 & W8 Rs.6,000/- Rs.1,200/- + Insurance Full wagon including transport of
Charges at actual conveyance
20-7
(Proc.No.299/E&G/78/Dt.13.11.78).
Not more than one wife is included in the term family. A relative will be considered
wholly dependent on the employee only if he resides with the employee and his
income from all sources including pension does not exceed Rs.250/- p.m.
20.6.11. For journeys by rail: Actual fare by rail not exceeding the fare of the entitled class.
One extra fare for each adult member of the family who accompanies him and for
whom full fare is actually paid. One half fare for each child for whom such fare is
actually paid.
20.6.12. For journeys by Air: Airfares actually paid for himself and members of his family.
20.6.13. For journeys by Road:
a) Between places connected by Rail: Road mileage limited to rail mileage by
the entitled class will only be admissible.
b) Between places not connected by rail: In the case of Grade–I/ Grade–II
Officers traveling by Taxi/Own Car mileage at prescribed rates for himself
and one mileage if 2 members of his family accompany him and two
mileages if more than two members of his family accompany him.
Employees will be entitled to draw road mileage as prescribed for journey
from Residence to Railway Station/Bus Stand at the old headquarters &
Railway Station /Bus Stand to his residence at the new Headquarters.
20.6.14. Transfer incidentals: (Transfer D.A.)
a) An employee shall in addition to the fare for himself and members of his
family for journeys by Rail, Air, Road as the case may be draw daily
allowance for himself and each member of his family for every completed day
occupied in the journey from residence reckoned from midnight to midnight.
b) Children below 12 years will be allowed daily allowance at half of the rates for
adult.
c) By Road: Between places connected by rail can draw actual expenses but
not exceeding the amount which would have been admissible had he taken
the maximum admissible quantity of personal effects by goods train.
20.6.15. Executives in the level of M1 and above who join in NLC on appointment from other
PSEs will be allowed reimbursement of Insurance premium incurred by them
towards transportation of their household articles to Neyveli. (Cir. No.
289/P&A/W&A/98 dated 11-03-1998)
20.7. TRAVELING ALLOWANCE TO TEACHERS
TA of the Teachers in Tamil Nadu Pay Scales may be regulated with references to their basic
pay drawn in Tamil Nadu Government Scales.
(Memo.No.7822/E&G/CI-1/74-12,Dt.03.07.75)
20.8. ADVANCES:
20.8.1. An Employee on transfer may be sanctioned.
20.8.2. One month’s basic pay which he is in receipt of immediately before transfer or one
month’s basic pay to which he will be entitled after transfer, whichever is less; and
20-9
20.13.2. In all these cases, the employee attending courts should claim the batta from the
courts concerned. They should remit the amount received as batta to the Unit
F&AB and then prefer a TA claim at Corporation rates. In the TA bill the employees
should attach the attendance certificate issued by the court and also give a
certificate in the following form:-
Certified that the sum of Rs. ………………………………………. received from the court as
batta has been remitted in Finance and Accounts Branch under remittance slip.
No…………………………………… Date ………………………..
20.13.3. In exceptional individual cases where it is certified in the TA claim by the employee
concerned that the batta was not paid to him by the court in spite of his specific
request for the same, the fact of non-payment of batta has also been recorded by
the court in the Attendance certificate produced by him, the claim for TA at
Corporation rates may be admitted under the specific orders of the controlling
authority.
20.14. JOURNEY ON RECALL TO DUTY FROM LEAVE
When an employee is compulsorily recalled to duty before the expiry of his leave and leave is
thereby curtailed by not less than one month, he is entitled to draw mileage allowance for the
journey from the place at which the order of recall reaches him, to the station to which he is
recalled. If the period by which the leave is curtailed is less than a month, mileage allowance
may be allowed at the discretion of the authority recalling the employee.
20.15. CONTROLLING OFFICERS
20.15.1. Controlling Officers for TA Bills are those who are delegated with powers in this
regard as per the schedule of Delegation of Powers.
20.15.2. No bill for TA other than for Local Traveling Allowance shall be paid unless it is
countersigned by the controlling officer of the concerned employee. This will not
however apply to cases where the officers have been authorised to countersign
their own TA Claims.
20.16. PROCEDURE FOR TA/DA CLAIMS:
20.16.1. The following procedure to be followed for submission of TA/DA claims. This
modification would not be applicable for medical TA claims, Transfer TA claims and
Retirement TA Claims, since the particulars in respect of these claims are to be
checked with reference to the entries in the Service Books.
a. The TA bills duly submitted by the employee should be signed by the
controlling officer with reference to the tour approved by him.
b. The controlling officer should transmit the bill to the concerned Finance and
Accounts Branch.
c. The F&AB after duly checking the accuracy of the claim would record the pay
order and send the same to the concerned cash counter for making payment.
(Procs.No.P&A/CPM/98/1431 dated 10/11/1998)
20.17. TIME LIMITS FOR PRESENTING TA CLAIMS:
20.17.1. TA claims will have to be presented by the employee concerned within 3 months
from the last date of the month in which the return journey was performed. Journey
is said to be complete when the return journey to head quarters is performed.
20-13
20.17.2. Delayed claims will be liable for a discount up to 25% as may be fixed by the
Controlling Officer. The right of an employee to TA including DA is forfeited or
deemed to have been relinquished if the claim is not preferred within one year from
the date on which it becomes due.
20.18. JOINING TIME
20.18.1. The joining time admissible on transfer, will be as follows:
Distance between the Joining time admissible Joining time admissible where
old headquarters and transfer necessarily involves
new headquarters continuous travel by road for
more than 200 KMS.
1000 KMS or less 10 days 12 days
More than 1000 KMS 12 days 15 days
More than 2000 KMS 15 days except in cases
of travel by air for which the
maximum will be 12 days 15 days
20.18.2. The joining time now will be a lump sum number of days (instead of 8 days plus
actual journey time as hither to followed).
20.18.3. The joining time shall commence from the date of relinquishment of charge of the
old post if the charge is made over in the Forenoon or the following date if the
charge is made over in the Afternoon.
20.18.4. Not more than one day’s joining time is allowed to join a new post within the same
station or which does not involve a change of residence from one station to another.
20.18.5. The un-availed joining time may be credited to the earned leave Accounts of the
respective employees. (Procs. No. P&A/14578/CI-1/Rules/91 dated
24/30/12/1991)
20.19. T.A. FOR JOINING NEW POSTS / INTERVIEWS
20.19.1. Appointees who are servants of a Government would be eligible to joining time, pay
for joining time, traveling allowance etc. according to the existing Government rules
applicable to them.
20.19.2. Appointees who are ‘REGULAR’ employees (and not purely temporary or
emergency employees) of a private firm of standing will be given traveling
allowance based on their pay in the firm or the pay offered by the Neyveli Lignite
Corporation Limited whichever is lower.
20.19.3. Joining time and pay for joining time will not ordinarily be allowed. In special cases,
e.g., where the Candidates last station is more than 480 Km. from Chennai or
Neyveli as the case may be, joining time and pay for joining time may be sanctioned
by the Managing Director with reference to the facts of the case on the basis of the
candidate’s pay in private employment or the pay offered by the corporation
whichever is lower.
20.19.4. Persons who are neither regular servants nor employees of private firms of
standing i.e. those who are not in employ and those who hold only purely temporary
or emergency appointments elsewhere will not be eligible to traveling allowance or
to joining time or pay for joining time.
20-14
20.19.5. The unemployed persons (other than those belonging to SC/ST) called for
interview for appointment to the posts in this Corporation be also paid TA as under:
20.19.6. E1 and above:
a) No TA for the journey upto 250 Kms. candidates themselves has to bear the
expenses.
b) For the remaining distance over and above the initial distance of 250 Kms. a
single II class Railway Fare or actual Bus Fare depending on the mode of
travel may be paid by the shortest route from the candidates, normal place of
residence or the place from which the journey is actually performed
whichever, is nearer to the place of interview and back to the same station.
20.20. GROUPS ‘C’ AND ‘D’ POSTS (upto W8/S3)
20.20.1. Instead of payment of TA, every effort should be made to arrange tests/interviews
for these posts in such a way that no candidate has to travel more than 250 Kms. to
reach the place of test/interview.
20.20.2. Senior Executives who are called for interview by PESB for Board Level posts in
other Public Sector Units are claiming TA / DA from NLC. As per the GOI / DPE
guidelines (DPE OM No.18/19/98-GL-016/DPE (GM) dated:11.03.1999) the
expenditure on account of TA/DA incurred by such Executives is to be re-imbursed
by the Concerned Public Enterprise for which the recruitment has been done on a
claim preferred by the candidate’s Organization. With a view to facilitate regulation
of claims for such interviews by our Senior Executives, the same shall be routed
through Corporate P&A for making payment by Accounts Centers concerned.
Further, after making the payments, the details shall be furnished by the concerned
Accounts Centres to Corporate P&A to facilitate NLC to claim the reimbursement
from concerned PSE. Where due to administrative difficulties it is not possible to
arrange test/interviews for groups (C) and (D) posts in such a way that the
candidates do not have to travel more than 250 Kms. to reach the place of
interviews/test, the candidates may be allowed TA on the same scale as admissible
to candidates for groups ‘A’ and ‘B’ posts referred to above.
20.20.3. The candidates claiming TA in terms of the above orders should be required to
produce a certificate of employment from a M.P. or M.L.A. or Gazetted Officer of the
place where the candidates normally reside.
20.20.4. These orders will also be applicable for adhoc appointments in this Corporation.
Scheduled Caste/Scheduled Tribe candidates when called for interview for
appointment to Class I & II posts (New Groups A&B) they should be given a single
second class railway fare towards Travelling Allowance from their normal places or
residence to the place of interview and back and when SC/ST candidates are called
for interview for appointment to other posts (i.e) Class III and Class IV posts (Now
groups C&D) they should be given single II class rail fare, chargeable by passenger
trains by the shortest routes from the Railway Station nearest to their normal place
of residence or from where they actually perform the journey whichever is nearer to
the place of interview and back provided the distance traveled by rail each way
exceeds fifty miles. However no extra charges if any incurred for reserving seat,
sleeping berth in the train will however be reimbursed to them. For road journeys
between stations not connected by rail they may be allowed actual bus-fare or road
mileage at the lowest rate whichever is less, provided the distance covered by road
is more than 32 Kms. each way.
20-15
20.22.2. To whom admissible: The concessions in these rules shall be admissible to the
employees of the company, on attaining the age of superannuation or on
invalidation from service provided they had put in a total continuous service of not
less than five years at the time of retirement /invalidation. Retired and re-employed
personnel will be eligible for the concession if they have put in not less than three
years of service in a regular post in the company and provided they had not availed
themselves of this benefit in the parent department. The employees should be
allowed retiring T.A. concessions in full not withstanding the fact that they had
availed the LTC to home town during one year preceding the date of retirement or
commencement of leave preparatory to retirement or during leave preparatory to
retirement on refused leave.
20.22.3. The RTA (Retirement Traveling Allowance) and other connected benefits as
applicable to employees who retire on attaining the age of superannuation will be
extended to the following personnel subject to the condition that the above benefits
should not be availed by the employee from the new employer as well as from NLC.
(Ref.No.CORP/P&A/W&A/1302/99 Dated 17.05.99)
a. Employees of the Corporation who have put in a minimum of 20 years of
service and who resigned their appointment voluntarily after attaining the
age of 50 years.
b. Employees who are retired prematurely by the company due to any reason
whatsoever.
c. Employees who joined at senior positions at lateral levels and resigned their
appointment after attaining the age of 50 years subject to the conditions that
they have put in a minimum service of 2 years in the corporation.
d. Directors on the Board appointed by the Government of India who voluntarily
leave the organization before the completion of the tenure with the
permission of the Government.
e. Persons seeking voluntary retirement under any such scheme, which may
be introduced.
20.22.4. The RTA benefits will also be extended to the following personnel. However,
entitlement to this benefit is subject to the retired employees, Widows or
Dependants vacating the quarters within the stipulated period of authorization by
Township Administration Department. (Ref.No.DGM/ RP/P&A/RTA/381/99 Dated
15.06.99)
a. Those who are terminated on medical grounds.
b. Family of employees who die in harness.
c. Family of employees who die after retirement but prior to vacation of quarters
during permissible period.
d. Those employees who opt for retirement under VR Scheme.
20.22.5. These rules, however, do not apply to those: -
a. Who are not in the whole time employee of the company;
b. Who are paid from contingencies;
20-17
n Lump sum grant equivalent to one month last drawn Basic pay.
20.23. RULES ON T.A. TO THE FAMILY OF AN EMPLOYEE WHO DIES WHILE IN SERVICE.
20.23.1. These rules may be called the “T.A. Rules to the families of employees dying in
harness”.
20.23.2. The expressions appearing in these rules shall have the same meaning as defined
in the rules on T.A. to retiring employees.
20.23.3. To whom admissible:
a. The concessions in these rules shall be admissible to the members of the
family of the regular employees of the company dying in harness.
b. When both husband and wife are employees of the Company, the
concession under these Rules shall be admissible for the family when the
first partner dies only if the second partner resigns her/his post in the
company at the time.
c. Retired and re-employed personnel are also eligible for this concession only
if they are on superannuation contract, at the time of their death.
d. This concession shall be admissible to the families of the companies on
Foreign Service terms provided they are otherwise eligible for such
concession in their parent department at the time of death but for their
deputation.
20.23.4. These rules, however, do not apply to employees:
a. Who are not in whole-time employee of the company;
b. Who are paid from contingencies;
c. Who are borne on work charged establishment (whose pay/ wages is met
from the estimates of works and who are discharged from service on the
completion of works for which they are employed, such as the workers
employed in the Civil Branch);
d. Who are on leave preparatory to retirement.
20.23.5. In the event of demise of an employee while away from Neyveli, the expenditure of
the transportation of the body of the deceased employee will be reimbursed as
under:
a. The reimbursement is restricted in the event of demise of the employee only.
b. A reimbursement charge is restricted to Rs.5/- per Km. (to and fro) by
shortest route from the place of occurrence to Neyveli or the actual claim
whichever is less.
c. If the claim is made for transportation of the body to the native place of the
employee from the place of occurrence, reimbursement will be restricted as if
the transport is made to Neyveli or the actual claim whichever is less.
d. Proper receipts in original along with copies of death certificate issued by the
Competent Authority at the place of occurrence.
e. All claims should be routed through W&A / Corporate office and on approval,
Unit F&AB will make the payment
(Ref.No.CORP/P&A/99/1990-01, Dated 01-02-2001)
20-21
1. WRITTEN UNDERTAKING
KNOW ALL MEN BY THESE PRESENTS THAT (1)*…………………………. (hereinafter called
the ‘obligor’ and (2)=……………………… (hereinafter called the surety) are held and fully and firmly
bound unto the NLC LTD. (hereinafter called the company) for the sum of
…………………………………………. to the payment of which amount well and truly to be made, we
jointly and severally bind ourselves, our respective heirs, executors, administrators, legal
representatives and assigns.
WHEREAS the company has paid to the obligor a sum of Rs.%(Receipt of which the obligor
hereby acknowledges) on account of advance of traveling expenses to the family of the late.
(hereinafter referred to as the ‘family’) for their journey to Ł and for the transport of the personal effects
of the late @ ………………………… to Ł……………………
NOW THE CONDITION OF THE ABOVE WRITTEN BOND is such that if the said obligor shall
account to the satisfaction of the company, within one month of the completion of the journey to
…………………………………………… by the family if the family travels in one batch, or when the
family travels in more than one batch, within one month of the completion of the journey by the last
batch, or within one month of the expiry of the period of six months after the date of receipt of this
advance, whichever is earlier, for the proper expenditure of the aforesaid advance, then the above
written bond shall be void and of no effect, otherwise the bond shall remaining full force and virtue and
it is hereby declared that:
(a) Any forbearance, extension of time, or indulgence on the part of the company or any officer
of the company to the obligor whether with or without the knowledge or consent of the
surety, shall not in any way release the said surety, his heirs, executors, administrators,
legal representatives and assigns from his or their liability under the above written bond;
Signed and delivered by the above
Named obligor in the presence of Signature of the obligor.
