SAP BUSINESS ONE - 100 IMPORTANT TERMINOLOGIES, CONCEPTS & BASIC FUNCTIONALITIES

SQL & Hana Support Consuming Forecast User Defined Fields

Implementation Valuation Methods. Order Consolidations User Defined Tables
Gap Analysis Inventory Impacts Eqquipment Cards User Defined Windows
Work Around Financial Impacts Service Calls Daily Procedures
Functional Customization Process Gap Authorization Payments
Technical Customization Information Gap Data Ownership Reserve Invoice
Roll Out Add On Customization Procurement Confirmation Blanket Agreement
Inventory Re-evaluation Cockpit & Dashboard Multi-Bin Functionality Dunning Terms
Migration Pervasive Dashboard Cycle Count and Inventory Tracking Control Account -Title Account
Legacy System KPI Reports Project Hierarchy Posting Period Statuses
Master Datas Display Settings Table Shortcuts Exchange Rate
Reporting Structure Form Settings Upgradtion IFRS
Business Process UI Configuration Templates Transactional Data Multi branch posting
AS IS & TO BE Documents Posting Periods Master Data Manual Journal Entry / Journal Voucher
Blueprint Documentation Account Determinations System Setup Data Clean Up
License Manager Accounting Segments System Initialization Reconciliation
PLD & SLD Recurring Postings Dropshipping Budgeting
DTW & SDK - Posting Templates Approvals & Alerts Default Reports
Change Request Period End Closing Default Options Fixed Asset
UAT Year End Closing Mandatory Fields Warehousing
AIP Methodology Data Archiving System Message Pick & Pack
Project Initialization Cost Centers Change Log Available Stock Formula
Project Realization Distribution Rules Header Level Details Credit Memo
Data Migration Predefined Values Row Level Details Professional User
Pre-Go Live & Go-Live Sales Activity Query Manager Limited User

The Above given list is the important terminology, Concepts & functionalities that is frequently used during Sap Implementation
knowing the important terms & functions will help us to understand B1 process more precisely.
All trainees are requested to learn these concepts through Sap Notes or Guides available Online
Understanding the meaning & basic functionality (meaning) is sufficient (During initial stage)
Complicated topics will be explained during Training Sessions
All the Very Best !!!!
S.No Concepts/Terminologies

1 Reconciliation

2 Budgeting

3 Default Reports

4 Fixed Asset

5 Warehousing

6 Pick & Pack

7 Available Stock Formula

8 Credit Memo

9 Professional User

10 Limited User

11 User defined fields

12 User defined Tables

13 User defined windows

14 Data Archiving

15 Cost Centers

16 Distribution Rules

17 Predefined Values

18 Sales Activity

19 Consuming Forecast
20 Order Consolidations

21 Equipment Cards

22 Service Calls

23 Authorization
24 Data Ownership

25 Procurement Confirmation

26 Multi-Bin Functionality
 Cycle Count and Inventory
27
Tracking

28 Project Hierarchy

29 PLD
30 SLD

31 DTW

32 AIP Methodology

33 Project Realization
34 Data Migration

35 Pre-Go Live & Go Live

36 Project Initialization

37 Support

38 Valuation methods
39 SDK

40 Change Request

41 Financial Impact

42 UAT

43 Inventory Impact
44 Process Gap

45 License Manager
46 Table Shortcuts

47 Upgradtion

48 Transactional Data

49 Master Data

50 System Setup

51 System Initialization

52 Dropshipping
53 Approvals & Alerts

54 Default Options

55 Mandatory Fields

56 System Message

57 Change Log
58 Header Level Details

59 Row Level Details

60 Query Manager

61 Information Gap

62 Add On Customization

63 Cockpit & Dashboard

64 Pervasive Dashboard

65 KPI Reports
66 Display Settings

67 Form Settings

68 UI Configuration Templates

69 Posting Periods

70 Account Determinations

71 Accounting Segments
72 Recurring Postings

73 Posting Templates

74 Period End Closing

75 Year End Closing

76

SQL & Hana

77
Implementation

78
Gap Analysis

79
Work Around

80
Functional Customization

81
Technical Customization

82
Roll Out

83
Inventory Re-evaluation

84
Migration
85 Legacy System

86
Master Datas

87
Reporting Structure

88
Business Process

89
AS IS & TO BE Documents

90

Blueprint Documentation
 Explanation (Hyper Link if explained in other sheet)
Reconciliation is a process used for ensuring the transactions which has been in our book with the statement from each bank ac
Post dated cheque print.

