Ordinary Agenda 19 September 2018

AGENDA
Ordinary Meeting of Council
6.00pm Wednesday 19 September 2018
*** Broadcast live on Phoenix FM 106.7 ***
VENUE:
Reception Room,
Bendigo Town Hall,
Hargreaves Street, Bendigo
NEXT MEETING:
Wednesday 17 October 2018
Bendigo Town Hall
Copies of the City of Greater Bendigo Council’s Agendas & Minutes

can be obtained online at www.bendigo.vic.gov.au
PAGE 1
This Council Meeting is conducted in accordance with Local Law No. 8. It is an offence for any
person to engage in improper or disorderly conduct at the meeting.
Council Vision
Greater Bendigo - creating the world's most liveable community.
Council Values
Six values inform everything we as Council do in working together to be the best we can
for all of our community.
Seeking to achieve the best value for our use of the community’s public funds and
resources, by:
• We Lead;
• We Learn;
• We Contribute;
• We Care;
• We Respond;
• We Respect.
Goals
• Presentation and Managing Growth

• Wellbeing and Fairness
• Strengthening the Economy
• Environmental Sustainability
• Embracing our Culture and Heritage
• Lead and Govern for All
PAGE 2
ORDINARY MEETING
WEDNESDAY 19 SEPTEMBER 2018
ORDER OF BUSINESS:
ITEM PRECIS PAGE
ACKNOWLEDGEMENT OF COUNTRY 5
PRAYER 5
PRESENT 5
APOLOGIES 5
LEAVE OF ABSENCE 5
SUSPENSION OF STANDING ORDERS 5
PUBLIC QUESTION TIME 5
RESUMPTION OF STANDING ORDERS 6
CR FYFFE'S REPORT 6
DECLARATIONS OF CONFLICT OF INTEREST 7
CONFIRMATION OF MINUTES 8
1. PETITIONS AND JOINT LETTERS 9
1.1 PETITION: REQUEST FOR A DOG PARK IN HEATHCOTE 9
2. PRESENTATION AND MANAGING GROWTH 10
2.1 2 HUSTLERS ROAD, BENDIGO 3550 - 2 LOT 10

SUBDIVISION AND CONSTRUCTION OF A 3 STOREY
DWELLING
2.2 LOT 1 MIDLAND HIGHWAY, BAGSHOT 3551 - 137 LOT 26

SUBDIVISION (STAGED) AND REMOVAL OF VEGETATION
2.3 1 PINNACLE TERRACE, GOLDEN SQUARE 3555 - 48

CONSTRUCTION OF 2 SINGLE STOREY DWELLINGS
2.4 14 MILL STREET, STRATHDALE 3550 - 2 LOT 60

SUBDIVISION OF LAND
3. WELLBEING AND FAIRNESS 71
PAGE 3
4. STRENGTHENING THE ECONOMY 71
5. ENVIRONMENTAL SUSTAINABILITY 71
6. EMBRACING OUR CULTURE AND HERITAGE 72
6.1 DRAFT PLACE INTERPRETATION AND NAMING POLICY 72
6.2 STRATEGIC REPORT ON GREATER BENDIGO'S 88

HISTORICAL ARTEFACTS
7. LEAD AND GOVERN FOR ALL 97
7.1 FINANCIAL STATEMENTS AND PERFORMANCE 97

STATEMENT FOR THE FINANCIAL YEAR 2017/2018
7.2 PROCUREMENT POLICY 98
7.3 CONTRACTS AWARDED UNDER DELEGATION 118
7.4 RECORD OF ASSEMBLIES 120
8. URGENT BUSINESS 128
9. NOTICES OF MOTION 128
10. COUNCILLORS' REPORTS 128
11. MAYOR'S REPORT 128
12. CHIEF EXECUTIVE OFFICER'S REPORT 128
13. CONFIDENTIAL (SECTION 89) REPORTS 128
____________________________
CRAIG NIEMANN
CHIEF EXECUTIVE OFFICER
PAGE 4
Ordinary Meeting - 19 September 2018
ACKNOWLEDGEMENT OF COUNTRY
PRAYER
PRESENT
APOLOGIES
LEAVE OF ABSENCE
Cr Jennifer Alden
SUSPENSION OF STANDING ORDERS
That Standing Orders be suspended to allow the conduct of Public Question Time.
PUBLIC QUESTION TIME
Public Question Time – Purpose

Council has provided the opportunity for members of the public to ask questions of broad
interest to Council and the community. Matters relating to routine Council works should
be taken up with Council’s Customer Service Officers through its Customer Request
System.
By the time planning matters have reached the council agenda, they have been through
an extensive process as required by the Planning and Environment Act. In addition, in
most instances mediation has been held between the parties involved. Throughout the
process there are many opportunities for the people to ask questions. Therefore, no
questions relating to planning matters on the Agenda will be accepted.
Public Question Time – Where, When And Who

The public question time is held at every Ordinary Meeting of Greater Bendigo City
Council. Meetings of Council commence at 6.00pm in the Reception Room, Bendigo
Town Hall, Hargreaves Street, Bendigo.
The public question time is held at the start of the meeting as close as practical to
6:00pm. A maximum of 30 minutes has been provided for registered and unregistered
questions.
Residents are encouraged to lodge questions in advance so that a more complete

response can be provided.
Questions will be put to the Council by the individual posing the question; the question
will be answered by the Mayor or CEO, or where appropriate, Councillors or Council
Officers.
PAGE 5
Acceptance of Questions
Each person asking a question of Council is required to stand, state their name, and
address the Mayor. Public Question Time is not an opportunity for making of statements
or other comments. Council’s Meeting Procedure Local Law does not allow for other
questions or comments during the remainder of the meeting.
1. An individual may only ask one question per meeting, a follow-up question may be
permitted at the discretion of the Mayor.
2. In the event that the same or similar question is raised by more than one person,
an answer may be given as a combined response.
3. In the event that time does not permit all questions registered to be answered,
questions will be answered in writing or referred to the next meeting if appropriate.
4. The Mayor and or CEO have the right to decline registration on basis of:
• Legal proceedings;
• More appropriately addressed by other means;
• Vague or lacking in substance, irrelevant, frivolous, insulting offensive,
improper, defamatory or demeaning;
• Answer likely to compromise his / her position;
• Confidential, commercial-in-confidence.
5. Each individual whose registration form has been accepted or declined will be
advised by the Friday of the week prior to the scheduled meeting.
6. In the event of a registration form being declined the registration form will be
circulated to the Mayor or Councillors for information.
RESUMPTION OF STANDING ORDERS
That Standing Orders be resumed.
CR FYFFE'S REPORT
PAGE 6
DECLARATIONS OF CONFLICT OF INTEREST
Pursuant to Sections 77, 78 and 79 of the Local Government Act 1989 (as
amended) direct and indirect conflict of interest must be declared prior to debate
on specific items within the agenda; or in writing to the Chief Executive Officer
before the meeting. Declaration of indirect interests must also include the
classification of the interest (in circumstances where a Councillor has made a
Declaration in writing, the classification of the interest must still be declared at the
meeting), i.e.
(a) direct financial interest

(b) indirect interest by close association
(c) indirect interest that is an indirect financial interest
(d) indirect interest because of conflicting duties
(e) indirect interest because of receipt of an applicable gift
(f) indirect interest as a consequence of becoming an interested party
(g) indirect interest as a result of impact on residential amenity
(h) conflicting personal interest
A Councillor who has declared a conflict of interest, must leave the meeting and
remain outside the room while the matter is being considered, or any vote is taken.
Councillors are also encouraged to declare circumstances where there may be a

perceived conflict of interest.
PAGE 7
CONFIRMATION OF MINUTES
Minutes of the Ordinary Meeting of Wednesday 15 August 2018.
The following items were considered at the Ordinary Council meeting held on
Wednesday 15 August 2018 at 6:00pm.
• Response to Petition regarding Bronze Drive Reserve and Neighbouring Retention