1.
2.
20-25
*****
21-1
21.1.2.5.2. An employee may avail LTC during leave of any duration and of any
kind, including Casual Leave. The employees can be permitted to
avail LTC during holidays and weekly off days also with prior
permission of the competent authority to leave Head quarters.
21.1.3.0 ENTITLEMENT / MODE OF TRAVEL:
Grade Mode of Travel
Air Rail Steamer Ship Bus
CMD / FDs /
ED /M-5 & M-4 Admissible AC First Class Deluxe/Highest class
M-3
M2 to E3 First/ “A” cabin (lower Actual fare
Not Admissible AC 2 Tier Sleeper/ class if there are 2 classes)
First class Non AC
E2 & E1 / Second/”B” cabin class
S3 to S1 / W8 to W1
The employee or his family can travel in a railway class higher or lower
than to which he is entitled. The company’s liability shall be restricted to
the entitled Railway fare or actual whichever is less.
21.1.4.2. For travel by car registered in the name of the employee claiming
concession, the claim will be restricted to Rs.3.00 per Km. irrespective
of number of tickets.
21.2.3.3. If the employee wishes to avail LTA for his/her family alone
relinquishing claims for himself/herself for such LTA then the maximum
numbers of tickets that can be allowed will get reduced by one number
(maximum of three full tickets for that block year).
21.2.3.4. In the case of widow/widower, the maximum number of tickets that can
be allowed will also be reduced by one number i.e. employee plus
dependent children subject to a maximum of three tickets per block
year.
21.2.4.0. DEFINITION OF FAMILY:
21.2.4.1. “FAMILY” for the purpose of LTA includes
i) Wife/Husband of an employee;
ii) Son/Step-son under 28 years of age provided they are wholly
dependent on the employee and income if any is less than
Rs.500/- p.m.
iii) Dependent unmarried daughters/step daughters.
iv) Married daughters, stepdaughters under 21 years of age and
widowed daughters, provided they are wholly dependent on the
employee.
21.2.4.2 The option of the employee to avail of the Leave Travel Assistance will
be total and not partial, i.e. the option should cover the employee and
his entire family in one stretch.
21.2.5.0. GENERAL:
21.2.5.1. LTA will be in the form of reimbursement on completion of journey
performed by the individual.
21.2.5.2. For availing this reimbursement the employee will avail minimum of
three days of leave including weekly off and holidays, on each
occasion. However minimum of one day leave is essential.
Compensatory Off should not be taken into account for the period of
absence.
21.2.5.3. In case both husband and wife are employed in NLC, both are required
to avail leave.
21.2.5.4. Employees may avail the existing LTC (Type-I/Home town) and Type-II
(anywhere in India) instead of obtaining reimbursement under the
scheme.
21.2.5.5. There shall be a gap of minimum two years between one LTA and the
other LTA relating to different blocks of four years and within a four year
block.
21.2.5.5.1. The gap of two years for availing one LTA and another
need not be insisted upon in respect of employees
about to retire and those served orders of acceptance
of VR and who do not have a service of two years left
subject to satisfying other governing conditions of the
rules relating to Leave Travel Assistance.
21-8
2006 the first year of the next block provided the LTC Type-I for the hometown for
the block year 2004-2005 has not been utilised.
21.3.6.0 JOURNEYS BY THE EMPLOYEES AND THEIR FAMILIES SEPARATELY:
21.3.6.1 The families need not necessarily accompany the employees but may
precede or follow them during the same calendar year. For purposes
of deciding the number of occasion, the qualifying journeys made by an
employee and his family will be treated as one.
21.3.6.2 An employee and his family members may travel either independently
or together as may be convenient to them. The claim for
reimbursement in respect of the journey of the one need not depend on
the journey performed by the other. The family members will therefore
be entitled to the concession irrespective of the fact that the employee
may or may not proceed on regular leave but the return journey must
be completed within six months from the date of commencement of the
outward journey and the concession will be counted. The members of
the family of an employee, other than those one group, when they
travel in different groups, at different times, reimbursement will be
admissible only in respect of such group as the employee may choose.
21.3.6.3 The application for extension of the period should be made sufficiently
in advance. The condition of six months for completion of the return
journey by the members of an employee’s family may be relaxed in
special cases at the discretion of the Management.
21.3.6.4 They should visit one and the same place which should be specifically
declared in advance and the route taken should also be the same.
21.3.6.5 Besides, every group of the family of an employee should perform
journey either to Home Town or to any place in India. (Type-I or Type-II).
They cannot avail of LTC to two different stations, viz. one group of the
family to Home Town (Type-I) and the other groups of the family to any
place in India (Type-II).
21.3.6.6 Vacations permitted to be availed of by NLC teachers may also be
treated as leave for LTC.
21.3.7.0 RESERVATION AND OTHER CHARGES:
21.3.7.1 For actual journeys performed by rail, reservation charges, sleeper
accommodation charges, surcharge, super fast charges as reflected in
the railway ticket/railway receipt are also eligible for reimbursement.
21.3.7.2 Actual performance by Train including express / superfast / Rajdhani /
Shatabdi / Jan Shatabdi etc., by the entitled class will be reimbursed.
21.3.7.3 For LTC Type-I (Home Town) Railway fare will be limited to the fare by
the shortest route.
21.3.7.4 Air tickets, in respect of employees who are eligible for air travel will be
purchased centrally by Regional Manager/Chennai. Under no
circumstances purchase of Air ticket by the employee is permissible.
21.3.7.5 ENTITLED RAILWAY FARE FOR NOTIONAL CALCULATION:
21-10
21.3.7.6 The Railway fare as indicated in the Railway Time Table for the
distance travelled by Mail/Express Trains shall only be admissible.
Reservation charges, supplementary charges, superfast charges,
safety surcharge are not admissible.
21.3.7.7 Children aged between 5 and 12 will be entitled for half ticket fare. In
case of no half ticket fare, the claim shall be restricted to half of the adult
fare.
21.3.7.8 Children in the age group of 5 and 12 years as on the date of
performance for outward journey will be entitled for half of the entitled
fare.
21.3.8.0 ADVANCE:
21.3.8.1 The advance may be drawn both for the outward and the return journey.
21.3.8.2 The advance shall be paid before sixty days of commencement of the
onward journey.
21.3.8.3 The employee availing advance has to produce train tickets to the Unit
P&A Department within 15 days of drawing of advance failing which
entire advance will be recovered from his salary.
21.3.8.4 The advance will be sanctioned by the Head of Units or office to whom
authority may have been delegated for sanction of advance of
travelling allowance. Employees who are their own controlling
authority may sanction the advance for themselves.
21.3.8.5 The claims in adjustment of the advance drawn should be preferred
within one month of the completion of the return journey. Otherwise the
entire amount of advance will be recovered from the next salary/wages
payable on expiry of the one month’s time limit and from the
salary/wages for the subsequent months to the extent necessary.
The final bill claim of employees, drawing advance / not drawing
advance, after completion of return journey will be regulated as
indicated below:
a) Within 1 month - 100% final bill amount admissible.
b) After 1 month and
upto 3 months - 25% penalty to be imposed.
c) After 3 months - Final bill claim eligibility will lapse.
21.3.8.6 The employees availing LTC advances must submit the adjustment
bills immediately on completion of the journey and remit the balance
due, if any, in cash and produce the cash receipt along with the
adjustment bills, in the absence of which the amount due should be
recovered from their pay bills, and then only the final adjustment bills
should be passed by the executive officers and sent to Accounts
indicating the recovery particulars so as to enable the Account centres
to clear the entire amount of advance at a time.
21.3.8.7 In cases where LTC advance has been drawn for journey by an
21-11
employee and his family members or for one group of family members
and has been refunded/recovered due to non-performance of journey,
another advance within that block year cannot be given for LTC journey
of the employee and his family members or for the particular group of
family members. The benefit of LTC advance once availed for a block
of 2 years/4 years cannot be had again within that block.
21.3.8.8 Penal interest at the rate of 11.5% p.a. will be levied for employees who
do not utilise the advance for purchase of tickets from the date of
drawal up to the date of recovery/remittance.
21.3.8.9 The tickets should be produced by the employees/workmen within
fifteen days of drawal of advance.
21.3.9.0 LTC TYPE-I:
21.3.9.1 Employee shall obtain prior permission for performing LTC
Type-I by indicating his proposed period of Leave, Block year to which
he avails LTC in the prescribed form of application.
21.3.9.2 In case of availing concession by own car prior approval from Unit
Head concerned has to be obtained.
21.3.9.3 Employee shall declare any place as Home Town within three months
from the date of joining the Company duly supported by documents
such as ownership of immovable property, permanent residence of
near relatives (parents, brothers, sons and married daughters in case
of no sons etc.), place of normal residence but for his absence from
such a station for service in the Company. The declaration will be
subject to acceptance of the Unit Head concerned after scrutiny of
relevant documents.
21.3.9.4 In cases where husband and wife are employed in the company, the
Home Town of either one of them should be declared as Home Town for
both.
21.3.9.5 Change of Home Town shall be made only once in the entire service of
an employee, subject to fulfillment of the conditions stipulated in para
21.3.9.3 above.
21.3.9.6 In case of the declared Home Town being 1500 km away from Head
quarters, approval for the first occassion should be obtained from
Director (Personnel). Subsequent claims shall be made in accordance
with the approval so obtained (on the first occassion from
Director(Personnel).
21.3.10.0 LTC TYPE-II:
An employee can travel to anywhere in India. The distance to the declared
destination by shortest route only will be reckoned for reimbursement. But
reimbursement shall be restricted to entitled class by rail or by Air, as the case may
be, by shortest route or actual expenditure whichever is less. Proof of Journey has
to be produced.
21.3.10.1 Any employee/workman who is eligible for LTC Type-II as per rules and
wishes to travel to any place in India, should submit request for
21-12
The executives availing this facility may please note that tickets
purchased under this scheme have to be necessarily used for travel on
scheduled date of travel only. Cancellation of tickets / change in date of
journey is not permissible at all under this scheme and it will cause /
forfeiture of the entire amount.
PROCEDURES UNDER LEAVE TRAVEL ASSISTANCE SCHEME
21.4.1.0. PROCEDURES TO BE FOLLOWED:
An Employee desirous of availing Leave Travel Assistance shall submit his
application as per Part-I in duplicate to the Leave sanctioning authority. After
performing the journey he shall submit application in Part-II in duplicate. The Head
of Unit / Unit Personnel Head are required to verify the entries with reference to
entries in Service Book etc.
21.4.1.1. The employee availing himself of the said Leave Travel Assistance
under this scheme will certify that his/her spouse has not claimed or will
not claim any LTC/any assistance from her/his organisation (if it
happens to be a Government Organisation or Public Undertaking)
during the particular block year.
21.4.1.2. For entitlement of the number of tickets, Service Book of the employee
and the Medical Identity Book have to be referred and the entries in
these two documents have to be reconciled.
21.4.1.3. No claim submitted by an employee under this scheme shall be
returned to the employee under any circumstances.
21.4.1.4. LTA bills received upto Tuesday in the Accounts centres will be paid on
Friday. Payments are to be made through Account Payee cheques
only.
21.4.1.5. The employee will furnish a declaration that he has spent an amount,
which is not less than the amount due to him under the said scheme.
21.4.1.6. If the LTA is not availed in a block of four years, that LTA can be availed
during the first year of the next block period.
21.4.2.0. Rates in vogue (with effect from 01.04.2002)
The rates of LTA payable are indicated below.
LTA TYPE - I
No. of Tickets 80% of First Class Fare (in Rs.)
1 1787.20
1½ 2680.80
2 3574.40
2½ 4468.00
3 5361.60
3½ 6255.20
4 7148.80
21-14
LTA TYPE-II
No. of Tickets 90% of First Class Fare (in Rs.)
1 2246.40
1½ 3369.60
2 4492.80
2½ 5616.00
3 6739.20
3½ 7862.40
4 8985.60
NOTE : Half Tickets for children 5 years and above but below 12 years.
21.4.2.1.
The rates may be revised in the event of changes in Railway fare
announced by Ministry of Railways. The Management reserves the
right to revise the rates in such events.
DECLARATION OF HOMETOWN AND DEPENDANTS
I …………….…………………………………………….…. (Name), CPF No. …………………
……………………………………………………………… (Designation) hereby declare that my Home
Town is …………………………………………… the address of which is furnished below:
Taluk:
District:
State:
Nearest Railway Station :
Details of Dependants
Sl. Name Relationship Date of Birth Age
No.
...........................................................................................................................................................
...........................................................................................................................................................
...........................................................................................................................................................
...........................................................................................................................................................
...........................................................................................................................................................
...........................................................................................................................................................
Signature:
Name:
Designation:
Witness:
(1)
(2)
Accepted
UNIT: Division :
DECLARATION
I hereby declare that
i) The place now declared requires my physical presence at intervals for discharging
various domestic / social obligation.
ii) I own a residential property there.
iii) I am a member of a family owning a residential property there
iv) My nearest relations i.e., Parents / Brothers / Sisters / Sons / Daughters are more or less
permanent in that place and the addresses and details of occupation are as
under.............................................. .....................................................................
v) Prior to joining Corporation, I had been living there for some time
vi) Declared hometown of the employed spouse is...................................…...…….
.........………….………………………........………………………... (strike out whichever is
not applicable)
The particulars furnished above are true to the best of my knowledge and in case of false
information I am aware that I will be liable for any action including disciplinary action.
In view of the reasons stated / proof shown by individual the request for change of hometown to
........................................................................................……………… is accepted.
3. I am aware that I should produce the tickets purchased for scrutiny of Unit P&A
Department within 15 days of drawal of advance.
4. I shall produce all documents required and adjust the advance within one month from the
date of completion of return journey or else I agree for recovery of the entire advance from
next month salary/wage.
5. I agree to remit the balance amount of Advance, immediately on completion of return
journey.
6. I am fully aware that in case of any misuse or information furnished above is found to be
false, Disciplinary action will be initiated against me as per rules.
Certified that the itinerary submitted has been checked with reference to LTC Rules and
detailed remarks recorded in page_____________
Manager/Corporate Office.
TOTAL
i)
ii)
iii)
ADDITIONAL CHIEF MANAGER/
CORPORATE OFFICE
PART- I
(To be produced in duplicate along with Leave letter).
APPLICATION FOR L.T.A./TYPE-I/TYPE-II
(Strikeout the type not applied for).
(REFERENCES :
1) O.O.No. CORP/P&A/1904/12003-2, Dt.12.11.2003
2) Cir.No. CORP/P&A/LTC/LTA/2005, Dt.17.05.2005
3) No.CORP/P&A/Rules/1913/2005, Dt.23.01.2006
4) No.CORP/P&A/Rules/1904/2007, Dt.10.05.2007)
*****
22-1
l Onam
l Gandhiji's Birth Day
l Bakrid
l Deepavali
l Christmas
22.4. The advance shall be admissible only on one occasion in a calendar year. Even in
case a Festival falls twice in a calendar year, the advance will be admissible only on
one occasion.
22.5. The second festival advance shall not be sanctioned till the earlier advance
sanctioned has been recovered in full.
22.6. The advance shall be recovered in not more than 10 instalments.The first
installment will commence from pay bill of the month following that in which the
advance is drawn.
22.7. The advance may be granted to temporary employees also. Before the advance is
sanctioned, the employees who have put in less than 3 years of continuous service
should produce surety bonds in the prescribed form annexed from employees who
have put in one year or more of continuous service of equal or higher status. The
number of employees to whom an employee with more than one year of continuous
service may stand as surety is limited to three. When the surety bonds executed by
the employees for the sanction of festival advance remain in full force, they are not
eligible to execute fresh bonds.