Budgetting is a plan/idea that what we have planned to execute with in the limit. In Business, it refers in terms of Costing. Thro
budgetting we can able to plan our financial needs in advance. And also can be compared with actuals which is moving on.
Default reports is the reports, which comes with the base product with limitation to the available data.
Items/Goods/valubles which are purchased for long-term use and are not likely to be converted quickly into cash, such as Mach
buildings and equipment. Depressiation will be calculated for asset items as per the statutary norms.

A warehouse is a commercial building for storage of goods. Warehouses are used by manufacturers, importers, exporters, whole
transport businesses, customs, etc. Even we can able track warehouse wise stock and its value. It can be used as Dropshipping p

It is a process by which the individual components of an order are gathered (Picked) and then placed into a box and send it appr

Available Stock = In Stock + Ordered - Committed

In stock - Current stock in Warehouse (Which is ready for issue/delivery),
Committed stock - Reserved stock with / With Out physical stock (From Sale order/Production requirement indent)
Ordered stock - Ordered quantity which is yet to receive.
It is an adjustment entry for already generated invoice with respect return of goods or with respect to discounts etc., From Buye
they will raise debit memo for given invoice and it can be processed at seller side as credit memo and vice versa.
Professional User = Person/Login who/Which has full access rights for making any changes in terms of company policy. Ex: C
change authorisation level / limitations, to provide licence access to other users etc.,

Limited User - Person/Login who/Which has limited access with restrictions based on the company terms which can be provid
professional user. Ex : Form wise access restriction, Only for view entered documents etc.,

User defined fields are custom fields you create to track information specific to certain subject areas, such as projects,
resources, issues, or risks. SAP Business
One enables you to create your own user-defined fields in existing system tables or your own userdefined
tables. For example, you can track additional activity data, such as delivery dates and purchase order numbers

Manage sets of custom data, for example, a fleet of cars or a list of available meals. Every user-defined table automatically con
following fields: Code (the key) and Name. You can add user-defined fields to the table to maintain additional business informa

User-Defined Windows Opens a submenu that provides links to the forms for entering data in user- defined tables, a
in Entering Values in User-Defined Fields. After opening a form, to define which fields are displayed in it, click in th
toolbar.Example-

Toos->customizaiotnttools->user defined tables

if u create a table under no object

that table will be appear in user defined window..

Data Archiving, in general means deleting the huge
volumes of the data that is no longer required in
the database to some file system or any third party
storage system. It is also a service provided by SAP
for the consistent removal of data objects from
database tables of the SAP database, where all table
entries that characterize a data object are written
to an archive file outside the database. Administration--> Utilities -->Data Archive Wizard

In business a cost centre is a division that adds

to the cost of an organisation, but only indirectly
adds to its profit. Typical examples include research
and development, marketing and customer service.
Companies may choose to classify business units as
cost centres,profit centres or investment centres. Financials-->Cost Accounting --> Cost Centers

A distribution rule is a cost accounting method

used to allocate direct and indirect expenses
and revenues to one or more cost centers. It
contains information regarding the portion of
the expenses or revenues to be allocated to
each cost center. Financials-->Cost Accounting --> Distribution Rules

The Pre-Defined Values function enables SAP

Business One users to enter values, originated
by a predefined search process, for any field
in the system (including user-defined fields).

Activities allow you to schedule and manage

diverse events such as phone calls, meetings,
tasks, notes or other interactions with customers.
Basically everything you do with a customer can
be documented in an activity, even e-mails.

Activities are used throughout the sales cycle

to manage customer contacts as well as for internal
business purposes, such as managing tasks.

Forecasts are used in conjunction with the MRP wizard to generate your stock requirements (buy or make) based on how much
your business is going to sell.

