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Plan
Executive Summary
Summarize the main points from the following sections. The summary
should be written last, it should not include any information that is not
in the body of the document, and it should be concise enough to fit
onto one page.
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I. Detailed Description
Describe the project in detail: what, when, where, why, how, who.
Where: Imprint Multimedia will operate out of the Imprint Office until
other arrangements become necessary and its content will be freely
distributed to a primarily online audience through ImprintTV!
Why: Over the last 30 years Imprint have been pushing newsprint as
its sole communication medium. Unfortunately, print is an outdated
medium of communication and basing all our interaction with our
audience and members on a model which is slowly dying is nothing
short of foolhardy. Imprint Multimedia is Imprint Publications attempt
to get into the game and compete for its audience's attention through
creative digital content creation. ImprintTV! in particular affords us the
opportunity to tap into the online video market of over two billion
views daily.
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II. Objectives
Identify the goals of the project. The goals should be SMART goals:
specific, measurable, attainable, realistic, and timely. The objectives
should be used to guide the implementation of the project, they will
also be used evaluate project once it has been implemented.
Goals:
III. Background
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Partners
UWFCC
UWFCC is the most important stakeholder in this project. As a
student club they provide us the needed volunteer base and training
expertise that we will need to fulfill the potential that this project holds.
In return, Imprint Publication will provide the needed administrative,
capital and financial resources that are required for the success of a
project like this.
Contact: Remy Choo
Athletics
Athletics has expressed interest in partnering with us to use Imprint TV
to reach a wider audience in livestreaming Warrior games and in
generally creating interest around the performance of the various
Warrior teams. Imprint has a long history and interest with Athletics as
one of its sponsors. Even more importantly, the nature of the
cooperation between Imprint and Athletics promises immense financial
benefits for us as they have agreed to allow us to place video
advertisements at select points in the livestream.
Contact: Dan Ackerman
Digital Arts Communications (DAC)
There has been a bit of discussion with Professors in the Digital Arts
and Communications Program about making participation in Imprint
Multimedia part of the academic requirements of students taking the
course. Given the emphasis of the course on the core mission of
Imprint Multimedia which is the design, development and management
of digital media. While Imprint Multimedia will give their students an
opportunity to gain practical experience in this area, they will in turn
provide Imprint Multimedia with a constant stream of volunteers as
well as considerable mentorship. In the future, Imprint Multimedia
might consider approaching related academic programs in similar
fashion. For example, Theatre and Drama students might be interested
in a feature film opportunities and Speech and Communications
students might be interested in anchor positions for some of our
documentaries.
Contact: Glen Stillar
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Who are the main target audiences? How will they be approached,
addressed, informed, inspired?
Entertainment
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Features*
Sports*
Marketing
This stream will guarantee the financial resources needed for the
gradual expansion and continued sustainability of Imprint Multimedia.
There is a growing market of business interests who seek interesting
ways of marketing their product to students. As such, the marketing
stream will guarantee that these business interests can reach students
with their product in the most creative way possible. The plan is make
Imprint Publications, the first student media publication corporation in
Canada to include video advertisement in its rate card. The profits
from the video marketing stream of Imprint TV will contribute to
operating and capital costs associated with the establishment and
running of Imprint TV.
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III. Logistics
For the time being, Imprint Multimedia will operate out of the Imprint
Office while we look into an arrangement that gives them more space.
While access to the general office space will be given to the three
Directors of Imprint Multimedia, only the Director of Operations will
have Darkroom Access. They will be required to sign the same key
holder agreement as the Photo Editor does while the Directors will all
have to sign generic key holder agreement.
IV. Communications
V. Marketing
How will this project increase the resources available to IMPRINT? Will
it attract new volunteers and partners, or develop existing ones? How
will IMPRINT’s brand be promoted? Will merchandising be used? How
will IMPRINT’s website be used?
VI. Media
How will the media be involved? Will any press releases be prepared or
press conferences organized?