22.8. The advance shall be drawn and disbursed before the festival in connection with
which the advance is sanctioned.
22.9. Dates for submission of Application for drawal of advance and payment through pay
bill will be communicated every year.
22.10. An employee debarred from drawal of any advance like conveyance advance, plot
advance, House Building Advance shall be sanctioned Festival Advance after 2
years from the date of issue of the order.
22.11. However, in case of violation of the conditions of any advance for the second
occasion, the employee shall be debarred from the eligibility to draw festival
advance for the entire remaining years of service apart from levy of penal interest
and initiation of disciplinary action.
ANNEXURE
SURETY BOND
KNOW ALL MEN BY THESE PRESENTS THAT I,
with interest as hereinafter specified and all costs between attorney and client and all charges and
expenses that shall or may have been incurred by or occasioned to the Corporation to be paid the
Corporation FOR WHICH PAYMENT to be all and truly made I hereby bind myself, my heirs,
executors, administrators and representatives and family by these presents. As witness my hand
this the .........……………. Day of ….......………………… Two Thousand and
…………............................................
AND WHEREAS THE BORROWER has undertaken to repay the said amount in 10 equal
monthly instalments with interest as calculated at the rate and in the manner prescribed under para
25 of the Central Government Compilation of the General Financial Rules thereon or on so much
thereon or on so much thereof as shall for the time being remain due and unpaid calculated at fixed
Government rates in force for Government loans from the day of the advance.
AND WHEREAS in consideration of the Corporation having agreed to grant the aforesaid
advance to the borrower the Surety has agreed to execute the above bond with such condition as
hereunder is written.
NOW THE CONDITION of the above written bond is that if the said Borrower shall, while
employed in the said duly and regularly pay or cause to be paid to the Corporation the amount of
aforesaid advance owing to the Corporation by instalments with interest as calculated in the
aforesaid manner, thereon or on so much thereof as shall for the time being remain due and unpaid
calculated at fixed Government rates in force for Government loans from the day of the advance until
the said sum of Rs………. (Rupees ………………… only) with interest as calculated in the aforesaid
manner shall be duly paid, then this bond shall be void otherwise the same shall be and remain in full
force and virtue.
BUT SO NEVERTHELESS that if the Borrower shall die or become insolvent or at any time cease
to be in the service of the Corporation the whole or so much of the said principal sum of Rs…………
(Rupees ……………….only) there of as shall then remain unpaid and the interest due on the said
principal sum calculated in the aforesaid manner from the day of advance shall immediately become
due and payable to the Corporation and be recoverable from the Surety in one installment by virtue of
this Bond.
This obligation undertaken by the Surety shall not be discharged or in any way affected by an
extension of time or any other indulgence granted by the Corporation to the said Borrower whether
with or without the knowledge or consent of the Surety.
The Corporation has agreed to bear the stamp duty, if any, for this document.
(Signature of Surety)
Designation
Office to which attached:
1.
2.
ACCEPTED
REFERENCES
1 Pro. No. 35, Dated: 09-06-1964
2 Pro. No. 90/E&G/71, Dated: 19-03-1971
3 Pro. No. 34/P&A/86, Dated: 15-01-1986
4 U.O. No. P&A/730/CI-2/86-1, Dated: 04-03-1986
5 Pro. No. P&A/730/CI-2/86-2, Dated: 10-11-1986
6 No. 11115/WR/89-10, Dated: 19-10-1989
7 Pro. No. 34/WR/90, Dated: 04-04-1990
8 Pro. No. W.Agt./02/P&A/WR/92, Dated: 21-07-1995
9 Procs.No. W.Agt.01/P&A/WR/97, Dated : 11-07-2001
10 No. CORP/P&A/1900/2003, Dated : 24-11-2003
*****
23-1
23.1. SCHEME FOR THE SANCTION OF ADVANCE FOR THE PURCHASE OF BICYCLES
23.1.1. ELIGIBILITY
23.1.1.1. Non-Executives /workmen in the Corporation who have put in 3 years
of service are eligible for the advance
23.1.2. AMOUNT OF ADVANCE
100% of the invoiced
price as purchased from Recoverable in
BYCYCLE New the dealer 20 monthly
or installments
Rs.2000/- whichever is less
23.1.3. CONDITIONS OF THE ADVANCE
(i) The advance given is for the purchase of a New Bicycle and not for an old
one. If the actual cost of the cycle purchased is less than Rs.2000/- the
balance amount should be refunded immediately.
(ii) The cycle should be purchased within one month of the drawal of the
advance. The cash receipt for the purchase should be produced to the
advance sanctioning authority within 15 days of the purchase. The bicycle
purchased should be produced for check by the authority concerned with
reference to make, number of bicycle etc.
(iii) The bicycle purchased with the advance granted by the Corporation will be
considered to be the property of the Corporation until the advance together
with the interest accrued thereon has been fully repaid. It should be
produced for inspection at any time, if required by the Advance
Sanctioning authority.
(iv) The cycle should NOT be sold or otherwise disposed of by the employee
until the advance and the interest thereon is completely repaid/paid.
23.1.4. RECOVERY OF ADVANCE
The amount of advance shall be recovered in 20 (twenty) equal monthly
instalments. The recovery will commence with the first disbursement of
pay/salary/leave salary/subsistence allowance, as the case may be, after the
advance is drawn. The number of instalments may, however be reduced, if the
employee concerned desires to have the recovery of a higher amount effected
each month.
23.1.5. RECOVERY OF INTEREST
The advance shall bear the interest at the rate of 6%. The interest shall be
recovered in 3 continuous monthly instalments commencing from the month
following that, in which the recovery of the Principal is completed, the amount of
each of the first and second instalments being equal to the amount of the monthly
instalment of advance and the balance being recovered in the third instalment.
23-2
23.1.8.3. With a view to regulate sanction of cycle advance with reference to the funds
available, the following priority should be followed:-
23.1.8.3.1. The advance shall be granted to those who apply for the same for the
first time and the gradation of priority among those who apply for the
first time will be as follows:
a) Those with longer service (total service) among the applicants
will get the first priority arranged with reference to the period of
service.
b) Among those having equal or nearer overall service, the nature of
work done i.e whether engaged on a shift and may have to attend
at odd hours when transport may not be available may be the
criteria to determine eligibility.
23.1.8.3.2. Employees who had violated the conditions relating to sanction of
advance when drawing the first or subsequent cycle advance should
be given a lower priority despite the position stated above.
23.1.9.
(i) The delay in purchase of vehicle up to a period of 15 days in excess of one
month normally allowed, may be condoned, if the employee/workmen has
applied for extension of time before the end of one month normally allowed
with valid reasons and has actually produced the bill of purchase and cycle
for inspection within the extended period allowed
(ii) In case where the bill and cycle were not produced within the extended
time advance paid with interest should be recovered in lump sum in the
following months. Further advance for cycle should be given only after a
period of 10 years.
(iii) In the orders sanctioning the advance for purchase of conveyance
(including scooter or car advance) a specific clause that the
employee/workman is liable for disciplinary action besides debarring from
drawal of further advances may be included.
23.1.10. The advance to the staff working in various Units should be sanctioned by the Unit
Officers who are delegated with powers of sanction of advances for the purchase of
conveyances.
23.2. SCHEME FOR THE GRANT OF ADVANCE FOR THE PURCHASE OF MOTOR CYCLE/
SCOOTER
23.2.1. ELIGIBILITY FOR THE ADVANCE
The following categories of employees are eligible for the advance on completion of
3 years service in the Corporation and also approved probationers, subject to
fulfilling the other conditions.
ALL TYPES OF TWO WHEELERS
i) Executives
ii) Employees on the scales of pay of W5 and above.
iii) Employees on the scales of pay of W4 and above would be granted advance for
purchase of Moped only
23-4
(ii) Before drawal of advance for the purchase of a second hand vehicle, the
executive should ascertain and certify that the vehicle could be insured for
comprehensive risk.
(iii) In case the amount of advance sanctioned is not drawn by the executive
within a period of 3 months from the date of sanction or close of the
financial year, which ever is earlier, the amount so sanctioned would
automatically lapse at the end of such period.
23.3.6. TIME LIMIT FOR PURCHASE OF VEHICLE:
NEW VEHICLE
The vehicle should be purchased within one month from the date on which the advance is
drawn, failing which the full amount of advance drawn together with interest up to repayment
will have to be refunded.
OLD VEHICLE
The vehicle should be purchased within one month from the date on which the advance is
drawn, failing which the full amount of advance drawn together with interest up to repayment
will have to be refunded.
In case of inability to purchase the vehicle within the stipulated period, the executive should
apply for permission to retain the advance for a specific further period failing which penal
interest at the rate of 17 .5% per annum above the normal rate of interest will be recovered for
the period of such retention of the advance.
23.3.7. The advance shall be recovered in not more than 100 equal installments
commencing with the first disbursement of pay/salary/leave salary as the case may
be after the advance is drawn. The employee may at his option repay more than
one installment in a month. The authority sanctioning the advance may permit
recovery to be made in smaller number of installments, if the employee so desires.
23.3.8. RECOVERY OF INTEREST:
Recovery of interest @ 9% shall commence from the month following that in which
the repayment of advance has been completed. The amount of interest will be
recovered in installments each such installment not being appreciably greater than
the amount of each installment of advance. Interest/penal interest will be charged
from the Executives who availed car advance for purchase of new car for retention
the purchase / pending of documents as follows:
Period of delay from the date of Rate of Interest Total
Drawal of advance to the date of
purchase Normal Interest Penal Interest
Up to six months 9% _ 9%
More than 6 months
Upto 9 months 9% 6.5 % 15 .5 %
More than 9 months
Upto 12 months 9% 13% 22%
Beyond 12 months 9% 17.5 % 26 .5%
23-10
policy on the due date for the uncovered period. A certificate to the effect that the
vehicle purchased from out of the advance has not suffered any damage due to
accident during the uncovered period and that the vehicle is maintained in good
repair, should also be obtained and filed.
23.4.3. Verification of Insurance Policy and R.C book:
In the cases of Motor cycles/scooter/mopeds/motor cars bought out of the
conveyance advance availed from the Corporation, Unit heads should verify both
comprehensive Insurance Policy and R.C. book every year until the advance
together with interest thereon are fully recovered, in view of the fact that the
insurance companies do not insist on production of R.C book at the time of renewal
of insurance, which will lead to a single vehicle being insured by two or more
individuals.
23.4.4. On misusing of Advance Drawn:
It is seen that few employees who draw advances for purchase of Plot, House
Building, Conveyance, etc. are not using the advances drawn for the purpose it was
drawn or only a part of the advance drawn is being actually used and the balance
amount is not being remitted back within the stipulated time. Such act/omission
would constitute a major misconduct and is punishable as per the rules applicable
to NLC. Therefore, the following actions may be taken in those cases where
employees are found misusing corporation funds.
I) The employees should immediately be placed under suspension pending
enquiry.
II) Charge memo should be issued and severe punishment is to be imposed.
III) The employee may be instructed to remit in one lump sum the entire amount
due to NLC along with a penal interest of 17.5% in addition to the normal
interest payable by him.
IV) In case the employees fails to comply with the orders, the amount may be
recovered from the wages of the employees or by selling/disposing the
property pledged with the Management if any at the discretion of the
Management.. The employees may be debarred from drawing any advance
in future including advances like festival advance etc.
v) An employee debarred from drawal of Conveyance Advance shall be
sanctioned next conveyance advance after 10 years from the date of sanction
of conveyance advance leading to debar (i.e. twice the eligibility period).
vi) The penal interest levied / punishment imposed shall remain unaltered.
vii) In case of violation of the conditions of conveyance advance for the second
occasion, the employee shall be debarred from drawal of conveyance
advance for the entire remaining service apart from levy of penal interest and
initiation of disciplinary action.
23.4.5. The following: Commercial Vehicles/Sports Utility Vehicles will not be reckoned for
grant of vehicle advance i.e. Purchase of TATA Sumo, Toyato Qualis, Mahindra
Scorpion, Maruthi Versa etc., will not be considered. However, grant of advance
will be restricted to personal car models like OMINI.
(Corp.Circular No.CORP/P&A/WR/212/2004-16 Dt.20-11-2004)
23-13
23.4.6. The Competent Authority for sanction of conveyance advance for purchase of
Old/New Car will be the Unit Head as indicated in Procs. No.CORP/
P&A/1900/2000 Dt.4.4.2000.
Please refer
CHAPTER 24(C) - GROUP INSURANCE
for car advance.
REFERENCES:
ANNEXURE
APPLICATION FORM FOR CONVEYANCE ADVANCE FOR
PURCHASE OF MOTOR VEHICLE
1. Name :
2. CPF No. :
3. Designation :
4 Unit / Division in which working :
5 Scale of pay :
6 Amount of advance required for purchase :
7 Details of vehicle to be purchased
a. Type of Vehicle proposed to be purchased New
(please tick in the appropriate box) Old
Moped
Scooter/Motor Cycle
Car
b. Invoice/Anticipated price : Rs.
c. In case of old vehicle
i) Validity of F.C. : upto …………………….
ii) Validity of Insurance : upto …………………….
iii) Tax paid : upto …………………….
iv) Regn. No. and Date of Initial
Registration : Date :
v) Age of the vehicle on the date of
application : Years Months
vi) Name of the seller and address :
Certified that the information given above is complete and true to the best of my knowledge. I have
not taken delivery of the vehicle. I am conversant with the conditions / rules and regulations for
payment of conveyance advance and I agreed to abide by the same.
Date : Signature of the employee
Enclosures:
1) Agreement in non-judicial stamp paper (Annexure-I)
2) Copy of the pay slip
3) Photo copy of the R.C. Book (all pages) (old vehicle)
4) Photo copy of the Insurance policy
5) Consent letter from the seller of the vehicle containing the vehicle Registration.
No. & amount of sale (old vehicle)
23-15
Rs……………….(Rupees…………………………………….…….………………...............……only) is
sanctioned to Shri …………………………………………......…. CPF No ……….................…….……
(Designation) …………………… vide Procs. No………………................……………..............……….
dt………………….. .
Unit Head / Unit Personnel Head
(Not below E-6 Grade)
23-16
FORM-1
For employees who have completed 5 years of regular service
(To be made in Non-Judicial Stamp Paper for Rs.20/-)
AGREEMENT
AN AGREEMENT made on the …………………..day of ……………………………between
Shri/Smt……………..............................................…………………………..
S/o / W/o …………………………………. ……………………………………………. (herein after called
the Borrower which expression shall include his legal representatives, assignees, executors, heirs,
administrators) of the one part and the Neyveli Lignite Corporation (hereinafter called the Corporation
which expression shall include its successors and assigns) of the other part WHEREAS the Borrower
has applied to the Corporation for a loan of Rs.…….....…for the purchase of ……....................……
……………………………… and the corporation has agreed to lend the said amount to the Borrower
on the terms and conditions hereinafter contained NOW IT IS HEREBY AGREED between the
parties here to that in consideration of the sum of Rs…………………. paid by the Corporation to the
Borrower (the receipt of which the Borrower hereby acknowledge) the Borrower hereby agrees with
the Corporation (i) to pay the Corporation the said amount with interest calculated at the rates
prescribed by the Corporation by monthly deductions from his salary as provided for by the
Corporation in this regard and hereby authorises the Corporation to make such deductions; (2) within
one month from the date of these presents to expend the full amount of the said loan in the purchase
of a ……………. Or if the actual price paid is less than the loan to repay the difference to the
Corporation forthwith and (3) to execute a document hypothecating the said ……………………..to
the Corporation as Security for the amount lent to the Borrower as aforesaid and interest in the form
as provided by the Corporation in this regard and IT IS HEREBY LASTLY AGREED AND DECLARED
that if the………………………………… ……… ………………………. has not been purchased and
hypothecated as aforesaid within one month from the date of those presents or if the Borrower within
that period becomes insolvent or quits the services of Corporation or dies the whole amount of the
loan and interest accrued thereon shall immediately become due and payable. In witness whereof
the said Shri / Smt …………………………………... has hereunto set his hand on the day and year
…………………………........................................……………first above written
Shri………………..............................................................................………………
(Name and Designation) for and on behalf of the Corporation has hereunto set his hand on
Signed by the said in the presence of
SIGNATURE OF WITNESS: SIGNATURE AND DESIGNATION
OF THE BORROWER
SIGNED BY (Name and Designation)
for and on behalf of the Corporation in the presence of.
