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User Manual
Finance & Controlling (FICO)
Payment Notification
Version:1.1
User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Notification
01.07.2011
Version Control
End Users Performing day to day transactions as per their Roles and Authorizations in SAP
System.
Core Team – Directly involved in recording and accounting of costs related to electricity.
Business Process Owners – Respective Business Leaders, involved in validating the process
design.
Important Note:
The information in this document is only meant to be a reference for ERP Process configured as per the Business
Process approved by BSNL Management for Finance & Controlling Module and is not a complete description of the
SAP product and its functionalities. Its main purpose is to serve as a reference Document for User Training and
Support.
Page 1 of 13
User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Notification
Course Overview
SAP Finance & Controlling module manages all the transactions related to accounting of
business transactions and controlling module is used for internal reporting purposes. This
manual covers the process of sending mail to employee whenever any payment is made to him .
Same is divided into two parts :
1) FI payments
This will work in case of any payment made to employee through vendor account (
temporary , imprest , travel advance ) . In such cases whenever Bank Account is
credited and vendor account is debited , mail goes to the employee
2) HR payments
Whenever any Pre DMI is done by HR against employee payment ( payroll , claim ,
medical , GPF ) , employee vendor account is not used and payment is directly made by
HR in employee account . In this case also the mail is sent to employee informing him of
the payment done
In both the above cases , the mail will go in the SAP’s inbox and can also be accessed through
portal ( ESS ).
A background job is scheduled on hourly basis and mail will be sent at same frequency
Target Audience
Course Prerequisites
Course Goals
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Notification
Course Objectives
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Notification
Page 4 of 13
User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Notification
Table of Contents
1. MAIL NOTIFICATION REPORT ........................................................................ 6
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Notification
Procedural Steps
1) FI Payments
Two Temporary advance postings are done for two employees and same needs to be
paid
Page 6 of 13
User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Notification
In both the above payment documents, the bank account is credited and employee
account is debited . In this case the payment notification mail will come to the SAP
Business workplace and ESS
Employee E97900008
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Notification
Employee E98400005
2) HR Payments
A Pre-DMI is run by HR for off cycle payments of two employees and payment is
directly done by HR in the employee account .In this case also the payment notification
mail is sent to employee and same can be checked through SAP Business workplace and
ESS portal .
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Notification
Employee E97900008
Employee E98400005
All the above mails can be accessed through ESS portal also
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Notification
Page 10 of 13
User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Notification
A new ztransaction code is also developed using which the report can be fetched to check
that the mail is sent to whom.
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Notification
Page 12 of 13