The option to use Forecasts in MRP is one of the options on the Data Source stage of the MRP wizard.

If you go into the General settings / Inventory tab / Planning sub tab. You can tick or untick Consume Forecast.

Lets say you setup a forecast that says you are going to sell 100 items a month and you've already sold 25 items that month. If y
run has a data source of forecasts and consume forecast is ticked, it would say you only need to buy or make the remaining 75 f
forecast (the other 25 has been consumed by the amount you've already sold that month so you don't need to buy or make them
ticked, it would add the full 100 to your requirements and it doesn't matter if you've sold 25 of them already or even 99, it will s
recommend the full 100.
The intercompany integration solution allows journal
entries of all branch companies to beconsolidated into
a dummy consolidation company, enabling a single way
of running SAP Business One financial reports for the
entire organization or, for a division of the organization

Customer equipment cards form the database that contains

all serial number items that you sold to your customer
and for which service can be provided. You can track the
history of a specific serial number from the day you sold
the item and throughout its entire service period.
Service--> Equipment Cards
The customer equipment card contains information such as:

1. Location of the item at which you provide service

2. Service calls related to the item

3. Service contracts that cover the item

4. Sales information

5. Inventory transaction data

Allows SAP Business One users to view all service calls

entered in the system that were created, resolved, or
closed on a specified date or within a range of dates.
Users can restrict the report to only see service calls
for a specific queue, technician, problem type, priority,
and item and call status. Users also can view only overdue calls. Service-->Service call

Authorizations allow a user to view, create and update

documents they’ve been assigned, according to a company’s
system definitions. These definitions can be applied to a
specific user or can be copied from one user to another.

Authorizations are configured by navigating to

Administration > System Initialization > Authorizations.
Select a user, expand the Subject / Module, select the
screen / function and select either Full or No
Authorization or Read Only.
The data ownership functionality in SAP Business One
is extended to business partners and allows you to
limit the access to business partners master data
and to documents based on business partner owners.
In addition, you can define whether to manage data
ownership by business partners, documents, or both.

To configure the data ownership settings, choose:

Administration > System Initialization >
General Settings > BP tab

The "Procurement Confirmation Wizard" appears. In the

"Customer" window, the relevant customer is displayed
and selected. If required, specify additional customers
for whose sales orders you want to create purchase orders.

To be able to create purchase orders for all open sales

orders with unfulfilled purchase quantities for the
selected business partners, select the "Include All Open
Sales Orders" checkbox. If you do not select this checkbox,
the only sales orders displayed are those for which the
"Procurement Document" option was checked on the "Logistics"
tab of the sales order or that use a drop-ship warehouse
and have unfulfilled purchase quantities. Purchasing A/P --> Procurement Confirmation Wizard , Production --> Prcurement C
Wizard

A bin location is the smallest unit of space in a

warehouse where goods/products are stored. SAP
Business One bin location function can be implemented
per warehouse location. This additional detailed
warehouse systems functionality allows SME’s (Small &
Medium Enterprise) to effectively manage and maintain
stock inventories effectively at the bin location
level allowing them real time visibility of their
inventory. This easily leads to improved picking
process accuracy and more efficient warehouse space
utilization and usage. Inventory --> Bin Location --> Bin Location management
Cycle counting is a physical inventory process in
which a subset of items is counted at regular
intervals. The cycle-counting approach can be used,
for example, to ensure that inventory levels of
fast-moving items are checked more frequently than
slow-moving items. Administration --> Setup --> Inventory-->Cycle Count Determination

Inventory management tools in the SAP Business One

business management and Enterprise Resource Planning
(ERP) solution helps manage detailed warehouse data,
track and record stock movements, and manage your
material requirements planning. SAP Business One
records goods receipts and goods issues in any warehouse.

The SAP Business One solution for project industries

offers an unparalleled combination of functionality
for organizations which manage some or most of their
business as projects. This tried and tested solution
has been designed specifically to meet the demanding
requirements of these organizations. The result is a
flexible and tightly integrated system, perfectly
adapted to the specific requirements of project driven
companies.
* PLD (Print Layout Design)

* PLD is SAP Report writing tool

PLD has two main functions:

• Creating new reports based upon queries in the system.
• Customizing an existing report.