(Signature of Witnesses) SIGNATURE AND DESIGNATION
OF THE OFFICER
23-17
FORM-2
For employees who have not completed five years but are approved probationers.
(To be made in Non-Judicial Stamp paper for Rs.80/-)
FORM OF AGREEMENT AND SURETY TO BE EXECUTED FOR THE PURCHASE OF A
MOTOR CAR / MOTOR CYCLE / SCOOTER.
An Agreement made on the ………….....................................………………….day
of……………..…………………………………………………………………….…………… between
Shri / Smt ……………….……………...……................................................… S/o / W/o
… … … … … . . . … … … … … … … … … … … … … … … . , e m p l o y e d a s
……………………………………………. in the Neyveli Lignite Corporation Limited, Neyveli
(hereinafter called the borrower) and (1) ……………………....................
S/o / W/o …….........................................………………………. employed as
…………………………………….. in the Neyveli Lignite Corporation Limited and
(2)…………....................................................…………………………………..
S/o / W/o ……………………….…………………………………………employed as
………………………….…………………. in the Neyveli Lignite Corporation Limited (herein after
called the sureties of the borrower) on the one part which will include all their heirs, assignees and
executors and the Neyveli Lignite Corporation Limited, Neyveli (hereinafter called the Company) on
the other part.
WHEREAS the Borrower had applied and had been granted an advance of Rs……….………. (here
in after referred to as the said amount) for the purchase of a Motor Car / Motor Cycle / Scooter in
accordance with the Rules of the Company presently in force or to be subsequently amended and
WHEREAS the said amount of Rs……..……….. had been received by the Borrower from the
Company on …………………...., the Borrower and his sureties hereby jointly and severally agree to
conform and abide by the following terms and conditions:-
1. That the repayment of the above said amount will be made by monthly installments of
Rs………..…deducted by the Company out of the monthly pay and other remuneration of the
Borrower and the Company will be entitled to deduct the same out of his pay and other
remuneration.
2. That the said amount of Rs.………….. ….shall carry interest at the rates as may be fixed by the
Company from time to time and the interest also will be deducted from his salary in such number
of installments as may be decided by the Company.
3. That within a month of the advance of the said amount or within such extension of time that may
be allowed by the Company the borrower shall purchase a
Motor Car / Motor Cycle / Scooter utilizing the said amount and if the said amount is in excess of
the cost of the vehicle actually paid refund forthwith the balance.
4. That immediately after the purchase of the vehicle the borrower shall get insured against full
loss by fire, theft or accident with a (Recognized Insurance Company) with an endorsement in
the policy of the Corporation's interest in the vehicle insured.
5. That the Borrower shall also execute a hypothecation deed with respect to the vehicle
purchased in the form prescribed by the Company.
6. That the Borrower will immediately on purchase of the vehicle arrange to get the registration of
the vehicle as per the Registration Certificate transferred in his name.
7. That the Borrower will within one month of the date of purchase of the vehicle or within such
23-18
extended time that may be allowed by the Company submit to the prescribed authority of the
Company the cash receipt for the payment of cost of the vehicle, issued by the seller, the
Registration Certificate Book, Insurance Policy, Hypothecation deed and such other
documents, certificates and records that may be required by the Company in connection with
the purchase of the vehicle.
8. That if the Borrower shall die or become insolvent or at any time leave the services of the
Company or his services are terminated for any reasons whatsoever before complete
repayment and realization of the whole amount advanced and interest due thereon, the
Company will be entitled to realize the amount due from the Borrower and his sureties jointly
and severally, in one installment by virtue of this agreement.
9. That the Borrower undertakes to confirm strictly to the terms and conditions of this agreement
and further agree that in case of violation of any of the terms aforesaid or in case of any
documents, receipts or records produced by him being found not acceptable by the company,
the Company will be entitled to realize the entire amount together with interest due from the
Borrower and his sureties jointly and severally
And upon the above borrower Shri………………………………………………… and / or
Shri ……………...………………………………… and/or Shri ………………………………… the
sureties aforesaid making such refund, the above written obligation shall be void and of no
effect, otherwise it shall be and remain in full force and virtue.
PROVIDED ALWAYS THAT the liability of the sureties hereunder shall not be impaired or
discharged by reasons of time being granted to the borrower or by any forbearance extended to
the borrower or any other act or omission of the Company or any person authorised by it
(whether with or without the consent or knowledge of the sureties) nor shall it be necessary for
the Company to take action against the said borrower before taking action against the sureties
Shri………………………and Shri …………….……………for amount due hereunder.
Signed and delivered by the above borrower in the presence of ………………on
this…………………………….…… day of the ……………………..… (month) of year aforesaid
at ………………………..……………..
Witnesses:
1
(Signature)
Address :
2
(Signature)
Address: (Signature)
Full Address:
Signed and delivered by the Surety above named Shri. / Smt…….…….………......... in the
presence of………………… on this……… day of the …………... (month) of the year aforesaid
at ………………………
Witnesses:
1
(Signature)
Address :
23-19
2
(Signature)
Address : (Signature)
Full Address:
Signed and delivered by the surety above named Shri ………………..…….. in the presence of
………………………on this …………………day of the month of…………………………. of the
year aforesaid at ……………………………..
Witnesses:
1
(Signature)
Address :
2
(Signature)
Address : (Signature)
Full Address:
ACCEPTED
For and on behalf of the Neyveli Lignite Corporation Limited.
SELF DECLARATION
From
To
Sir,
I am willing to purchase a Old Motor Car bearing Registration Number..................from
Shri/M/s ................................................................................................ I hereby declare that
Shri./M/s has no official dealings with N.L.C. In case it is found that the individual/Company
has official dealings with N.L.C. I assure that I will abide by any action taken against me.
Thanking you,
Yours faithfully,
( )
23-20
To
Sir,
I am willing to sell my....................................................................car with Registration
Number...................... and date of registration ............................ to Shri................................
...................…….... for the price of Rs. (Rupees.......................................................................).
This offer is valid for 1 month from the date of issue of this letter. I have no official dealings with
M/s N.L.C .LIMITED.
DESCRIPTION OF VEHICLE
1. MAKERS NAME :
2. ENGINE NUMBER :
3. CHASIS NUMBER :
4. YEAR OF MANUFACTURING :
5. NO. OF CYLINDERS :
6. REGISTRATION NUMBER :
DATE:
PLACE: SIGNATURE OF OWNER.
23-21
FORM-3
MORTGAGE BOND FOR CONVEYANCE ADVANCE
THIS INDENTURE made this………………….............................................day
of.......................betweenShri. / Smt. ………..…………………………………… ……….
S/o / W/o ………………………………………………………………. (hereinafter called ' THE
BORROWER which expression shall include his heirs, administrators, executors, legal
representatives of the one part) and the Neyveli Lignite Corporation (hereinafter called the
Corporation which expression shall include their successors and assignees) of the other part.
WHEREAS the Borrower has applied for and has been granted an advance of
Rs………………. for the purchase of a vehicle WHEREAS one of the conditions upon which said
advance has been granted to the Borrower, that the Borrower will hypothecate the said vehicle to
the Corporation as Security for the amount lent to the Borrower and WHEREAS the Borrower has
purchased with or partly with the amount so advanced as aforesaid the vehicle particulars whereof
are set out in the schedule hereunder written.
NOW THIS INDENTURE WITNESSETH that in pursuance of the said agreement and for the
consideration aforesaid the Borrower doth hereby covenant to pay to the Corporation the sum of
Rs………………… aforesaid or the balance thereof remaining unpaid at the date of these presents
by equal payment of Rs.……………………. each on the first day of every month and will pay
interest on the sum for the time being remaining due and owing calculated at the rates in force in the
Corporation and the Borrower doth agree that such payments may be recovered by monthly
deductions from his salary in the manner provided by the Corporation and in further pursuance of
the said agreement the Borrower doth hereby assign and transfer unto the Corporation the Vehicle
particulars where of are set out in the schedule hereunto written by way of security for the said
advance and interest thereon as required by the Rules of the Corporation.
And the Borrower doth hereby agree and declare that he has paid in full the purchase price of
the said Motor Vehicle and that the same is his absolute property and that he has not pledged and
so long as any money remain in payable to the Corporation in respect of the said advance will not
sell, pledge or part with the property in or possession of the said Motor vehicle provided always
and it is hereby agreed and declared that if any of the said installments of principal or interest shall
not be paid or recovered in manner aforesaid within ten days after the same are due or if the
Borrower shall die or at any time cease to be in Corporation service or if the Borrower shall sell or
pledge or part with the property in or possession of the said Motor Vehicle or become insolvent or
make any composition or arrangement with his creditors or if any person shall take proceedings in
execution of any decree or judgment against the Borrower the whole of the said principal sum
which shall then be remaining due and unpaid together with interest thereon calculated as
aforesaid shall forthwith become payable AND IT IS HERE BY AGREED and declared that the
Corporation may on the happening of any of the events herein before mentioned seize and take
possession of the said Motor Vehicle and either remain in possession thereof without removing the
same or else may remove and sell the said Motor Vehicle either by public auction or private
contracts and may out of the sale money retain the balance of the said advance then remaining
unpaid and any interest due thereon calculated as aforesaid and all costs charges, expenses and
payments properly incurred or made in maintaining defending or realizing his rights hereunder and
shall pay over the surplus, if any to the borrower, his executors, administrators or personal
representatives PROVIDED FURTHER that the aforesaid power of taking possession or selling of
the said Motor Vehicle shall not prejudice the right of the Corporation, to sue the Borrower or his
personal representatives for the said balance remaining due and interest or in the case of the Motor
Vehicle being sold the amount by which the net sale proceeds fall short of the amount owing AND
the borrower hereby further agrees that so long as any moneys are remaining due and owing to the
Corporation the Borrower will insure and keep insured the said Motor Vehicle against loss or
23-22
damage by fire, theft or accident with an Insurance company to be approved by the Director / Finance,
N.L.C Limited, Neyveli and will produce evidence to the satisfaction of the Director / Finance N.L.C
Limited, Neyveli and the Motor Insurance Company with whom the said Motor Vehicle is insured have
received notice that the Corporation is interested in the policy AND the Borrower hereby further
agrees that he will not permit or suffer the said vehicle to be destroyed or injured or to be deteriorate in
a greater degree than it would deteriorate by reasonable wear and tear thereof and further that in the
event of any damage or accident happening to the said Motor Vehicle the Borrower will forthwith have
the same repaired and made good.
THE SCHEDULE
Description of the Vehicle :
Registration No. :
Maker's name :
No. of Cylinders :
Engine Number :
Chassis No. :
Cost Price :
In witness whereof the said ……………………....………………………….. (Borrower's Name)
has hereunto set his hand on the day and year first above written
Shri ……………….………………(Designation) ……………………………………… for and on behalf
of the Corporation has hereunto set his hand on ………………..………………
……………………………………………………………….………….. .
SIGNED BY THE SAID
In the presence of : Signature of Borrower
Witness : Designation :
Name :
Designation : for and on behalf of the Corporation
CPF No. :
Unit : Signature of the Officer
Designation :
23-23
No... . .. . . . . . . . . . . . Dt...................
Sub: ADVANCE - Purchase of a Second hand Car to
Shri.
(C.P.F.No. ) Extension of time.
Ref :
***
Shri........................................................................................................is informed that the
extension of time sought for purchasing the Second hand Motor Car is granted for only one-month
upto . . . . . . . . . ..
2.He is requested to produce the documents on or before . . . . . . . . . . . . If he fails to purchase and
produce the documents, he should remit back the entire conveyance advance sanctioned in the
Procs. Cited, together with penal interest.
To
Shri. . . . . . . .
Through
NOTE;
Please see the letter received from Shri..........................................................................
on page- above.
2. The Executive was granted car advance of Rs. . . . . . ...... . . . .on. . . . . . . . . ..... . for purchase of a
Second hand car and drew the advance on . . . . . . . . . . . . . .. The Executive has now requested for
extension of time upto . .. . . . . . . . . . . . . . . .for purchase of the car.
3. According to rules the second hand car is to be purchased and the documents produced within
a month from the date of drawal of advance. One-month period will expire on . . . . . . . . . . . . . .. . .
Therefore we may grant extension of time for one-month upto . . . . . . . . ..
4. The draft U.O above may be approved.
No/........................................
23-25
II RECOVERY OF ADVANCE:
. . . . . . . . . . . . . . . . . . . . . installments . . . . . . . . . . . . . . . . . installments
Rs. . . . . . . . . . . . . . . . each per month and Rs. . . . . . . . . . . . . . . in the last installment.
RECOVERY OF INTEREST:
a. Upto Rs.2.5 Lakhs 9 % vide Procs.No.CORP/P&A/812/WR/2000-2 Dt.23.10.2000.
Recovery of interest:
--------------------- x ---------------- x -----------------
2 100 12.
=
= Rs.
= R. Off. Rs.
.....................installments .............................. installments of Rs ......................each p.m. and
Rs......................... in the last installment.
------------------------
UNIT HEAD
23-27
To
Shri / Ms. ………………………………………………………….……..
Through …………………………………………….……...........….…..
Copy to Accounts Centre/……….…………….........................……...
with a request to intimate the date of drawal of Advance.
Copy to Establishment Section - for making necessary entries in the Service Register
NOTE:
The vehicle has been registered/transferred in his name with effect from...................
4 Mortgage Bond duly signed by the Executive vide page................ The transactions are within
the time allowed. After perusal, the documents above may be returned to Shri ..........................
UNIT HEAD
*****
24-1
24(A).5.1 The payment of second and subsequent installments of HBA for construction of
House/ Flat is being authorised on production of certificate from a Registered
Valuer under Wealth / Income Tax etc., for the construction having reached the
particular stage. On completion of the construction the valuation report obtained
from a firm of Civil Engineers or Civil Engineers of repute is accepted.
24(A).5.2 The grant of advance will be made only when the employee prefers his application
in the prescribed form and also furnishes an agreement and surety in the
prescribed form. In addition, the employee shall also execute a mortgage deed in
the prescribed form. The applicant should also furnish a collateral security to the
company when the land on which the house / flat stands is not mortgaged to the
company. The stamp duty and registration charges in connection with execution of
agreement, deed, surety etc. are to be borne by the borrower.
24(A).5.3 TIME LIMITS FOR UTILISATION OF ADVANCE:
(i) In the case of purchase of plots, the land must be purchased and the sale deed
produced within 2 months. Failing this, the advance should be refunded in lump
sum.
(ii) In the case of purchase of house / flat acquisition and mortgage to company should
be completed within 3 months unless extension of time limit is applied for in
advance and granted.
(iii) In the case of purchase / construction of new flat, the applicant should utilise the
amount or the installment within one month unless extension of time is applied for in
advance and granted.
(iv) In the case of construction of a new house or enlarging living accommodation in an
existing house / flat, the construction should be completed within 18 months from
the date of drawal of first installment of advance unless extension of time limit is
applied for in advance and is granted.
24(A).6. REPAYMENT OF ADVANCES:
24(A).6.1. The advance together with interest thereon shall be repaid in full by monthly
installments within a period not exceeding 20 years. Firstly,the principal will
be recovered in 180 monthly installments and then interest will be recovered
in 60 monthly installments. In the case of an employee who is due to retire
within 20 years the recovery will be scheduled such that the recovery of
principal and interest is completed before his superannuation.
