Académique Documents
Professionnel Documents
Culture Documents
ACCREDITATION OF
INSPECTION BODIES
Issue Number : 2
January 2008
APPROVAL SHEET
Reviewed by :
Approved by:
i
KAN 03 Issue Number : 2 January 2008
LIST OF AMANDMENT
Part
Part number
No. Date Brief description of changes revision
revised
number
ii
KAN 03 Issue Number : 2 January 2008
1 Process of Applications
b. The Inspection Body will submit a formal application attached by description of the
scope of accreditation requested, agreement for fulfilling acc reditation
requirements, quality manual, and other documents required for assessment.
e. KAN secretariat will arrange assessment teams with all the necessary expertise
and competence and make realistic estimates of the timescales an d costs
involved.
f. On site assessment will continues for three day with second day for witnessing
and interviewing the inspector that inspected in site inspection.
g. KAN secretariat gives the list of assessor name that have expertise in the scope
application for inspection body accreditation.
h. KAN Executive Senior will select the appropriate the lead assessor and technical
assessor for the task.
i. KAN secretariat will sent a letter to representative of the inspection body of the
impending assessment and the lea d assessor and technical assessors appointed.
j. Inspection bodies have the right to object to the appointment of the nominated
assessor team, with the clear reason
k. Lead Assessor reviews the Quality Manual and any supporting documentation
supplied by the Inspection body.
1
KAN 03 Issue Number : 2 January 2008
l. Inspection body makes corrective action for non -conformity resulting from
adequacy audit of documentation.
m. On site assessment will continue, if corrective action for non -conformity resulting
from adequacy audit of documentation by the inspect ion body has accepted and
declare compliance to SNI 17020 by the Lead assessor.
n. KAN secretariat will arrange and prepare a visit plan for the initial assessment by
Assessment team to Inspection body sites include the date and time of
assessment convenient to both the inspection body and assessor team
a. Upon appointment by KAN and before commencing any assessment, KAN would
require the technical assessor to sign a declaration of confidentiality.
b. The assessment team should, as far as possible, ensure that such assessment is
undertaken in a manner that will maintain KAN principles of confidentiality.
c. KAN Secretariat will prepare an Assessor team with a document containing the
necessary information of the inspection body and any other necessary documents
pertaining to the assessment. This will be sent well in advance to the lead
assessor before the assessment.
d. Document Pertaining to the assessment for Assessor team will include the
following details:
List of inspectors;
2
KAN 03 Issue Number : 2 January 2008
3 Pre-assessment Meeting
b. The assessment team should give some thoughts to the sequence in which the
assessment is to be carried out and the time to be spent on each aspect of the
assessment.
a. The initial assessment visit begins with an Opening Meeting between the
assessment team and representatives of the Inspection body.
b. The Opening Meeting is held on arrival to enable the assessment te am and the
Inspection body’s representatives to become acquainted, to confirm the purpose
of the assessment and to remind the Inspection body of what is expected during
the assessment. It sets the scene, and is chaired by the Lead Assessor
c. The lead assessor will normally initiate the assessment by introducing the
technical assessor to the authorized representative and the other senior
inspection body staff present.
3
KAN 03 Issue Number : 2 January 2008
e. The assessment team will witness the inspection process performed by a selected
sample of inspectors to dete rmine if inspections performed are in accordance to
appropriate inspection methods and procedures
f. The assessment team then makes a brief tour of the facilities before starting the
assessment.
g. Tour is followed by a discussion, between Inspection body staff and the Lead
Assessor, on the Inspection body’s quality documentation, and by detailed
observation, by all team members, of the Inspection body at work, to determine
whether or not it meets the requirements of the SNI 19 -17020-1999.
b. Assessment of activities in the inspection body will provide an insight into the level
of competence of Inspector inspection body and the manner in which the
inspection body functions
4
KAN 03 Issue Number : 2 January 2008
d. The Lead Assessor will examine the In spection body’s quality system and quality
documentation with the Quality Manager of inspection body and any other
appropriate staff, to verify that it meets the requirements of the SNI 19 -17020-
1999
g. Assessor team will verify the implementation of the procedures for the inspection
listed in the visit programmed.
i. At the last day, after finishing of on -the-spot assessments, the assessor team
needs to meet in private room to prepare reports and review meeting for this
Closing Meeting, and to compare notes and discuss any changes to the
assessment plan that may have become necessary.
j. An interim meeting may also be held wit h the Inspection body management, for
example, to appraise of any changes or if some members of the assessment team
have completed their work.