Basin on Olympic Parade
• Planning Scheme Amendment C234 - 40 Harley Street, Strathdale (Nanga Gnulle)
for Consideration of Panel Report and Adoption of Amendment
• 10 Mackenzie Street, Bendigo - Use and Development of Land for Place of
Assembly, for Food and Drink Premises, Use Land to Sell and Consume Alcohol;
Alterations to a Heritage Building; Waiver Car and Bicycle Parking and Display
Advertising Signage
• 3 Abel Street, Golden Square - Construction of Warehouse, Office and Food and
Drink Premises; and Reduction of Car Parking
• 10 Hill Street, Bendigo - Two Lot Subdivision of Land, Construction of Two Dwellings
on a Lot, Partial Demolition, Extension to Existing Dwelling, Construction of a Vehicle
Crossover, Demolition and Construction of Fencing and Removal of Trees
• 151-155 High Street, Kangaroo Flat - Display of an Electronic Major Promotion Sign
• 3188 Midland Highway, Goornong - Display of Major Promotion Sign
• Municipal Emergency Flood Plan 2018
• Hard Court Facilities Strategy 2018-2028
• Sport and Recreation Victoria Grants
• Contracts Awarded Under Delegation
• Record of Assemblies
• North Central Goldfields Regional Library Agreement 2019-2023
• Confidential Section 89 Report Relating to a Personnel and Contractual Matter
The unconfirmed minutes have also been posted on the City of Greater Bendigo website
pending confirmation at this meeting.
RECOMMENDATION
That the Minutes of the Ordinary Meeting of Council held on Wednesday 15 August
2018, as circulated, be taken as read and confirmed.
PAGE 8
Petitions and Joint Letters Ordinary Meeting - 19 September 2018
1. PETITIONS AND JOINT LETTERS
1.1 PETITION: REQUEST FOR A DOG PARK IN HEATHCOTE
[Petitions and joint letters with ten (10) or more signatures are included in the agenda or
tabled at the meeting, unless there is a separate legal process for considering the
petition or joint letter, as there is for planning submissions or submissions following
public notices (Section 223 LGA)].
The following petition has been received from residents and ratepayers in Heathcote, as
outlined below:
"We the undersigned residents and ratepayers of Greater Bendigo City Council
formally request Council to put in place an off leash dog park in Heathcote for the
socialising of dogs and social inclusion with disabled access please".
Names - 271
RECOMMENDATION
That the petition be received and a response be prepared within two (2) meetings.
~~~~~~~~~~~~~~~~~~~~~~~~~
PAGE 9
Presentation and Managing Growth - Reports Ordinary Meeting - 19 September 2018
2. PRESENTATION AND MANAGING GROWTH
2.1 2 HUSTLERS ROAD, BENDIGO 3550 - 2 LOT SUBDIVISION AND

CONSTRUCTION OF A 3 STOREY DWELLING
Document Information
Author Grace Paisley, Planner
Responsible Bernie O’Sullivan, Director Strategy and Growth

Director
Summary/Purpose
Application details: 2 lot subdivision and construction of a 3 storey dwelling.

Application No: DSD/752/2017
Applicant: Shane Muir Consulting Engineers Pty Ltd
Land: 2 Hustlers Road, BENDIGO 3550
Zoning: General Residential Zone
Overlays: N/A
No. of objections: 1 – subsequently withdrawn
Consultation No consultation meeting was held.
meeting:
Key considerations: • Neighbourhood Character
• Compliance with ResCode
Conclusion: The application is recommended for refusal on the following basis:
1. The proposal is an unacceptable planning outcome with
regards to neighbourhood character
2. The proposal has a number of areas of non-compliance with
ResCode
PAGE 10
RECOMMENDATION
Pursuant to section 61 of the Planning and Environment Act (1987), Council resolve to
issue a Refusal to Grant a Permit for a two lot subdivision and construction of a three
storey dwelling at 2 Hustlers Road, BENDIGO 3550 on the following grounds:
1. The proposal is an inappropriate design response and is not in accordance with the
residential character objectives outlined in Clause 22.11 Central Bendigo Residential
Character Policy.
2. The proposal is not in accordance with the purposes of Clause 32.08 General
Residential Zone with regard to respecting the character of the area.
3. The proposal will result in an unacceptable planning outcome from a character and
amenity perspective as the proposal features a number of areas of non-compliance
with ResCode including Clauses 55.02-1, 55.03-1, 55.03-5, 55.03-7, 55.03-8, 55.04-
1, 55.06-3, 56.03-5 and 56.04-2.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context
City of Greater Bendigo Community Plan 2017 – 2021

Goal 4: Presentation and managing growth
• Planning, developments and infrastructure that increase our liveability and pride in
where we live.
Goal 6: Embracing our culture and heritage
• Recognise and celebrate our unique history and diverse cultures.
Report
Subject Site and Surrounds
The site is located at 2 Hustlers Road, Bendigo. The site has an overall area of
1,137sqm, is irregular in shape and is developed with an elevated, single storey dwelling.
The dwelling is located central to the lot and has been constructed with rendered brick
and a tiled roof. The site also contains an outbuilding located in the north eastern corner
of the lot.
The site has two street frontages with the existing dwelling fronting Hustlers Road and
backing onto Niemann Street. The Niemann Street frontage features a wide road reserve
which is vegetated. The site has a frontage to Hustlers Road of 20.90 metres with a rear
boundary width of 30.07m along Niemann Street. The site has a 6.5m fall towards
Hustlers Road. Vehicle access to the site is via an existing crossover onto Hustlers
Road.
PAGE 11
To the north the site adjoins a single storey dwelling which also fronts onto Hustlers
Road. To the south the site is adjoined by a double storey dwelling which fronts onto
Niemann Street. Dwellings in the area consist of a mixture of building styles ranging from
a 19th century cottage style dwelling to recently constructed contemporary dwellings. The
dwellings in the area are predominately single storey, masonry buildings with pitched
roofs, rectangular form, double hung windows, garden settings within the front setback,
reasonable front setbacks and large areas of private open space. There are also several
examples of double storey dwellings in the area including 23, 26 Niemann Street and 1
Richardson Street.
The site is located approximately 50m from the intersection of Hustlers Road and Milroy
Street and just under 500m from the Bendigo CBD. The site is located within the urban
growth boundary and is in proximity to a range of services and areas of public open
space, including the Queen Elizabeth Oval and Rosalind Park. Public transport is
available on nearby View Street with a bus stop located 250m from the subject site (bus
route 54).
Figure 1: Location map showing subject site.
Proposal
The proposal is for a two lot subdivision of the site and the development of a three storey
dwelling on the created lot.
The subdivision would create a lot of 769 square metres for the existing dwelling (Lot 1)
and a lot of 303 square metres for the new dwelling (Lot 2). Each lot would be accessed
via a 65 square metre common property driveway on the northern side of the existing lot.
PAGE 12
The proposed dwelling would have an overall area of 278.50 square metres and would
comprise of 2 bedrooms, 2 bathrooms with an additional 2 toilets, open plan living room,
dining and kitchen, storage area, double garage and a lift. The design of the dwelling is
contemporary with a skillion roof. The dwelling would be constructed with exposed
concrete tilt panel, rendered cladding, painted cladding, Colorbond roof and aluminium
fixed louvres.
Figure 2: Proposed plan of subdivision.
Figure 3: Proposed site plan.
PAGE 13
Figure 4: Ground and first floor plans.
Figure 5: Second floor plan.
PAGE 14
Figure 6: 3D concept drawings
Figure 7: 3D concepts drawings.
PAGE 15
Planning Controls - Greater Bendigo Planning Scheme
Permit requirements
The need for a planning permit is triggered by:

• Clause 32.08-3 of the General Residential Zone, which states that a permit is
required to subdivide land.
• Clause 32.08-6 of the General Residential Zone, which states that a permit is
required to construct more than one dwelling on a lot.
Planning Policy Framework

• 11.01-1S Settlement
• 11.01-1R Settlement - Loddon Mallee South
• 15.01 Built environment
• 15.02 Sustainable development
• 16.01 Residential development
• 16.01-3S Housing diversity
Municipal Strategic Statement

• 21.02 Key issues and influences
• 21.04 Strategic directions
• 21.05 Compact Greater Bendigo
• 21.08 Environment
Local Planning Policies

• 22.11 Central Bendigo Residential Character Policy
Other Provisions
• 32.08 General Residential Zone
• 52.06 Car Parking
• 55 Two or more dwellings on a lot
• 56 Residential Subdivision
• 65 Decision Guidelines
• 71.02-3 Integrated decision making
Consultation/Communication
Referrals
The following authorities and internal departments have been consulted on the proposal:
Referral Comment
Powercor No objection subject to conditions
Coliban Water No objection subject to conditions
PAGE 16
Referral Comment
Environmental Protection No objection subject to conditions
Authority
Department of Environment, No objection subject to conditions
Land, Water & Planning
Downer No objection subject to conditions
Traffic & Design Unsatisfactory, with concerns over car park
layout, sight distances, vehicle crossing and the
driveway. However, the concerns could be
addressed via permit conditions.
Drainage No objection subject to conditions
Public Notification
The application was advertised by way of notice on the site and letters to adjoining and
nearby owners and occupiers.
As a result of advertising, 1 objection was received, with the grounds of objection being:
• The balcony overlooks the objector's property resulting in a loss of privacy.
• Increased noise levels from people using the balcony.
• Overshadowing from the building due to its size.
• The proposal will limit the objector's potential to subdivide their land in the future due
to the lack of privacy the building will result in.
The applicant amended the plans to address the concerns of the objector by adding
additional screening and the objection was subsequently withdrawn.
Planning Assessment
Planning Policy Framework
Clause 11 Settlement states that planning is to anticipate and respond to the needs of
existing and future communities through provision of zoned and serviced land for
housing, employment, recreation and open space, commercial and community facilities
and infrastructure. It also states that planning is to facilitate sustainable development that
takes full advantage of existing settlement patterns, and investment in transport and
communication, water and sewerage and social facilities. The proposal supports these
objectives.
Clause 11.01-1R Settlement - Loddon Mallee South has the strategies to support
Bendigo as the major population and growth hub for the region, and facilitating increased
commercial and residential densities, mixed use development and revitalisation projects
for underutilised sites and land in Bendigo. The proposed subdivision will support the
demand for housing as a result of population growth in the municipality.
PAGE 17
Clause 15.01-5S Neighbourhood character seeks to recognise and protect cultural

identity, neighbourhood character and sense of place. Strategies to achieve this
objective include:
• Ensuring development responds and contributes to existing sense of place and

cultural, identity;
• Ensuring development recognises distinctive urban forms and layout and their
relationship to landscape and vegetation;
• Ensuring development responds to its context and reinforces special characteristics
of local environment and place by emphasising:
- The underlying natural landscape character;
- The heritage values and built form that reflect community identity;
- The values, needs and aspirations of the community.
Clause 16.01 Residential development promotes a diverse range of housing that meets
community needs in locations that offer good access to services and transport and that is
energy efficient. Clause 16.01-3S Housing diversity seeks to provide for a range of
housing types to meet increasingly diverse needs, with one of the strategies to achieve
this being to encourage the development of well-designed medium density housing
which respects the neighbourhood character, improves housing choice, makes better
use of existing infrastructure and improves energy efficiency of housing. It is outlined
below in the assessment against the relevant residential character policy that the
proposal does not respect the neighbourhood character and is an inappropriate design
response.
The Greater Bendigo Residential Development Strategy (2014) encourages urban

consolidation in areas which have good access to local services and facilities. A key
component of the Greater Bendigo Residential Development Strategy (2014) is
implementing the concept of ‘10 minute neighbourhoods’ around activity centres.
Clause 21.05 Compact Bendigo encourages ‘10 minute neighbourhoods’ which are
attractive and feature well designed residential and mixed use developments, offer a
range of housing choices, convenient access to public transport and activity centres, and
have community and commercial facilities that are highly accessible by a variety of
transport modes, in particular walking and cycling. Clause 21.05 states that “a 10 minute
neighbourhood is an identifiable community where people can access many (but not
necessarily all) of their daily needs within a 10 minute walk or cycle trip from where they
live. Daily needs can include shops, schools, employment, a range of community
facilities and public transport.” The location of this proposal meets the elements of a 10
minute neighbourhood.
The site is located within the Central Bendigo Residential Character Policy Precinct 5.
Clause 22.11 described the precinct as follows:
"This precinct has a consistency created by the regular front and side setback to the
dwellings. In some areas dwellings are sited at an angle to the street. The horizontal
emphasis of the dwelling form adds to an open feel to the streetscape due to the long,
low elevations of the buildings in relation to their height. Occasional tall trees in the low
level gardens and low or open style fencing and consistent side setbacks provide a
sense of spaciousness to the streetscape."
PAGE 18
The statement of desired future character is that the ‘openness of the streetscapes and
spaciousness of the dwelling settings will be maintained’. The desired future character is
to be achieved by the following objectives and design responses:
Objectives Response
To maintain and strengthen the garden Prepare a landscape plan to accompany
settings of the dwellings all applications for new dwellings,
showing the incorporation of substantial
vegetation.
Retain large, established trees and
provide for the planting of new trees
wherever possible.
Comment: A landscape plan has been submitted as part of the application. The plan
does not include the incorporation of substantial vegetation due to the small size of
the proposed lot and siting of the proposed dwelling. The majority of Lot 2 is
occupied by the proposed dwelling and crushed rock surface for the driveway to
allow for vehicle turning areas.
The landscaping directly around the dwelling consists of only bark chips and five
climbing roses. An 112.09sqm cottage garden has been included, however, no
details of the plantings have been shown and this area also includes the clothes line
and is screened from the street by the proposed 1.5m high fencing.
The proposed carport for the existing dwelling will reduce the garden setting of the
existing dwelling as it is proposed to be located in the front setback and requires the
removal of vegetation.
As such, the proposal does not comply with the objective to maintain and strengthen
the garden settings of the dwellings.
To maintain the consistency, where The front setback should be not less than
present, of building front setbacks. the average setback of the adjoining two
dwellings.
Comment: Although vehicle access for the proposed dwelling would be from Hustlers
Road, the dwelling is orientated to front Niemann Street with the entry door,
pedestrian gate and mail box all fronting onto Niemann Street.
The setback of the dwelling to Niemann Street is only 200mm. This does not comply
with ResCode and considering the dominance and height of the wall which is located
only 200mm from the boundary would result in an unacceptable character outcome.
To reflect the existing rhythm of dwelling Buildings should be setback between 1

spacing. and 3 metres from one side boundary,
based on the predominant pattern in the
streetscape.
Comment: The dwelling will be offset from the western boundary between 3.8m to
10.
To ensure that buildings and extensions Respect the predominant building height
do not dominate the streetscape. in the street and nearby properties. The
height of the dwelling at the front of the
PAGE 19
Objectives Response
dwelling should match the typical single
storey wall height.
Use low pitched roof forms.
Comment: The building does not respect the predominant building height in the
street with an overall height of 9.936m. The dwelling does not match the typical
single storey wall height at the front and the upper storey has not been recessed
back from the front boundary. The building is an unacceptable design response and
will dominate the streetscape due to the height, street setback and bulk of the
building.
To use buildings materials and finishes In streetscapes, where weatherboard
that complement the dominant pattern predominates, use timber or other non-
within the streetscape. masonry cladding materials where
possible, and render, bag or paint brick
surfaces.
Comment: The streetscape is dominated by brick and masonry clad buildings
therefore the proposed materials and finishes are considered appropriate.
To maintain the openness of the Provide low or open style front fencing up
streetscape to a maximum of 1.2m metres.
Front fences should not exceed 1.2
metres other than in exceptional
circumstances.
Comment: The proposal is not in accordance with this objective. As the dwelling is
located 200mm from the front boundary, a fence is not proposed directly in front of
the dwelling. A 1.5m high timber picket fence is proposed on the front boundary
adjoining either side of the dwelling. The siting of the dwelling and the height of the
fence detracts from the openness of the streetscape and result in an unacceptable
design response.
General Residential Zone
The purposes of the zone include encouraging development that respects the
neighbourhood character of the area and encouraging diversity of housing types and
housing growth, particularly in locations offering good access to services and transport.
As discussed above, the site is well located in regards to services, open space and
public transport and planning policy encourages additional infill development in such
locations. However, the proposal is an inappropriate design response which does not
respect the neighbourhood character as outlined in the above assessment against the
Central Bendigo Residential Character Policy.
PAGE 20
Compliance with minimum garden area requirement
Pursuant to Clause 32.08-4 of the Planning Scheme, 35% of the overall site must be
provided as garden area. Garden area is a mandatory requirement under the General
Residential Zone and cannot be varied. The plan submitted outlines 40.71% of the site
set aside as garden area, however, this calculation includes a 1m wide strip within the
common property driveway which does not meet the definition of garden area as outlined
in the Planning Scheme. Regardless, the proposal does comply with the minimum
garden area requirements even without the 1m wide portion of the driveway.
Access and Car parking
The two lots are proposed to be accessed via a common property driveway on the
northern side of the lot. The common property would have a width of 3.5m, however; the
plans provided also show a metre of garden area on the southern side of the common
property which includes espaliered fruit trees.
Under Clause 52.06 of the Planning Scheme, accessways must be a minimum of 3m

wide, therefore due to the inclusion of the fruit trees the accessway does not comply with
the provisions Clause 52.06. This does not allow for a functional and easily utilised
driveway in accordance with design standard 1 of Clause 52.06-9.
Clause 52.06 of the Planning Scheme also requires that 1 car space be provided for a 1-
2 bedroom dwelling and 2 spaces, with at least one covered, be provided for a dwelling
with 3 or more bedrooms. The existing dwelling requires 2 car spaces to be provided,
while 1 space is required for the new dwelling.
The application proposes to construct a double carport in the front setback of the existing
dwelling and a double garage is proposed for the proposed dwelling. The proposed
placement of the carport results in the removal of existing trees and would therefore
reduce the garden setting of the existing dwelling. The placement of the carport in the
front setback is out of character for Hustlers Road and would adversely impact the
character of the Hustlers Road streetscape through obscuring the views of the existing
dwelling and dominating the streetscape.
Compliance with ResCode
Compliance with the objectives of Clause 55 and Clause 56 are a mandatory

requirement for residential developments within the General Residential Zone. The
standards of Clause 55 and Clause 56 can be varied.
The proposal is non-complaint with a number of ResCode objectives for neighbourhood

character, setbacks (including street and side and rear), energy efficiency, safety,
landscaping, daylight to new windows, provision of private open space, functionality of
common property and lot area and building envelopes.
PAGE 21
While Council is able to accept a variation to ResCode standards if it believes a proposal

will produce an acceptable planning outcome overall, the number of areas of non-
compliance and the concerns about the design not respecting the neighbourhood
character indicate the proposal is an inappropriate design response and
overdevelopment of the site.
The following clauses outline the areas of non-compliance with ResCode.
Clause 55 Two or more dwellings on a lot
• Clause 55.02-1 Neighbourhood character

Clause 55.02-1 has the objectives to ensure that the design respects the existing
neighbourhood character or contributes to a preferred neighbourhood character, and to
ensure that development responds to the features of the site and the surrounding area.
The site is located in the Central Bendigo Residential Character Policy Precinct 5 which
outlines the desired future character of the area. The proposal is not an acceptable
design response as outlined above in the assessment against the character policy. The
proposal does not respect the existing character nor responds to the desired future
character of the area. As such, the proposal does not comply with the objective and
standard of this clause.
• Clause 55.03-1 Street setback
Clause 55.03-1 has the objective to ensure that setbacks of buildings from a street
respect the existing or preferred neighbourhood character and make efficient use of the
site.
As outlined above, the proposed dwelling is orientated to front Niemann Street. As there
are no adjoining dwellings facing Niemann Street and the site is not located on a corner,
a setback of 4m is required under the standard. A setback of only 200mm from the front
boundary has been proposed and therefore the standard has not been met.
The proposal does not meet the objective of respecting the existing or preferred
neighbourhood character based on the above assessment against the local character
policy. The setback is not a minor variance to the standard to ensure efficient use of the
site, rather it is an unacceptable design response. Based on the above, the proposal
does not comply with the objective or standard of this clause.
• Clause 55.03-5 Energy efficiency
Clause 55.03-5 has the objectives to achieve and protect energy efficient dwellings,
ensure the orientation and layout of development reduces fossil fuel energy use, and
makes appropriate use of daylight and solar energy.
The proposed dwelling's living areas are located to the north and north-facing windows
are proposed, however, substantial screening is included on the northern boundary
which will reduce the solar access into the living areas.
PAGE 22
The secluded private open space for the proposed dwelling is located on the balcony
which is to the north, however, this is screened to 1.7m high. The private open space for
both the existing and proposed dwelling is located to the south. As such, the proposal
does not comply with the objective or standard of this clause.
• Clause 55.03-7 Safety and Clause 55.05-2 Dwelling entry
Clause 55.03-7 has the objective to ensure the layout of development provides for the
safety and security of residents and property.
The entrance to the new dwelling is unclear from the street. A portico and entry door is
proposed on the eastern elevation. However, this is obscured from the street by the
proposed 1.5m high fence and the vegetated road reserve. No footpath has been
proposed from the entry gate to the street to clearly identify the entry. As such, the
proposal does not comply with the objective or standard of this clause.
• Clause 55.03-8 Landscaping
Clause 55.03-8 has the objectives to respect the landscape character of the
neighbourhood, encourage development that maintains and enhances habitat for plants
and animals in locations of habitat importance, provide appropriate landscaping and to
encourage the retention of mature vegetation on the site.
The proposal provides for minimal landscaping opportunities for the proposed dwelling
due to the site coverage and setbacks. The proposal seeks to provide for landscaping
within private open space through the inclusion of a cottage garden, however, no further
details have been provided regarding this.
Based on the above, the proposal does not comply with the objective or standard of this
clause.
• Clause 55.04-1 Side and rear setbacks
Clause 55.04-1 has the objective to ensure that the height and setback of a building from
a boundary respects the existing or preferred neighbourhood character and limits the
impact on the amenity of existing dwellings.
A number of the setbacks of the proposed dwelling do not comply with this standard, this
includes the first floor on the northern boundary (required to be 1.681m and 1.4m
proposed) and the eastern boundary (required to be 1.822m and 1.263m proposed).
The decision guidelines include consideration of the neighbourhood character, design

response and amenity of habitable room windows and secluded private open space of
existing dwellings. As outlined above, the proposal is not in accordance with the
character of the area and therefore is not an appropriate design response.
Due to the small setback of the dwelling onto the front boundary, the dwelling will have
minimal impact on the amenity of habitable room windows and secluded private open
space of existing dwellings. However, the front setback results in non-compliance with
additional ResCode standards as outlined above.
PAGE 23
• Clause 55.06-3 Common Property
The objectives of this clause are to ensure that communal open space, car parking,
access areas and site facilities are practical, attractive and easily maintained, and to
avoid future management difficulties in areas of common ownership.
The standard requires common property to be functional and capable of efficient

management. As discussed above, the common property accessway does not meet the
design standards of Clause 52.06 due to the proposed 1m landscaping strip. The
applicant was advised that the access way would not comply and the fruit trees should
be removed, however, the amended plans submitted still show the fruit trees in the
accessway.
As the common property is not functional, the proposal does not comply with the above
objective or standard.
Clause 56 Residential subdivision
• Clause 56.03-5 Neighbourhood character objective

The objective of this clause is to design subdivisions that respond to neighbourhood
character.
The proposed subdivision does not respect the neighbourhood character as outlined in
the above assessment against the local character policy. As such, the proposal does not
comply with the objective or standard of this clause.
• Clause 56.04-2 Lot area and building envelopes
Clause 56.04-2 has the objective to provide lots with areas and dimensions that enable
the appropriate siting and construction of a dwelling, solar access, private open space,
vehicle access and parking, water management, easements and the retention of
significant vegetation and site features.
The proposed Lot 2 is not of sufficient size to provide for a 10m by 15m building
envelope due to the shape of the lot. The development proposed as part of this
application is also non-compliant with a number of ResCode standards. Considering Lot
2 cannot contain a 10m by 15m building envelope for the proposed development, it is
concluded Lot 2 does not comply with the above objective and standard.
Contamination
As the site has a history of mining, a preliminary site assessment was requested by the
City. An assessment was provided which concluded there were some arsenic and heavy
metals present, however, future residential use and development on the site could
appropriately manage this through the use of hardstand areas, the importation of high
quality top soil to a minimum 150mm depth and the incorporation of suitable landscaping
to the private open space area. No further soil investigation or assessment was identified
as being required in relation to the current proposal.
PAGE 24
Conclusion
While the site is well located within central Bendigo to take advantage of existing
infrastructure, services and facilities, public open space, schools and transport, the
proposal would result in an unacceptable planning outcome due to the inappropriate
design response. The proposal is at odds with planning policy regarding respecting
neighbourhood character and will result in an overdevelopment of the site and an
unacceptable amenity outcome for the future occupants.
The proposed development also fails to comply with several ResCode objectives and
standards, which demonstrates the development is an inappropriate design response
and an overdevelopment of the site.
This application should be refused on the basis that it represents an unacceptable

planning outcome with regard to neighbourhood character and compliance with
ResCode.
Options
Council, acting as the responsible authority for administering the Planning Scheme, may
resolve to: grant a permit, grant a permit with conditions, or refuse to grant a permit.
PAGE 25
2.2 LOT 1 MIDLAND HIGHWAY, BAGSHOT 3551 - 137 LOT

SUBDIVISION (STAGED) AND REMOVAL OF VEGETATION
Author Peter O'Brien, Planning Coordinator

Director
Summary/Purpose
Application details: 137 lot subdivision (staged)

Application No: DS/514/2017
Applicant: Spiire Australia Pty Ltd
Land: Lot 1 Midland Highway, BAGSHOT 3551
Overlays: Development Plan Overlay 25; and Vegetation Protection
Overlay 3
No. of submissions: 1
Consultation Officers met directly with the submitter (as there is an
meeting: approved Development Plan, there are no third party rights
afforded to the submitter in this application).
Key considerations: • Is there policy support (Planning Policy Framework and
Local Planning Policy Framework) for a subdivision in this
location;
• Consistency with the approved Development Plans; and
• Can the lots be appropriately serviced, accessed, provide
for open space and meet the requirements of clause 56?
Conclusion: The applicant has appealed to the Victorian and Civil
Administrative Tribunal (VCAT) against the City’s failure to
determine the application within the statutory timeframe. This
report recommends Council establish the position of
supporting the proposal at the VCAT hearing scheduled for 16
October 2018.
The proposal complies with the relevant clauses of the

Planning Scheme and a planning permit would have been
granted had the permit applicant not appealed the City’s
failure to determine the application.
PAGE 26
RECOMMENDATION
That Council resolve to advise VCAT and the Permit Applicant that it supports the
granting of a permit for a 137 lot subdivision (staged) at Lot 1 Midland Highway,
BAGSHOT 3551 subject to conditions generally in accordance with those that appear at
the end of this report.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context

where we live.
Background Information
The application was received in August 2017. Shortly after the application was received
the proponent initiated a process under the Subdivision Act (1988) through VCAT to
acquire an easement (for access and services) across land to the west of the application
site, not in the ownership of the proponent. The adjoining land owner was not initially
agreeable to their land being used for this purpose.
With respect to the lodged permit application, officers were of the view that:
• It was premature to determine the application before the fundamental question of
access/servicing of the land (via the proposed easement) was settled; and
• That this proposal should include provision for Development Contributions; though in
the absence of an approved Development Contributions Plans any such provision
would be via a voluntary agreement.
The lack of easement (providing orderly access to the land) or an agreement with
respect to Development Contributions were the two reasons why the application was not
determined in time.
Towards the end of the VCAT process (which ultimately resulted in the easement being
allowed) the proponent appealed the City’s failure to determine the application. This
occurred in June 2018.
No voluntary agreement has been reached on the question of Development

Contributions.
PAGE 27
VCAT has ordered a compulsory conference be conducted. This conference is due to

occur on 4 September 2018. The outcome of the conference may be that the
recommended conditions in this report are adjusted to accord with any in principle
agreement reached (subject to Council resolving to support the application).
Report
Subject site, surrounds and proposal
The land is question is described as being ‘Lot 1 PS730853 Midland Highway’, though
the site has no abuttal to the Midland Highway, rather it abuts both Sherwood and
Wakemans Roads. The land is 13.55 hectares in size and is one of seven ‘super-lots’
that resulted from permit DS/521/2014.
The purpose of the ‘super-lots’ is that they are aligned with the major development
stages in accordance with the approved Hermitage Development Plan, which would
enable the orderly development of each super lot in accordance with the overall
Development Plan approved in 2014.
Figure 1: Location map showing subject site.
The proposed subdivision is for a maximum of 137 lots to be undertaken in 6 stages.

The majority of the lots (133) range in size between 308 square metres and 704 square
metres, with the average being 487 square metres.
Four super lots will be created which measure between 2,376 square metres and 6,274
square metres. The super lots will be developed further, in the future, for medium density
housing and would be subject to separate planning permit applications.
PAGE 28
Native vegetation removal is also proposed, though this removal has been anticipated by
the City’s strategic planning and a Native Vegetation Precinct Plan formed part of the
suite of planning tools implemented when the land was rezoned. The effect of this is that
native vegetation removal, in accordance with the precinct plan does not require planning
approval, though must still be offset in accordance with the Precinct Plan.
The Precinct Plan anticipated that a 20 metre wide area of Sherwood Road would
provide for Warratah Road to be extended to Sherwood Road (thus accessing the site)
and that Wakemans Road would not be used to service this proposal. Wakemans Road
will be duplicated immediately to the north to avoid the removal of high quality native
vegetation identified in the Precinct Plan, with the current road reserve potentially being
repurposed to form part of a shared path.
Figure 2: Proposed plan of subdivision and stages.
PAGE 29
The following clauses are relevant in the consideration of this proposal:
State Planning Policy Framework

• 11.01-1S – Victoria - Settlement
• 11.01-1R – Settlement Loddon Mallee South
• 11.02-2-3S – Sequencing of development.
• 11.03-2S – Growth areas
• 11.03-6S – Regional and local places
• 12.01-1S – Biodiversity – Protection of biodiversity
• 12.01-2S – Native vegetation management
• 13.01-1S - Climate change impacts – Natural hazards and climate change
• 13.02-1S - Bushfire planning
• 14.02-3S - Water conservation
• 15.01-3S – Subdivision design
• 15.01-4S – Healthy neighbourhoods
• 15.02-1S – Energy and resource efficiency
• 16.01-3S – Housing diversity
• 16.01-4S – Housing affordability
• 18.01-1S – Land use and transport planning
• 18.02-1S – Sustainable personal transport
• 18.02-3S – Road system
• 19.02 – Community infrastructure
• 19.03 – Development infrastructure

• 21.05 – Compact Greater Bendigo
• 21.05-6 – Greenfield development
• 21.08-5 – Flooding
• 21.08 – Environment
• 21.09 – Integrated Transport and Infrastructure
• 21.10 – Reference documents – Huntly Township Plan 2009 and Addendum 9
October 2009 – Revised 1 December 2009

• 22.04 – Salinity and Erosion Risk Policy
Other Provisions
• 32.08 – General Residential Zone
• 42.02 – Vegetation Protection Overlay (Schedule 3)
• 43.04 – Development Plan Overlay (Schedule 25)
• 52.02 – Easements
• 52.16 – Native vegetation precinct plan
• 52.17 – Native vegetation
• 53.01 – Public Open Space Contribution and Subdivision
• 56 - Residential Subdivision
PAGE 30
• 65 - Decision Guidelines
Referrals
Referral Comment
Powercor No objection subject to conditions
Coliban Water No objection subject to conditions
Downer Utilities No objection subject to conditions
Country Fire Authority No objection subject to conditions
VicRoads No objection subject to conditions
Transport for Victoria No objection subject to conditions
Traffic & Design No objection subject to conditions
Public Notification
The Hermitage Development Plan was approved on 9 September 2014 in accordance

with schedule 25 of the Development Plan Overlay. As is the City’s practice (as per its
2006 resolution), the Development Plan was informally advertised at that time and
submissions received were considered in the decision making process.
The effect of the Development Plan having been approved in 2014 means the
subsequent planning permit application is exempt from notice and there are no third
party review rights in this permit application. The City’s practice has not been to
informally advertise a permit application in cases where a Development Plan has been
previously approved.
The resident (who discovered the application on the publically available Planning
Register that lists all applications received) lodged a submission. Officers met separately
with the submitter to discuss their concerns.
PAGE 31
Planning Assessment
Is there policy support (Planning Policy Framework and Local) for a subdivision in this
location;
Clause 11 Settlement states that planning is to anticipate and respond to the needs of
existing and future communities through provision of zoned and serviced land for
housing, employment, recreation and open space, commercial and community facilities
and infrastructure. It also states that planning is to facilitate sustainable development that
takes full advantage of existing settlement patterns and investment in transport and
communication, water, sewerage and social facilities. The proposal supports these
objectives.
Clause 11.01-1R Settlement - Loddon Mallee South has the strategies to support
Bendigo as the major population and growth hub for the region and facilitating increased
commercial and residential densities, mixed use development and revitalisation projects
for underutilised sites and land in Bendigo. The proposed subdivision will support the
demand for housing as a result of population growth in the municipality.
Clause 16.01 Residential development promotes a diverse range of housing that meets
community needs in locations that offer good access to services and transport and that is
energy efficient. Clause 16.01-3S Housing diversity seeks to provide for a range of
housing types to meet increasingly diverse needs, with one of the strategies to achieve
this being to encourage the development of well-designed, medium density housing
which respects the neighbourhood character, improves housing choice, makes better
use of existing infrastructure and improves the energy efficiency of housing.
The Greater Bendigo Residential Development Strategy (2014) encourages urban

consolidation in areas which have good access to local services and facilities. A key
component of the Greater Bendigo Residential Development Strategy (2014) is
implementing the concept of ‘10 minute neighbourhoods’ around activity centres.
Clause 21.05 Compact Bendigo encourages ‘10 minute neighbourhoods’ which are
attractive and feature well designed residential and mixed use developments, offer a
range of housing choices, convenient access to public transport and activity centres, and
have community and commercial facilities that are highly accessible by a variety of
transport modes, in particular walking and cycling. Clause 21.05 states that “a 10 minute
neighbourhood is an identifiable community where people can access many (but not
necessarily all) of their daily needs within a 10 minute walk or cycle trip from where they
live. Daily needs can include shops, schools, employment, a range of community
facilities and public transport.” The location of this proposal does not currently meets the
elements of a 10 minute neighbourhood.
The application site was rezoned as part of Amendment C136 (Huntly Township Plan),
having long been identified as being potentially suitable for conventional residential
densities. In a local planning policy standpoint, Huntly along with Strathfieldsaye,
Jackass Flat and Maiden Gully are the four main ‘greenfield’ subdivision areas’ (clause
21.05-6) in the municipality that are currently zoned for this purpose.
PAGE 32
In terms of meeting the 10 minute neighbourhood aspiration, the site is not currently
meeting this policy aspiration, though it is zoned (in fact was rezoned) to expressly allow
this type of subdivision. Land immediately to the south is within an ‘Urban Growth Zone’
and clause 21.09-3 (derived from the findings of the Integrated Transport and Land Use
Strategy (ITLUS)) that a key action is to ‘advocate for new railway stations at a number
of locations (including Huntly). The Township Plan and Hermitage Development Plan
(conceptually) identifies that the Urban Growth Zone to the south of the site could be
anchored by a railway station such as that which the policy anticipates.
The proposal is viewed as being acceptable having regard to policy. The vegetation to
be removed has been identified strategically in the precinct plan and does not need a
permit, therefore this is also in accord with policy.
Consistency with the approved Development Plans;
The permit application is viewed as being in general accordance with both of the
Hermitage Development Plans (East and West).
The West Development Plan assumed varying densities (including densities up to 80

dwellings per hectare). The density proposed under this application is more
conservative: 12 dwellings per hectare, with an average lot size of 487 square metres.
The East Development Plan shows the land being accessed via an extension to
Warratah Road from Whirrakee Parade in the adjoining View Point Estate and Sherwood
Road which adjoins the application site to the west. The required easement across the
adjoining View Point land was secured through the VCAT process.
PAGE 33
Figure 3: Extract from the approved Development Plan showing the application land.
The application itself (whilst of conventional density) otherwise accords with the
Development Plan in terms of proposed road locations and general layout.
The land is not being developed in the sequence that was anticipated when the Huntly
Township Plan was developed. A plan showing the indicative sequencing is below.
Approval of this application, if acted upon, will mean that the undeveloped portion of the
View Point land to the west will be leapfrogged.
There are no current plans for the separately zoned (Urban Growth Zone) land to the
south, however, the Township Plan identified this zone as being appropriate for the land
in anticipation of a future opportunity for a railway station. Whilst this land is to be
developed outside of the anticipated sequence of development, this application has
demonstrated that the land can be accessed and serviced, so this is not a reason why
the permit should not be supported.
PAGE 34
Figure 4: Extract from the Huntly Township Plan showing preferred development sequence. The subject
site is part of stage 4.
Can the lots be appropriately serviced, accessed, provide for open space and meet the
requirements of clause 56?
• Standard C1: Strategic implementation

The Huntly Township Plan is the key strategic plan relevant to the application. The
plan envisages Huntly as a new development area that will support population
growth. According to the plan, the subject land is suitable for residential development
in the short to medium term (the land is shown as forming ‘stage 4’ of the preferred
development sequence for the Huntly township). The subject land is not identified in
the plan as having any particular development constraints, aside from the findings of
the Native Vegetation Precinct Plan.
The subdivision will be consistent with the Huntly Township Plan and the broader
strategies contained in the Municipal Strategic Statement and the State Planning
Policy Framework. The subdivision will help to support the continued growth of
Bendigo within the boundaries of an established urban area. The subject land is
zoned for residential purposes and has access to a water supply and sewerage
services. The conventional layout of the subdivision will integrate with the existing
neighbourhood.
PAGE 35
• Standard C5: Built environment

The subdivision will result in a conventional housing typology. The subdivision layout
will be integrated with a broader, future street network. In the interim, the land will be
accessed via the easement across the View Point land to the west, though this
easement will not be a ‘road’ vested in Council at this time. Overall, the subdivision
will offer future residents a functional and safe environment and will contribute
positively to the future character of the area.
• Standard C7: Lot diversity and distribution

The broader Huntly township includes shops, a school, public transport and
community facilities. Local strip shopping is located on Midland Highway.
The subdivision will yield a conventional suburban density. The lots will accommodate
a mix of single dwellings and medium density housing (in the four super lots). The
proposed density will be appropriate in the context and in the future will support a
more compact neighbourhood whereby future residents will have good access to
services within the Urban Growth zoned land to the south, as well as the Huntly
township.
• Standard C8: Lot area and building envelopes

Almost all the lots in the subdivision will be rectangular in shape. The lots will
predominately have frontage widths of between 11m and 18m and will be between
308m2 and 704m2 in area. None of the lots will be constrained by unusual site
conditions such as steep topography or vegetation. The geometry of the lots will be