24(A).6.2. The employee may elect to repay the amount in a shorter period.
24(A).6.3. COMMENCEMENT OF RECOVERY:
Recovery of advance shall be effected through monthly pay / leave salary /
subsistence allowance bills as the case may be.
In the case of construction of a new house or enlargement of existing house,
recovery will commence from the pay of the month following the completion
of the house or from the pay of the 15th month after the date on which the first
instalment was paid, whichever is earlier. The employee may opt for
commencement of the recovery earlier.
24(A).6.4. In the case of purchase of a ready – built house / flat, recovery is to start from
the pay of the month following that in which the advance is taken.
24-6
24(A).6.5. Failure on the part of the employee or his/her successors as the case may be
to repay the advance for any reason whatsoever, will entitle the company to
enforce the mortgage and take such other action to effect recovery of the
outstanding amount by sale of the house or in such other manner as may be
permissible under the law.
24(A).7. INTEREST ON THE ADVANCE:
24(A).7.1. The advance will carry simple interest from the date of payment of the lump
sum / first instalment.
24(A).7.2. The amount of interest is calculated on the balance outstanding on the last
day of each month.
24(A).7.3. RATES OF INTEREST:
The revised interest rates chargeable for HBA from 4/2001 are as follows:
(i) Upto Rs. 2 Lakhs - 7%
(ii) Upto Rs. 4 Lakhs - 9%
24(A).7.4.
(i) The benefit of allowing ½ % rebate in interest rate would be extended
to all Executives/ Employees who have undergone Family Planning
Operation after 01-09-1979.
(ii) The benefit would be effected from the date of drawal of first installment
of advance (in the cases of construction of house/flat) or drawal of
advance in one lump sum in cases of outright purchase of house / flat,
as the case may be or from the date of sterilization whichever is later,
subject to other conditions stipulated in this regard.
The rebate of ½ % in interest is not to be allowed.
(i) in those cases of construction of house / flat where the Government
Servant or their spouses have undergone the sterilization operation
after drawal of the final installment of House Building Advance and
(ii) in cases of outright purchase of house / flat where the beneficiaries or
their spouses have undergone sterilization after drawal of advance in
one lump sum, as the case may be.
(iii) In case of any violation of any of the conditions stipulated in the order of
sanction, subject to the discretion of the sanctioning authority, a penal
interest not exceeding 2.5% shall be levied.
24(A).8. OTHER MATTERS:
24(A).8.1. Any matter relating to other conditions / provisions, interpretations in regard
to the housing advance covered by this scheme will be governed by the
Government of India House Building Advance Rules.
24(A).8.2. Stamp duty, if any, chargeable on documents, registration fees and other
expenses to be incurred for the completion of legal and other formalities
have to be borne by the employee out of his own resources. The Mortgage
deed, Supplementary Mortgage deed and other deeds are required to be
registered under the registration Act while no such registration is necessary
for agreements.
24-7
24(A).8.3. The civil Courts having original ordinary civil jurisdiction over Neyveli shall
alone have exclusive jurisdiction in regard to all claims in respect of this
advance of whatsoever nature.
24(A).8.4. The stamp duty for execution of agreement, sureties and affidavit for sanction
of House Building Advance will be as under:
(i) Agreement: - (Non-Judicial Stamp Paper to the value of Rs. 20/-).
(ii) Surety Bond: - (One or two as the case may be to the value of Rs. 80/-
each on Non-Judicial Stamp Paper).
(iii) An affidavit sworn before a Notary Public. (Non-Judicial Stamp Paper
to the value of Rs. 20/-).
RENEWAL OF INSURANCE POLICIES IN RESPECT OF HOUSES / FLATS:
The House/Flat constructed/purchased out of advance should be insured against the fire and
lightning and the Policies are to be submitted to the section in case if there is any delay in
insuring the flat/house, penal interest to the extent of 2 1/2% over and above the normal rate of
interest will be levied on the entire House Building Advance drawn by them.
MORTGAGE OF PROPERTY AS SECURITY FOR ADVANCE AND DEPOSITING OF TITLE
DEEDS:
The applicant has to execute equitable mortgage and deposit of Title Deeds against the
advance sanctioned to him and he has to produce the following documents:-
1. Agreement (N.J.S. to value of Rs. 20/-)
2. One Surety Bond (to the value of Rs. 80/- on Non-Judicial Stamp Paper).
3. An Affidavit to the value of Rs. 20/- sworn before the Notary Public about the description of
title of property.
4. Memorandum evidencing depositing of Title Deeds.
5. Declaration about the drawl of loan from other societies, PF Trust etc., No Financial
Hardship and Encumbrance
6. Sale Deed and Parent Documents
2. A Register of equitable mortgage containing the following particulars will be maintained by the
P&A Department for the purpose of the above scheme. Execution of equitable mortgage and
depositing of title deeds and other documents and acceptance of the same will take place in the
office of the Regional Manager/ Madras, No. 135, Periyar EVR High Road, Kilpauk, Madras –
600010 once in a month in batches. The Deputy General Manager / P&A, who is the
sanctioning authority for House Building Advance will accept the equitable mortgage deed, by
receiving them along with other documents. Registration of equitable mortgage is not
compulsory.
1. After completion of all formalities of depositing of title deeds and execution of equitable
mortgage, the details of the same will be published in selected dailies of Regional
languages. This publication will be done in batches and the expenses in connection with
the publication of matter in dailies will have to be borne by the respective beneficiaries in
equal share.
2. In the event of payment of all dues by the borrower due to retirement, death, Resignation
etc., the documents will be returned to the borrower or his / her legal heirs, with simple
cancellation entry thereon and similar cancellation (cross line) entry will also be made in
the register of equitable mortgage.
24-8
3. With the introduction of the scheme of Equitable Mortgage and depositing of Title deeds,
the procedure hitherto adopted for execution of Mortgage deed on stamp paper of proper
value (duly registered in the office of the Sub-Registrar having jurisdiction over the place
in which the property is located) and execution of Agreement and Reconveyance deed as
per the old scheme is treated as withdrawn. The existing conditions governing the
execution of sureties will however continue.
GENERAL:
1. No TA/DA and/or other expenses in connection with the execution of equitable Mortgage
Deed and depositing of title deeds at the office of the Regional Manager, Madras will be
allowed to the borrower – employee.
2. The Corporation reserves the rights to cancel, postpone, change or modify the date of
execution of equitable mortgage and depositing of title deeds due to administrative and
other reasons.
3. No substitute or nominee will be allowed for execution of equitable mortgage and
depositing of title deeds on behalf of the borrower. The borrower himself should be
present on availing leave for execution of equitable mortgage. His/her absence will be
treated as leave only and not as “on duty.”
4. The borrower(s) should bring their photo identity card at the time of execution of equitable
mortgage and depositing of Title deeds to verify the bonafides.
5. The documents such as sale Deed etc. deposited with the company against HBA are
secured and they cannot be released from safe custody or Xerox copy made here as and
when required. They can be released only on repayment of loan together with interest
due in full by the beneficiaries subject to observing certain legal formalities.
RECONVEYANCE:
The property mortgaged to the company in the earlier procedure, will be reconvened to the
employee concerned or to his successors after the advance together with interest has been
repaid to the company in full. The registration expenses should be borne by the employee.
After the deed has been executed, and registered, the mortgage deed, the sale deed and such
of the documents deposited by the loaner shall be returned to him and a receipt for the
documents kept on record along with a copy of the reconveyance deed.
MORTGAGE OF PROPERTY IN RESPECT OF HOUSE/FLAT PURCHASED FROM TNHB/
SOCIETIES
In case, the loan is sanctioned for purchase of a House/Flat from Housing Board / Society, the
applicant has to execute the following documents.
i. Agreement (in NJS paper of Rs.20/-)
ii. Two surety Bonds (in NJS of Rs.80/-)
As and when the Housing Board or Society issues the Sale Deed to the borrower, he has to execute
equitable mortgage against the advance sanctioned and paid to him.
REQUIREMENTS FOR SURETY
(i) The Surety shall be a co-employee and should have put in more than 5 years of service
(ii) The surety should be in service in NLC up to the month of last recovery of principal and
interest of the borrower.
24-9
(iii) The surety should not have stood surety to anyone else for drawal of House Building
Advance.
(iv) The surety should not be a member of the same joint family of the borrower.
(v) If the surety happens to be relieved from NLC on any grounds such as resignation, CR
etc. the borrower should immediately produce another surety bond from another
employee of NLC fulfilling the above conditions.
DEFAULTS
1 In order to deter misuse of advance, it has been decided to charge penal interest at the
rate of 17 ½% (Seventeen and a half percent) over and above the normal rate of interest
stipulated in the sanction orders from the date of drawal of advance till its repayment in
full, and to add a similar clause in the agreement and mortgage deed in this regard.
2 The levy of penal interest mentioned in above will be imposed in the following cases of
defaults/violation of conditions of advance:
(i) Not constructing/purchasing the House/Flat after receipt of advance, within the
stipulated period.
(ii) Production of false certificates certifying the construction of the house at a level.
(iii) Not constructing the House/Flat but remitting back the advance to the Corporation
after a lapse of some months.
(iv) Not constructing the House/Flat with reference to estimate, approved plan, data
and standard specifications but carrying out construction with mud mortar,
substandard materials, providing asbestos roofing detailed roofing (either fully or
partially) reduction in plinth area or increase in plinth area without revised approved
plan and not following Municipal/Panchayat rules in getting approval, etc.
(v) Stopping construction of the House/Flat at a particular stage without any further
progress and not completing the same within the time limit specified even after
allowing extension of time as required under rules.
The levy of 17½% p.a. will be in addition to the departmental action on the Individual for violation of
condition of advance as per rules and as per the terms and conditions of agreement and mortgage
deed executed by borrower. The nature of defaults mentioned in 2 (ii), (iii), (iv) and (v) above will not
arise in case of outright purchases of ready built new House/Flat from the TNHB or from any private
source as one lump sum payment is made in these cases only after inspection of Flat/House by Civil
Engineering Department.
INSTRUCTIONS TO BE DEALT WITH THE CASE OF DEFAULT:
It is seen that few employees who draw advances for purchase of plot, House Building, conveyance,
etc., are not using the advances drawn for the purpose it was drawn or only a part of the advance
drawn is being actually used and the balance amount is not being remitted back within the stipulated
time. Such act/omission would constitute a major misconduct and is punishable as per the rules
applicable to NLC. Therefore, the following actions may be taken in those cases where employees
are found misusing corporation funds.
1. The employees should immediately be placed under suspension pending enquiry.
2. Charge memo should be issued and severe punishment is to be imposed.
3. The employees may be instructed to remit in one lumpsum the entire amount due to NLC
along with a penal interest of 17.5% in addition to the normal interest payable by him.
24-10
4. In case the employees fail to comply with the orders, the amount may be recovered from
the wages of the employees or by selling/disposing the property pledged with the
Management if any, at the discretion of the Management.
5. The employees may be debarred from drawing any advance in future including advances
like festival advance etc.
Documents to be submitted along with the application (Construction of House / Flat, Enlargement of
House)
1. Lay out plan approved by concerned authority of the Government.
2. Building plan approved by the Local Body.
3. Government pleader certificate in Form No.4
4. Encumbrance certificate for 30 years prior to sanction of HBA.
5. Copy of Sale deed (both sides).
6. Copy of Parent document (including power of attorney)
7. Building permit issued by the Local Body.
8. PF certificate from NLC PF Trust.
9. Self-declaration on the immovable properties (Self, Wife and Children).
10. Estimate (detailed estimate, abstract estimate, data sheet, structural soundness
certificate) from Civil Engineer
11. Latest Pay Slip copy.
12. Membership certificate issued by Thrift / Nirmala Society.
13. Self-declaration of owing other properties.
14. Copy of construction Agreement (in case of construction of flat) between the employee
and builder.
In case of outright purchase:
15. Agreement entered with the seller
16. “New and unlived Certificate” from the Local Body concerned
17. Registered valuer Certificate for the valuation of House
24(B). NLC HOUSE BUILDING ADVANCE
(Interest Subsidy) Rules
24(B).1.0. Scope:
24(B).1.1 This scheme envisages the grant of interest subsidy to eligible
employees of the Corporation for the loans taken from approved
agencies as per details given in para-4 below.
24(B).1.2 These rules shall be called the "NLC House Building Advance
(Interest Subsidy) Rules".
24(B).1.3 No employee can avail of the Interest Subsidy and also have an
advance sanctioned under house building advance scheme.
Employees are eligible to avail either of the schemes only.
24-11
24(B).9.7. Copy of House Tax Receipt for payment of House Tax issued by the
Local Body, if paid.
24(B).9.8. A certificate from the concerned authority of the local body that the
house is new and unlived one.
24(B).9.9. Copies of the Receipts issued by the lending agency for payment
made for EMI/Pre-EMI periods.
24(B).9.10. The pay slip pertaining to the month in which the payment of Regular
EMI to the lending agency commenced.
24(B).9.11. Family Planning Surgery Certificate as contemplated in this dept. Proc.
No. P&A/3/83, dated 06-01-1983, if undergone Family Planning
Surgery by Self / Spouse.
24(B).9.12. Declaration of other properties owned by Self / Wife / Minor Children.
24(B).9.13. Declaration from the Spouse that he/she has not availed loan facilities
from any lending agency / or availed the scheme of House Building
Advance of the Corporation.
24(B).9.14. PF certificate.
24(C).4. Benefits:
24(C).4.1. Upon the death of a member of the scheme, whilst being covered
under the scheme, the sum assured under the Assurance then in
force shall become payable and shall be utilized for the purpose
of liquidating the outstanding loan of the member.
24(C).4.2. If the sum assured under the assurance exceeds the outstanding
loan, the excess sum assured shall be paid to the Nominee of the
member.
24(C).5. Terms and Conditions of Policy:
24(C).5.1. All the terms and conditions agreed to in the master proposal and
given in the schedule form signed with Assurance Company will
be applicable for all the members of the scheme.
24(C).6. Termination:
24(C).6.1. The employee shall become terminated from the scheme on the
following events and no benefits will become payable
hereunder:
i. The expiration of the period of the repayment of advances
i.e. if the employee repays the advance together with
interest in full as per the conditions of sanction
ii. If the outstanding loan is repaid any time prior to the
expiration of the period of repayment of advances
iii. If the employee attains the age of superannuation
iv. The member ceases to be an employee of the
Corporation
24(C).7. Other Conditions:
24(C).7.1. The benefits under the scheme are strictly personal and cannot
be assigned or charged or alienated in any way.
24(C).7.2. For and on behalf of the Members of the scheme, the
Corporation will act with Assurance Company in all matters
relating to the scheme.
24(C).7.3. The nominee appointed by the member for gratuity payment will
be the nominee for the Group Insurance Scheme also. In case,
the employee appoints no such nominee, his legal heir(s) will be
considered as nominee.
24(C).7.4. The Corporation reserves the right to withdraw/amend the
scheme and changes the Insurance Company at anytime
without any notice in this regard.
24(C).7.5. The conditions or Assurance Company and the Agreement
entered into with the Insurance Company by the Corporation
shall bind all the members of the scheme.
