Of the Philippines Department of Education DepED Region v = 4 _DIVIS ION OF CAMARINES SUR Freedom Sports Complex, San Jose, Pili, Camarines Sur duly 30, 2012 DIVISION MEMORANDUM No. 106 ,s.2012 To: Education Program Supervisors/Division Coordinators Public Schools District Supervisors Elementary and Secondary School Heads From: DR. GILBERT T. SADSAD Schools Division Superintendent Re Subject: DIVISION INSTRUCTIONAL SUPERVISORY AND MONITORING SCHEME. af, 1. In keeping with the thrust of this Department to oonttly improve the quality of Basic Education specifically to raise participation, completion and achievement and implement an efficient and effective quality assurance mechanism, new guidelines on supervision and monitoring are hereby issued by this Office to govern supervision and monitoring in the different elementary and secondary schools in this Division effective immediately. This scheme is anchored within the goals of Project SMILE (Serbisyong Maayos at Mabilis Ialay Lagi sa Edukasyon). - These guidelines shall apply to in-class supervision and monitoring of teachers and school heads on the operationalization of the curriculum, school management operations and implementation of programs and projects and activitiés along targets and key result areas by the Education Program Supervisors/Division Coordinators, District Supervisors and Prineipals/Head Teachers for elementary and including TICs in secondary. 3. Specific areas of supervision and assignment of Education Program Supervisors and Division Coordinators and Guidelines on Supervision ‘oring Scheme are found in Enclosure Nos. 1 and 2 to this Memorandum. School Heads are enjoined to present these guidelines to i Parent Teachers Association and School Governing Council to assist them in determining priority programs and projects along learners and staff development and ensure cooperation and support of all stakeholders. . For wide dissemination and strict compliance.Enclosure No. | to Division Memorandum No. __, 2012 ‘ GUIDELINES ON DIVISION SUPERVISION AND MONITORING SCHEME Rationale Delivery of basie quality education happens when there is mastery of learning, Corollary to this is the expectation that relevant programs and projects are effectively and elliciently implemented and that each teacher in all grade/year level creates a leamer-centered classroom where the vision, mission and educational objectives are ultimately carried out. Supervisory Scheme Processes along supervisory monitoring and mentoring scheme shall at all times promote friendly, non-threatening atmosphere towards achieving, positive and most rewarding ‘mentoring relationship between the mentors and the teacher/school head-client. Monitoring-in-Tandem and Team Monitoring as supervisory schemes shall then be implemented all throughout this division as provided in the same Enclosure, Until further changed by this Office therefore, assignments shall be in effect, All Education Program Supervisors/Division Coordinators, PSDS, Principals, Head ‘Teachers in the elementary and TICs in the secondary shall be required to conduct in- class supervision. Minimum requirement for school heads per month are as follows: Schools with 7-15 Teachers 100% Schools with 16-30 Teachers 70% Schools with 31-45 Teachers 50% ‘School with 46 Teachers and above 30% Focus of monitoring and supervision shall not be limited to instructional/teaching effectiveness but as well cover school management operations; learning and school climate and other aspects related towards effective delivery Of School services. Clinical supervision shall be used in the conduct of in-class supervision. Form 178, other supervisory tools and STAR Way shall be utilized. Non-prescriptive method shall be adopted during the post conference. ‘The EPS with or without the PSDS, ASDS or SDS shall assist hence, supervise school heads in the conduct of in-class supervision and utilization of clinical supervision and utilization of KSAs gained in INSET. Assistance shall likewise focus on writing