suitable to accommodate conventional suburban housing with space for backyards,
car parking and gardens.
• Standard C9: Solar orientation

The lot layout will broadly follow an east-west alignment which will ensure good solar
access may be obtained.
• Standard C10: Street orientation

The lots will be arranged in a way that is conducive to the visibility and surveillance of
the public realm.
• Standard C11: Common area

The subdivision will not feature any common areas.
• Standard C12: Integrated urban landscape

Streetscape landscaping will be carried out within the road reserves created by the
subdivision.
• Standard C13: Public open space provision

The Subdivision Act (1988) at section 18 sets out the factors relevant to determining if
an open space contribution is warranted and these include:
• The existing and proposed use or development of the land;
• Any likelihood that existing open space will be more intensively used after, rather
than before the subdivision;
• Any existing or likely population density in the area of the subdivision and the
effect of the subdivision on this;
PAGE 36
• Whether there are existing places of public resort or recreation in the

neighbourhood of the subdivision, and the adequacy of these;
• How much of the land in the subdivision is likely to be used for places of resort
and recreation for lot owners; and
• Any policies of the council concerning the provision of places of public resort and
recreation.
The subdivision will result in the need for more public open space, having regard to
the criteria set out in legislation. It is therefore appropriate that the developer make a
public open space contribution.
The subdivision plan and applicant submission shows a public reserve of 0.46 ha (an
indicative layout plan is below in figure 5). This area can be viewed as usable open
space and amounts to 4% of the land.
The applicant's written submission is that the open space contribution includes the
aforementioned land, as well as a cash contribution for the balance (being 1% of the
value of the land). This will equate to a 5% open space contribution, which given the
scale of the subdivision and its location with respect to existing open space at
Whirakee Parade, is viewed as being appropriate.
Figure 5: Concept for the open space reserve.
• Standard C15: Walking and cycling network

Waratah Road will provide a direct and safe route for pedestrians and cyclists to
travel between the subdivision and the local activity centre located on Midland
Highway.
PAGE 37
• Standard C17: Neighbourhood street network

The proposed street network will align with the network shown in the approved
development plan. An extension of Waratah Road will provide an important link
between Midland Highway and the balance of the Huntly new development area.
• Standard C18: Walking and cycling network detail

The footpaths proposed for the local streets will be constructed to standards set out in
the City’s Infrastructure Design Manual.
• Standard C19: Public transport network detail

Waratah Road will be required to be constructed to the standards set by Public
Transport Victoria (PTV) such that it will be suitable as a bus route. Bus stops will be
installed along Waratah Road in locations determined by PTV.
• Standard C20: Neighbourhood street network detail

The local streets proposed to form part of the subdivision will provide an appropriate
low-speed environment while still allowing convenient traffic movement. The design of
the streets will comply with the City’s Infrastructure Design Manual (IDM).
• Standard C21: Lot access

Each lot owner will be responsible for constructing a crossover to their lot. Crossovers
will be constructed to the standards set out in the IDM. The works will be regulated by
a ‘works in the road reserve’ approval process.
• Standard C22: Drinking water supply

Reticulated drinking water will be supplied to the lots in the subdivision in accordance
with the conditions contained in Coliban Water’s referral response.
• Standard C23: Reused and recycled water

A reused or recycled water supply system is not available in the area.
• Standard C24: Waste water management

The lots in the subdivision will be connected to a reticulated waste water system in
accordance with the conditions contained in Coliban Water’s referral response.
• Standard C25: Urban run-off management

The City’s development engineer reviewed the application and was satisfied that
stormwater run-off associated with the subdivision will be properly managed.
• Standard C26: Site management

It is not expected that the works will have a significant impact on the environment or
the amenity of the area; however, it is the City’s practice to require the submission of
a site management plan for subdivisions as a check and balance to ensure works do
not create an amenity impact.
• Standard C27: Shared trenching

It is expected that shared underground trenching will be used to provide reticulated
services to the lots in the subdivision.
PAGE 38
• Standard C28: Electricity, telecommunications and gas

Electricity, telecommunications and gas services will be provided for the lots in the
subdivision. The supply systems for these services will be designed in accordance
with the requirements of the relevant public utility. The mandatory
telecommunications conditions in clause 66.01-1 will be included on the permit.
• Standard C29: Fire hydrants

Fire hydrants will be provided for the subdivision in accordance with the conditions
contained in the CFA’s referral response.
• Standard C30: Public lighting

Public lighting will be installed in the new local streets.
The subdivision will be consistent with the City’s vision for the Huntly New Development
Area. The lots created by the subdivision will be fully serviced and will gain safe
vehicular access via an extension of Waratah Road. Stormwater run-off from the lots will
be properly managed. The subdivision will be an appropriate response to the site
conditions and will meet the objectives of clause 56.
Conclusion
The applicant has appealed to the Victorian and Civil Administrative Tribunal (VCAT)
against the City’s failure to determine the application within the statutory timeframe. This
report recommends Council establish the position of supporting the proposal at the
VCAT hearing scheduled for 16 October 2018.
The proposal complies with the relevant clauses of the Planning Scheme and a planning
permit would have been granted had the permit applicant not appealed the City’s failure
to determine the application.
Options
resolve to advise VCAT and the permit applicant that, had it been making the decision on
the application, that it would have: granted a permit, granted a permit with conditions, or
refused to grant a permit.
Attachments
• Submission
PAGE 39
Conditions the permit should be subject to:
1. LAYOUT MUST NOT BE ALTERED

The layout of the subdivision as shown on the endorsed plans must not be
altered without the written consent of the responsible authority.
2. STAGING PLAN
Before a statement of compliance is issued for the first stage of the subdivision
a staging plan to the satisfaction of the responsible authority must be submitted
to and approved by the responsible authority.
3. ORDER OF STAGES
The subdivision of the land must proceed in the order of stages as shown on the
endorsed plan except with the written consent of the responsible authority.
4. LANDSCAPE MASTERPLAN
Prior to the certification of the first stage of the subdivision, an open space and
street tree landscape master plan must be prepared by a person suitably
qualified or experienced in landscape design to the satisfaction of the
responsible authority. When approved, the plan will be endorsed and will then
form part of the permit. The plan must show:
(a) The location of all proposed street trees, including an indicative species list
of all proposed street tree plantings.
(b) Site contours and any proposed changes to existing levels including any
structural elements such as retaining walls.
(c) The area and dimensions of the open space reserve.
(d) The general layout of reserve plantings including the proposed location of
evergreen and deciduous tree species (as applicable), and an indicative
species list of all proposed planting.
(e) The proposed location of structures and furniture items.
(f) The proposed location of paths, trails and any other pavement areas.
(g) The proposed location of playgrounds including a list of proposed play
elements and age groups of play.
5. COMPLETION OF LANDSCAPING
Before a statement of compliance is issued for each stage of the subdivision the
landscaping works shown on the endorsed must be carried out and completed
for that stage to the satisfaction of the responsible authority.
6. LANDSCAPING MAINTENANCE
The landscaping works shown on the endorsed plans must be maintained to the
satisfaction of the responsible authority for 24 months after the works are
completed, including that any dead, diseased or damaged plants are to be
replaced.
7. PUBLIC OPEN SPACE CONTRIBUTION

The public open space contribution consists of 4% of the land (0.46 ha) and a
sum equivalent to 1% of the site value of all the land in the subdivision. Before
a statement of compliance is issued for the relevant stage (Stage 2), this
condition is required to be satisfied.
PAGE 40
8. STORMWATER MANAGEMENT STRATEGY

Prior to the submission of engineering plans the developer will submit a
drainage strategy in accordance with Section 3.4 of the Infrastructure Design
Manual.
9. DETAILED DRAINAGE
Prior to the certification of the plan of subdivision under the Subdivision Act
1988, plans to the satisfaction of the responsible authority must be submitted to
and approved by the responsible authority. When approved, the plans will be
endorsed and then will form part of the permit. The plans must be drawn to
scale with dimensions. The plans must include:
(a) Direction of stormwater run-off;
(b) A point of discharge for each lot;
(c) Independent drainage for each lot;
(d) Documentation must be provided demonstrating approval from the relevant
authority for the point of discharge;
(e) Stormwater detention to predeveloped levels for major & minor events; and
(f) Stormwater quality.
10. DRAINAGE EASEMENTS

The subdivision must provide easements for drainage within and through the
subject land for external outfall drainage to a point of lawful discharge to the
satisfaction of the responsible authority.
11. CONSTRUCTION OF WORKS

Road works, drainage and other civil works must be constructed in accordance
with the City of Greater Bendigo Infrastructure Design Manual and plans and
specifications approved by the responsible authority and must include:
(a) Fully sealed pavement with kerb and channel;
(b) Footpaths and/or shared pedestrian/bicycle paths (if required);
(c) Underground drainage;
(d) Indented car parking and/or bus parking bays (if required);
(e) Underground conduits for water, gas, electricity and telephone;
(f) Appropriate intersection and traffication measures;
(g) Appropriate street lighting and signage; and
(h) High stability permanent survey mark.(if required)
WARATAH ROAD
(a) Waratah Road must be constructed between Whirrakee Parade and
Sherwood Road in accordance with plans approved by the responsible
authority.
12. DECORATIVE LIGHTING

The decorative lighting style is to be consistent with any adjacent decorative
lighting. The responsible authority shall determine decorative lighting styles
where conflicts arise. The applicant shall submit for approval full details of any
proposed decorative lighting to the responsible authority prior to commencement
of works. All decorative lighting must be low energy. Prior to the issue of the
statement of compliance the applicant will make payment to the responsible
authority in accordance with Table 15 of the Infrastructure Design Manual.
PAGE 41
13. PUBLIC ASSETS

Before the subdivision starts the developer must submit to the responsible
authority a written report and photos of any prior damage to public infrastructure.
Listed in the report must be the condition of kerb and channel, footpath, seal,
street lights, signs and other public infrastructure fronting the property and
abutting at least two properties either side of the development. Unless identified
with the written report, any damage to infrastructure post construction will be
attributed to the development. The owner or developer of the subject land must
pay for any damage caused to any public infrastructure caused as a result of the
development or use permitted by this permit.
14. CONSTRUCTION MANAGEMENT PLAN

Prior to commencement of works the owner or applicant must submit a
“Construction Management Plan” (CMP) for approval by the responsible
authority. This plan shall include, but not be limited to:
(a) A site specific plan showing proposed erosion and sedimentation control
works.
(b) Techniques and intervention levels to prevent a dust nuisance.
(c) Litter control.
(d) Techniques to prevent mud and dirt being transported from the site to
adjacent streets.
(e) The protection measures taken to preserve any vegetation identified for
retention.
During construction of works associated with the subdivision, the must employ
and provide the protection methods contained in the CMP to the satisfaction of
the responsible authority.
15. OFFSET EVIDENCE

Prior to the removal of any native vegetation (or certification of the Plan of
Subdivision for the first stage) the applicant/owner must provide evidence to the
responsible authority that the vegetation has been appropriately offset in
accordance with the Huntly Township Plan Native Vegetation Precinct Plan
(September 2010).
16. COLIBAN WATER

(a) The owner is required to reach agreement with Coliban Water for the
provision of reticulated water supply and sewerage services to each of the
lots within the subdivision and comply with any requirements arising from
any effect of the proposed development on Coliban Water assets. Services
are to be provided in accordance with our specifications.
(b) All Coliban Water assets within the subdivision, both existing and proposed,
are to be protected by an easement in favour of Coliban Region Water
Corporation.
17. POWERCOR
(a) The plan of subdivision submitted for certification under the Subdivision Act
1988 shall be referred to Powercor Australia Ltd in accordance with Section
8 of that Act.
(b) The applicant shall: - provide an electricity supply to all lots in the
subdivision in accordance with Powercor’s requirements and standards,
PAGE 42
including the extension, augmentation or re-arrangement of any existing

electricity supply system, as required by Powercor (A payment to cover the
cost of such work will be required). In the event that a supply is not provided
the applicant shall provide a written undertaking to Powercor Australia Ltd
that prospective purchasers will be so informed.
(c) Where buildings or other installations exist on the land to be subdivided and
are connected to the electricity supply, they shall be brought into compliance
with the Service and Installation Rules issued by the Victorian Electricity
Supply Industry. You shall arrange compliance through a Registered
Electrical Contractor.
(d) Any buildings must comply with the clearances required by the Electricity
Safety (Installations) Regulations.
(e) Any construction work must comply with Energy Safe Victoria’s “No Go
Zone” rules.
(f) Set aside on the plan of subdivision for the use of Powercor Australia Ltd
reserves and/or easements satisfactory to Powercor Australia Ltd where any
electric substation (other than a pole mounted type) is required to service
the subdivision. Alternatively, at the discretion of Powercor Australia Ltd a
lease(s) of the site(s) and for easements for associated powerlines, cables
and access ways shall be provided. Such a lease shall be for a period of 30
years at a nominal rental with a right to extend the lease for a further 30
years. Powercor Australia Ltd will register such leases on the title by way of
a caveat prior to the registration of the plan of subdivision.
(g) Provide easements satisfactory to Powercor Australia Ltd, where easements
have not been otherwise provided, for all existing Powercor Australia Ltd
electric lines on the land and for any new powerlines required to service the
lots and adjoining land, save for lines located, or to be located, on public
roads set out on the plan. These easements shall show on the plan an
easement(s) in favour of "Powercor Australia Ltd" for “Power Line” pursuant
to Section 88 of the Electricity Industry Act 2000.
(h) Obtain for the use of Powercor Australia Ltd any other easement external to
the subdivision required to service the lots.
(i) Adjust the position of any existing easement(s) for powerlines to accord with
the position of the line(s) as determined by survey.
(j) Obtain Powercor Australia Ltd’s approval for lot boundaries within any area
affected by an easement for a powerline and for the construction of any
works in such an area.
(k) Provide to Powercor Australia Ltd, a copy of the version of the plan of
subdivision submitted for certification, which shows any amendments which
have been required.
18. DOWNER UTILITIES

The plan of subdivision submitted for certification must be referred to AusNet
Gas Services in accordance with Section 8 of the Subdivision Act 1988.
19. TELECOMMUNICATIONS
(a) The owner of the land must enter into an agreement with:
• A telecommunications network or service provider for the provision of
telecommunication services to each lot shown on the endorsed plan in
accordance with the provider’s requirements and relevant legislation at
the time.
PAGE 43
• A suitably qualified person for the provision of fibre ready

telecommunication facilities to each lot shown on the endorsed plan in
accordance with any industry specifications or any standards set by the
Australian Communications and Media Authority, unless the applicant
can demonstrate that the land is in an area where the National
Broadband Network will not be provided by optical fibre.
(b) Before the issue of a statement of compliance for any stage of the
subdivision under the Subdivision Act 1988, the owner of the land must
provide written confirmation from:
• A telecommunications network or service provider that all lots are
connected to or are ready for connection to telecommunications services
in accordance with the provider’s requirements and relevant legislation at
the time.
• A suitably qualified person that fibre ready telecommunication facilities
have been provided in accordance with any industry specifications or any
standards set by the Australian Communications and Media Authority,
unless the applicant can demonstrate that the land is in an area where
the National Broadband Network will not be provided by optical fibre.
20. COUNTRY FIRE AUTHORITY

HYDRANTS
(a) Above or below ground operable hydrants must be provided. The maximum
distance between these hydrants and the rear of all building envelopes (or in
the absence of building envelopes, the rear of the lots) must be 120 metres
and the hydrants must be no more than 200 metres apart. These distances
must be measured around lot boundaries.
(b) The hydrants must be identified with marker posts and road reflectors as
applicable to the satisfaction of the Country Fire Authority.
**Note – CFA’s requirements for identification of hydrants are specified in

“Identification of Street Hydrants for Fire fighting Purposes” available under
publications on the CFA web site (www.cfa.vic.gov.au)
ROADS
(a) Roads must be constructed to a standard so that they are accessible in all
weather conditions and capable of accommodating a vehicle of 15 tonnes
for the trafficable road width.
(b) Proposed roads must have a suitable trafficable width to allow the
unimpeded access of emergency fire fighting vehicles (notwithstanding any
parking restrictions that Council may apply) to the satisfaction of CFA.
(c) Dead end roads and cul-de-sac’s more than 60m in length from the nearest
intersection must have a turning circle with a minimum radius of 8m
(including roll-over kerbs if they are provided); T or Y heads of dimensions
specified by the CFA may be used as alternatives.
(d) The average grade must be no more than 1 in 7 (14.4%) (8.1 degrees) with
a maximum of no more than 1 in 5 (20%) (11.3 degrees) for no more than
50 meters. Dips must have no more than a 1 in 8 (12%) (7.1 degree) entry
and exit angle.
(e) Curves must have a minimum inner radius of 10 metres.
PAGE 44
21. VICROADS
(a) Prior to the Certification of Stage 2A of the plan of subdivision, the GTA
Transport Impact Assessment Report (TIAR) (SPEAR Ref: S043056A,
dated 03/09/2014, issue C, reference 13M17552000) must be updated at no
cost and to the satisfaction of the Roads Corporation (VicRoads) to identify
if the following works are required at the respective intersections on the
Midland Highway for any stage of the proposed subdivision (e.g. the 137
lots):
• Waratah Road: Traffic signals construction and operation (but no later
than stage inclusive of the 1,015th lot); and
• “New Sawmill Road”: Channelised Right (CHR) and Auxiliary Left (AUL)
turn lane treatments in accordance with Austroads – Guide to Road
Design (but no later than the stage inclusive of the 1,400th lot).
(b) Should the amended GTA TIAR identify mitigating works are required at the
Midland Highway intersections with Waratah Road and/or “New Sawmill
Road” then:
• Prior to the certification of Stage 2A functional layout plans (FLP) of each
mitigated intersection (e.g. one or both) must be submitted to the Roads
Corporation for approval. The FLP must be submitted to and approved by
the Roads Corporation. When approved by the Roads Corporation, the
plans may be endorsed by the Responsible Authority and will then form
part of the permit. The plans must be drawn to scale with dimensions and
copies must be provided. The plans must be dated and annotated (but
not limited to) show:
o Bicycle lanes;
o All left and right turn lane treatments (existing and proposed);
o Traffic signals (if required);
o All existing crossovers within the limit of works (both sides of the
road);
o All swept paths for the relevant design vehicle in accordance with
Austroads Guide to Road Design (including 0.5 metre clearances on
both sides of the design vehicle – not required for the check vehicle);
and
o All existing and proposed line marking, signs, trees, power poles etc.
(c) Should the FLP of any arterial road intersections show that the road reserve
boundary is required to be altered that it be undertaken prior to the
certification of the relevant stage of the subdivision.
(d) Upon the approval of the functional layout, a detailed design must be carried
out to the satisfaction of the Roads Corporation.
Subsequent to the approval of the detailed design, a ‘Detailed Design Stage’
Road Safety Audit (RSA) must be submitted to the Roads Corporation for
approval. The RSA must be undertaken by an independent VicRoads pre-
qualified audit team and be conducted in accordance with Austroads –
Guide to Road Safety Part 6 –Road Safety Audit (2009).
When the detailed engineering layouts are approved, copies must be
submitted to the Roads Corporation. The detailed engineering plans for road
works must be amended to address any issue raised in the Road Safety
Audit to the satisfaction of the Roads Corporation and the Responsible
Authority prior to the approval of the plans and prior to the commencement
of works within the road reserve.
PAGE 45
(e) Prior to the issue of a Statement of Compliance for Stage 2A:

• If traffic signals are required to be constructed at the Midland Highway
/Waratah Road intersection, a Memorandum of Authorisation (MOA)
application form must be submitted and approved by the Roads
Corporation prior to the traffic signals coming into use; and
• All road works must be completed (and if required, traffic signals in
operation) to the satisfaction of and at no cost to the Roads Corporation.
22. TRANSPORT FOR VICTORIA

(a) Cross sections for roads identified as potential bus routes must be in
accordance with the approved cross sections within the Huntly Township
Development Plan. Any alteration to the approved cross sections in the
Huntly Township Development Plan must be referred to the Head, Transport
for Victoria for approval.
(b) Intersections, roundabouts, slow points, splitter islands and any other local
area traffic management treatments must be designed and constructed in
accordance with the Public Transport Guidelines for Land Use and
Development. The use of speed humps’ raised platforms, one-way road
narrowing and ‘weave points’ must not be constructed on any portion of a
road identified as a potential bus route.
23. EXPIRY OF THE PERMIT – STAGED SUBDIVISION

This permit will expire unless:
(a) All stages of the approved subdivision have been certified within five years
of the date of this permit;
(b) Any stage of the approved subdivision is not completed within five years of
the certification of the plan of subdivision under the Subdivision Act 1988.
The responsible authority may extend the time for certification of a plan of any
stage of the subdivision if a request is made in writing before the permit expires,
or thereafter, within the period allowed by section 69 of the Planning and
Environment Act 1987.
NOTES
CONSENT FOR WORK ON ROAD RESERVES

The applicant must comply with;
1. The Road Management Act 2004,
2. Road Management (Works and Infrastructure) Regulations 2005 and
3. Road Management (General) Regulations 2005.
With respect to any requirements to notify the Coordinating Authority and/or seek
consent from the Coordinating Authority to undertake “works” (as defined in the Act) in,
over or under the road reserve. The Responsible Authority in the inclusion of this
condition on this planning permit is not deemed to have been notified of, or to have given
consent to undertake any works within the road reserve
PAGE 46
VICROADS NOTES
Separate ‘detailed design’ approval (fees and charges apply) and the specifications of
these are required under the Road Management Act. For the purposes of this application
the works will include provision of:
• Right and left turn treatments;
• Traffic Signals (if required); and
• Any other road and access works as required by the Roads Corporation.
Please forward details marked attention to David Wallace at email address

nr.mailbox@roads.vic.gov.au Further information regarding VicRoads’ consent to work
within the road reserve can be found on the VicRoads Website
https://www.vicroads.vic.gov.au/business-and-industry/design-andmanagement/working-
within-the-road-reserve
PAGE 47
2.3 1 PINNACLE TERRACE, GOLDEN SQUARE 3555 - CONSTRUCTION

OF 2 SINGLE STOREY DWELLINGS
Author Beth Lavery, Planner

Director
Summary/Purpose
Application details: Construction of 2 single storey dwellings

Application No: DR/279/2018
Applicant: A N Basile and E J Basile
Land: 1 Pinnacle Terrace, GOLDEN SQUARE 3555
Overlays: Bushfire Management Overlay
No. of objections: 5
Consultation A consultation meeting was held on 24 July 2018 with 4 of the
meeting: objectors, the assessing planner and 2 Ward Councillors
present. No resolution of issues was reached at the conclusion
of this meeting.
Key considerations: • Whether the proposal is consistent with Planning Scheme
policy regarding housing, design and infill residential
development;
• Whether the proposal is consistent with neighbourhood
character policy and the provisions of the General
Residential Zone;
• Whether the existing infrastructure within Oakes Place has
the capacity to accommodate two extra dwellings
Conclusion: Planning Scheme policy supports the construction of two
dwellings on the lot. The design is appropriate with regards to
neighbourhood character within the context of Oakes Place.
Overall the development is an appropriate and orderly
planning outcome.
PAGE 48
RECOMMENDATION
issue a Notice of Decision to Grant a Permit for construction of 2 single storey dwellings
at 1 Pinnacle Terrace, GOLDEN SQUARE 3555 subject to the conditions at the end of
this report.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context

where we live.
A planning permit approving the subdivision of Oakes Place was issued in 2007. At this
time, a small portion of land within the subdivision was created and consolidated with the
existing title for 1 Pinnacle Terrace to create a laneway from the subject land to Oakes
Place. At the time of this subdivision, it was anticipated that this laneway would
eventually be constructed as a driveway to provide access to 1 Pinnacle Terrace from
Oakes Place, to support future subdivision or development of the land.
Report
The subject land is an irregularly shaped vacant allotment of 3464m2 with frontage to
Pinnacle Terrace to the north, and Oakes Place to the south. The site is surrounded by
residential development to the north, south and west, while land to the east contains the
Sparrowhawk Gully Bushland Reserve. Topographically, the land falls significantly to the
south and east.
PAGE 49
Figure 1: Location map showing subject site. Objectors' properties marked with a star.
Proposal
The application proposes the construction of two single storey, four bedroom dwellings
on the land. The dwellings will be located in the southern portion of the lot, with access to
both dwellings proposed via a common driveway from Oakes Place. The northern portion
of the allotment, accessed from Pinnacle Terrace, will remain vacant. No subdivision of
the dwellings is proposed as part of this application. An overall site plan and floor plans
of the proposed dwellings are shown below.
Figure 2: Proposed site plan
PAGE 50
Figure 3: Floor plan – proposed dwelling 1
Figure 3: Floor plan – proposed dwelling 2
State Planning Policy Framework

• 11-01-1S - Settlement
• 11.01-1R – Settlement – Loddon Mallee South
• 13.02-1S – Bushfire planning
• 15.01-1S – Urban design
• 15.01-5S – Neighbourhood character
• 16.01-3S – Housing diversity
PAGE 51

• 21.02-1 - Compact Greater Bendigo
• 21.05 – Compact Greater Bendigo
• 21.05-4 – Housing density and diversity

• 22.01 – Development at the urban-forest interface policy
• 22.15 – Golden Square Residential Character Policy – Precinct 6
Other Provisions
• 32.08 - General Residential Zone
• 44.06 – Bushfire Management Overlay
• 52.06 - Car Parking
• 55 - Two or more dwellings on a lot
• 65 - Decision guidelines
Referrals
Referral Comment
Country Fire Authority No objection subject to conditions
Traffic No objection subject to conditions
Public Notification
The application was advertised by way of two notices on the site and letters to adjoining
and nearby owners and occupiers.
As a result of advertising, five objections were received, with the grounds of objection
being:
• Traffic and parking implications from two extra dwellings accessing and parking within
Oakes Place;
• Capacity of Oakes Place (including the road itself and existing drainage systems) to
cope with additional development;
• Uncertainty over the future development of the balance of the site;
• Access and safety concerns, with regard to Bushfire Management Overlay
requirements;
• Amenity impacts, including possible overshadowing and overlooking;
PAGE 52
• Consistency with existing neighbourhood character and pattern of development;

• Potential for the development to be re-sited to allow alternative access from Pinnacle
Terrace.
The objections are discussed within the planning assessment below.
Planning Assessment
Is the development appropriate in terms of planning policy and the objectives of the
General Residential Zone?
The need to increase residential density in appropriate locations is a strong policy theme
within the Planning Scheme, both at a state and local level.
Clause 11.01-1S (Settlement) recognises the need to limit urban sprawl and direct
growth into existing settlements, while Clause 16.01-1S (Integrated Housing) and 16.01-
2S (Location of Residential Development) note that the supply of housing in existing
urban areas should be increased, particularly on underutilised urban land, and
opportunities for increased residential densities to help consolidate urban areas should
be identified.
Likewise, the Greater Bendigo Residential Strategy (2014) at Clause 21.05 promotes
compact urban form and seeks to manage the city’s outward growth and avoid sprawl by
directing development into areas within the urban growth boundary.
Building on these objectives, the purpose of the General Residential Zone also
encourages diversity in housing types and housing growth, particularly in locations
offering good access to services and transport.
The land is a large undeveloped site in a location with good connection to existing
services and infrastructure, including roads, passive open space (Sparrowhawk Gully
Bushland Reserve, adjoining the site), formal recreational public open space (Backhaus
Oval Reserve ~1km south east of the site) and commercial facilities (Bendigo CBD,
~3.5km north east, Kangaroo Flat, ~2.9km south). Further, the land falls within the Urban
Growth Boundary and is located within an established residential neighbourhood
.Development of the site as proposed is in accordance with the policy themes outlined
above.
Bushfire risk
Clause 13.02 of the Planning Scheme sets out the assessment criteria against which
sensitive uses within areas of bushfire risk must be assessed, and ultimately seeks to
strengthen the resilience of settlements and communities to bushfire, through risk based
planning which prioritises the protection of human life. Clause 44.06 (Bushfire
Management Overlay) and Clause 53.02 (Bushfire planning) build on this policy, and
outline the application requirements and approved standards which must be met for the
proposed use and development of land in areas within the Bushfire Management
Overlay.
PAGE 53
In order to satisfy these requirements, and ensure that the development will not present
an unacceptable bushfire risk of to life and property, a Bushfire Management Plan has
been submitted to and approved by the CFA, and will be endorsed to form part of any
permit issued. Proposed access to the site is compliant with Approved Measures set out
at Clause 53.02, and any future development of the site will also be required to address
these measures. In terms of functionality of proposed access, the layout of the proposed
common access way has been assessed as suitable by Council’s Traffic Engineers.
The Development at the Urban-Forest Interface Policy at Clause 22.01 also provides
guidance regarding proposed development which abuts public or privately owned forest.
The provision of a 30 metre buffer from habitable buildings to the forest boundary is
recommended for public forest abutting land within the General Residential Zone. The
application proposes a buffer of 24 metres from the Sparrowhawk Gully Bushland
Reserve, in accordance with the required defendable space provisions at Clause 53.02.
Whilst this does not fully achieve the recommended 30m, this setback is considered
consistent with the intent of this policy, where the separation between forest and
development should be maximised.
Is the development consistent with the existing neighbourhood character?
This area of Golden Square is recently developed, and is characterised by mostly large
dwellings with small setbacks on ‘standard’ sized residential allotments. Although the
proposed dwellings do not have an immediate street presence, the size and siting of the
dwellings will be consistent with this existing pattern of development within Oakes Place.
Preferred neighbourhood character for many areas within urban Bendigo is set out within
residential character policies, which build on the findings of the City of Greater Bendigo
Residential Character Study 2001. The subject land sits within Precinct 6 of the Golden
Square Residential Character Policy, which is found at Clause 22 of the Planning
Scheme. The statement of desired future character for this particular precinct is ‘The
garden setting and spacious qualities of the streetscape will be strengthened’, and is
achieved through the encouraging development to be consistent with the following
objectives and design responses:
Objectives Design responses

To encourage additional planting of Retain existing high canopy trees and
trees to achieve the future preferred understorey wherever possible.
character of the area.
Prepare a landscape plan to accompany
all development proposals.
The site does not contain any significant vegetation. A landscape plan has not been
prepared however will be required by condition, to ensure that the proposed
dwellings will appropriately complement the existing streetscape. It will be
recommended that this landscape plan include the planting of some canopy trees to
ensure the bushland feel is maintained.
To maintain the consistency, where The front setback should be not less than
present, of building front setbacks. the average setback of the adjoining two
dwellings.
As the proposed dwellings will be accessed via the common driveway from Oakes
PAGE 54
Place they do not have street frontage and this criteria is therefore not relevant.
To reflect the existing rhythm of Buildings should be off-set from both side
dwelling spacing. boundaries.
Both of the dwellings will be appropriately set off all boundaries, and will remain
consistent with setbacks of adjoining dwellings.
To ensure that new buildings and Respect the predominant building height
extensions do not dominate the in the street and nearby properties.
streetscape.
Where there is a dominance of single
storey, the height at the front of the
dwelling should match the typical single
storey wall height.
Use flat or low pitched roof forms.
While the dwellings will not have an immediate street presence due to no frontage
with Oakes Place, the site’s topography will mean that they will be partly elevated
and visible from within Oakes Place. Nonetheless, given their single storey form, it is
considered that they will sit appropriately behind existing dwellings and will not
unduly dominate the streetscape.
To maintain the openness of the Provide no front fencing.
streetscape.
No front fencing is proposed.
The proposed development is considered consistent with all residential character policy
objectives, as outlined above.
Will the development put unreasonable strain on existing infrastructure within Oakes
Place?
Many of the objector’s concerns centre on the provision of adequate car parking for the
development, including the assertion that Oakes Place is unable to cope with current
parking demands, and that proposed development will create further traffic problems
beyond the court’s capacity.
Each of the proposed dwellings is to contain a double garage. Table 1 at Clause 52.06
within the Planning Scheme sets out that for each three or more bedroom dwelling, two
car parking spaces must be provided. In addition, Standard B15 at Clause 55.03 requires
that convenient parking for resident and visitor vehicles be provided, and that car parking
facilities should be located reasonably close and convenient to residential buildings. The
proposed onsite parking complies with these requirements.
The provision of a double garage, the distance of the proposed dwellings from the street
itself, along with the capacity of the site to contain additional vehicles due to its size,
means that it is not likely that future occupants of the proposed dwellings will utilise
Oakes Place for parking purposes on a regular basis.
PAGE 55
In terms of drainage, Council’s Development Engineer consents to the proposal and has
proposed conditions requiring the submission of a detailed, engineer designed drainage
plan to meet the City’s standards, and in accordance with the Infrastructure Design
Manual, to ensure that drainage of the site does not exacerbate any existing drainage
concerns.
In addition, it is considered that the capacity of other service infrastructure within the area
will not be unreasonably exceeded through the construction of two additional dwellings.
Consistency with Clause 55
Clause 55 applies to the construction of two or more dwellings on a lot and seeks to
ensure residential development provides reasonable standards of amenity for existing
and new residents. A full assessment of the application against the requirements of
Clause 55 has been undertaken.
In terms of concerns about overshadowing and overlooking resulting from the

development, overlooking plans submitted to support the application show that the
proposal is fully compliant with the standards within the Planning Scheme. All ground
floor windows are screened by existing and proposed 1.8m high fences to limit views into
secluded private open space and habitable room windows.
Conclusion
Planning Scheme policy supports the construction of two dwellings on the lot. The design
is appropriate with regards to neighbourhood character within the context of Oakes
Place, and will not put unreasonable strain on existing infrastructure. Overall the
development is an appropriate and orderly planning outcome.
Options
Proposed Notice of Decision Conditions
1. NO ALTERATION TO LAYOUT
The use and development permitted by this permit as shown on the endorsed
plans or described in the endorsed documents must not be altered or modified
(for any reason) except with the prior written consent of the responsible
authority.
2. GENERAL EXTERIOR TREATMENT

The exterior treatment of the building(s) permitted by this permit including all
exterior decoration, materials, finishes and colours must be to the satisfaction
of the responsible authority. The exterior treatment of the building(s) must be
maintained to the satisfaction of the responsible authority.
PAGE 56
3. REFRIGERATION AND AIR-CONDITIONING EQUIPMENT

Any equipment required for refrigeration, air-conditioning, heating and the like
must be suitably insulated for the purpose of reducing noise emissions and
must be located so as to not be highly visible from the street to the satisfaction
of the responsible authority.
4. LANDSCAPE PLAN
Before the development starts, a landscape plan to the satisfaction of the
responsible authority must be submitted to and approved by the responsible
authority. When approved, the plan will be endorsed and will then form part of
the permit. The plan must be drawn to scale with dimensions and two copies
must be provided.
The plan must show:

(a) A survey (including botanical names) of all existing vegetation to be
retained and/or removed;
(b) Details of surface finishes of pathways and driveways;
(c) Planting schedule of all proposed trees, shrubs and ground covers,
including botanical names, common names, pot sizes, sizes at maturity,
and quantities of each plant, including the provision of some canopy trees
(in accordance with Condition 15).
5. DETAILED DRAINAGE
Prior to the commencement of works, plans to the satisfaction of the
responsible authority must be submitted to and approved by the responsible
authority. When approved, the plans will be endorsed and then will form part
of the permit. The plans must be drawn to scale with dimensions. The plans
must include
• Direction of stormwater run off
• A point of discharge;
• Consent of the responsible authority for the point of discharge.
Road works, drainage and other civil works must be constructed in
accordance with the City of Greater Bendigo Infrastructure Design Manual and
plans and specifications approved by the Responsible Authority and must
include:
(a) Underground drainage
7. VEHICLE CROSSINGS
Vehicular access to the subject land from Oakes Place must be by way of a
vehicle crossing(s) constructed at right angles to the road, to suit the proposed
driveway(s) and vehicles that will use the crossing. A Works within Road
Reserves permit must be obtained from the City of Greater Bendigo
Engineering Department prior to any work commencing in the road reserve.
8. DRIVEWAY
The common driveway must be at least 3 metres wide, sealed or concreted or
equivalent, and have an internal radius of at least 4 metres at changes of
direction or intersections or be at least 4.2 metres wide. Vehicles must exist in
a forwards direction.
PAGE 57
9. SEALED CAR PARK

Areas set aside for the parking of vehicles together with the aisles and drives
must be properly formed to such levels that they can be utilised in accordance
with the endorsed plan and must be drained and provided with an impervious
all weather seal coat. The areas must be constructed, drained and
maintained in a continuously useable condition to the satisfaction of the
responsible authority.
10. USE OF CAR PARKING AREAS

Areas set aside for the parking and movement of vehicles as shown on the
endorsed plan must be made available for such use and must not be used for
any other purpose.
11. PEDESTRIAN SIGHTLINES

The minimum sight line for pedestrian safety must be provided at the exit lane
frontage so as to accord with Clause 52.06-8 of the City of Greater Bendigo
Planning Scheme.
12. FENCING OF SITE

The fence(s) as shown on the endorsed plans must be erected and
maintained to the satisfaction of the responsible authority.
13. NO MUD ON ROADS

In the event of mud, crushed rock or other debris being carried onto public
roads or footpaths from the subject land, appropriate measures must be
implemented to minimise the problem to the satisfaction of the responsible
authority.
14. BUSHFIRE MITIGATION MEASURES

The bushfire protection measures forming part of this permit or shown on the
endorsed plans, including those relating to construction standards, defendable
space, water supply and access, must be maintained to the satisfaction of the
responsible authority on a continuing basis. This condition continues to have
force and effect after the development authorised by this permit has been
completed.
15. COUNTRY FIRE AUTHORITY

The Bushfire Management Plan (Attachment 4, pages 13 & 14) in Version 3 of
the BMS prepared by Adrian Basile, dated 20/6/2018) must be endorsed to
form part of the permit and must not be altered unless otherwise agreed in
writing by the CFA and the Responsible Authority.
16. EXPIRY OF PERMIT

This permit will expire if the development permitted by this permit is not
completed within 2 years from the date hereof. The time within which the
development must be completed may be extended, on written request to the
responsible authority, before or within 6 months after the expiry of this permit
where the development has not yet started or 12 months where the
development has commenced.
PAGE 58
City of Greater Bendigo Engineering Note:

A Works within Road Reserves permit must be obtained from the City of Greater Bendigo
Engineering Department prior to any work commencing in the road reserve.
PAGE 59
2.4 14 MILL STREET, STRATHDALE 3550 - 2 LOT SUBDIVISION OF

LAND
Author Liz Commadeur, Subdivision Planner

Director
Summary/Purpose
Application details: 2 lot subdivision of land

Application No: DS/198/2018
Applicant: Shane Muir Consulting Engineers Pty Ltd
Land: 14 Mill Street, STRATHDALE 3550
Overlays: There are no overlays
No. of objections: 4
Consultation 24 May 2018
meeting:
Key considerations: The permit application raises three key matters for consideration:
The compatibility of a newly created lot with the surrounding
neighbourhood.
Whether a future dwelling on Lot 2 will create amenity issues
for the abutting neighbours.
Whether the proposed subdivision will increase traffic
concerns and parking congestion.
Conclusion: This report assesses the merits of the proposed subdivision and
discusses the issues raised by the objectors. The subdivision
meets the requirements of the Planning Scheme and it is
recommended that a permit should be granted.
RECOMMENDATION
issue a Notice of Decision to Grant a Permit for a two lot subdivision at 14 Mill Street,
STRATHDALE 3550 subject to the conditions at the end of this report.
~~~~~~~~~~~~~~~~~~~~~~~~~
PAGE 60
Policy Context