24-18
A.HBA - References
1) Proc.No.E&G/81/W.Agt./78, dt:04-05-1979
2) Memo.No.E&G/3/9113/CI-2/79-12, dt:28-08-1979
3) Memo.No.E&G/9113/CI-2/79-76, dt:19-11-80
4) Memo.No.P&A/218/11802/CI-2/81-5, dt:08-12-81
5) Proc.No.3/P&A/83, dt:06-01-1983
6) Proc.No.63/P&A/83, dt:30-03-1983
7) Endt.No.P&A/15104/HBA/82-14, dt:07-05-1983
8) Proc.No.142/P&A/83, dt:13-06-83
9) Proc.No.162/P&A/83, dt:28-07-83
10) Proc.No.85/P&A/84, dt:17-04-1984
11) Proc.No.P&A/37/HBA/85, dt:15-03-1985
12) Memo.No.P&A/19100/HBA/82-7, dt:18-03-1985
13) U.O.No.P&A/18984/HBA/82-13, dt:25-04-1985
14) O.O.No.19/F&AB/IA(Co-ordn.)/Cash/85, dt:17-06-1985
15) Memo.No.P&A/012729/HBA/85-1, dt:13-08-1985
16) Proc.No.P&A/19100/HBA/82-4, dt:29-10-1985
17) Proc.No.P&A/19100/HBA/82-8, dt:21-04-1986
18) Proc.No.7847/HBA-2/83-10, dt:03-04-1987
19) No.P&A/16956/HBA-2/84-12, dt:14-07-1987
20) Proc.No.P&A/19100/HBA/82-9, dt:15-07-1987
21) Memo.No.P&A/10856/HBA/87-1, dt:28-09-1987
22) Proc.No.P&A/19100/HBA/82, dt:07-01-1988
23) Proc.No.P&A/19100/HBA/82, dt:20-02-1988
24) Proc.No.P&A/19100/HBA/82, dt:02-09-1988
25) Cir.No.14602/HBA/88-8, dt:06-02-1989
26) Proc.No.P&A/19100/HBA/82, dt:03-05-1989
27) Proc.No.P&A/19100/HBA/82, dt:01-08-1989
28) Proc.No.P&A/19100/HBA/82, dt:13-09-1989
29) Proc.No.P&A/19100/HBA/82, dt:17-11-1989
30) O.O.No.P&A/15567/HBA/89-1. dt:16-12-1989
31) Cir.No.1253/HBA/90, dt:01-02-1990
32) Proc.No.P&A/19100/HBA/82, dt:06-02-1990
33) Proc.No.P&A/19100/HBA/82-6, dt:27-08-1990
34) Memo.No.P&A/2421/HBA/89-11, dt:15-09-1990
35) Proc.No.P&A/4530/HBA/90-3, dt:06-10-1990
36) Proc.No.P&A/295/HBA/91-1, dt:18-01-1991
24-19
*****
NLC PERSONNEL MANUAL
SECTION- IV
MOTIVATIONAL EFFORTS AND HRD PROGRAMMES
Chapter
Subject Pages
No.
25 Bonus including Production Incentives 25-1 to 25-6
26 Service Awards / Gifts 26-1 to 26-3
27 Incentives for acquiring Additional 27-1 to 27-10
Qualification
28 Incentives for studying Hindi 28-1 to 28-8
29 Scholarship to Wards of Employees 29-1 to 29-3
30 Scholarship to Wards of 30-1 to 30-5
SC/ST Employees
31 Suggestions Scheme 31-1 to 31-6
32 Sports Activities 32-1 to 32-5
33 Training and Development Activities 33-1 to 33-12
25-1
25.2.5 Employees / workmen who avail themselves of any kind of authorized leave such
as casual leave, sick leave, earned leave, authorized E.O.L. upto a limit of 20 days
in a quarter will be eligible for getting the full amount of Quarterly Plant
Performance Reward. Employees / workmen who exceed the leave limit
mentioned above will not be eligible for Quarterly Plant Performance Reward.
25.2.6 Employees in Bus Section who are covered by a Production Incentive Scheme
based on number of trips / collections, for which targets have been fixed, will
continue to be governed by the same scheme. While calculating the achievement
of targets, the average percentage of achievement in both collections and number
of trips will be reckoned for determining the level of performance.
25.2.7 Similarly, in respect of Mine-I, Mine-IA and Mine-II average level of achievement of
targets for Overburden and Lignite in each Mine during a particular quarter will be
taken into account, since separate targets have been prescribed for Overburden
and Lignite in respect of each Mine.
25.2.8 The absence of employees to perform the duties of Home Guards duly authorized
by the Management, participation in Sports and tournaments duly authorised by
the Management, special Casual Leave on account of donation of blood or Special
Leave on account of sterilization and Restricted Holiday will not be treated as other
leave for the purpose of payment of Quarterly Plant Performance Reward.
25.2.9 Compensatory Off allowed will not be treated as leave.
25.2.10 In view of full payment of salary/wage during disablement /special disability leave, it
has been decided to restrict the total number of days of leave/absence to a
maximum of 30 days in a quarter irrespective of the nature of leave / absence to
qualify for the payment of reward. (Authority– DCPM/P&A’s No.8250/P&A/IR/97,
dated 15-10-1997)
25.2.11 Stoppage of work on concerted basis will disqualify the persons concerned from
receiving Quarterly Plant Performance Reward.
25.2.12 Employees who die or retire during a particular quarter will be eligible for Quarterly
Plant Performance Reward on a pro-rata basis.
25-3
25.2.13 Persons on deputation for training elsewhere, either in India or abroad will be
eligible for Quarterly Plant Performance Reward only if the period of deputation
does not exceed one month and the employees concerned are not eligible for
deputation pay. The period of one month will also include the leave taken during
the quarter.
25.2.14 Fresh entrants who join as Trainees or Regular employees will be eligible for
Quarterly Plant Performance Reward for the quarter if the number of days worked
by them is not less than 70 days in the quarter.
25.2.15 Classification of Direct, Semi-Direct, and Indirect Employees:
a. Direct Employees:
The employees engaged in Production / Maintenance of the following areas will be
considered as “Direct” employees.
i. Mine-I
ii. Mine-IA
iii. Mine-II
iv. Service Units connected with Mine-IA and Mine-II
v. Thermal Power Station-I
vi. Thermal Power Station-II
vii. Thermal Power Station-I Expansion
viii. Bus Section
ix. Regular Employees of Industrial Canteens
b. Semi-Direct Employees:
i. All regular employees employed in Security & Fire Services.
ii. All regular employees employed in the Services Departments of TA
Dept.
iii. All regular employees employed in General Hospital
iv. All regular employees employed in CARD
v. All regular employees employed in MRT, Block-10 and Telecom
Centre, Block-26.
vi. Health and Conservancy Workers working in Mines and other
Factory Units
vii. Workmen attached to Chennai Office and Guest House working 8
hours and availing only weekly off and paid holidays.
viii. Cycle stand attendant working in Mines and other Factory Units.
c. Indirect Employees:
All other regular employees not covered in (a) and (b) of para – 25.2.15 and
all employees working in various Regional and Sales Offices will be
classified as Indirect employees. Apart from this, all employees working in
25-4
25.4.2 Those who have become ineligible for Bonus under the Payment of Bonus Act by
exceeding the ceiling limit of Rs. 3,500/- per month in the course of the half year,
this incentive will be payable proportionately for the period of which the bonus has
not been paid.
25.4.3 Those who have joined the service afresh in the course of half year, the incentive
will be paid proportionately for their service subject to the condition as mentioned in
para 25.4.4 and 25.4.5.
25.4.4 Those who have not put in a minimum of actual attendance of 30 working days in
the half-year will not be eligible for the incentive.
25.4.5 Incentive will be proportionately reduced for the period of leave without pay.
25.4.6 Persons who are on deputation, training etc., will be eligible for this incentive.
(Authority – Procs.No.4248/IR-3/96 DT.24.11.1996)
ANNEXURE-I
ANNUAL BONUS PAYMENT UNDER SECTION 31(A) OF PAYMENT OF BONUS ACT.
Table showing percentage of Annual Bonus against
weighted average percentage capacity utilization.
Weighted average % % Bonus Weighted average % Bonus
Capacity Utilization: Payable: % Capacity Utilization: Payable:
70% 8.33% 86% 17.20%
71% 8.88% 87% 17.40%
72% 9.44% 88% 17.60%
73% 9.99% 89% 17.70%
74% 10.55% 90% 18.00%
75% 11.10% 91% 18.20%
76% 11.65% 92% 18.40%
77% 12.21% 93% 18.60%
78% 12.76% 94% 18.80%
79% 13.31% 95% 19.00%
80% 13.87% 96% 19.20%
81% 14.42% 97% 19.40%
82% 14.97% 98% 19.60%
83% 15.53% 99% 19.80%
84% 16.08% 100% 20.00%
85% 16.64%
[Extract of Agreement dated 18.07.1986 between Management of N.L.C. and Joint Council of Five
Trade Unions held at Neyveli.]
*****
26-1
*****
27-1
27.2
Doctors who acquire postgraduate
Degree qualifications like M.D.,
M.S., M.C.H. or D.M. } Two increments
POINTS CLARIFICATION
5. One individual has passed M.E. in January The sanction of two additional increments for
1988 (i.e.) before his date of joining in NLC passing the M.E. Exam in Jan.88 with effect
(The individual joined NLC on 07.10.89 in from the date of his joining as GET i.e. from
the scale of pay Rs.2250-100-4150) 10/89 in the scale of pay Rs.2250-100-4150
may be allowed, subject to fulfillment of other
conditions laid down under this Department
Proc.dt.25.10.93.
(Authority: U.O. NO.P&A/10232/CI-2/Rules/95 dt.10.04.1995)
27.3.2 The increments will be additional and will not change the normal date of increment.
27.3.3 These incentive increments will be personal to the employees concerned and
cannot be reckoned for rectification of pay anomaly.
27.3.4 The scheme will be applicable with effect from the date of approval by the Board,
i.e. 29.04.1994 to the workmen/employees who have passed the Diploma in
Engineering by part-time study after joining N.L.C. and who are on the rolls of the
Corporation on the date of approval of the scheme.
27.3.5 In respect of those employees who have already passed recognized Diploma in
Engineering, the financial benefit will be given with effect from 29.04.1994 and the
rate of increment as applicable at the time of passing such Diploma Examinations.
27.3.6 In respect of such of those workmen/employees who pass the Diploma after
29.04.1994, the incentive increment will be granted with effect from the 1st of the
month following the last date of examination in which the employees/workmen
qualify for Diploma by passing the prescribed examinations.
(Authority: Procs.No.P&A/6332/CI-2/Rules/94,dt.24.05.1994)
Representations have been received from a number of employees for the grant of
additional increments after acquiring Diploma qualification in Engineering by
Private study conducted by the Dept. of Tech. Education, Govt. of Tamil Nadu. It
has since been decided in consultation with F&AB that the said additional
increment may be sanctioned also to the workmen/employees who have acquired
the Diploma qualification in Engineering by Private study conducted by the
Department of Technical Education, Government of Tamil Nadu, subject to same
conditions laid down in this department proc.dt.24.05.1994.
(Authority: Proc.No.P&A/9399/CI-2/Rules/94-1 dt.03.10.1994.)
27-4
The advance increments granted will not affect seniority in the respective grades.
(Authority: Proc. No. 22/FA/64, dt.16.04.1964)
27.7 INCENTIVE TO TECHNICAL STAFF FOR QUALIFYING IN INSTITUTE OF COST AND
WORKS ACCOUNTANTS:
The Chairman conveys the sanction of the Board of Directors to the extension of the incentive
scheme sanctioned in the Procs. Cited to the Accounts Staff for qualifying themselves in Cost
and Works Accountancy, to the Technical Personnel also upto the level of Assistant Plant
Managers who may acquire the qualification here after.
(Authority : Proc. No.407/E&G/64, dt.17.10.1964)
27.8 GRANT OF CASH AWARD FOR PASSING ICWAI INTERMEDIATE EXAM TO ALL
EMPLOYEES:
The Scheme of grant of cash incentive of Rs.200/- (Rupees Two Hundred only) for passing
AICWAI Examination Intermediate is extended to all employees up to E-3 (Pre-Revised E-2)
level irrespective of the category / discipline (including workmen).
(Authority: proc. No. P&A/9095/CI-2/Rules/90-3 dt.12.11.90.)
27.9 GRANT OF ADVANCE INCREMENTS FOR ACQUIRING PART-TIME B.E.
QUALIFICATION:
The diploma holders in Engineering who acquire degree qualification in Engineering i.e. Part-
time B.E., AMIE Part-A&B examination conducted by the Institution of Engineers in any
branch of Engineering will be granted two advance increments subject to the following
conditions.
27.9.1 These advance increments will be restricted to the personnel up to E-3 (Pre-
Revised E-2) level only.
27.9.2 These advance increments will be sanctioned from the date of passing the
prescribed qualifying exam or the 01.07.1986 whichever is later.
27.9.3 In respect of those who acquired the specialized qualifications mentioned above
prior to 01.07.1986, the advance increments will be sanctioned from the date of
passing the examination but the monetory benefit will be given only from
01.07.1986.
27.9.4 These advance increments will be ‘personal’ to the employees concerned and
cannot be reckoned for rectification of pay anomaly.
27.9.5 The next increment in the post will fall due only after a year from the date of effect of
the advance increments. The date of passing the examinations will be the date
following the last day of the examinations.
(Authority: Proc.No.P&A/2009/CI-2/87,dt.30.01.1987)
In continuation of the above proceedings, the following orders are issued in regard
to sanction of advance increments for acquiring Part-time B.E. and AMIE.
a. The employees having B.Sc.(Chemistry) qualification and are working as
Junior Plant Manager (chemical) is to be treated on par with Diploma Holders in
chemical engineering and the incentive increment contemplated in the above
proceedings may be extended to these employees also.
27-6
c. The advance increment shall be sanctioned from the crucial date following last
day of the final Examination.
27.10.1 The Managing Director conveys the approval of the Board of Directors to the
following proposals:
b. In the case of the existing Stenographers who have passed the Higher
Grade Examination, the benefit of two advance increments will be given
from Ist April’69. Such of those Stenographers who are given the benefit of
two advance increments for passing the higher Grade Examination with
effect from 01.04.1969 will have their next increment drawn after a period
of one year thereafter, i.e. on 01.04.1970.
27.10.2 They are also authorised to grant two advance increments to other stenographers
who may pass the Shorthand examination by the Higher Grade in future with
reference to the policy outlined in Sub-Para-b above in consultation with F&AB.
For these cases also the next increment will accrue after a year thereafter.
(Authority: Proc.No.156/E&G/69,Dt.18.04.69.)
Some of the Stenographers appointed/promoted from the post of typist who have
passed Shorthand Higher Grade (English) while they were working as Typist have
been representing for grant of advance increments for passing Shorthand
examination Higher Grade (English).
(Authority: Proc.No.4834/P&AVI-1/85-7,dt.22.05.1987)
27-7
c. If the date of passing the Examination coincides with a crucial date, then the
increment will be granted with effect from that crucial date (i.e. the coinciding
date itself).
d. The next increment will fall due only after a year from the date of effect of the
advance increment.
(Authority: Procs. No. 211/E&G/67 dt.25.05.1967)
27.12.2 The orders issued in the reference (Procs. No. P&A/4515/CI-2/Rules/92-2
dt.29.02.92) changing the character of increments from “advanced” to “additional”
will be effective from 15.08.89 instead of 01.10.1990. Other conditions regarding
sanction of additional increment will remain unaltered.
(Authority: Procs.No.P&A/4623/CI-2/Rules/95,dt.06.05.1995)
The character of increments from “advanced” to “additional” will be effective from
01.07.1986 notionally, and with monetary benefit from 15.08.1989 in respect of
Diploma Holders passing AMIE, AIE and Part-time B.E. The other conditions
regarding sanction of additional increments will remain unaltered.
(Authority: Procs.No.P&A/11648/CI-2/Rules/95,dt.08.11.1995.)
The character of increments from “advanced” to “additional” with effect from
01.07.1986 notionally and with monetary benefit from 15.08.1989, in respect of
Diploma Holders passing AMIE, AIE, Part-time B.E. etc. It has been now decided to
extend the facility to the employees who have passed in the final exam of C.A.,
I.C.W.A., Company Secretaryship and Stenographer passing Higher Grade
Examination in Shorthand (English).
The other conditions regarding sanction of additional increment will remain
unaltered.