5
KAN 03 Issue Number : 2 January 2008
b. The Interview is a dialogue between the assessment team and the Inspector, in
presenting its summary the team should not be drawn into debating the validity of
the accreditation criteria.
c. The inspection body should be advised to refer these matters to the KAN through
the KAN Lead assessor.
f. The assessment team should try to put the Inspector at ease at the start of any
interviewing session.
g. The Inspector will know that they are under assessment and will react in a variety
of ways.
a. The assessment ends with a Closing Meeting involving the assessment team and
Inspection body representatives and or some supervisor and or inspector that
assessed.
c. The Lead assessor, as the repr esentative of KAN will act as the spokes person of
the team to inform the inspection body of the team’s recommendations or the
likely outcome of the assessment and any corrective action required.
d. The Lead assessor may need to call upon the technical asses sor to contribute on
specific technical matters.
e. Each assessor presents their observations and finding to the Inspection body
management and or inspector.
f. The Lead Assessor summarizes the findings of the team. Than presents a
summary of the results of the assessment and informs the management of the
recommendation that will be made to KAN.
g. Lead Assessor will address the following items, normally in the order listed:
6
KAN 03 Issue Number : 2 January 2008
Ask for questions to be deferred until after the findings have been
presented, although points of clarification should not be refused.
The possibility that non-compliances may exist that has not been found.
Ensure that each Report forms record the proposed corrective actions and
are signed and dated by the Inspection body management or
representative.
h. The efficient conduct of this closing meeting should leave a lasting impression of
the professionalism of the assessment team and the value of the assessment
process.
i. A copy of the findings will be left with the authorized representative at the closing
meeting.
5 Assessment Report
Within ten days of the assessment, the Lead Assessor will report their finding to KAN
Secretariat.
7
KAN 03 Issue Number : 2 January 2008
b. This report should be signed by members of the assessment team and submitted
to the Technical Committee for consider ation.
d. Reports of record factual finding relating to possible non -compliances with specific
clauses in the Standard SNI 19 -17020-1999.
e. These records will be based. On provide the objective evidence on which the
Lead Assessor’s Report on assessments to KAN
f. The Lead assessor should prepare a summary report in the Assessment Report.
This report should be signed by lead assessor and submitted to the Technical
Committee for consideration.
g. The Technical Committee will review the assessment team’s report and
recommend to the KAN Council on actions to be taken with respect to the
Inspection body and its accreditation.
g. The name of the person that accompany assessor and discussed the matter
8
KAN 03 Issue Number : 2 January 2008
a. After the assessors have completed their individual assignments, they meet in
private to produce a co-ordinate view of the Inspection bodies work.
c. In conjunction with the technical assessors, the Lead Assessor allocates Types of
non-compliances to every non-conformity finding on each Report form raised
during the assessment.
d. The Lead Assessor then co mpletes the Summary Report form , based on the
findings recorded on Individual Assessor’s Report form .
e. The Summary Report will summarize the assessors’ findings, indicate key areas
needing corrective action, and give the Lead Assessor’s recommendations to
KAN. The recommendations may be f or an unconditional offer of accreditation, for
an offer to be deferred until the non -compliances have been cleared, or for
refusal. In some cases it may be appropriate to recommend that an offer of
accreditation be made for a reduced Schedule.
a. After Lead Assessor reported their finding to KAN within ten days after
assessment.
c. The Inspection body makes corrective action and supplies KAN with evidence of
the corrective action to be taken to address any non -compliances found.
9
KAN 03 Issue Number : 2 January 2008
d. The assessors involved in the assessment verify this evidence. Inspection bodies
can assist in this process by cross-referencing the evidence of individual actions
taken to the Report form and non -compliance number. It helps further if the
evidence of actions taken is grouped by assessor. To facilitate this, a standard
form is left with Inspection bodies at the Closing Meeting.
f. If an assessor observes a new potent ial noncompliance, they will bring the matter
to the attention of management and will also report it, in writing, to KAN.
g. Once the assessment team is satisfied that all non -compliances have been
satisfactorily discharged, result assessment will review by t echnical committee.
j. The grant letter is sent to the Ins pection body with an Accreditation Certificate and
attachment by inspection scope
k. If the Inspection body disagrees with the accreditation recitation decision taken by
KAN meeting member, it may appeal.
l. The appeal must be in writing and must be received b y KAN within one month of
the decision letter.
10