where we live.
Report
The subject site is located in an established residential area of Strathdale on the eastern
side of Mill Street, approximately 190 metres north of the St Aidans Road intersection.
The site is generally regular in shape with an area of 808 square metres. An elevated,
timber clad, single storey dwelling, constructed in 1960, is located on the site. An
attached carport is located on the northern part of the site. The dwelling is setback
approximately 7.5 metres from the front boundary of Mill Street. The site slopes generally
towards Mill Street. A 2 metre wide drainage easement runs along the eastern boundary.
The garden at the front of the dwelling, that extends onto the nature strip, is relatively
small and a number of small trees are located towards the rear of the site.
Mill Street is comprised of lots that range in area from 313 square metres to 1,581
square metres. The street is characterised by medium to large dwellings which are
constructed of brick with tiled roofs. Gardens tend to be medium in size.
Services, including reticulated water and sewerage, power, gas and telecommunications
are able to be connected to the site. Mill Street is a sealed street with kerb and channel.
There is no footpath constructed along the street.
PAGE 61
Figure 1: Location map showing subject site. Objectors' properties are marked with a star. The objector
at 48 Mill Street is not shown on this map.
Proposal
It is proposed to subdivide the backyard off from the existing house to create a new
vacant lot suitable for a dwelling.
• Lot 1 will have an area of 369 square metres and will retain the existing dwelling.
• Lot 2 will have an area of 439 square metres.
• Access to Lot 1 will continue from Mill Street
• Access to Lot 2 will be via a battle-axe driveway along the northern boundary from
Mill Street.
Figure 2: Proposed plan of subdivision.
PAGE 62
State Planning Policy Framework:

• Regional development (clause 11.05).
• Urban environment (clause 15.01).
• Sustainable development (clause 15.02).
• Integrated transport (clause 18.01).
• Movement networks (clause 18.02).
Municipal Strategic Statement:

• Municipal profile (clause 21.01).
• Key issues and influences (clause 21.02).
• Vision - strategic framework (clause 21.03).
• Strategic directions (clause 21.04).
• Settlement (clause 21.05).
• Housing (clause 21.06).
• Environment (clause 21.08).
• Infrastructure (clause 21.09).
• Reference documents (clause 21.10).
Local Planning Policies:

• Salinity and erosion risk policy (clause 22.04).
• Strathdale/Kennington residential character policy (clause 22.24)
Other relevant provisions:

• Residential subdivision (clause 56)
• Decision guidelines (clause 65).
• Referral and notice provisions (clause 66).
Referrals
The following internal departments have been consulted on the proposal:
Referral Comment
Traffic & Design No objection subject to conditions
PAGE 63
Public Notification
The application was advertised by way of notice on the site and letters to adjoining and
nearby owners and occupiers.
As a result of advertising, four objections were received, with the grounds of objection
being:
• Not in keeping with the existing neighbourhood character:
o Inappropriate lot sizes for the area;
o Overdevelopment of the site.
• Loss of amenity to abutting neighbours:
o Concern of what type of dwelling would be constructed on Lot 2;
o Lack of privacy;
o Potential overlooking.
• Traffic and parking issues.
• Devaluation of properties.
A consultation meeting was held with the applicant, objectors and Ward Councillors in
attendance. The objectors did not wish to withdraw their objection and therefore, the
application has been submitted to Council for a decision.
The objections are discussed below.
Planning Assessment
Impact on neighbourhood character
The site is located within Precinct 8 of the Strathdale/Kennington residential character

policy. The precinct is described as having been:
“… developed mostly from the 1960s to the 1980s, where the horizontal emphasis of
dwelling form is important, resulting from the long, low elevations of the buildings in
relation to their height. Brick and tile is the predominant building material. Most have
similar, modest front and side setbacks, creating a more intimate street feel, combined
with an absence of front fencing in most instances”.
The desired future character for the precinct is to maintain the horizontality of the
dwellings, the consistent use of materials and the flow of landscape up to the face of the
dwellings. Mill Street generally reflects the description of this character policy and is
comprised of lots that range in area from 304 square metres to 4,695 square metres.
The objectors are concerned that the future construction of a dwelling on Lot 2 will not
respect the existing character of Mill Street. The objectors believe that the small lot will
promote the construction of a double storey dwelling which is not in keeping with the
surrounding area.
Having regard to the site description, design response and objectors’ concerns, it is
considered that the proposed subdivision is in keeping with the neighbourhood character
for the following reasons:
PAGE 64
• Lot 2 is sufficiently large to cater for a small to medium sized dwelling. The future
dwelling size and setbacks from boundaries, raised by the objectors, will have to
comply with the Building Regulations at the Building Permit stage.
• Any future dwelling constructed on Lot 2 will be generally concealed behind the
existing dwelling on Lot 1 and will have little impact on the existing streetscape.
• In-fill development of this type is a key component of the City's Residential Strategy
2014, in particular, it will make a positive contribution to housing diversity and
residential development in Strathdale.
Overall, the two lot subdivision proposed will respect the objectives of the
Strathdale/Kennington Residential Character Policy and won’t detract from the character
of the existing streetscape.
Amenity Issues
The site has abuttals to three properties. The objectors are concerned that any future
construction of a dwelling on Lot 2 will impact on the privacy and amenity of their
properties.
Any new development within the backyard of a site can potentially create amenity issues.
In regards to this application, the abutting neighbour to the south argues that their
privacy will be greatly curtailed by the construction of a future dwelling on Lot 2. The
secluded open space of this property is located at the eastern side of the property,
whereby some overlooking could occur, but would be minimal. In any event the future
construction of any dwelling on Lot 2 will need to be assessed for the minimization of
potential overlooking at the Building Permit stage.
One objector is concerned about what type of building will be constructed on lot 2. The
applicant was not required to submit dwelling plans with this application as the area of
the proposed lots is greater than 300 square metres, which is in accordance with the
Planning Scheme.
Site management concerns during construction.
New residential development can be noisy and inconvenient for surrounding residents,
during the construction phase. All works will need to comply with the guidelines of the
Environment Protection Authority and the City's Local Laws.
A condition will be placed on the permit requiring a Construction Management Plan to be

submitted for approval. This will only cover the works undertaken throughout the
subdivision phase. This plan will not be applicable whilst any future dwelling is
constructed on Lot 2.
Increase in noise from traffic movements.
Two of the objectors are concerned that the noise levels emanating from traffic entering
and exiting from Lot 2 will increase. There could possibly be a small increase in noise
from vehicles along the northern boundary, however, this would not be considered
excessive for a residential area.
PAGE 65
Increased traffic and parking congestion
Some of the objectors are concerned that the future construction of dwellings will
generate extra traffic and cause parking congestion along Mill Street, which will
compromise traffic safety in the area. One objector provides the following summation:
“Combined with the close proximity to a frequently used and hazardous corner of
Cotswold Crescent, and vehicles often parked in the street on either side, together
with existing property entrances, this exacerbates a potentially dangerous
environment for, not only vehicular traffic, put particularly pedestrians and cyclists
(school children). Accessibility to either proposed lots by emergency service
vehicles also raises concerns, as does the potential for increased on-street
parking”.
Mill Street is quite undulating, with the section of road fronting the subject site being quite
steep. The street is relatively wide for a suburban street with designated and marked
edge lanes, so that vehicles may back out of existing driveways safely, whilst also
allowing on-street parking. There is no footpath on either side of the road, but the nature
strips are quite generous in width to cater for pedestrian traffic. The City’s Engineering
Department conducted a traffic count along Mill Street, between McKay Street and
Cotswold Crescent during the period of Thursday, 21 June and Thursday, 28 June, 2018.
The report concluded that the average daily tally of 552.6 traffic movements is well below
the maximum count of 1,000 – 2,000 movement per day for this type of road. The traffic
likely to be generated by one additional residential lot amounts to approximately twenty
movements per day. These traffic volumes are acceptable to the City's Traffic Engineer.
It is considered that one additional dwelling along Mill Street will not cause any adverse
impact on traffic or pedestrian safety.
The objectors are concerned that the proposed subdivision will create car parking
congestion along Mill Street, particularly in the vicinity of the subject site. In response,
the City's Traffic Engineer states that Mill Street is sufficiently wide enough for cars to
park on both sides of the street. As mentioned earlier, there are designated edge lanes
which are capable of accommodating on-street parking.
Devaluation of property
Some of the objectors are concerned that the proposed subdivision will cause
devaluation of their own properties.
There is established case law which holds that a potential decrease in property value is
an irrelevant consideration. A long standing position held by VCAT is that other than in
exceptional cases, and where evidence can be presented, loss in property values will not
be entertained as a ground of objection.
Conclusion
There are no structure plans or development plans for the area that prohibit the
subdivision of existing lots, nor is the land affected by any overlays. The variation in lot
sizes results in greater housing choice in the area. These smaller lots are in accordance
with the objectives of ResCode and policies within the State and Local Planning Policy to
encourage medium density housing in a residentially zoned area.
PAGE 66
It is concluded that the proposed subdivision of the site complies with the Planning
Scheme and thus a permit should be granted.
Options
Attachments
• Objections
Proposed Notice of Decision Conditions
1. PLANS TO BE ENDORSED
The plans to be endorsed and which will then form part of the permit are the
plans submitted with the application.
2. LAYOUT PLANS
The subdivision, as shown on the endorsed plans, must not be altered
without the prior written consent of the responsible authority.
3. PROVISION OF SERVICES
The owner of the land must enter into agreements with the relevant
authorities for the provision of water supply, drainage, sewerage facilities,
electricity and gas services to each lot shown on the endorsed plan in
accordance with the authorities’ requirements and relevant legislation at the
time.
4. EASEMENTS
All existing and proposed easements and sites for existing and required
utility services and roads must be set aside in favour of the relevant authority
for which the easement or site is to be created on the plan of subdivision
submitted for certification under the Subdivision Act 1988.
5. REFERRAL OF PLAN
The plan of subdivision submitted for certification under the Subdivision Act
1988 must be referred to the relevant authority in accordance with section 8
of that Act.
6. DETAILED DRAINAGE PLANS

Prior to the certification of the plan of subdivision under the Subdivision Act
1988, plans to the satisfaction of the responsible authority must be submitted
to and approved by the responsible authority. When approved, the plans will
be endorsed and then will form part of the permit. The plans must be drawn
to scale with dimensions. The plans must include:
(a) Direction of stormwater run-off.
(b) A point of discharge for each lot.
(c) Independent drainage for each lot.
PAGE 67
(d) Stormwater quality.

(e) Stormwater detention - Allowable Discharge Q10% = 6.4 l/s.
(f) Easements as required.
Road works, drainage and other civil works must be constructed in
accordance with the Infrastructure Design Manual and plans and
specifications approved by the responsible authority and must include:
(a) Stormwater drainage.
8. SECTION 173 AGREEMENT

Prior to the issue of statement of compliance, the applicant/owner must enter
into an agreement under section 173 of the Planning and Environment Act
1987. Such agreement must covenant that:
(a) The owner will maintain on-site stormwater detention system and not
modify without prior written approval from the responsible authority.
(b) The owner shall allow duly authorised officers of the responsible
authority to inspect the system at mutually agreed times.
(c) The owner will pay for all costs associated with the construction and
maintenance of the system.
9. REMOVAL OF OUTBUILDINGS
Prior to the issue of a statement of compliance, all outbuildings on Lot 2 will
require removal to the satisfaction of the responsible authority.
10. REMOVAL OF RETAINING WALL

Prior to the issue of a statement of compliance, any retaining wall located on
the nature strip must be removed to the satisfaction of the responsible
authority.
11. PUBLIC ASSETS

Before the development starts, the owner or developer must submit to the
responsible authority a written report and photos of any prior damage to
public infrastructure. Listed in the report must be the condition of kerb and
channel, footpath, seal, street lights, signs and other public infrastructure
fronting the property and abutting at least two properties either side of the
development. Unless identified with the written report, any damage to
infrastructure post construction will be attributed to the development. The
owner or developer of the subject land must pay for any damage caused to
any public infrastructure caused as a result of the development or use
permitted by this permit.
12. CONSTRUCTION MANAGEMENT PLAN

Prior to commencement of works the owner or applicant must submit a
“Construction Management Plan” (CMP) for approval by the responsible
authority.
This plan shall include, but not be limited to;
• A site specific plan showing proposed erosion & sedimentation control
works,
• Techniques and intervention levels to prevent a dust nuisance,
• Techniques to prevent mud and dirt being transported from the site to
PAGE 68
adjacent streets and

• The protection measures taken to preserve any vegetation identified for
retention.
During construction of works associated with the subdivision, the must

employ and provide the protection methods contained in the CMP to the
satisfaction of the responsible authority and the Environment Protection
Agency.
13. TELECOMMUNICATIONS
(a) The owner of the land must enter into an agreement with:
• A telecommunications network or service provider for the provision of
telecommunication services to each lot shown on the endorsed plan
in accordance with the provider’s requirements and relevant
legislation at the time.
• A suitably qualified person for the provision of fibre ready
telecommunication facilities to each lot shown on the endorsed plan
in accordance with any industry specifications or any standards set
by the Australian Communications and Media Authority, unless the
applicant can demonstrate that the land is in an area where the
National Broadband Network will not be provided by optical fibre.
(b) Before the issue of a Statement of Compliance for any stage of the
subdivision under the Subdivision Act 1988, the owner of the land must
provide written confirmation from:
• A telecommunications network or service provider that all lots are
connected to or are ready for connection to telecommunications
services in accordance with the provider’s requirements and relevant
legislation at the time.
• A suitably qualified person that fibre ready telecommunication
facilities have been provided in accordance with any industry
specifications or any standards set by the Australian Communications
and Media Authority, unless the applicant can demonstrate that the
land is in an area where the National Broadband Network will not be
provided by optical fibre.
14. EXPIRY OF THE PERMIT

The permit will expire if:
(a) The plan of subdivision is not certified within two years from the date of
this permit; or
(b) The subdivision is not completed within five years from the date of
certification of the plan of subdivision.
The responsible authority may extend the time for certification of the plan if a
request is made in writing before the permit expires or within six months
afterwards.
PAGE 69
NOTES:
CONSENT FOR WORK ON ROAD RESERVES

The applicant must comply with:
(a) The Road Management Act 2004.
(b) Road Management (Works and Infrastructure) Regulations 2005.
(c) Road Management (General) Regulations 2005.
with respect to any requirements to notify the coordinating authority and/or seek consent
from the coordinating authority to undertake “works” (as defined in the Act) in, over or
under the road reserve. The responsible authority in the inclusion of this condition on this
planning permit is not deemed to have been notified of, or to have given consent to
undertake any works within the road reserve as proposed in this permit.
SIGHT DISTANCE AT PROPERTY BOUNDARY:

The subdivision must ensure minimum sight lines for pedestrian safety are provided at
the exit lane frontage so as to accord with Clause 52.06-8.
VEHICLE CROSSINGS/DRIVEWAYS
• The driveway between the property boundary and the kerb must be constructed in
accordance with the Infrastructure Design Manual SD 240. A Works Within Road
Reserve Permit must be obtained from Council’s Engineering and Public Space Unit
prior to commencing this work. (A Planning Permit is not a Works Within Road
Reserve Permit).
• Any driveway must be 1.0m clear of power poles.
• Any vehicle crossing must be constructed in accordance with AS 4970: the
protection of trees on development sites. A Tree Protection Zone (TPZ) shall be
established for the duration of any works in proximity to a Council tree. A TPZ is
calculated by multiplying the diameter of the tree at 1.4m above ground level by 12.
(i.e.: a tree with a diameter of 30cm will have a TPZ of 3.6m).
• Vehicle crossings need to be at 90º to the road and the property boundary.
• All vehicles must enter and exit Lot 2 in a forwards direction.
• The existing crossover is to be reconstructed to remove the asphalt infill.
PAGE 70
Wellbeing and Fairness
Strengthening the Economy
Environmental Sustainability Ordinary Meeting - 19 September 2018
3. WELLBEING AND FAIRNESS
Nil.
4. STRENGTHENING THE ECONOMY
Nil.
5. ENVIRONMENTAL SUSTAINABILITY
Nil.
PAGE 71
Embracing Our Culture and Heritage - Reports Ordinary Meeting - 19 September 2018
6. EMBRACING OUR CULTURE AND HERITAGE
6.1 DRAFT PLACE INTERPRETATION AND NAMING POLICY
Author Dannielle Orr, Heritage Planner, Regional Sustainable Development

Director
Purpose
The purpose of this Report is to request Council to adopt the Draft Policy developed for
Place Interpretation and Naming activities for all public space owned or managed by the
City of Greater Bendigo.
Summary
The Draft Place Interpretation and Naming Policy (Draft Policy) contributes to the Vision
of the Greater Bendigo City Council to ‘create the world’s most liveable community’ by
creating a consistent approach for place interpretation and naming activities. The Draft
Policy will enable the City to manage increased demand on our public spaces, preserve
the rich character and presentation of our municipality and enable interpretation of the
diverse cultures and heritage of Greater Bendigo.
The transparent and simplified approach proposed by the Draft Policy will assist with
assessing and actioning requests in a consistent, balanced and timely manner.
RECOMMENDATION
That Council resolve to adopt the Draft Place Interpretation and Naming Policy for all
public space owned or managed by the City of Greater Bendigo.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context
Community Plan Reference:
Goal 4 Presentation and managing growth

Objective 4 Keep Greater Bendigo attractive with good quality public facilities and
places
PAGE 72
Goal 6 Embracing our culture and heritage