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VII. Sustainability
VIII. Documentation
As video is the primary output of this medium, all of the final product
video cuts will be stored in a special folder on the Imprint server as
well as on an online video hosting provider to be determined by
Imprint TV's Director of Platform Design and Development
Number of Views per Year: This will measure how many people have
viewed the videos on the website. This is very important for marketing
the websites' advertising potential as well as the level of interest our
content has been able to generate. The threshold we will be working
with is 3,000 views on the whole per year.
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We will also be having Glen Stillar and other Professors in the DAC
department help judge the quality of the content produced on the
website in this annual review.
X. Research
Will any research need to be done in order to ensure that this project
has a successful outcome?
XI. Follow up
What thank you letters will be written? Will any reports be sent to
donors and sponsors?
N/A
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I. Resources Required
A. Manpower
Identify the human resources needed to complete the project. Which staff,
committee members, volunteers and interns will need to be involved? Identify their
roles and responsibilities.
Imprint Multimedia is a project that will be administered by three Directors who will
command Operations, Platform Design and Development and External/Administrative
aspects of this project.
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Our Ads department and our general manager will be responsible for
processing video ad sales invoices and maintaining and securing legal
release forms (processed by volunteers) and digital rights
documentation respectively.
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B. Budget
Estimate all incomes and expenses associated with the project. Be sure to identify
the currency used by the report. Please also provide a conversion rate into USD.
Capital Expenditure
Item Cost*
Sony Video Camera (PMW EX1r) and Accessories +Tax $14,500.00
Video Editing Software $1,000.00
OperatingCosts
C. Other Resources
Identify any other resources needed that are not covered by the budget, and will not
be generated by the project team. For example: conference venue, accommodation,
and prizes.
I. Outputs
• Logo
• Promotional Reel
II. Timeline
Much of the work for implementing this project has already started and
much more will be done. Below are important deadlines and
deliverables for this project:
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I. Monitoring Progress
New volunteers will undergo a five week training program where they
will be trained by staff in every aspect of video editing and production
including camera work, editing, content and quality and media law
(compulsory). This training will be done once a week, every week for
five weeks. During this training, assignments will be given to be
submitted at the next training session. Through these five weeks, they
will be able to update senior staff assigned to mentor them on their
participation and ask questions or express concerns about their
experiences, equipment and software. They will also be able to
accompany senior staff on projects in order to become more familiar
with the equipment and understand the production workflow. At the
end of their programs, volunteers will be asked to shoot, edit and
produce a short piece independently for the website.
Imprint Multimedia will have a Stream Board. The Stream Board is the
highest decision making body in Imprint Multimedia, similar to
Imprint`s editorial board. It is made up of the three Directors as well as
the four Stream Executives who head the four streams of Imprint TV
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Officer Positions for the Scroll (apart from Stream Executives) and
Directors they will report to and their primary responsibilities are listed
in their order below.
The Scroll.
Director of Operations
Production Manager
• Ensures the completion of pre and post production functions accross streams
(including video editing etc)
Set Manager
• Manages shooting of footage and ensures all equipment is well taken care of on
location
Volunteer Manager
• Sends out notices on the Imprint TV mailing list. Plans events for Imprint TV
volunteers and recruits new volunteers for Imprint TV. Will work under the
direction of Imprint Volunteer Coordinator.
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Changes to 'the scroll' can only be made with a majority vote at a staff
meeting.
• Failing all else, the equipment may also be sold for at least 75%
of its acquisition value.
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Section 5: References:
Schedule I : Letters
My name is Jeremy Choo and I am the founder and current co-president of the
University of Waterloo Film-Creators Club (UWFCC). I was approached by Aboyeji
Iyinoluwa who informed me of the opportunity for the Imprint and the UWFCC to work
together to help improve the Imprint’s YouTube Channel which appears to be found
wanting.
Three years ago, the UWFCC was in the same situation with only two public videos with
triple digit views for a long period of time. Gradually, we were able to refine our skills
and acquire equipment to film:
•promotional videos
o “Waterloo Institute for Nanotechnology” (1,387 views)
•music videos
o “Tik Tok U-Dub” (17,530 views)
The success of our most recent video which featured local UW A Cappella group titled
the “Unaccompanied Minors” was certainly an amazing experience. The video had
16,211 views by the end of its first week after going live. The surprisingly large number
of hits to this one video serves as a strong indication of the demand from the UW
community for localized video content. In fact, there is a strong positive correlation
between the amount of UW culture in a video and the number of views it garners when
finally released to the public. It’s clear that UW students want UW content, and the
UWFCC is willing to help the Imprint produce such content.