observation notes and conducting post conferences. PSDS are likewise expected to do the ‘same with the elementary schoo! heads in their respective districts The EPS/Div. Coordinators and PSDS shall likewise be allowed to directly supervise teachers particularly those under TICs and OICs within their permanent’monthly ‘monitoring/grade level/subject assignment and district respectively. The principals and TICs of secondary schools with department heads shall likewise observe the latter as they conduct in-class supervision among the teachers in their respective department,using the attached form shall be submitted by the and Secondary School Heads to the Division Office Attention: ASDS In- Charge three (3) days before the ensuing month while Monthly Accomplishment Report shall be submitted at least three (3) days after the end of the subject month. The Report of Service (Form 48) of the EPS/Coordinators shall be attached to the Accomplishment Report. PSDSs are expected to supervise and monitor one school a day to ensure intensive supervision and thorough monitoring using the attached monitoring tool. EPS and Division Coordinators shall report to the Division Office on Mondays and Fridays while the rest of the weekdays shall be utilized for school/class monitoring. Should it be necessary a day shall likewise be utilized to take care of the immediate concerns of the assigned programs. However, should there be no any immediate concern related to the assigned programs and projects, the entire week shall be utilized for ‘monitoring to ensure intensive supervision. f The SDS and ASDSs shall likewise monitor the implementation of this monitoring and mentoring system, Specific programs and projects shall be under the direct supervision of the ASDS In- charge of respective levels.Name of Supervisor! Coordinator Area/s of Supervision ] Special Program/Projects Assignments ] ‘Abner A. Rivera Tinambac North, Ragay Indust Bi Arts, STEP, Cooperative, ada Eskwela (Sec) Emily B. Esmabe and Sangay Private Schools, GAD,Scholarships, PRAISE(Sec)’ ‘Luz Prades Filipino (Elem.) BAC, GSP, Campus Tigaon, Balatan, Buhi_ | Journalism Elem.) Felicidad Biseno and Nabua West Filipino (Sec.)/Summer Classes, SGCI/PTA Coo¥ (Sec) Fe C. Baclig English (Elem.), ECARP, Lib Hub, Nabua East, Lagonoy | MTB-MLE, Campus Journalism, South and San Jose | NCBTS, K to 12 Azucena P. Magistrado English (Sec.) Division Newsletter, Campus Journalism, SPJ (Sec) Zenaida Lobrigo Pili, Lupi and Ocampo "| HE, Canteen Operation, STEP Lilian Paredes YECS, GSP, NCBTS-TSNA (Sec), HE (Sec) Nicomedes Florida Fernando Macaraig William Villare Pamplona, Calabanga and Magarao-Bombon AP(Elem)., Legal, BAC, PPOG, SGO/PGO/PTA, Grievance, School Sites, ALIVE, Peace Educ. AP (Sec), Human Rights, Research, Pop Quiz, SSG, Coor, For Opening of Schools/IS(Sec), Research Physical Facilities Amelita Posugac Heracleo E. Barcillano Bao, Sipocot South and Music, Kulturdng Bikolnon, Testin; at | MAPEH (See) Adopt-a-School, NDEP, Anita R. Orobia Bato DRRC, BSP, SPA/SPS (Sec), Ernesto Navera PESS, | Delia M. Lagarde ‘Tinambac South, Del__ | Science, SBM, SSES, YES-O | Gallego and Canaman Science (Sec) QA, BAC,YES-O, PIC, Q-ED Coor (See) Pedro J. Pelonio Mariben Berja ‘Caramoan, Minalabac and Camaligan ALS, BP-OSA, BSP LRMDG, IPs, FS/Practice Teaching, PASBE (Sec) Gerumi Senar Milaor-Gainza, Lagonoy North, Garchitorena and Pre-school SPED. CESS, VAWC, ICT/ETV (See) Sueno 8. Luzada Jt Parubean nt Sarah Christine Godoy | Sipocot North, Bula and Math (Elem.), BAC, APPES, Opening Goa of New Grade Levels/Schools, INSET (Elem.), Multigrade Math (Sec), BAC, SBM (Sec), PIC, DTC (Sec) } Preciosa R. de la Vega Siruma, Libmanan K to 12 (See), Project WATCH, South and Pasacao | ADM,DORP, Values Educ. Sherry T. Penas Values Ed., EP, School Guidance, LRC Amaneio Doblon | Elem. Agri, Gulayan sa Paaralan 4 Libmanan North, | (Elem), Brigada Eskwela Melecio Postrado Cabusao and San | Agriculture (Sec.) Gulayan sa Paaralan, Femando Poverty Alleviation Prog. Coor (Sec)