Document No.

PROCEDURES MANUAL
Rev. No. Page
Recognition of Prior Learning (RPL)
0 1 of 12
Issued by: Date:
Implementation in TTIs
OTTI 04/25/2012

1.0 Purpose This document provides a system of instruction to ensure all RPL
implementers have a common understanding on the detailed
activities to be undertaken for the Implementation and
operationalization of the Recognition of Prior Learning particularly
in all TTIs

2.0 Scope The procedure includes the process of continuous enhancement

and updating of recognition of prior learning (RPL) implementation

3.0 Definition of
Terms Assessment is a structured process for gathering
evidence and making judgments about a
candidate’s performance in relation to
registered national standards and
qualifications. This process involves the
candidate and the assessor within a
particular context in a transparent and
collaborative manner.

Assessment Tool A method for the gathering of evidence for

assessment, such as a knowledge test or
a checklist of practical performance.

Certification The formal process of recognizing that an

individual is qualified in terms of particular
knowledge, skills and attitudes based on
industry standards.

Competency The application of knowledge, skills and

attitude required to complete a work
activity in a range of context and
environment to the standard expected in
the workplace (procedures manual on TR).

Moderation This is the process of ensuring that

assessments have been conducted in
line with agreed practices, and are fair,
reliable and valid

Recognition of Is a process whereby people’s prior

Prior Learning learning can be formally recognized in
(RPL) terms of registered qualifications,
regardless of where and how the learning
was attained.
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PROCEDURES MANUAL
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Recognition of Prior Learning (RPL)
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RPL Evidence Is the one who introduces the candidate(s)

Facilitator to the process of assessment and the
support services, including possible short
learning programs that will assist
candidates in preparing their evidence (for
example, portfolio-development).

RPL Assessor is anyone who assesses for the

purposes of making a judgment about an
achievement that will result in credits
towards unit standards or qualifications.
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PROCEDURES MANUAL
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4.0 Responsibilities

Executive Shall ensure the maintenance and

Director (OTTI) review of the documented
procedures

Quality Shall monitor the effectiveness of

Management and the procedures through regular
Review review and reporting on the
Committee outcomes of Internal Quality Audit
Team

Regional Shall recommend to the QMRC

Directors/ related policies and guidelines
Executive
Directors

TTIs Shall ensure the delivery of services

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PROCEDURES MANUAL
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Recognition of Prior Learning (RPL)
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Implementation in TTIs
OTTI 04/25/2012

5.0 Procedure
Responsibilities Key Steps Interfaces

Organize RPL Team

TTI Administrator  TTI Order

Orient all incoming

trainees/students
RPL Team/Unit about RPL  RPL Orientation materials

Prepare and submit

application form
RPL Candidate  RPL Application Form
together with the
required documents

Conduct pre-
screening to
RPL Evidence  Result of the pre-screening
ascertain viability of
Facilitator
application

Advise candidate to
directly enroll in the
RPL evidence qualification or  Result of the pre-screening (If the
facilitator candidate does not qualify)
program of his/her
choice

RPL Evidence Conduct pre-

Facilitator assessment
RPL assessor

RPL assessor and Conduct

Candidate assessment
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RPL assessor Judge Evidence by

Assessor

Assessment Moderation stage

Moderator

RPL assessor  Assessment Result

Feedback stage

Registrar Issue Certificates  Assessment Result

Recording  Assessment Result

Registrar
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PROCEDURES MANUAL
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6.0 Procedure Detail

6.1 Organize RPL Team (8 hours)

TTI Administrator

6.1.1 Select staff/personnel to compose the RPL Team;

6.1.2 Train the selected staff/personnel on RPL implementation; and
6.1.3 Issue Order/memorandum on the creation of the RPL Team

6.1.3.1 Designation, functions and responsibilities of each members of

the RPL Team.

6.2 Orient all incoming trainees/students about RPL (2 hours)

RPL Team

6.2.1 Prepare RPL orientation materials;

6.2.1.1 Conduct research study and benchmark on other institutions

to enhance RPL orientation materials;
6.2.1.2 Review/update RPL orientation materials to ensure relevance
and effectiveness of the materials;

6.2.2 Announce and post the schedule and venue of the RPL orientation; and
6.2.3 Conduct orientation regarding RPL.

Note: Frequency of the conduct of orientation depends on the

institution’s administration

6.3 Prepare and submit application form together with the required documents
( 16 hours)

RPL Candidate

6.3.1 Secure application form and list of requirements from the RPL unit;
6.3.2 Accomplish the application form and prepare all the required
Documents; and
6.3.3 Submit duly accomplished application form and documents to the RPL
team/unit.
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6.4 Conduct pre-screening to ascertain viability of application (1 hours)

RPL Evidence Facilitator

6.3.1 Inform the candidate of the schedule and venue of the pre-screening;
6.3.2 Make an initial evaluation of the documents submitted upon receipt of
the application documents; and
6.3.3 Meet the candidate and commence pre-screening.