Objective 1 Celebrate our unique heritage
Objective 2 Build pride in and shared responsibility for our public spaces
Objective 4 Embrace diversity
Objective 5 Advance Reconciliation
In the past decade there have been a number of important place interpretation and
naming activities in Greater Bendigo that have presented opportunities to celebrate the
stories of our community. Such activities have included the renaming of the Williamson
Street extension to Sidney Myer Place (2010), renaming the Old Gaol to the Ulumbarra
Theatre (2013), the formal gazettal of the historic name of Redesdale Bridge (2015),
renaming of the Bull Street extension to William Vahland Place (2016), naming the new
Gurri Wanyarra Wellbeing Centre (2017), and the renaming of the Bendigo Aquatic
Centre to the Faith Leech Aquatic Centre (2018).
These names are in themselves a way of celebrating our history. However, many of
these proposals were also associated with physical assets that have required other
commemorative activities such as plaques, memorials or monuments, which can also
include interpretation, way finding and other signage. Essentially, one place naming
activity can result in upwards of three new, hard physical assets that the City is required
to maintain and repair or restore when necessary. These recent place interpretation and
naming activities have highlighted that while each instance may be well planned,
designed and executed, these instances are not necessarily consistent with each other
and that there is no standard approach across the City of Greater Bendigo.
There is a high demand on the public spaces in Greater Bendigo, particularly on the
premier sites in the city centre, to serve multiple purposes for different sections of the
community, for a variety of activities. Place interpretation and naming therefore needs to
be well considered, planned, designed, displayed and maintained to enhance public
spaces for residents and visitors, enable access, inclusion and enjoyment for all and
interpret the many stories about Greater Bendigo places, events and peoples that are
now significant to the whole community.
A review of the existing Place Naming Policy was undertaken to address this
inconsistency and manage the growing demand on our public spaces. The initial review
work also identified that several other policies and guidelines would be impacted by the
review process and these should be included in the review. These other policies and
guidelines were the:
• Municipal Facility Signage Draft Policy (adopted May 2006);
• Roadside Memorials Draft Policy (adopted April 1999); and
• Plaques, Memorials and Monuments Guidelines (July 2011).
PAGE 73
The review also found that there was no clear process or individual area identified as the
process owner to which the community could submit requests. As a result, the Draft
Policy takes a cross organisational approach towards place interpretation and naming
activities and replaces the above four previous policies and guidelines. The Draft Policy
establishes a balanced and consistent approach to place interpretation and naming
requests and provides a clear governance framework to support the community, Council
and officers.
Previous Council Decision Dates:
18 July 2018 Council adopted the Greater Bendigo Public Space Plan;
March, 2013 Council adopted the Place Naming Policy;
3 May, 2006 Council adopted the Municipal Facility Signage Policy; and
6 April, 1999 Council adopted the Roadside Memorials Policy.
Report
The Draft Policy applies to all public space owned or managed by the City of Greater
Bendigo, where the City is the designated naming authority. It will apply to all requests
that intend to mark an occasion, event, person or organisation, or name a place or
feature that can be considered to have an outcome that will create a sense of place. The
Draft Policy does not cover those place interpretation or naming activities that are
already well regulated or outside the City’s authority. This includes public land that is not
owned or managed by the City and private land; regulatory signage such as traffic and
warning signs; tourist and service signs; advertising signage at public spaces; plaques
for State heritage listed buildings; and naming for subdivisions. These matters are to be
referred to the appropriate authority.
The Draft Policy has been written with two significant concepts in mind about place
interpretation and naming activities. The first approach is that of ‘placemaking’; the idea
that these activities, whether they are driven by the City or the community, need to be
intentional, well considered activities that take into account the existing context and
setting, to create a public space that will promote the community’s wellbeing. It is about
enhancing our rich, unique public spaces, not about adding another element that bears
little relevance or relationship to the public space.
The second approach is that of best practice asset management. Many of the names or
assets that have populated Greater Bendigo over the past few decades have been
installed on public land without any risk assessment, compliance process or
consideration of the asset management lifecycle. A naming example of this situation is
where a community group has informally ‘named’ facilities or reserves and installed
signage reflecting this. This approach has implications for emergency services being
able to promptly attend the site.
PAGE 74
An asset example of this is the Dick Turner Reserve in Golden Square, which is a
1,688m2 triangle of land at the corner of High and Old High Streets. The reserve contains
more than three decades worth of ad hoc place interpretation and naming activities such
as an unregistered name, public toilets, bus shelter, children’s playground, BBQs, picnic
tables, seating, garbage bins, the Bendigo Women’s Memorial sculpture, a Hungarian
Monument, two monuments for Dick Turner (a former Councillor), and signage to identify
the reserve. The reserve is now crowded with individual elements that do not relate to
each other or to that particular location. Ultimately, the poor design of the reserve
contributes to its lack of use by the community and contributes little to the liveability and
wellbeing of the immediate residents.
Key elements of the Draft Policy
This Draft Policy takes an holistic view of the public space with each new request. Each
request will need to meet the relevant Draft Policy principles. The principles consider
matters such as the municipal significance of the event, whether the request is relevant
to the public space, is inclusive of our community, or represents the diversity of Greater
Bendigo’s stories. Additionally, each request will need to meet every one of the ten
identified conditions set out in the Draft Policy that allow for the request to be properly
risk assessed and compliant, which includes, amongst other things, that the request is
safe, accessible, is not duplicated elsewhere in the municipality, communicates
effectively and is of an appropriate scale.
To ensure that the Draft Policy’s standard approach is effectively implemented,

monitored and reviewed, a cross organisational committee will be established to ensure
that all the relevant work areas have input into whether each request meets the Draft
Policy principles and conditions. This approach will simplify the process from a
community perspective and provide transparency with the Draft Policy clearly stating
what the application will be assessed against (principles) and what conditions would be
applied to any approval of a request.
Priority/Importance:
This is a matter of medium importance.
The City receives or initiates a number of place interpretation and naming requests every
year. It is hard to quantify how many requests are generated annually due to there being
no clear process owner or process resulting in a fragmented response, but it could be up
to one hundred. The transparent and simplified approach proposed by the Draft Policy
will assist with assessing and actioning these requests in a consistent, balanced and
timely manner.
PAGE 75
Options/Alternatives:
Council has the options of:

1. Adopting the Draft Place Interpretation and Naming Policy for all public space owned
or managed by the City of Greater Bendigo. This is the preferred option.
2. Amending and adopting the Draft Place Interpretation and Naming Policy for all public
space owned or managed by the City of Greater Bendigo.
3. Taking no further action.
Risk Analysis:
There is a risk that if the City continues to add assets, fixtures and names that are not
dealt with in a consistent manner, our public spaces will continue to, and increasingly be,
populated with elements that impact and even detract from the amenity and setting of the
public space. The impacts range from failing assets due to lack of maintenance or use of
poor quality materials, the accumulation of more assets eventually resulting in a higher
maintenance cost, to public spaces that are so cluttered or unattractive that use
decreases to the detriment of the community’s wellbeing.
There is also a lesser risk associated with the community’s perception of the Draft Policy.
Sports user groups within the community may not be aware that there are existing
regulations in the Greater Bendigo Planning Scheme related to the general prohibition of
advertising signage on public space owned or managed by the City. There may be a
perception by these sports user groups that this Draft Policy is initiating a position on
advertising signage, whereas this form of commercial activity is outside the scope of the
Draft Policy. Another section of the community that may disagree with this Draft Policy is
those invested in ‘monumentalising’ people, places and events. It is simply not possible
to commemorate every person, place or event in Greater Bendigo’s history. The Draft
Policy seeks to regulate this activity so that those circumstances that are important and
significant to the entire community or the community as a whole, are duly recognised and
celebrated.
Internal Consultation:
The development of the Draft Policy has occurred in consultation with all relevant areas
and participation from:
Active and Healthy Lifestyles Property Services

Communications Public Space Design
Community Partnerships Regional Sustainable Development
Engineering Statutory Planning
Governance Tourism and Major Events
Parks and Open Space Works
PAGE 76
External Consultation:
The Draft Policy has been presented to the Rosalind Park Advisory Committee meeting
of 8 August 2018 and the Heritage Advisory Committee on 16 August 2018. Both
Committees were very supportive of the Draft Policy and suggested the following two
amendments respectively:
1. The Rosalind Park Advisory Committee suggested the following wording be added
under the principle of significance:
“Any application should be able to clearly identify that the significant contribution was
not enabled by any special advantage of paid employment, allowance while in office,
other financial reimbursement or similar payment”.
2. The Heritage Advisory Committee suggested additional wording be added under

Section 3 Scope – tourist and service signs to clarify that the Tourism and Major
Events Unit is involved with the ‘white on brown’ tourism and ‘white on blue’ service
signs.
The Draft Policy has been amended to reflect the comments.
Resource Implications
There is a minor resource implication from the Draft Policy, including some officer time
and resources to establish the committee.
Attachments
1. Draft Place Interpretation and Naming Policy
PAGE 77
PAGE 78
PAGE 79
PAGE 80
PAGE 81
PAGE 82
PAGE 83
PAGE 84
PAGE 85
PAGE 86
PAGE 87
6.2 STRATEGIC REPORT ON GREATER BENDIGO'S HISTORICAL

ARTEFACTS
Author Dannielle Orr, Heritage Planner - Regional Sustainable Development
Responsible Bernie O'Sullivan, Director Strategy and Growth

Director
Purpose
This Report is to advise Councillors of the outcome of the community consultation on the
Strategic Report on Greater Bendigo’s Historical Artefacts and provide a response to its
four key recommendations.
Summary
The Strategic Artefacts Report (SAR) was released for community comment from 22
February to 22 March 2018. Submissions received indicated strong support for the
majority of the recommendations; however, for Council the financial implications of
accepting all or part of the recommendations are substantial hence the need for careful
consideration. The four key recommendations of the SAR are generally written to be
considered and/or acted upon sequentially:
1. Establish and staff an object storage and preservation facility
2. Support viability of the groups
3. Engage in contingency planning
4. Commission a museum feasibility study.
As a result, until the implications of the first recommendation can be fully understood,
only some elements of the remaining recommendations can be progressed. It should be
noted that a primary theme from all groups considered in the SAR is the need for more
storage space for current collections. To assist in addressing this issue a greater
understanding of the management and content of the collections will be required. This
information would then inform the recommended feasibility study for an object storage
and preservation facility.
PAGE 88
RECOMMENDATION
That Council resolve to:

1. Develop a City of Greater Bendigo collection policy to be applied on completion of the
historic and heritage objects and artefacts audit.
2. Establish a governance framework that requires all groups seeking support for
storage to have a collection policy and ensure it has been applied appropriately.
3. Undertake a feasibility study for the development and management of an object
storage and preservation facility.
4. Acknowledge the role the Post Office Gallery provides, with the support of the
Bendigo Heritage Representative Group, in the display of collections items from local
heritage groups.
5. Actively monitor the progress of recommendations 1–3 of the Strategic Artefacts
Report (SAR) to enable an informed discussion with the community on the feasibility
of a new museum for Bendigo.
6. Write to all participant groups of the SAR, thanking them for their involvement and
updating them on the outcomes of this Report.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context
Goal 6 Embracing our culture and heritage

Objective 1 Celebrate our unique heritage
Goal 1 Lead and govern for all
Objective 1 Engage with all communities
In 2016 the Bendigo Historical Society (BHS) made a budget submission for the City to
‘future proof’ the conservation, storage and public access of its historical artefacts. In
response, Council allocated $15,000 in 2016/17 for a ‘strategic report to consider the
long term sustainability of Bendigo’s historical artefacts and conservation of the BHS
collection’.
In order to broadly understand the issue, five core Greater Bendigo community groups
that collect local history were surveyed:
• Bendigo Historical Society;

• Eaglehawk Heritage Society;
• Elmore Progress Association;
• Heathcote McIvor Historical Society; and
• Huntly and Districts’ Historical Society.
This work was finalised in the Strategic Artefacts Report (SAR) in September 2017.
PAGE 89
A finding of the SAR is that five core Greater Bendigo community groups care for around
45,000 local heritage items on behalf of the Greater Bendigo community. Around 5,300
of these are objects and artefacts ranging from artworks and textiles to domestic items,
hardware, agricultural equipment and even firearms.
Collections Context
The SAR focused on five core Greater Bendigo community groups that specifically
collect the local history and heritage of our area, and that between them cover the
breadth of the municipality. Managed and run by extremely dedicated volunteers, these
community collections face ongoing struggles to afford specialised conservation
expertise, source funding, access or maintain collection storage and record keeping at
best practice standards, succession planning for their collections, and to make their
collections publically accessible. Although only five community collections are the focus
of the SAR, there are other significant collections held within Greater Bendigo.
City of Greater Bendigo Collection
The City also has a substantial collection of objects and artefacts. An audit of Council
owned properties commenced in 2017/18 following a budget allocation of $30,000 and is
due to be completed by the end of 2018/19.
Considered together with the SAR, this work will provide significant clarity around the
vulnerability, condition and size of the heritage and historical artefacts owned / managed
by the City.
Previous Council Decision Dates:
21 February, 2018 - Council resolved to release the Strategic Artefacts Report for
community comment and investigate the four key recommendations.
Report
The Strategic Artefacts Report (SAR) was released for community comment from 22
February to 22 March 2018. There were a total of 19 submissions received from
community groups and individual residents.
There are four key recommendations from the SAR:

2. Support viability of the groups
3. Engage in contingency planning
4. Commission a museum feasibility study
The four key recommendations are considered below:
PAGE 90
The main recommendation from the SAR is to develop and staff an object storage and
preservation facility on the site adjacent to the existing Bendigo Regional Archives
Centre.
This recommendation was supported by the majority of the community groups and
individuals who made submissions. A common theme of the submissions is that many
groups have limited or constrained space for their collections, and where space is
available the environment is not up to museum industry standards for preservation. The
submissions also expressed concerns about what would happen to these collections if
these groups were to cease, and considered that a facility would enable their collections
to be properly cared for when they could no longer be caretakers.
Response to Recommendation One: The need for an appropriate object storage and
preservation facility is an issue of concern for the City as well as the community groups.
However, the cost of constructing, managing and staffing will be significant. To
understand the financial implications to Council, it is recommended that a feasibility study
be undertaken. A budget bid for the next financial year will be prepared and considered
in the context of the broader community priorities for the 2019/2020 financial year.
2. Support Viability of the Groups
In general, this strategic recommendation is concerned with helping the groups to help
themselves so they can continue to function and be active in their current locations,
managing their own collections. There are nine sub-recommendations that detail different
aspects of how the groups can, amongst other things, improve their museum skills with
collection management, ensure the groups and collections are legally compliant, promote
and market themselves better, track their performance and attract volunteers.
Submissions on this recommendation agreed with the need for and interest in boosting
museum related skills, abilities and training of volunteers. A common theme of the
submissions was that there is a diverse range of skills and abilities in the groups with
volunteers strong in some aspects while there are gaps in other areas of expertise.
In the period of this SAR, one of the sub-recommendations, to assist Heathcote McIvor
Historical Society to access funding for a large object display shed (Recommendation
2B), has become superseded by the changed circumstances at Camp Hill, Heathcote. As
well, the sub-recommendation to adjust the City’s Community Grants to allow for history
and heritage projects (Recommendation 2H) has occurred through the alignment of the
grants projects with the City of Greater Bendigo’s Community Plan 2017-2021 vision and
goals, of which Goal 6 is ‘Embracing our Culture and Heritage’.
If Council decides to investigate the feasibility and costs of an object repository and
construct a facility in the future, it is important for the community and the groups to
understand that this potential facility would not be for general or self-storage, but instead
would be a facility built to museum industry standards that stores and preserves objects
that meet identified criteria of a collection policy (Recommendation 3C) and that are
legally compliant (Recommendation 2E). It will therefore be critical for all the groups to
boost their museum related skills so they can establish, or comply with, their own
collection policy and become, or continue, legal compliance as a group and as a
collection.
PAGE 91
The City is in the process of auditing its own collection of historic and heritage objects
and artefacts and the next step will be to ensure that it too establishes a collection policy
which is then applied to the collection to accession and deaccession items. Once the City
and the community groups have an accurate count of accessioned objects and artefacts
that could potentially be stored in an object storage and preservation facility, then interim
storage solutions such as portable buildings (Recommendation 2A) can be investigated.
Many of the other sub-recommendations relate to services that are already provided in
Greater Bendigo and it is a matter of these collecting groups connecting into these
existing networks. For instance, assistance with attracting volunteers (Recommendation
2C) can be accessed through the Bendigo Volunteer Resource Centre; there are courses
online for promotion and marketing (Recommendation 2D) which are available through
the Goldfields Library events program and Lynda.com database; legal compliance with
Aboriginal items (Recommendation 2E) can be organised with Dja Dja Wurrung and
Aboriginal Victoria; industry guidelines and training in museum related skills and
knowledge (Recommendation 2F) can be organised through the Museums Australia
(Victoria) annual program; and lastly, general grant writing skills (Recommendation 2H)
are provided through the workshops run by the City for the Community Grants program.
The Bendigo Heritage Representative Group network was established to facilitate

knowledge sharing between the groups. This network has demonstrated over many
years that it is very effective at enabling participation and collaboration by the many
collecting organisations in Greater Bendigo to the Post Office Gallery exhibitions.
Similarly, this network could be an ideal forum for many of the sub-recommendations to
be discussed and for the groups to action together.
Response to Recommendation Two: The principle underpinning Recommendation

Two, that the groups are most viable and effective when they work together to help
themselves, is supported. There are a number of sub-recommendations in
Recommendation Two and given that there are a limited number of volunteers managing
a large number of items, it will be critical for the collecting groups themselves to identify
their priorities and then work together to achieve an outcome that can benefit them now
and into the future. All consideration or investigation of interim storage solutions should
be undertaken only following the application of a relevant collection policy and legal
compliance, when there is an accurate count of accessioned objects and artefacts held
by the community groups.
There are a small number of operational sub-recommendations and these should be

referred to the appropriate areas for consideration. The sub-recommendation for
maintenance of Council buildings and properties (Recommendation 2A) should be
lodged through the ‘Request maintenance to a City managed property or facility’ online
form so these requests can be prioritised and if appropriate, budgeted for and actioned
as part of the City’s ongoing property maintenance program.
PAGE 92
3. Engage in Contingency Planning
This strategic recommendation outlines the contingency planning and frameworks that
will need to be in place if an appropriate object storage and preservation facility is
constructed (Recommendation 1). The main emphasis of the recommendation is to
establish and adopt a collection policy for Greater Bendigo, applying it to items that the
City currently owns and manages, as well as to those objects and artefacts within
community collections that may meet the criteria.
The submissions that commented on this recommendation agreed with the need for
industry frameworks such as collection policies, to enable donations and collections to be
properly assessed and accessioned or deaccessioned accordingly.
From the City’s perspective, its own historic and heritage items are currently being
audited (Recommendation 3A) and the next step will be to ensure that a collection policy
for the organisation is established and then applied to accession or deaccession items
that meet the criteria. All other sub-recommendations are contingent upon the provision
of an object storage and preservation facility (Recommendation 1) and that relevant
industry guidelines and legal requirements have been applied (Recommendation 2).
Response to Recommendation Three: The principle of applying museum industry

guidelines such as collection policies to a potential Greater Bendigo Heritage Collection
is supported. Once the City’s audit of its own historic and heritage objects and artefacts
is complete, a collection policy will be established and items accessioned or
deaccessioned accordingly.
4. Commission a Museum Feasibility Study
This strategic recommendation proposes a staged approach towards the question of a

Greater Bendigo museum. The SAR documents that the most critical need for collections
in Greater Bendigo today is an appropriate object storage facility with a proper
preservation environment built to museum industry standards. The SAR proposes that
the City and the community work towards resolving the storage issue, that all collection
managers help each other to help themselves, and that when a facility is available the
contingency plans are put in place, so that Greater Bendigo as a Council, organisation
and community are caring for its history and heritage in the best possible manner. If the
most critical need of appropriate storage is met and managed accordingly by all
collecting groups with the appropriate policies, then the SAR argues that this is the best
time to assess whether a museum is still called for and if so, commission a museum
feasibility study.
Nearly all submissions commented on this recommendation and while all were
supportive in some manner, there were a diversity of opinions expressed regarding the
staging of this approach. Opinions can be grouped as:
• Yes, commission a museum feasibility study and follow the staging recommended in
the SAR;
• Yes, commission a museum feasibility study but undertake it now alongside other
recommendations;
• No, a museum feasibility study is not required; undertake to construct a museum
now.
PAGE 93
The primary strategic issue remains the need for an appropriate object storage and
preservation facility, however, a museum is primarily a display / exhibit and education
space, not a storage space. A parallel in Greater Bendigo is the Bendigo Art Gallery,
which manages around 5,000 objects and at any one time has approximately 5% on
display in the actual gallery space, with the remainder of the permanent collection kept in
a storage and preservation environment. A Greater Bendigo museum will not resolve this
most urgent need for appropriate storage.
Response to Recommendation Four: The staging proposed by the SAR is the

preferred option as it will allow for a fully informed discussion of the appropriateness of a
museum to be held.
Priority/Importance:
The object storage and preservation facility is a matter of high priority to be considered
and it is recommended that a feasibility study be commenced to progress this.
Options/Alternatives:
Council can:
1. Adopt recommendations 1-4 of this Report which would commence the development
of a governance framework, collections policy and budget request for a feasibility
study. This is the recommend option.
2. Amend and adopt the recommendations of this Report. This may delay actioning the
recommendations and is not the recommended option.
3. Takes no further action on this matter.
Risk Analysis:
The risk to the organisation of simply adopting the recommendations of this SAR are
significant in regards to financial implications. Therefore, it is recommended that a
decision on an object repository be informed by a feasibility study which would consider
design requirements, costs, location and timing. Once this information is available, the
priority of such a project could be considered in the broader context of a forward works
program.
There is a risk that one or more of these community groups, or similarly other collecting
groups in Greater Bendigo, may cease to operate in the near future and that their
collections may be lost. Undertaking some of the recommendations of this report will
partially assist, however, it is the community groups who will have the most influence and
ability to address the risk through promoting the value of their contributions and also
attracting more members.
There is also a moderate reputation risk associated with how Council will deal with the
recommendations made in the SAR. The SAR has raised the expectations within the
community that Council will respond to the issues raised, however, these
recommendations did not consider any costs associated with adopting the
recommendations.
PAGE 94
External Consultation:
The SAR was released for community comment from 22 February to 22 March 2018.
The SAR was made available on the City’s website, circulated through the Bendigo
Heritage Representative Group network to all the collecting groups in Greater Bendigo
and promoted by social media. Hard copies were also provided to each of the
participating community groups.
There were a total of 19 submissions received from community groups and individual
residents. The main theme of the submissions are addressed within this report at each
Recommendation.
Advice was received from the Registered Aboriginal Party, Dja Dja Wurrung Clans
Aboriginal Corporation and Aboriginal Victoria who both offered assistance, if required, to
the City and the collecting groups on the specific issue of dealing with the registration of
Aboriginal artefacts. The Dja Dja Wurrung fully supported the recommendation for
dealing with Aboriginal artefacts and offered assistance with the registration process
(Recommendation 2E). The Dja Dja Wurrung also noted that they should also be
involved in the process of formulating policies for a Greater Bendigo collection, especially
where they involve Aboriginal cultural heritage (Recommendation 3). Aboriginal Victoria
advised that with the 2016 Amendments to the Aboriginal Heritage Act (2006), there are
new obligations for collections that have custody of Aboriginal objects, especially Secret
or Sacred Objects and that all reasonable steps must be taken to deal with these cultural
objects in the appropriate legislated manner.
The SAR was also considered at the Greater Bendigo Heritage Advisory Committee
(HAC) meeting on 15 February 2018. The Committee considered all of the
recommendations of the SAR to be realistic and considered, offering both short and long
term options. Their view was that the recommendations build upon previous strategic
work and actions and HAC believes this will largely satisfy the needs of all stakeholders
while ensuring precious heritage material is preserved. HAC strongly supports
Recommendations One to Four, though they considered that the feasibility study for a
museum (Recommendation 4) should be undertaken in parallel to Recommendations
One to Three, rather than considered after their implementation.
Internal Consultation:
The consultant had access to all of the relevant City of Greater Bendigo officers with the
expertise, knowledge or experience in this area.
Resource Implications
The main resource implication relates to Recommendation One which proposes that the
City investigate building an object storage and preservation facility. Initially a budget bid
would be prepared seeking funding to undertake the study in 2019/2020.
PAGE 95
There may be some resource implications from the establishment and application of a
City of Greater Bendigo collection policy. The current budget of $30,000 until the end of
2018/19 will only provide for the audit of the City’s historic and heritage objects and
artefacts. If an external consultant is not required, there may be resource implications for
the Bendigo Art Gallery if this work is to be completed by the City.
Budget Allocation in the Current Financial Year:
$15,000 for an internal audit of the City’s heritage assets (second year of a two year
project).
Previous Council Support:
2017/18: $15,000 for an internal audit of the City’s heritage assets (first year of a two
year project).
2016/17: $15,000 for the ‘strategic report to consider the long term sustainability of
Bendigo’s historical artefacts & conservation of the BHS collection’.
Projected costs for future financial years:
A budget request will need to be put forward for the feasibility and costs study for an
object storage and preservation facility.
Attachments
Nil
PAGE 96
Lead and Govern for All - Reports Ordinary Meeting - 19 September 2018
7. LEAD AND GOVERN FOR ALL
7.1 FINANCIAL STATEMENTS AND PERFORMANCE STATEMENT FOR

