Microsoft Word Shortcut Keys

Documents Character Formatting

New Document Ctrl-N Bold Ctrl-B
Open Document Ctrl-O Italic Ctrl-I
Save Document Ctrl-S Underline Ctrl-U
Save As F12 Double Underline Ctrl-Shift-D
Close Document Ctrl-W Word Underline Ctrl-Shift-W
Print Ctrl-P All Capitals Ctrl-Shift-A
Small Capitals Ctrl-Shift-K
Text Selection Toggle Case Shift-F3
Start Selection Shift-Cursor Keys Hidden Text Ctrl-Shift-H
Whole Document Ctrl-A Subscript Ctrl-=
Whole Table Alt-5 (Num Pad) Superscript Ctrl-Shift-=
Vertical Block Ctrl-Shift-F8 Change Font Ctrl-Shift-F
Change Point Size Ctrl-Shift-P
Navigation Grow Font by one Size Ctrl-Shift->
Start of Document Ctrl-Home Shrink Font by one Size Ctrl-Shift-<
End of Document Ctrl-End Grow Font by one Point Ctrl-]
Start of Line Home Shrink Font by one Point Ctrl-[
End of Line End Remove Formatting Ctrl-Spacebar
Right a Word Ctrl- Format Font Dialog Box Ctrl-D
Left a Word Ctrl-
Down a Paragraph Ctrl- Paragraph Formatting
Up a Paragraph Ctrl- Left Alignment Ctrl-L
Down a Screen Page Down Centre Alignment Ctrl-E
Up a Screen Page Up Right Alignment Ctrl-R
Bottom of Screen Ctrl-Page Down Full Justification Ctrl-J
Top of Screen Ctrl-Page Up Indent a Paragraph from Ctrl-M
Down a Page Alt-Ctrl-Page Down Left
Up a Page Alt-Ctrl-Page Up Unindent a Paragraph Ctrl-Shift-M
Go To Previous Revision Shift F5 from Left
Go To Ctrl-G/F5 Create a Hanging Indent Ctrl-T
Remove a Hanging Ctrl-Shift-T
Tables Indent
Forward a Cell Tab Single Line Spacing Ctrl-1
Back a Cell Shift-Tab Double Line Spacing Ctrl-2
Top of Column Alt-Page Up 1 ½ Line Spacing Ctrl-5
Bottom of Column Alt-Page Down Add/Remove Space Ctrl-0 (Zero)
Start of Row Alt-Home Above
End of Row Alt-End Remove Paragraph Ctrl-Q
Previous Column Ctrl- Formatting
Next Column Ctrl-
Document Views
Columns Normal View Alt-Ctrl-N
Top of Previous Column Alt- Outline View Alt-Ctrl-O
Top of Next Column Alt- Page Layout View Alt-Ctrl-P
Text Editing
Inserting Codes Delete Next Word Ctrl-Delete
Line Break Shift-Return Delete Previous Word Ctrl-Backspace
Page Break Ctrl-Return Cut Selected Text Ctrl-X
Column Break Ctrl-Shift-Return Shift-Delete
Optional Hyphen Ctrl-Hyphen Copy Selected Text Ctrl-C
Non-Breaking Hyphen Ctrl-Shift-Hyphen Ctrl-Insert
Paste Text Ctrl-V
Shift-Insert
Created by MCT Ltd v0616
Email: info@mctraining.co.uk
Tel: 01428 751121
Microsoft Word Shortcut Keys
Undo Ctrl-Z Previous Document Ctrl-Shift-F6
Repeat Ctrl-Y Window
Find Ctrl-F Maximise Word Alt-F10
Repeat Find Alt-Ctrl-Y Maximise a Document Ctrl-F10
Replace Ctrl-H Exit Word Alt-F4
Activate Ribbons Alt
Styles Cancel a Ribbon Esc
Apply a Style Ctrl-Shift-S Display a Shortcut Menu Shift-F10
Apply Normal Style Ctrl-Shift-N
Apply Heading 1 Style Alt-Ctrl-1 Working with Outlines
Apply Heading 2 Style Alt-Ctrl-2 Promote a Paragraph Alt-Shift-
Apply Heading 3 Style Alt-Ctrl-3 Demote a Paragraph Alt-Shift-
Apply List Style Ctrl-Shift-L Move Paragraphs Up Alt-Shift-
Start Auto Format Ctrl-K Move Paragraphs Down Alt-Shift-
Demote to Body Text Ctrl-Shift-N
Document Facilities Show up to Level n Alt-Shift-n
Insert Annotation Alt-Ctrl-A Show/Hide Text Alt-Shift-A
Insert Endnote Alt-Ctrl-E Expand Text of Heading Alt-Shift-+
Insert Footnote Alt-Ctrl-F Collapse Text of Heading Alt-Shift--
Mark Citation Alt-Shift-I Show First Line Only Alt-Shift-L
Mark TOC Entry Alt-Shift-O
Mark Index Entry Alt-Shift-X Merging Documents
Insert a Merge Field Alt-Shift-F
Working With Fields Edit Data Document Alt-Shift-E
Insert a Blank Field Ctrl-F9 Preview a Mail Merge Alt-Shift-K
Update Fields F9 Merge a Document Alt-Shift-N
Show Single Field Codes Shift-F9 Print Merged Document Alt-Shift-M
Show All Field Codes Alt-F9
Go To the Next Field F11 Further Shortcut Keys
Go To the Previous Field Shift-F11 Help F1
Convert Field to Text Ctrl-Shift-F9 Help Tool Shift-F1
Lock a Field Ctrl-F11 Enter Symbol Font Ctrl-Shift-Q
Unlock a Field Ctrl-Shift-F11 Display Non Printing Ctrl-Shift-*
Insert Date Field Alt-Shift-D Codes
Insert Page Field Alt-Shift-P Cut to the Spike Ctrl-F3
Insert Time Field Alt-Shift-T Insert from Spike Ctrl-Shift-F3
Copy Formats Ctrl-Shift-C
Tools Paste Formats Ctrl-Shift-V
Spelling F7 Move to next Alt-
Thesaurus Shift-F7 Frame/Object
Move to previous Alt-
Inserting Special Characters Frame/Object
© Alt-Ctrl-C Add a Bookmark Ctrl-Shift-F5
® Alt-Ctrl-R Update Link Ctrl-Shift-F7
™ Alt-Ctrl-T Update Table Alt-Ctrl-U
… Alt-Ctrl-. AutoFormat
Split Window Alt-Ctrl-S
Working with Panes and Windows Add a Command to a Alt-Ctrl-=
Next Pane F6 Ribbon
Previous Pane Shift-F6 Remove a Ribbon Alt-Ctrl--
Close Pane Alt-Shift-C Command
Next Document Window Ctrl-F6 Assign Action to Key Alt-Ctrl-+ (Num Pad)

Created by MCT Ltd v0616

Email: info@mctraining.co.uk
Tel: 01428 751121