6.3.3.1 If not viable, proceed to step 6.5

6.3.3.2 If viable, proceed to step 6.6

6.5 Advise candidate to directly enroll in the qualification or program of his/her

choice (0.5 hour)

RPL Evidence Facilitator

6.5.1 Explain to the candidate the result of the pre-screening; and

6.5.2 Advice the candidate to directly enroll in the qualification or program of
his/her choice.

6.6 Conduct pre-assessment (1 hour)

A.) RPL Evidence Facilitator

6.6.1 Guides the candidate through the preparation of assessment; and

6.6.1.1 Development of portfolio;

6.6.1.2 One-on-one advising;
6.6.1.3 Assessment approaches, tools, mechanisms; and
6.6.1.4 Guidance on collecting evidence.

B.) RPL Assessor

6.6.2 Develop assessment plan together with the candidate preferably in the
presence of the RPL evidence facilitator.

6.6.1.1 Identify what the candidate knows and can do;

6.6.1.2 Review competency standards (CS), competency based
curriculum (CBC) and requirements;
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6.6.1.3 Match the candidate’s knowledge, skills and experience to

specific standards and the associated assessment criteria of
a qualification;
6.6.1.4 Explain the type and sources of evidence
6.6.1.5 Enumerate the assessment tools to be used in this
assessment
6.6.1.6 Set the date and time of the assessment

6.7 Conduct assessment (8 hours)

RPL Assessor

6.7.1 Assess candidate either in any or all of the following:

6.7.1.1 Practical assessment (or Challenge task);

6.7.1.2 On the job observation; and
6.7.1.3 Portfolio evidence.

6.7.2 Subject the candidate to pre- and post-interview;

6.7.3 Identify the true reflection of a candidate’s skills, knowledge and
values; and
6.7.4 Conduct the assessment holistically and without bias.

6.8 Judge the Evidence by the Assessor (1 hour)

RPL Assessor

6.8.1 Evaluate all evidences for authenticity, validity and sufficiency; and
6.8.2 Make judgment on the authenticated and validated evidences.

6.9 Moderation Stage (1 hour)

Assessment Moderator

6.9.1 Gather all observations and feedbacks and other documentations of the
assessment;
6.9.2 Review and evaluate all the gathered documents on the assessment; &
6.9.3 Conduct moderation of the assessment instruments and procedures for
consistency, fairness and reliability.
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6.10 Feedback stage (0.5 hour)

RPL Assessor

6.10.1 Explain to the candidate the procedures of the assessment

judging;
6.10.2 Inform the candidate on the result of the assessment judging;

6.10.2.1 If the candidate is found competent in all the units of

competencies for basic, common and core, recommend for
the issuance of corresponding certificates (Certificate of
Achievement for basic and common, Certificate of
Competency for unit(s) of competency(ies) and Certificate
of Training for the whole qualification ; and
6.10.2.2 If the candidate is found to be not yet competent in certain
learning outcomes or competencies, the candidate may
request for further reading and engage in skills
enhancement and be assessed on a later date. Otherwise,
the candidate is advised to follow the regular route of
learning/training. (advise the candidate to proceed to the
registrar office for enrolment)

6.11 Issue certificates (1 hour)

TTI’s Registrar
6.11.1 Issues the following certificates upon receiving the official
documents stating that the candidate was found competent

6.11.1.1 Certificate of Achievement for Basic

Competency;
6.11.1.2 Certificate of Achievement for Common
Competency;
6.11.1.3 Certificate of Competency for Unit(s) of Core
Competency(ies); and
6.11.1.4 Certificate of Training for the qualification.

6.12 Record
TTI’s Registrar

6.12.1 Enter in the official records of the institutions the records of the
successful RPL candidate
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PROCEDURES MANUAL
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7.0 References

7.1
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PROCEDURES MANUAL
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8.0 Forms
 Document No.
PROCEDURES MANUAL
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Recognition of Prior Learning (RPL)
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Issued by: Date:
Implementation in TTIs
OTTI 04/25/2012