THE FINANCIAL YEAR 2017/2018
(report to be included in agenda by Friday 14 September)
PAGE 97
7.2 PROCUREMENT POLICY
Author Greg Painter, Coordinator Procurement
Responsible Steven Abbott, Acting Director Corporate Performance
Purpose
The Local Government Act requires that Council’s Procurement Policy be reviewed at
least once each financial year. The Procurement Policy has been reviewed by officers,
and is now presented for Councillor consideration and feedback.
Summary
The strategic procurement of goods and services is one of the key mechanisms for
Councils to use in delivering services, projects and outcomes for communities. Council
expenditure through procurement is significant, and procurement strategies and methods
in themselves can be used to benefit the local community and further Council’s
objectives.
The Procurement Policy has been revised using the new Policy Framework. There have
been various changes to the policy to remove procedures and other items related to
sustainability which will be included in a new Sustainable Procurement Policy being
prepared by the Procurement Unit.
RECOMMENDATION
That Council adopt the revised Procurement Policy.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context
City of Greater Bendigo Community Plan 2017-2021:

Goal 1 Lead and Govern for All
Objective 1.3 Be innovative and financially responsible
Strategy 1.3.2 Ensure value for investment on behalf of the community
PAGE 98
Council’s Procurement Policy must be reviewed at least once each Financial Year in
accordance with the following provision of Local Government Act:
s.186A - Procurement Policy

(7) At least once in each financial year, a Council must review the current
procurement policy and may, in accordance with this section, amend the
procurement policy.
Council has had a Procurement Policy in place since 2009, with reviews conducted
annually since.
Report
All relevant staff were consulted to seek input on the changes proposed to the
Procurement Policy.
The Procurement Policy has now been aligned with the new Policy Framework and sections
considered to be procedures have been removed and included into the Procurement
Procedures Manual. These are:
1.5 Records Management

1.6 Overseas Purchasing
1.7 Suppliers
1.8 Payment of Accounts
1.9 Consideration of Terms and Payment Terms
2.2.3 Methods
2.2.6 Trade-in Policy
2.8 Contract Terms
Schedule 2 – Exemption to Complying with Requirement for Minimum Number of Quotes.
Other items have been moved to different sections or deleted. The major items to note
as deleted are:
3.4.2 Reporting
3.4.3 Minimise Environmental Impact over Whole-of-life
3.4.4 Consider value for money over whole-of-life
3.4.5 Avoid unnecessary consumption and manage demand
3.4.6 Green the Supply Chain
Schedule 1 – Employee Procurement Authorisation has been revised as follows:
• Authorisation limits have been increased by 10% to match the limits described in
Schedule 2 as per GST ruling by Financial Strategy.
PAGE 99
• Dollar value of variations for CEO increased from $150,000 to $495,000 which is in
line with 30% of $1.65M delegation limit.
• Dollar value of variations for Director increased from $50,000 to $165,000 which is in
line with 30% of $550,000 delegation limit.
• Coordinators that supervise a team have been added. This is not automatically
applied. Managers will need to request delegations for individual roles, including
Coordinators, via a new Request for Financial Delegation Form.
• A register of all financial delegations will be maintained by the Governance Unit.
• The statement authorising credit card purchases has been strengthened.
• A new statement authorising fuel card purchases has been added.
Schedule 2 has been revised.
To ensure a whole of organisation view was taken, feedback was sought from the
Organisational Leadership Team in March to be considered as part of the review. All
feedback was reviewed and some suggestions and changes were incorporated into the
new policy.
Attachments
Revised Procurement Policy

Request for Financial Delegation Form
PAGE 100
PROCUREMENT POLICY
Approval Level: Council
Policy Type: Council

Approval Date:
30/06/2018
Review cycle: Annually in June
Review Date: 30/06/2019
Responsible Officer: Manager Governance
Owner: Governance
Responsible Director: Corporate Performance
Relevant Legislation/Authority: Local Government Act 1989 (Vic)
DOCSETID: [##TBC]
1. BACKGROUND
Greater Bendigo City Council (City) recognises that developing a procurement strategy and
adopting appropriate best practice contracting and procurement principles, policies,
procedures and processes for all goods, services and works by the City, will assist the City
to achieve its procurement objectives. These objectives include sustainable and socially
responsible procurement, bottom-line cost savings, supporting the regional economy,
achieving innovation and the provision of better services for the community.
2. PURPOSE
The purpose of this policy is to:
• provide a framework to guide the efficient, effective, socially and ecologically responsible
procurement of goods, services and works for the City;
• provide guidance to the City to allow consistency and control over procurement activities;
• demonstrate accountability to ratepayers;
• provide guidance to the City employee’s regarding ethical behaviour in public sector
purchasing;
• demonstrate the application of elements of best practice in purchasing; and
• align the City’s procurement practices with the Guidelines.
PAGE 101
3. SCOPE
This policy is made under Section 186A of the Act.
This section of the Act requires the City to prepare, approve and comply with a procurement
policy encompassing the principles, processes and procedures applied to all purchases of
goods, services and works by the City.
This policy must be considered in all aspects of the procurement of goods, services and
works by the City.
This policy applies to all procurement activities at the City and is binding upon Councillors,
City employees and all contractors, agents and consultants engaged by the City from time to
time.
All monetary values stated in this policy include GST, unless stated otherwise.
4. DEFINITIONS
In this policy:
Act means the Local Government Act 1989 (Vic).
commercial in confidence means information that, if released publically or to a third party,

may prejudice the business dealings of a party, including but not limited to prices, discounts,
rebates, profits, methodologies and process information.
contract management means the process of ensuring both parties to a contract meet their
respective obligations as efficiently and effectively as possible, in order to deliver the
business and operational objectives required from the contract and in particular, to provide
value for money.
City employee means all full-time, part-time and temporary City employees and contractors
and consultants while engaged by the City from time to time.
GST means GST within the meaning of A New Tax System (Goods and Services Tax) Act
1999 (Cth).
Guidelines means the Victorian Local Government Best Practice Procurement Guidelines
2013.
local content means suppliers based within the Greater Bendigo City municipality and its
immediate neighbouring municipalities of Loddon, Mount Alexander, Campaspe, Strathbogie
and Mitchell.
probity means qualities demonstrating strong moral principles and good process, achieved
through clear processes consistent with the City’s policies and legislation, which consider the
legitimate interests and ensure the equitable treatment of all suppliers.
procurement means the process of acquiring external goods, services or works from initial
concept through to disposal of an asset at the end of its useful life or completion of the
contract.
PAGE 102
quotation means a formal statement of promise, submitted usually in response to a request

for quotation, by a potential supplier to supply the goods, services or works required by a
buyer at specified prices and within a specified period.
social procurement means a strategic approach to meeting social and economic objectives
throughout procurement using procurement processes and purchasing power to generate
positive social and economic outcomes in addition to the delivery of efficient goods, services
and works.
sustainability means meeting the needs of the present generation without compromising
the ability of future generations to meet their needs, including social procurement, local
content and environmental considerations.
value for money means selecting the supply of goods, services and works taking into
account both cost and non-cost factors including:
(a) contribution to the advancement of the City’s priorities;
(b) local content;
(c) non-cost factors such as fitness for purpose, quality, service and support; and
(d) cost related factors including whole-of-life costs and transaction costs associated with
acquiring, using, holding, maintaining and disposing of the goods, services or works,
in conjunction with the best value principles contained in Section 208B of the Act and the
Guidelines.
5. PRINCIPLES
The City’s procurement activities must be performed with integrity and in a manner able to
withstand close scrutiny. The following fundamental best practice principles must be applied
to all procurement, irrespective of the value and complexity of the procurement:
• value for money;
• open and fair competition;
• accountability;
• risk management; and
• probity and transparency.
The City’s procurement strategy must align to the aims and objectives set out in its
Community Plan, including but not limited to those related to sustainability, protection of the
environment, corporate social responsibility and meeting the needs of the local community
such as:
• supporting the local community;
• feeling safe;
• living in a clean and pleasant environment, and
PAGE 103
• delivering good quality and well managed City services that are considered to be value
for money.
The City must seek to use aggregated arrangements with other Councils, MAV Procurement,
Procurement Australia and State Government Purchase Contracts wherever appropriate.
6. POLICY
6.1 Ethics and Probity
Councillors and City employees must always conduct themselves ethically and with integrity
and must:
• treat potential and existing suppliers with equality and fairness;
• not seek or receive personal gain;
• maintain confidentiality of commercial in confidence information such as contract prices

and other sensitive information;
• present the highest standards of professionalism and probity;
• deal with suppliers in an honest and impartial manner that does not allow conflicts of
interest;
• provide all suppliers and tenderers with the same information and equal opportunity; and
• be able to account for all decisions and provide feedback on them.
The City employees who are responsible for managing or supervising contracts are
prohibited from performing any works under the contract they are supervising.
Councillors and City employees must not participate in any action or matter associated with
the arrangement of a contract (i.e. specification development, evaluation, negotiation,
recommendation, or approval), where that person or any member of their immediate family
has a significant interest, or holds a position of influence or power in a business undertaking
tendering for the work.
In relation to conflict of interest, Councillors must comply with Division 1A of the Act. The City
employee expectations are outlined in the internal manual titled ‘Conflict of Interest – A
Guide for City of Greater Bendigo Employees’ and the City’s Code of Conduct.
Confidentiality of information provided by existing and prospective suppliers must be

maintained at all times, particularly commercially sensitive material such as, but not limited to
prices, discounts, rebates, profit, manufacturing and product information.
6.2 Risk Management
6.2.1 General
Risk management must be appropriately applied at all stages of procurement activities which
will be properly planned and carried out in a manner that will protect and enhance the City’s
capability to prevent, withstand and recover from interruption to the supply of goods, services
and works.
PAGE 104
6.2.2 Supply by contract
The provision of goods, services and works by contract potentially exposes the City to risk.
The City will minimise its risk exposure through measures such as:
• standardising contracts to include current, relevant clauses;
• requiring security deposits or bank guarantees where appropriate;
• referring specifications to relevant experts;
• requiring contractual agreement before allowing the commencement of work;
• use of, or reference to, relevant Australian Standards (or equivalent); and
• effectively managing the contract including monitoring and enforcing performance.
6.2.3 OH&S and other mandatory requirements
The City undertakes due diligence activities on all prospective suppliers to ensure
compliance with legislative and business requirements. The City will require all contractors,
service providers and volunteers to comply with all OH&S legislative requirements. These
requirements are mandatory and non-compliance will disqualify prospective suppliers.
Suppliers must provide evidence of insurances in providing goods, services or works.
6.2.4 Contract terms
Contractual relationships must be documented in writing based on standard terms and

conditions. In circumstances where this is not possible, approval must be sought from the
appropriate City employee (based on the value and nature of the contract) and supported by
procurement and legal advice as reasonably required.
Contract terms and conditions must be settled prior to any commitment being made to a
supplier. Any exceptions to this process must be pre-authorised by the appropriate City
employee.
All City contracts will incorporate dispute management and alternative dispute resolution
provisions to minimise the potential for litigation.
6.2.5 Contract management
The purpose of contract management is to ensure that the City and its clients receive the
goods, services or works to the required standards of quality and quantity required by the
contract by:
• establishing a system which monitors and reinforces the performance of all parties’
responsibilities and obligations under the contract;
• ensuring adherence with any risk management framework established by the City and
compliance with any applicable legislation including, but not limited to, relevant
occupational health and safety procedures; and
• providing a means for the early recognition of issues and performance problems and the
identification of solutions.
PAGE 105
Contracts must be proactively managed by the City employee responsible for the delivery of
the contracted goods, services or works to ensure the City receives value for money.
6.3 Performance Measure and Continuous Improvement
Appropriate performance measures must be established and reporting systems must be

used to monitor performance and compliance with this policy and the City’s procurement
procedures and controls.
Procurement procedures, practices and costs must be benchmarked externally. Internal

service standards must be agreed within the City and performance against these targets
must be measured and reviewed regularly to support continuous improvement.
The performance measurements developed will be used to:
• Highlight trends and exceptions where necessary to enhance performance;
• Improve the internal efficiency of the procurement process and where relevant the
performance of suppliers;
• Facilitate programs to drive improvement in procurement to eliminate waste and

inefficiencies across key spend categories;
• Continuous improvement is also achieved by providing feedback to employees on

findings from internal policy compliance reviews. Employees are informed of findings to
improve practices in the future.
6.4 Environmental Sustainability
The City recognises that procurement decisions have an impact on the environment and that
through considered purchasing decisions the City has the opportunity to contribute to
positive environmental outcomes, maximising long-term benefits for the community.
The City is committed to achieving long term environmental sustainability through the
procurement process and is committed to reducing resources, consumption and minimising
waste during the procurement life cycle.
Within the tender process, the City must require applicable tender applications to consider
the environment to ensure that all purchases have a positive or minimised impact on the
environment.
6.5 Diversity
Promoting social equality through procurement can improve competition, value for money,
the quality of public services, satisfaction among users and community relations. Every
procurement project should reflect a corporate commitment to diversity and equal
opportunities wherever possible.
6.6 Support of the Regional Economy
The City is committed to buying from local business where such purchases may be justified
on value for money grounds.
All other factors being equal, the City must give preference to regional economic benefit
when sourcing products. Included in all tender evaluation criteria is a mandatory 10%
weighting for local content.
PAGE 106
These benefits may take the form of:
• increased local employment;
• local youth initiatives;
• increased activity and spend in the local economy with identifiable benefits; or
• the level of local content in the goods, services and works.
The application of regional content must have consideration of the best value principles set
out in the Act and the Competition and Consumer Act 2010 (Cth).
6.7 Social Procurement
Social procurement often takes the form of a local, state or federal department strategically
using an appropriate procurement opportunity to generate targeted employment for a
specific population group, such as people with a disability, the long-term unemployed,
indigenous, culturally and linguistically diverse groups, youth, social housing tenants, or a
regional, rural or disadvantaged metropolitan area. The City is committed to social
procurement and in particular facilitating employment opportunities in disadvantaged
communities within the City municipal area.
6.8 Procurement Thresholds
The City will, from time to time, determine and publish minimum spend competition
thresholds. These will be decided by the City by analysing the historical size and complexity
of the procurement activity and of proposed procurement activities. The City considers
aggregated spend based on a five year contract.
6.8.1 Quotations
Purchase of goods or services valued up to $150,000 and works valued up to $200,000 may
be undertaken using the procurement by quotation method as described in the table below:
Value Number of written Comment

Threshold quotations required
$Nil to $1,000 Minimum of 1 quotations As a matter of good practice, it is desirable to

required, if possible obtain a minimum of one written quotation
and ensure the details are recorded before
placing an order. However, it is recognised
that this is not always practical for reasons of
administrative efficiency.
If it is not possible to obtain a written

quotation, every effort must be made to
ensure the process followed in the
circumstances is responsible, transparent
and accountable.
$1,001 to Minimum of 1 quotations

$5,000 required
PAGE 107
$5,001 to Minimum of 2 quotations Details of the suppliers contacted and their

$25,000 required quotations must be recorded on the Quote
Summary Template (available on the
Intranet). The successful supplier’s original
quotation must be maintained in the City’s
document management system.
Goods and Minimum of 3 quotations Public advertising is not required; however a

services required detailed specification must be supplied.
$25,001 to
$149,999 Details of the suppliers contacted and their
quotations must be recorded on the Quote
Works Minimum of 3 quotations Public advertising is not required; however a

$25,001 to required detailed specification must be supplied.
$199,999
Details of the suppliers contacted and their
quotations must be recorded on the Quote
The situation may arise where insufficient quotations are received to satisfy the above
requirements.
This may occasionally occur where there are few suppliers of the goods, services or works
being sought, the work is highly specialised or the supplier(s) contacted have declined to
quote. In this case, the details of the contacted suppliers must be recorded on the Quote
Summary Template (available on the Intranet) or recommendation and an appropriate
comment recorded, for transparency. There must be a genuine attempt to achieve best
value.
6.8.2 Tendering
Purchase of all external goods and services for which the estimated expenditure reaches
$150,000 and works for which the estimated expenditure reaches $200,000 must be
undertaken by public tender in accordance with the thresholds contained in the Act.
All tender processes must be conducted in accordance with the requirements of this policy
and any associated procedures, relevant Legislation, relevant Australian Standards, the
Guidelines and the Act.
Requests for tenders may be advertised at the Service Unit Manager’s discretion in addition
to the methods above. Examples of when this may occur include when a field of potential
tenderers has not been established, when an innovative approach is required or when the
project has broad appeal that may attract keen prices.
PAGE 108
6.8.3 Exemptions to the Policy for Obtaining Quotes:
All areas of expenditure identified below are exempt from the requirements of clause 6.8.1 of
this policy. However, transactions must still comply with clause 6.8.2 if it fits within the
tendering threshold.
• Ministerial Approval - The requirements of Section 186 of The Act do not apply if a
contract is entered into by the City in accordance with arrangements approved by the
Minister.
• Shop Supplies - Units of the City that operate a retail outlet within its Unit that are
required to purchase stock for resale to the public. Goods purchased for the purpose of
resale are exempt from obtaining quotes. This is due to the nature of the goods that are
offered for resale, which may be of a unique nature.
• Performers - Units of the City that engage performers as part of their performance
program are exempt from the conditions of this policy. Performers are engaged for resale
to the public and based on potential earnings the City can raise.
• Artworks, Statues and Monuments - The City is in a unique position of operating an Art
Gallery. It is not practical to obtain quotes for artworks, statues and monuments as each
piece of work is unique. These Items are to be purchased with annual budget restraints
in mind. Please note that if an artwork is commissioned to be created then this
exemption does not apply and quotations must be sought.
• Sole Supplier (Core Service) - The City deals with a number of core service sole
suppliers. There is no market to test and obtain multiple quotations. Examples of core
service sole suppliers are:
(a) Library Service - North Central Goldfields Regional Library;
(b) Water - Coliban Water;
(c) Water Catchment Authority - North Central Catchment Authority;
(d) Professional membership payments (must relate to position held at the City);
(e) Where the supplier is the sole source of specific intellectual property; and
(f) Advertising (newspapers and magazines).
An Exemption to Complying with Minimum Number of Quotes form must be completed

for these purchases. (available on the intranet)
• Plant & Equipment Servicing & Spare Parts - plant and equipment purchased by the City
require servicing at regular intervals. To maintain a valid warranty, works need to be
carried out by recognised suppliers using genuine parts. To achieve this, the City utilises
servicing by the manufacturers from whom the plant and equipment was originally
purchased. Spare parts from specific manufacturers can also be purchased to complete
works on plant and equipment in the City’s workshop.
• Specialist Knowledge and Skill Exemption – if the City requires advice in a timely manner
from a supplier who offers specialist knowledge. An Exemption to Complying with
Minimum Number of Quotes form must be completed for these purchases.
PAGE 109
• Legal Services - Legal services are exempt from the requirements of Section 186 of the
Act. While there is no requirement under this policy for employees to obtain three quotes
from a legal firm, employees must consult with the City’s Legal Officer before engaging
external legal providers. This internal consultation will ensure the most appropriate firm is
engaged, that advice received is relevant without unnecessary replication and that the
City receives value for money.
• The Legal Officer is the initial point of contact for all legal matters, except specialist
planning advice, prosecutions and conveyancing where the City is either the purchaser
or the vendor. In these limited circumstances it is accepted practice for business units to
directly engage specialist legal providers.
• The direct referral to specialist legal providers is subject to review every three years.
• Emergency Situations – If the CEO or delegated key emergency management

employees have determined that an emergency exists, purchases can be made without
the need to initially follow policy. Emergency situations may arise due to unforeseen
events or occurrences relating to, but not limited to life threatening situations, genuine
concerns for public safety, security, loss of essential services and, invoking an
emergency response plan. An Exemption to Complying with Minimum Number of Quotes
form must be completed for these purchases.
6.9 Delegation of Procurement Authority
6.9.1 Procurement Requirements
Delegations and authorisations define the limitations within which the City employees are
permitted to operate. Delegation or authorisation of procurement authority allows specified
employees to approve certain purchases, quotations, tender and contractual processes
without prior referral to the City. This enables the City to conduct procurement activities in an
efficient and timely manner while maintaining transparency and integrity.
Procurement delegations and authorisations ensure accountability and provide confidence to

the City and the public that purchasing activities are dealt with at the appropriate level.
Accordingly, the City has delegated or authorised responsibilities as detailed in Schedule 1

and Schedule 2 of this policy, relating to the expenditure of funds for the purchase of goods,
services and works, the acceptance of quotes and tenders and for contract management
activities.
Delegation and authorisations can be altered at the CEO’s discretion.
6.9.2 Purchasing Decisions Reserved for the City
Commitments and processes which exceed the CEO’s delegation must be approved by the
City.
6.10 Internal Controls
The City must install and maintain a framework of internal controls over procurement
processes that will ensure:
• more than one person is involved in and responsible for a transaction end to end;
• transparency in the procurement process;
PAGE 110
• a clearly documented audit trail exists for procurement activities;
• appropriate authorisations are obtained and documented; and
• systems are in place for appropriate monitoring and performance measurement.
6.11 Standards
The City’s procurement activities must be carried out to the professional standards required
by best practice and in compliance with:
• the Act;
• the City’s policies and procedures;
• any other relevant legislative and policy requirements; and
• the related documents set out in Clause 7.
7. RELATED DOCUMENTS
Readers are encouraged to access the following relevant documents and resources:
• the Guidelines;
• the City’s Procurement Procedures Manual;
• the City’s Corporate Purchasing Card Policy; and
• the City’s Staff Code of Conduct.
Requests for further information or advice on this policy should be directed to Governance.
8. HUMAN RIGHTS COMPATIBILITY
The implications of this policy have been assessed in accordance with the requirements of
the Victorian Charter of Human Rights and Responsibilities.
9. ADMINISTRATIVE UPDATES
It is recognised that, from time to time, circumstances may change leading to the need for
minor administrative changes to this document. Where an update does not materially alter
this, such a change may be made administratively. Examples include a change to the name
of a City unit, a change to the name of a Federal or State Government department, and a
minor update to legislation which does not have a material impact. However, any change or
update which materially alters this document must be made through consultation with the
staff Consultative Committee and with the approval of EMT or where required, resolution
of the City.
PAGE 111
DOCUMENT HISTORY
Date Responsible Unit Change Type Version Next Review