(Authority: P&A/11648/W&A-2/96,dt.14.06.1996)
27.12.3 Rectification of anomaly arising out of Incentive Increment.
In order to follow an uniform procedure and to avoid anomaly in pay due to sanction
of additional increments, the following decision has been taken.
a. The additional increments for acquiring the above qualifications may be
sanctioned to eligible employees under the existing procedure upto
31.12.1996.
b. The rectification of pay anomaly in respect of senior employees on par with
junior employees may be allowed subject to satisfying other conditions
prescribed for rectification of anomaly, if the anomaly actually arises due to
sanction of additional/advance increments.
c. With effect from 01.01.1997 the additional increments sanctioned will be
shown separately as “Incentive Increment” as in the case of Family
Planning Increment and such increments will be taken into account for all
purpose as decided for Family Planning Increment except for fixation of
pay and calculation of Dearness Allowance.
d. It is also reiterated, in this connection that for rectification of anomaly in pay
on sanctioning the advance/additional increments, the senior and junior
employees should possess the same qualification (i.e.) B.E. to B.E., AMIE
to AMIE, ICWA to ICWA etc. and not equivalent qualifications.
(Authority: Procs. No.P&A/1359/W&A-2/97, dt.14.02.1997)
27-9
v The Incentive Increments will be granted with effect from the first of the month
following the last date of examination.
v The Additional / Incentive Increments will be sanctioned without linking the normal
date of Increment.
v The rectification of pay anomaly in respect of senior employees on pay with junior
employees may be allowed subject to satisfying other conditions prescribed for
rectification of anomaly, if the anomaly actually arises due to sanction of
additional/advance increments.
v With effect from 01.01.1997, the additional increments sanctioned will be shown
separately as “Incentive Increment” as in the case of Family Planning Increment and
such increments will be taken into account for all purposes as decided for Family
Planning Increment except for fixation of pay and calculation of Dearness Allowance.
(Authority: 1. Procs. No. P&A/ 4515/CI-2/Rules/92-2, dt: 29.2.92
2. Procs. No. P&A/6332/CI-2 /Rules/94, dt: 24.05.94
3. Procs No.P&A/1359/W&A-2/97, dated 14.02.1997.)
REFERENCES :
1. Chairman (F&AB)’S Proc. No. 22(FA)/64 dated 16.04.1964.
2. Chairman’s Procs.No.407/E&G/64 dated 17.10.1964.
3. Chairman’s Procs No.313/E&G/65 dated 11.05.1965.
4. Chairman’s Procs.No.524/E&G/65 dated 11.08.1965.
5. Chairman’s Procs.No.143/E&G/66 dated 03.03.1966.
6. Chairman’s Procs.No.631/E&G/66 dated 14.11.1966.
7. Chairman’s Procs.No211/E&G/67 dated 25.05.1967.
8. Chairman’s Procs.No212/E&G/67 dated 25.05.1967.
9. M.D’s Procs.No.156/E&G/69 dated 18.04.1969.
10. Chairman’s Procs.No.483/E&G/70 dated 16.11.1970
11. Chairman’s Procs.No.493/E&G/71 dated 20.12.1971
12. Procs.No.49/E&G/72 dated 15.02.1972.
13. Memo.No.9860/RIV-1/72-1 dated 24.05.1972
14. Chairman’s Procs.No.11845/RIV-1/72-21 dated 31.10.1974.
15. Chairman’s Procs.No.11845/RIV-1/72-22 dated 02.11.1974.
27-10
*****
28-1
As per the directions, all Public Sector Undertakings have to pay the Examination Fee in
respect of their employees appearing for various examinations under Hindi Teaching
Scheme and the examination fee payable by the Corporation is as follows:
1. Prabodh-Rs. 40/- per trainee
2. Praveen-Rs. 40/- per trainee
3. Pragya-Rs. 50/- per trainee
28.4 Examination and Assessment:
a. The examination time schedule for all the above courses will be issued by the
examination wing of the Hindi Teaching Scheme from time to time.
b. There will be two question papers having 100 marks each for written examinations for
each of the three courses i.e. Prabodh, Praveen & Pragya.
c. In order to qualify in the examination, a candidate must secure a minimum of 30 marks
in each paper but the aggregate of marks obtained in Paper – I & II should not be less
than 40 percent.
28.5 Internal Assessment :
a. Besides, 100 marks are earmarked for internal assessment, which shall be awarded
on the basis of the evaluation of the candidates’ performance in the Response Sheets
submitted by them for evaluation to this wing.
b. Marks secured in the internal assessment will not be added to the total marks
obtained by the trainees in written paper. However, the candidates securing less than
40 marks in internal assessment will not be declared successful in the examination
The sponsoring authorities are requested to ensure that the employees seeking admission to
correspondence course do appear in the examination also.
28.6 How to Apply :
For admission to these courses, the applications in the prescribed format duly forwarded by
the Controlling Officers may be sent to the Deputy Director (Sansthan), Central Hindi Training
Institute, Department of Official Language, Ministry of Home Affairs, Government of India, 2-
A, Prithviraj Road, New Delhi – 110 001
(Ref: No. O.M. No. 19015/5-2003/C.C./C.H.T.I/1292-2792, Dt: 22.04.2003)
28.7 INCENTIVES FOR STUDYING HINDI
The Management is pleased to announce Scheme for grant of incentives and cash awards for
passing Examinations in Hindi as detailed below:
Sl Examination Lump sum Cash awards for Personal pay
No for passing high marks
1. Prabodh (Hindi Rs.500/- Securing 70% or more –
Teaching Scheme) Rs.400/-
Securing 60% or more but Nil
below 70% – Rs.200/-
Securing 55% or more but
below 60% –Rs. 100/-
28-3
The following examinations of the Dakshina Bharat Hindi Prachar Sabha have been recognized by
Govt. of India as equivalent to the examinations noted against each:
Praveshika = Matric
Visharad = Inter
Praveen = B.A.
(Authority: 1. Chairman’s Procs.No.345/E&G/80,dated 10.11.1980.
2. Procs. No.P&A/1723/CI-1/91-2, Dated: 26.06.1991.
3. Proc.No.P&A/2833/CI-1/Rules/95,dated 09.06.1995.
4. Proc.No.P&A/12601/CI-1/Rules/95,dated 07.03.1996.)
28.8 INELIGIBILITY FOR THE AWARDS:
i The employee who has passed matriculation or Not eligible for passing any
equivalent examination or a higher examination Hindi Examination
with Hindi as a subject or through Hindi medium
ii. Who has passed the Middle (Class VIII) or Not eligible for award for passing
equivalent examination or a higher examination Prabodh or Praveen examination
with Hindi as a subject or through Hindi medium.
iii Who has passed the primary (Class V) or Not eligible for award for passing
equivalent or higher examination with Hindi Prabodh examination
as a subject or through Hindi medium.
iv Who before joining the employment of the Not eligible for incentive for Hindi
company had a speed of 25 words or more Typewriting Examination.
per minute in Hindi Typewriting
v. Who has already received training in Not eligible for incentive for Hindi
Hindi Typewriting from an Institution Typewriting Examination.
recognised by the Government and has
passed a test in Hindi Typewriting there from.
vi. Who before joining the employ of the company Not eligible for incentive for Hindi
had declared that he had a speed of 80 words Stenography Examination.
or more per minute in the Hindi Stenography
vii. Who had already received training in Hindi Not eligible for incentive for Hindi
Stenography from an institution recognised Stenography Examination.
by the Government and has passed a test in
Hindi Stenography there from
viii. Who pass an examination higher than the Not eligible for incentive for Hindi
one prescribed for them as the final examination Stenography Examination
will not be granted the incentive
A. Eligibility:
a. Those who pass the ‘Praveen Uthrardh” conducted twice (February / August)
every year by DBHPS or “Praveen” conducted by Central Hindi Training
Institute, MHA, GOI, through correspondence are eligible.
b. The scheme is applicable to NLC employees (including those working in
Regional Offices), their spouses and wards only.
B. Categories excluded from the scope of the scheme
a. Those whose mother tongue is Hindi
b. Those who have studied Hindi as a language /medium of instruction at school
level.
C. Mode of selection and Award
a. Eligible applicants will be ranked and selection will be made by a committee.
b. The cash awards and merit certificates will be presented by the Chief Guest
participating in the Republic Day and Independence Day Celebrations
organized by DBHPS, Neyveli Chapter, every year in January / August.
c. The scheme will be managed by W&A/CO, in liaison with DBHP Sabha,
Neyveli.
D. Nature of Award
a. Cash Award of Rs. 1000/-, Rs. 750/- and Rs. 500/- for the first three rank holders
in Praveen Examination, twice every year.
b. The Merit Certificate / letter of merit applications along with copies of the mark
sheets may be submitted to Welfare & Amenities Division / P& A Department,
Corporate Office.
(Ref: Circular No. CORP/P&A (W&A)/1307/Hindi Award/2003, Dt: 29.04.2003)
28.10 Scheme for Cash Award for Praveen Uthrardh Course:
The trainees of correspondence courses of such as Prabodh, Praveen and Pragya who
participate in the personnel contact programmes organized by the correspondence courses
wing of Hindi Training Institute, will be treated as “On Duty” and TA/DA expenses will be borne
by NLC subject to following conditions.
a. The candidates should attend the contact programmes conducted by the Office of the
Hindi Teaching Scheme situated nearer to their place of Employment. Details of the
office situated in various places along with the respective region where the candidate
is to attend the personal contact programme is furnished below.
1. Dy. Director (South) For Trainees from Tamil Nadu,
Hindi Teaching Scheme Andra Pradesh and Kerala
E-3-C, Block, Besant Nagar,
Chennai – 600 090.
2. Dy. Director (East) For Trainees from West Bengal
Hindi Teaching Scheme Orrisa, Assam, Nagaland
18th Floor, Nizam Place Tripura, Port Blair, Lakshdeep
234/4, Acharya Jagdish
Chandra Bose Road,
Calcutta – 700 020.
28-6
*****
29-1
This Scholarship is extended to only Wards of employees who secure 75% and
above marks in the qualifying examination viz, ‘ XII Standard’ for Degree Courses
and ‘X Standard’ for Diploma Courses.
All eligible Wards of employees will be ranked each year and First
175 students in the Descending Order for XII Standard and 25 students for
X Standard from among the applicants irrespective of the school in which they
study (in Neyveli and else where) will be considered for Scholarship, respectively
for graduation and Diploma courses. The enhancement of number of scholarships
is approved to accommodate all the students who have secured same marks as to
that of the 175th/25th student.
29.2.2 It has been decided to increase the number of Scholarship under Employees
Children Merit Scholarship Scheme from 175 to 300 with effect from the academic
year 2006-2007.
All other terms and conditions for awarding scholarships will remain unaltered.
(Reference: Lr.No.CORP/P&A(Welfare)/1305/Scholarship/2006, dt:13.11.2006)
29.2.3 It has been decided to increase the number of Scholarship under “Employees
Children Merit Scholarship Scheme” from 300 to 375, with effect from the academic
year 2007-2008.
All other terms and conditions for awarding scholarships will remain unaltered.
(Reference: Cir.No.CORP/P&A(Welfare)/1305/0001/Scholarship/2007-1,
dt:27-07-2007)
The Rates of Scholarship as under:
SL. NATURE OF Amount payable per Annum REMARKS
NO. THE STUDY /
COURSE For Study For Hostel
1. General Degree / Rs.2,400/- Rs.2,500/- Hostel – Rs.250 x
Diploma Courses per annum per annum 10 Months
maximum
per annum.
2. Engineering / Rs.3,600/- Rs.2,500/- Hostel – Rs.250 x
Medicine Per Annum per annum 10 Months
maximum per annum.
3. Engineering Actual (Admission Rs.3,000/- Hostel – Rs.300 x
BITS / IIT Fee,Tuition Fee + per annum 10 Months
(Exclusive) Fee towards maximum
Project Studies) per annum.
29.3 REGULATIONS GOVERNING THE SCHEME:
29.3.1 The Scheme covers the Wards of employees only.
29.3.2 The Scholarship is awarded only for higher studies in institutions such as
Polytechnics / Colleges, up to Diploma / Degree Level.
29.3.3 The previous practice of awarding the Scholarship amount only after the
completion of the given academic year is done away with. Under the present
scheme the scholarship amount will be paid to all selected students during the year
of study.
29-3
29.3.4 Those who are already enjoying scholarship benefit for higher studies under any
other scheme, of any organization / agencies are not eligible to apply for the same
under this scheme.
29.3.5 In case of discontinuance of studies or moving out of college / hostel after receiving
the benefits under this scheme, the employee whose ward is receiving the
scholarship should inform the management in writing without fail and total amount
of scholarship received by the employee should be refunded to N.L.C. Failure to
do so will attract penal interest at the rate of 17.50% in addition to taking disciplinary
action against them.
29.3.6 The Merit Scholarship is also extended to those wards of employees who were
selected for the Scholarship while the concerned employees were in service and
subsequently ceased to be the employees of the company on account of death or
Superannuation or Voluntary Retirement till the completion of the course, subject to
Rules and Regulations.
(Ref. No.CORP/P&A (W&A)/1365/1349/Scholarship/2002, Dt.28-6-2002)
29.4 PRIVATE HOSTEL:
Payment of Hostel fee for those who stay in Private Hostels is subject to the following
conditions:
29.4.1 A certificate should be obtained every year by the student from the educational
Institution stating that,
a. The Institution is not running any hostel on its own, or
b. The Institution could not accommodate the student in their hostel and / or
c. The Private Hostel is Sponsored / patronized by the Institution.
29.4.2 Production of Bonafide Hosteller Certificate from the concerned Hostel Warden for
the year of claim
(Ref. No.CORP/P&A (W&A)/1305/4770/Scholarship/2000, Dt.21.11-2000)
29.5 Shri S. YEGNESWARAN (FORMER CMD, N.L.C.) SCHOLARSHIP FOR B.E. MINING at
Anna University , Chennai:
The Management has instituted a Scholarship in the name of Shri. S. Yegneswaran, former
CMD, N.L.C. exclusively for the study in Mining Engineering at Anna University, subject to the
following conditions.
29.5.1 Number of Scholarship is ONE only.
29.5.2 The Scholarship is restricted to the wards of N.L.C. Employees only.
29.5.3 The ward should have secured admission in B.E. Mining Engineering Degree
Course at Anna University, on his own merit.
29.5.4 In case of more than one application, the ward of the Parent employee whose total
income is the lowest will be given preference.
29.5.5 Selected candidate is eligible for reimbursement of his Admission/tuition and other
relevant fees subject to Maximum of Rs. 60,000/- (For the entire course).
(Authority: Procs.No.P&A/743/CI-1/Scholarship/1996, Dt: 08.03.1996.)
*****
30-1
30.4.2 Total number of scholarship is restricted to 175. If the number of applicants exceeds
this limit, the wards will be ranked based on marks scored by them in the qualifying
examination, and the first 175 students in the descending order will be selected for
scholarship.
30.4.3 In case of discontinuance of studies or moving out of college hostel after receiving
the benefit(s) under this scheme, the employee whose ward is receiving the
scholarship should inform the Management in writing without fail and the total
amount of scholarship received by the employee should be refunded to NLC.
Failure to do so will attract penal interest at the rate of 17.50% in addition to taking
disciplinary action on the employee concerned.
30.5 PROCEDURE FOR AWARD OF SCHOLARSHIP:
30.5.1 The previous procedure of awarding scholarship amount only after the completion
of the given academic year is done away with and instead scholarship to all
selected wards will be paid during the year of study.
30.5.2 Those desirous of availing the benefit under this scheme will have to apply, at the
first instance with the following Certificates.
v Bonafide Studentship Certificate and Hosteller Certificate issued by the
respective College / Institution authorities.
v Attested Copy of the Mark Sheet.
v Attested Copy of the Community Certificate.
v Certificate from the Principal / Head of the Institution where the student is
studying confirming that the student is not in receipt of any other
scholarship.