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The operation of the UWFCC is a collective effort. During Fall 2010, we will be recruiting
new members and dividing them into three teams:
•Marketing Team: This team is led by Mandi Tung who is a 4th Year Arts & Business Speech
Communications student currently working with FEDS Marketing. The UWFCC will be partnering with the
FEDS’ marketing department in Fall 2010 to create promotional videos and ImprintTV can potentially
serve as an outlet for this type of marketing media.
•Journalism Team: This team will be led by myself, Jeremy Choo. I am a 4th Year Arts & Business
Sociology student who has had experience in all stages of film-production and has been involved with the
club since I founded it three years ago. I am fulfilling a specialization in Digital Arts Communication. I look
forward to lending my services to help create video content for the Imprint.
•Drama & Performing Arts Team: This team is led by Nick Neale who is a 4th Year Arts & Business
Speech Communications student and a veteran executive member of the UWFCC. He is passionate
about film-making and has played a critical role in helping to grow the UWFCC. His team aims to continue
producing short comedy sketches to be released on our own club YouTube channel.
The nature of our club draws in only the most passionate and dedicated student
volunteers eager to learn from hands-on experience and this same enthusiasm is found
again and again with each passing term. This term, we will repeat our process of
training students on the basics of project management and the fundamentals of filming.
After providing this brief training session, students will be placed into one of the
aforementioned teams. Those in the Journalism and Marketing team will work on this
UWFCC-Imprint partnership project, “ImprintTV”, to produce content for the Imprint
channel and to develop their skills in writing, filming, directing, acting, voice-acting, and
editing both audio and video.
I have reviewed Brent Golem’s proposal on the procuring of equipment. His suggestions
are very well researched. I have, however, suggested the inclusion of some things I
found absent in the proposal:
•A work area (perhaps a portion of an on-campus office) would allow students to work on video
content at any time. The UWFCC would greatly benefit from having a permanent work area and can
dedicate more time towards producing video content. Attaining such space would be a remarkable boon
to our club.
•Wired lighting (CDN$1449.95) would be key for indoor filming and lighting subjects. Director of the
Digital Arts Communications department, Glenn Stillar, suggested these lights when I asked for advice on
what type of equipment to procure for the UWFCC a few years back. With the proper lighting, we can
attain a very professional look in our videos.
•Two (2) capable computers with video editing software would be required to transfer, edit, and
upload footage in a streamlined process. Price estimates depend on the specifics of the computer, but a
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computer with a faster processor and lots of memory would allow for less hang-ups and fatal crashes
during editing sessions. In terms of video editing software, Dr. Stillar swears by Sony Vegas Pro
(CDN$369.95), but Adobe has been known to sell Adobe Premiere Pro (~CDN$200) to schools for low
prices. However, Vegas has won awards for major broadcasters using it, as well as several film festival
winners.
Thank you for your time. I hope the UWFCC and the Imprint partnership will be a
successful and productive one. For more information on our club, you may visit our
website. If you have any questions or concerns, feel free to send them to me.
Gratefully yours,
Remy Choo
For the UW Film Creators Club
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Schedule II :Calendars
Men's Hockey
1. Fri October 15, 2010
7:30 pm Guelph vs. Waterloo
2. Sat October 16, 2010
7:30 pm Laurier vs. Waterloo
3. Fri October 22, 2010
7:30 pm York vs. Waterloo
4. Sat October 23, 2010
7:30 pm Western vs. Waterloo
5. Fri November 05, 2010
7:30 pm York vs. Waterloo
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TBD
Allerta
TBD
Desire2Learn
October, 2011
athinkingape
TBD
Campus Perks
TBD
Clear Path Robotics
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September 2011
David Johnston SendOff**
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