Approved Officer Date
June 2018 GR Procurement Review (Significant) Increase June 2019
version number
each time
document is
updated/
changed
PAGE 112
Schedule 1 - Employee Procurement Authorisation
The City must maintain a documented scheme of procurement authorisations, identifying

appropriate City employees authorised to make such procurement commitments in respect of
goods, services and works on behalf of the City and their respective delegations contained in the
Instrument of Delegation.
The procurement authority structure (where delegated) is as follows:
Management Level Authorisation Limit

CEO $1,650,000
Directors (EMT) $550,000
Managers (Senior Officers) $110,000
Coordinators that supervise a team $11,000
The abovementioned delegation for coordinators is not automatically applied. Managers must
request a delegation for individual roles via the Request for Financial Delegation Form.
As part of the Annual Budget process, the City adopts a Capital Works Programme. A Project
Manager, Client Manager and responsible Director are assigned to each project. As part of this
process, each Project and Client Manager is assigned an authorisation limit as detailed below to
be used solely for the nominated project. Any authority already assigned under the Managers’,
Directors’ and CEO’s limits will over-ride that detailed below unless it is of a lesser amount.
Project Management Level Authorisation Limit

Senior Works Coordinator – Works $110,000
Coordinator Civil Infrastructure Delivery – $55,000
Engineering
Coordinator Civil Design – Engineering $55,000
Coordinator Public Space Design – Parks & Open $55,000
Space
Coordinator Infrastructure Development – $55,000
Engineering
Project Manager $22,000
Client Manager $22,000
Purchasing Card Purchases Authority to authorise and issue

Director Corporate Performance employees a City purchasing card.
Employees are authorised to purchase
goods and services within the limits
stated in the Purchasing Card Policy.
Usage must also be in accordance with
all other conditions of the City’s
Purchasing Card Policy.
Fuel Card Purchases All employees are authorised to utilise
Director Corporate Performance fuel cards up to the value of $200.00
per transaction. Fuel cards can only be
used to purchase fuel or oil.
PAGE 113
Schedule 2 – Contract value delegation thresholds
Value Contract
Position Works
Limit Form
Council Above Contract Awarding contracts over $1,650,000 or for any contract that
$1.65M the CEO or Directors consider requires a Council Resolution
for approval.
Variations Contract variations exceeding 30% of the original contract
sum in the aggregate, or over $495,000 individually.
CEO Up to Contract Awarding contracts up to $1,650,000.

$1.65M
Variations Contract variations not to exceed 30% of the original
contract sum in the aggregate, or $495,000 individually,
whichever is the lesser, subject to remaining within budget
or offset savings being identified.
Director Up to Contract Awarding contracts up to $550,000.
$550,000
Variations Contract variations not to exceed 30% in the aggregate of
the original contract sum, or $165,000 individually,
whichever is the lesser, and contract total not to exceed
$550,000, subject to remaining within budget or offset
savings being identified from within the program.
Service Up to Contract Service Unit Manager - awarding of contracts within budget
Unit $110,000 for amounts up to $110,000.
Manager
Variations Not Applicable.
Project Up to Day Works Total of all Day Works to be within the specified Day Works
Managers $15,000 Provisional Sum included in the contract Maximum of
$15,000 per item
PAGE 114
Value Contract Service/Goods - Fixed Deliverables (fixed $

Position
Limit Form commitment)
Council Above Contract Awarding contracts over $1,650,000 or for any contract that
$1.65M the CEO or Directors consider requires a Council Resolution
for approval.
sum in the aggregate, or over $495,000 individually.
CEO Up to Contract Awarding contracts up to $1,650,000.

$1.65M
contract sum in the aggregate, or $495,000 individually,
or offset savings being identified from within the program.
Director Up to Contract Awarding contracts up to $550,000.
$550,000
Variations Contract variations not to exceed 30% in the aggregate of
the original contract sum, or $165,000 individually,
$550,000, subject to remaining within budget or offset
savings being identified from within the program.
Service Up to Contract Service Unit Manager - awarding of contracts within budget
Unit $110,000 for amounts up to $110,000.
Manager
Project Up to Day Works Not Applicable.

Managers $15,000
PAGE 115
Contract
Position Value Service/Goods - Schedule of Rates
Form
Council Above Contract Awarding multi-year, schedule of rates based contracts over
$1.65M $1,650,000 per annum or for any contract that the CEO or
Directors consider requires a Council Resolution for
approval.
sum in the aggregate per annum, or $495,000.
CEO Up to Contract Awarding multi-year, schedule of rates based contracts up

$1.65M to $1,650,000 per annum based on the first year of the
contract.
contract sum in the aggregate per annum, or $495,000,
or offset savings being identified.
Director Up to Contract Awarding multi-year, schedule of rates based contracts up
$550,000 to $550,000 per annum based on the first year of the
contract.
Variations Contract variations not to exceed 30% in the aggregate per
annum of the original contract sum, or $165,000 individually,
$550,000 per annum, subject to remaining within budget or
offset savings being identified from within the program.
Service Up to Contract Not Applicable.
Unit $110,000
Manager
Project Up to Day Works Not Applicable.

Managers $15,000
PAGE 116
REQUEST FOR FINANCIAL DELEGATION FORM
This form is to be completed if a financial delegation is required for coordinators or those that
require more than the standard amount or those not listed on Schedule 1 of the Procurement
Policy. Requests will be processed in January and July of each year.
Job Title:
Staff member currently

in position:
Amount Requested:
Reason for Request:
Requested By
(Supervisor)
Title:
Signature:
Approval
Approved / Not approved

Manager Governance
Date:
Signature:

Director, Corporate
Performance
Date:
Signature:

Chief Executive Officer
Date:
Signature:
Please return signed form to Governance.
PAGE 117
7.3 CONTRACTS AWARDED UNDER DELEGATION
Author Lee Taig, Contract Support Administrator, Governance Unit
Responsible Andrew Cooney, Director Corporate Performance

Director
Purpose/Summary
The purpose of this report is to provide information on contracts recently awarded under
delegation.
RECOMMENDATION
That the contracts awarded under delegation, as outlined in this report, be acknowledged
by Council.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context
Delivery of programs, projects and services that respond to community needs.

City of Greater Bendigo Council Plan 2017-2021
Goal 1 : Lead and govern for all
Objective: 1.2 Be innovative and financially responsible
PAGE 118
Report
Successful Value Delegated

Contract No Project Date Signed
Contractor (GST Excl) Officer
Capital Contracts
QEO Kiosk / Toilet

CT000397 Fairbrother $1,308,723.07 Craig Niemann 20 July 2018
Construction
CT000399 Supply &
Delivery of Two (2) Side
CT000399 Bendigo Truck Centre $772,190.27 Craig Niemann 30 July 2018
Loading Compactors
Eaglehawk BMX Kiosk / DAV Building

CT000406 $176,055.00 Vicky Mason 03 August 2018
Toilet Construction Constructions Pty Ltd
Service Contracts
Provision of Regional
Asbestos and Safety Systems Pty Schedule of Steve Abbott –
17 August 2018
Hazardous Materials Ltd Rates Acting Director
CT000386 Audit Services
Current annual Council Budget for the goods/services contracted via this schedule of rates is
$160,000.00
PAGE 119
7.4 RECORD OF ASSEMBLIES
Author Jessica Clarke-Hong, Manager Governance
Responsible Andrew Cooney, Director Corporate Performance

Director
Purpose
The purpose of this report is to provide the record of any assembly of Councillors, which
has been held since the last Council Meeting, so that it can be recorded in the Minutes of
the formal Council Meeting.
RECOMMENDATION
That Council endorse the record of assemblies of Councillors as outlined in this report.
~~~~~~~~~~~~~~~~~~~~~~~~~
Policy Context
City of Greater Bendigo Community Plan 2017-2021:

Goal 1 Effective community engagement will guide well informed,
responsive decision-making and financially responsible resource
allocations, which are transparent and accountable.
A meeting will be an assembly of Councillors if it considers matters that are likely to be

the subject of a Council decision, or, the exercise of a Council delegation and the
meeting is:
1. A planned or scheduled meeting that includes at least half the Councillors (5) and a
member of Council staff; or
2. an advisory committee of the Council where one or more Councillors are present.
The requirement for reporting provides increased transparency and the opportunity for
Councillors to check the record, particularly the declarations of conflict of interest.
PAGE 120
Report
Meeting Information
Meeting Consultation meeting
Name/Type
Meeting Date 21 June 2018
Matters discussed Planning application DP/854/2017
362 High Street, GOLDEN SQUARE 3555
Redevelopment of existing caravan park
Attendees/Apologies
Councillors Cr Jennifer Alden
Cr Matt Emond
Staff/ Peter O'Brien
Community Applicant
Representatives Objectors
Conflict of Interest disclosures

Matter Councillor/officer making disclosure Councillor/officer left
No. meeting
Nil
Meeting Information
Name/Type
Meeting Date 28 June 2018
Matters discussed Planning application DSD/110/2018
10 Hill Street, BENDIGO 3550
Two lot subdivision of land, construction of two dwellings on a
lot, partial demolition, extension to existing dwelling,
construction of a vehicle crossover and removal of trees.
Attendees/Apologies
Councillors Cr Andrea Metcalf
Staff/ Chris Duckett
Community Applicant

No. meeting
Nil
PAGE 121
Meeting Information
Name/Type
Meeting Date 23 July 2018
Matters discussed Planning application DS/308/2018
139 Carolyn Way, MAIDEN GULLY 3551
2 Lot subdivision
Attendees/Apologies
Staff/ Liz Commadeur
Community Applicant

No. meeting
Nil
Meeting Information
Name/Type
Matters discussed Planning application DR/279/2018
1 Pinnacle Terrace, GOLDEN SQUARE 3555
Construction of 2 single storey dwellings
Attendees/Apologies
Councillors Cr Rod Fyffe
Cr Jennifer Alden
Staff/ Beth Lavery
Community Applicant

No. meeting
Nil
PAGE 122
Meeting Information
Name/Type
Matters discussed Planning application DS/346/2018
(Lot 2 PS 805695X) 14 Strickland Street, ASCOT 351
Subdivide land into 3 lots
Attendees/Apologies
Councillors Cr James Williams
Cr Andrea Metcalf
Staff/ Liz Commadeur
Community Applicant

No. meeting
Nil
PAGE 123
Meeting Information
Meeting Councillors' Briefing
Name/Type
Matters discussed 1. Emergency Management
2. Peter Krenz Leisure Centre
3. Sport and Recreation Victoria Grants
4. Future sport and recreation projects
5. Road maintenance program
6. Home and community care program
7. Update on Discovery
Attendees/Apologies
Councillors Cr Margaret O'Rourke
Cr Jennifer Alden
Cr George Flack
Cr Rod Fyffe
Cr Andrea Metcalf
Cr Yvonne Wrigglesworth
Apologies:
Cr Matt Emond
Cr Julie Hoskin
Cr James Williams
Staff/ Mr Craig Niemann
Community Ms Vicky Mason
Representatives Ms Debbie Wood
Mr Bruce Duncan
Mr Bernie O'Sullivan
Mrs Jessica Clarke-Hong
Mr Peter Hargreaves
Apology:
Mr Steven Abbott

No. meeting
Nil
PAGE 124
Meeting Information
Meeting Councillors' Briefing
Name/Type
Meeting Date 6 August 2018
Matters discussed 1. Planning matters and draft Ordinary Agenda review
2. Signage Policy
3. Procurement Policy
4. GovHub Progress Report
Attendees/Apologies
Councillors Cr Margaret O'Rourke
Cr Jennifer Alden
Cr Matt Emond
Cr George Flack
Cr Rod Fyffe
Cr Julie Hoskin
Cr Andrea Metcalf
Cr James Williams
Cr Yvonne Wrigglesworth
Staff/ Mr Craig Niemann
Community Mr Bernie O'Sullivan
Representatives Ms Vicky Mason
Ms Debbie Wood
Mr Steven Abbott
Mrs Jessica Clarke-Hong

No. meeting
Nil
PAGE 125
Meeting Information
Meeting Sustainability and Environment Advisory Committee
Name/Type
Matters discussed 1. Spring Gully Mountain Bike Trail Network Masterplan
2. Draft Greater Bendigo Public Space Plan
3. Greening Greater Bendigo Strategy project update
4 Greater Bendigo Planning Scheme Review
5. City Studio project
6. Bendigo Sustainability Group
7. Waste Management
8. Regional Fruit Fly Grant
9. Central Victorian Greenhouse Alliance
10. Junortoun Action Group
11. City of Gastronomy
Attendees/Apologies
Cr Andrea Metcalf
Cr Margaret O'Rourke
Staff/ Mr Anthony Sheean
Community Ms Morgan James
Representatives Ms Tania MacLeod/
Mr James Shaddick
Mr Chris Weir
Mr Colin Smith
Mr Geoff Caine
Ms Meg Caffin
Apologies:
Ms Bridget Maplestone
Ms Emma Bryant
Mr Bernie O'Sullivan
Mr Trevor Budge/
Ms Jess Milroy
Ms Terri Williams
Ms Pamela Beattie
Ms Kelly Button

No. meeting
Nil
PAGE 126
Meeting Information
Meeting Heritage Advisory Committee
Name/Type
Matters discussed 1. Greening Greater Bendigo community engagement
2. Greater Bendigo and Ballarat Heritage Advisory
Committees visit
3. Regional Sustainable Development update
4. Planning update
5. Property update
Attendees/Apologies
Councillors Cr Matt Emond
Staff/ Ms Angela Gladman
Community Ms Tania MacLeod
Representatives Dr Dannielle Orr
Mrs Wonona Fuzzard/
Mr Peter Abbott
Mr Laurie Brown
Bishop Andrew Curnow
Mr Bruce McClure
Ms Jess Milroy
Ms Jenny Trewartha
Apologies:
Ms Emma Bryant
Mr Trevor Budge
Ms Trudy Rickard/
Mr Matthew Dwyer

No. meeting
Nil
PAGE 127
8. URGENT BUSINESS
Nil.
9. NOTICES OF MOTION
Nil.
10. COUNCILLORS' REPORTS
11. MAYOR'S REPORT
12. CHIEF EXECUTIVE OFFICER'S REPORT
13. CONFIDENTIAL (SECTION 89) REPORTS
Nil.
PAGE 128

Ordinary Agenda 19 September 2018

Transféré par

Informations du document

Titre original

Copyright

Formats disponibles

Partager ce document

Partager ou intégrer le document

Options de partage

Avez-vous trouvé ce document utile ?

Ce contenu est-il inapproprié ?

Droits d'auteur :

Formats disponibles

Ordinary Agenda 19 September 2018

Transféré par

Droits d'auteur :

Formats disponibles

AGENDA

Ordinary Meeting of Council

6.00pm Wednesday 19 September 2018

*** Broadcast live on Phoenix FM 106.7 ***

Copies of the City of Greater Bendigo Council’s Agendas & Minutes

Greater Bendigo - creating the world's most liveable community.

• Presentation and Managing Growth

WEDNESDAY 19 SEPTEMBER 2018

ITEM PRECIS PAGE

SUSPENSION OF STANDING ORDERS 5

PUBLIC QUESTION TIME 5

RESUMPTION OF STANDING ORDERS 6

DECLARATIONS OF CONFLICT OF INTEREST 7

1. PETITIONS AND JOINT LETTERS 9

1.1 PETITION: REQUEST FOR A DOG PARK IN HEATHCOTE 9

2. PRESENTATION AND MANAGING GROWTH 10

2.1 2 HUSTLERS ROAD, BENDIGO 3550 - 2 LOT 10

2.2 LOT 1 MIDLAND HIGHWAY, BAGSHOT 3551 - 137 LOT 26

2.3 1 PINNACLE TERRACE, GOLDEN SQUARE 3555 - 48

2.4 14 MILL STREET, STRATHDALE 3550 - 2 LOT 60

3. WELLBEING AND FAIRNESS 71

6. EMBRACING OUR CULTURE AND HERITAGE 72

6.1 DRAFT PLACE INTERPRETATION AND NAMING POLICY 72

6.2 STRATEGIC REPORT ON GREATER BENDIGO'S 88

7. LEAD AND GOVERN FOR ALL 97

7.1 FINANCIAL STATEMENTS AND PERFORMANCE 97

7.2 PROCUREMENT POLICY 98

7.3 CONTRACTS AWARDED UNDER DELEGATION 118

7.4 RECORD OF ASSEMBLIES 120

8. URGENT BUSINESS 128

9. NOTICES OF MOTION 128

10. COUNCILLORS' REPORTS 128

11. MAYOR'S REPORT 128

12. CHIEF EXECUTIVE OFFICER'S REPORT 128

13. CONFIDENTIAL (SECTION 89) REPORTS 128

SUSPENSION OF STANDING ORDERS

PUBLIC QUESTION TIME

Public Question Time – Purpose

Public Question Time – Where, When And Who

Residents are encouraged to lodge questions in advance so that a more complete

RESUMPTION OF STANDING ORDERS

That Standing Orders be resumed.

DECLARATIONS OF CONFLICT OF INTEREST

(a) direct financial interest

Councillors are also encouraged to declare circumstances where there may be a

Minutes of the Ordinary Meeting of Wednesday 15 August 2018.

• Response to Petition regarding Bronze Drive Reserve and Neighbouring Retention

1. PETITIONS AND JOINT LETTERS

1.1 PETITION: REQUEST FOR A DOG PARK IN HEATHCOTE

2. PRESENTATION AND MANAGING GROWTH

2.1 2 HUSTLERS ROAD, BENDIGO 3550 - 2 LOT SUBDIVISION AND

Author Grace Paisley, Planner

Responsible Bernie O’Sullivan, Director Strategy and Growth

Application details: 2 lot subdivision and construction of a 3 storey dwelling.

City of Greater Bendigo Community Plan 2017 – 2021

Subject Site and Surrounds

Figure 1: Location map showing subject site.

Figure 2: Proposed plan of subdivision.

Figure 3: Proposed site plan.

Figure 4: Ground and first floor plans.

Figure 5: Second floor plan.

Figure 6: 3D concept drawings

Figure 7: 3D concepts drawings.

* Broadcast live on Phoenix FM 106.7 *