For subsequent years only the Bonafide Studentship Certificate and Hosteller
Certificate (for the year of study) need to be enclosed.
30.5.3 Rules pertaining to stay in Hostel is also relaxed and wards who pursue their
education by staying in Private Hostels are also eligible to get the reimbursement of
hostel expenses, subject to the following conditions:
1. A Certificate should be obtained every year by the student from the
concerned Educational Institution stating that:
v The Institution is not running any hostel on its own (or)
v The Institution could not accommodate the student in their hostel,
and / or
v The Private Hostel where the student staying is sponsored /
patronized by the Institution.
2. Production of Bonafide Hosteller Certificate from the concerned Hostel
Warden for the Year of claim.
However, no hostel fee is payable in cases where the Hostel facilities are
provided free of cost by the State Government / Central Government or
any other agency.
30.5.4 Cheques for the scholarship amount will be drawn infavour of Students and handed
over to the students through Liaison Officer.
(Reference : DGM/P&A's Lr.No.CORP/P&A/1211/SC-STCell/2007-2
dated 27.07.2007)
30-3
DECLARATION
I.....................................................................Son/Daughter of...............................................
Address.......................................................................................Pursuing full time Degree /
Diploma in ........................................................................………………....…(course) doing I/II/III/IV
(Year) at .....................................................................(College/Institution) Under
...............................................................................(University) certify that:
b. I have read and understood the conditions and procedures for award of NLC SC / ST
Scholarship. I hereby undertake to abide by the said conditions and Procedures,
should I be selected for the said scholarship
c. All the particulars furnished are correct and true to the best of my knowledge
d. I am fully aware that violations if any will result in Penal Action as deemed fit by the
Management.
SIGNATURE OF THE
PARENT(EMPLOYEE) SIGNATURE OF THE STUDENT
PLACE:
DATE:
* Strike whichever is not applicable
BONAFIDE CERTIFICATE
He / She is not in receipt of scholarship from State / Central Government or any other agency.
Place:
Date :
30-5
HOSTELLER CERTIFICATE
*****
31-1
With a view to motivate the employees to make valuable suggestions utilizing their job
knowledge, skill experience and expertise, on the belief that only employees closest to their
jobs are the best persons to suggest changes for improving the overall performance in terms
of enhanced efficiency / productivity, production, quality of operation / services and cost
effectiveness, the following “Suggestion Scheme” is introduced with immediate effect.
31.1 SCOPE OF THE SCHEME:
The scheme covers all employees below the grade of M3. The areas covered are as under:
a. Suggestions for improving production/productivity in any Section / equipment /
Department.
b. Suggesting new methods, devices for making the work simpler and improving the
output.
c. Suggestions for improving the quality of product/maintenance/services.
d. Improving the safety in working conditions and reduction in accidents.
e. Avoidance or reduction in waste or wasteful procedures.
f. Improvement of general upkeep and cleanliness.
g. Elimination of bad, corrupt and wasteful practices.
h. Improvement in technology, methods and procedures of work.
i. Curbing pilferage of materials, equipment, etc if any.
The Scheme does not cover matters concerning employee grievances, Disciplinary action,
wage revision anomaly etc. and allied issues.
31.2 OPERATION OF THE SCHEME :
Employees who want to submit their suggestions may do so by filling up the prescribed
Format in duplicate and place it inside a sealed cover, with Name, Designation, Unit /
Department of the employee prominently described on top of the cover and put in the
Suggestion Box. The suggestion boxes will be kept in prominent places in all Units and
Offices and will be opened every month. The Unit level Committees concerned will study the
suggestions in detail at Unit level and all valuable suggestions will be forwarded to the
Corporate level Committee for further action.
31.3 UNIT LEVEL COMMITTEE:
The Unit Head concerned as its “Chairman” will head the Unit level Committees. The Unit
P&A Head will be the Secretary. The Unit Head will nominate 3 additional members including
from Finance, IE Wing, if available. Unit Heads at their discretion may co-opt from Technical
areas. The total strength of the committee will be restricted to minimum of 5 and a maximum
of 10 in each unit.
Unit Heads concerned will form the Unit level Committees within 15 days with the approval of
concerned Functional Director and communicate the same to the Secretary / Corporate level
Committee. Further changes in the composition of the Committee, will have to be with the
approval of concerned Functional Director and duly communicated to the Secretary /
Corporate level Committee.
31-2
The Corporate Level Committee will be headed by a Functional Director and members will be
Senior Executives from Mines, Thermal, Service Units, IE, Finance and P&A. The member
representing P&A will be the Secretary.
a. The Secretary of the Unit Level Committee will open the Suggestion Boxes during the
last working day of each month, collect all suggestions and record the relevant details
in a separate Register. He will convene the meeting in Consultation with the
Chairman of the Committee and prepare the minutes at the end of each meeting and
obtain signatures of all members.
b. The Committee will examine all Suggestions in detail and if need be, the concerned
employee(s) may be called for, further clarification.
c. The Committee is also empowered to seek expert opinion as and when required,
within the Unit/Organisation.
d. After a thorough study, the Committee based on its adaptability and usefulness will
select the Suggestions under the following categories.
g. The participation of the Chairman and Secretary are must in all meetings and the
majority will form the quorum.
All selected suggestions may be forwarded to the Secretary, Corporate level Committee for
Suggestion Scheme. While one copy of the selected suggestions will be retained at Unit
level, the selected suggestion(s) in original, in independent sealed covers, along with the
detailed report of the committee on its merits, demerits, implications, expenditure involved for
implementation / modification, anticipated savings, etc., and the category of award
recommended, may be forwarded for further action.
The Secretary / Corporate level Committee who is the Co-ordinator will receive all
recommendations and seek clarifications if required and put up a brief status report, before
the meeting and call for the Corporate Level Committee Meeting, with the consent of the
Chairman/ Members.
All suggestions will be examined in detail by the Corporate level Committee and if need be the
services of the concerned employee, Chairman / Secretary / Member of the Unit level
Committee(s) will be called for. The Committee is also empowered to seek expert opinion
from internal/external source.
The Committee will finalise the list of winners on or before 30th April and submit the
recommendations to the CMD who will be the Approving Authority.
The awards will be presented during the “Independence Day” Celebrations every year.
There will be three awards each year with amount varying from Rs.1,000/- to Rs.5,000/- and a
citation. The Committee could also recommend Consolation Award with lesser amount for
deserving cases.
Apart from this, the photos of all prize winners will be published in the House Journal. Based
on merits, Best Suggestor will be nominated for National level Competition conducted in this
regard.
a. NLC Ltd. will be the rightful owner of all suggestions sent, irrespective of whether
selected for award or not.
b. Management reserves the right to implement the suggestion, modify or to reject any
suggestion without assigning any reason.
c. Management has the right to effect changes in the scheme, as and when required.
31-4
Decision taken:
Date: Signature of Secretary
Replied on:
31-5
From: To :
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--------------------------------------------------------- -------------------------------------------------
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Dear Sir,
On behalf of the Unit (Suggestion) Committee, I would like to convey that the Committee
has appreciated the initiative and interest shown by you in contributing a suggestion on
……………………………………………………………………… and the same has been accepted
for further consideration.
It is also expected that you will continue with your innovative drive and come out with
many more valuable suggestions in future too.
Yours Sincerely,
(SECRETARY )
UNIT (SUGGESTION COMMITTEE)
From: To :
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Dear Sir,
******
We thank you for initiative in giving the suggestion and after careful scrutiny, it has been
found your suggestion is not feasible.
Your Sincerely,
(SECRETARY )
UNIT (SUGGESTION COMMITTEE)
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32-1
32.3.4 The used and unserviceable sports materials shall be disposed of by public auction
after giving notice to the general public with the approval of competent authority.
The proceeds shall be credited to the Corporation.
32.3.5 Sports & Cultural department may become members of various Sports
associations as may be necessary for furtherance of sports activities in NLC.
32.4. Award & Facilities for NLC employees and Neyveli School Students for meritorious
achievements in Sports &Games.
Meritorious students and employees are granted cash awards as per existing Cash Award Scheme.
Students are also provided TA,DA, Lodging charges for their participation in Tournaments
The details are as under:
Table – I Cash Awards for Neyveli School Students
Rank Cash Award for National Cash Awards for State and
Championship South Zone Championship
RS. P. RS. P.
First 750.00 375.00
Second 600.00 300.00
Third 450.00 225.00
b) Athletic Coaching Camps : Periodical Coaching camps will be conducted for the best
athletes who are selected from the Inter School Competitions. The Athletic Coach will
go to all schools and organize coaching camps. Summer Coaching camps will also be
arranged.
c) Games Coaching Camps: Intensive coaching will be given to 50-60 best players
selected in each game from Inter School Competitions. Coaching will be organized
regularly.
32.11. Sports Programme for Employees
Inter Unit Competitions: NLC is conducting Inter Unit Competitions in the following games
and Athletic Events every year.
Games Events
1. Ball badminton 100 mtrs
2. Football 200 mtrs
3. Cricket 400 mtrs
4. Shuttle cock 800mtrs
5. Tennis Long Jump
6. Hockey High Jump
7. Chess Javelin
8. Carroms Shot-put
9. Table Tennis Discus
10. Bridge Pole Vault
11. Basket ball Slow cycle Race
12 Tug of War Fancy Dress Competitions
13. Volley ball Swimming Competitions
Coaching
Coaches are giving coaching to the employees / Children who are coming regularly for
practice
Coaching Programme
The following will be the daily Coaching Programme of Coaches
Summer Winter Programme
05:45 Hrs 06:15 Hrs. Assembly of Students
06:00 to 06:30 Hrs. 06:30 to 07:00 Hrs. General Conditioning
06:30 to 8:00 Hrs. 07:00 to 8:00 Hrs. Coaching Students
10:00 to 13:00Hrs. 10:00 to 13:00Hrs. Office Work
Duties of the Executives / Coaches may be decided by the Unit Head / Management
from time to time.
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33-1
In both the cases, two separate schemes are under operation namely,
Graduate/Diploma Engineer Training scheme and Artisan Training
scheme. In both the cases well drawn out syllabus is in operation for a
period of one year, when at the end of the period after the process of
evaluation and declaring them fit they are regularised on requirement
basis in their respective levels. Orientation training of 15 days duration
is given to all newly inducted employees. Further, specific training
modules are to be designed to meet the requirements of the group.
33-4
(a) Immediately on return after completion of training and in any case within
a week of such return, the employee should arrange to see the
concerned Unit Head and give him an account of the training they
attended. The fact of having met the Unit Head may also be reported to
Training Complex.
(b) Employee should hand over the reading materials, pamphlets, study
notes, etc., supplied by the sponsors during the training to the Unit
Library for keeping the same in a Central place for use by all personnel
and also for consultancy.
(Proc.No.TC/Trg/162/TI/85-3, Dt.6.2.85)
33.2 FACULTY HONORARIUM & TRAVEL REIMBURSEMENT:
I. Internal Faculty
Full Day (4sessions) Rs500/=
Half Day (2sessions) Rs250/=
1 session Rs125/=
The period of faculty services rendered by the Employees shall be considered as ON DUTY
with the approval of respective Unit Head & Unit Head of Training complex.
II. Professional charges for Guest Faculty from Neyveli other than NLC employees.
Up to Rs 750/= per day
III. Professional charges for Guest faculty from outside Neyveli.
1. Up to Rs 2000/= per day by Unit Head of Training complex.
2. Above Rs 2000/= up to Rs4000/= per day by Director (Personnel).
3. Above Rs 4000/= per day by CMD.
Guest Faculty shall be treated as the guest of the Corporation
Travel Reimbursement
Payment of Rs 1000/= towards conveyance without production of receipt. However if actual
fare exceeds Rs.1000/- shall also be considered for reimbursement to the Guest faculty on
production of documentary evidences with the approval of any one of the Functional
Directors.
IV. Professional charges for Ex-employees of NLC whose services are utilized as Guest
Faculty
As applicable to any other Guest faculty as at item II & III above.
(Note approval of CMD Dated 07/03/2003)
33.3 Unit Training Co-ordinators:
Unit Training Co-ordinator as recommended by the Unit Head shall be co-ordinating with
training complex, for nomination of participants.
33.4 FUNDING:
As per the National Training Policy, every year 1.5% of NLC’s salary budget shall normally be
allocated for the purpose of training. However, exact budget shall be allotted every year
based on the Annual Training Plan.
Annexure-I
TRAINING HALLS /AUDITORIUM TARIFF STRUCTURE
Training
Programmes/ 300 750 750 1500 1000 1750 1500 2500
Lecture/
NLC PERSONNEL MANUAL
Examinations
Other
750 1500 1000 2000 1500 2500 3000 4000
Programmes
Service
300 450 725
Charges
33-8
33-9
1. Allotment is subject to availability of the Halls after meeting the requirements of Training
Complex/NLC and also only if the written request is given in the appropriate letter Head and
authorized by the appropriate NLC officer as given in clause 8a & 8b of the Committee's
recommendation. Phone or Personal request need not be accepted.
3. Discount of 25% is admissible in the Tariff for programmes conducted in the evening hours of
working days.
4a. Dining Hall will be provided free of cost for programme arranged within the Training Complex
and Catering service is done by Training Complex Canteen.
4b. Rent for Dining Hall will be two times the applicable rent for Non-A/C Halls for programmes
arranged in Training Complex itself and catering service is not done by Training Complex
Canteen.
4c For programmes conducted outside the Training Complex, the dining Hall will not be permitted.
4d. Serving catering either in the verandas or in lawns, or in Training Halls is not permitted.
5. Using NLC Training Complex's LCD Projector with Computer will not be permitted
6. * Service charge as indicated above is applicable for the Halls & Auditorium on rent free basis
only. For the Halls allotted on rental basis no Service Charges will be collected.
8 The user should remit the Service Tax towards the rental charges/ Service Charges.
9. The next revision will be done 2 years after the implementation date.
10. Group-I includes Professional bodies, Ednl. Institutions, Established International Voluntary
Organization, Govt. Organisations. PSU'S
Annexure - II
ACCEPTANCE - FORM
(To be sent by the nominee, immediately after getting the proceedings, through proper channel)
From To
Design. : Block-20
Phone No. :
Duration :
Venue :
v I hereby communicate that I will not be able to attend the programme due to
...................................
Date:
Annexure - III
FEED BACK FORM
From To
Name : The Unit Head
Training Complex
Designation : Block-20
CPF No. : NLC Ltd., Neyveli
Division :
Unit :
Off.Ph.No. :
Procs.No. & Date :
Sir,
The Feed Back Form is furnished hereunder by duly answering the following questions, by entering
the appropriate alphabets in the boxes.
01. How far the programme fulfils the objectives?
a. Does not fulfil
b. Slightly
c. To a great extent
02. Did you learn anything that would be useful to you?
a. Nothing
b. A few things
c. A great deal
03. How do you rate the effectiveness of the Faculty?
a. Ineffective
b. Effective
c. Highly effective
04. How do you rate the effectiveness of the audio-visual aids used?
a. Not used
b. Slightly effective
c. Highly effective
05. How do you rate the effectiveness of the course materials received?
a. Not supplied
b. Slightly effective
c. Highly effective
33-12
06. Considering the course objectives, what was the level of the subject treatment?
a. Average
b. Advanced
c. Highly advanced
07. Please express you views on the case-studies, discussions, quizes, etc.
a. Few only used
b. Moderately used
c. Extensively used
08. Bearing in mind the general objectives of the course, what is your overall
assessment?
a. Unsatisfactory
b. Good
c. Excellent
09 How do you feel about the extent of the practical application of the Training input?
a. Not much
b. Good extent
c. Great extent
10. How do you rate the process and the organisation of the course?
a. Satisfactory
b. Effective
c. Highly effective
(SIGNATURE OF PARTICIPANT)
Date:
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