Opening Print Layout Designer.

1. Open the required document or report, for example, Sales Order.
2.Choose the icon on the tool bar, or select from the menu bar Tools→Print Layout Designer.
3.Select a template by clicking its name, and choose OK.
4.We can now make changes in the layout.
SLD (System Landscape Directory)

The System Landscape Directory of SAP NetWeaver (SLD) serves as a central information repository for your system landscap
A system landscape consists of a number of hardware and software components that depend on each other with regard to install
software updates, and demands on interfaces.

Features:
* SLD stores information about all installable and installed components of a system landscape.
* We You can also manually add information about third-party components to the SLD.

Data Transfer Workbench (DTW) is a migration tool that allows us to import data from a CSV file to SAP Business One.
It is useful when we need to import large amounts of data, such as items and business partners.

The DTW supports the auto transfer of data into the SAP Business One system, this is designed specifically for internal and som
external transfers.

Demonstrate the basics of using the Data Transfer Workbench to upload mass amounts of records ?
https://www.youtube.com/watch?v=xQ6I-HGVhZE

How to configure a scheduled data import with DTW ?

https://blogs.sap.com/2014/01/29/how-to-configure-a-scheduled-data-import-with-dtw-data-transfer-workbench/

The SAP Accelerated Implementation Program (AIP) is specifically designed for

SAP Business One implementations.It Should be followed by functional consaltant.

The methodology provides milestones for each phase.

1.Project Preparation
2.Business blueprint
3.Project Realization.
4.Final Preparation
5.Go-Live and Support.

Implementation methodology for SAP business one

https://help.sap.com/doc/saphelpiis_hc_b1_image_repository_consultant_training_basic_b1_90_tb1200_01_01_pdf/9.0/en-
US/B1_90_TB1200_01_01.pdf

Project Realization
Project Realization is the heart of the project, and in this phase the consultants
implement all the business process and technical requirements defined during the previous phase.

Key Activities
1.Configure of company database.
2.Import of master data.
3.Validation and Testing.
4.Plans of training and cutover.
Easily import master and transaction data from your legacy systems into SAP Business One.
Data Transfer Workbench for SAP Business One is a migration tool that enables you to easily transfer
business and system data from your legacy system into SAP Business One.

What you will learn about data migration ?

* In order to accomplish the task of migrating data from different sources into SAP Business ONE
* The data migration itself can be managed as a mini project depending on the complexity.

It is ensuring that SAP Production system is ready to go live smoothly.

Pre-Go Live Activities:
1.Ensure that all the Customer Master data is loaded.
2.Ensure that all the Vendor Master data is loaded
3. Ensure all material masters (all material types) have been loaded.
Go Live
* Go-Live and Support is the final phase in the project.
* The implementation team should monitor and resolve any critical problems, then
hand over the system to the customer team, to the partner support organization,
and to SAP support.

It is the first phase in the implementation, during which the

customer transitions from the sales cycle to implementation mode.

The key activities are to:

• Conduct a project handover with the sales team

• Create a project plan for the implementation
• Conduct an official kick-off meeting with the customer team
• Deliver and install the SAP Business One software and demo database at the
customer site.

SAP delivers a superior standard support service to ensure continuity of your business operations.

SAP Business One customers with a valid maintenance contract benefit from:
* 24x7 support for critical issues
* Single access point for support tasks via the support launchpad for SAP Business One
* Automation and proactive support tools such as remote support platform for SAP Business One
* Software upgrades and updates
* Knowledge transfer
* The way we determine the items value at sales is by using a valuation method.
* SAP Business One provides 3 valuation methods for calculating inventory value: Moving average, FIFO, and Standard Co
* Valuation methods are basically formulas for how you determine the cost of the units that you sell.

When we set up SAP Business One, we need to define how to control the inventory valuation according to business needs and l
settings.
We have two choices for defining inventory valuation.
A perpetual inventory system or a non-perpetual inventory system
 * The SAP Business One SDK is a "toolbox" that contains interfaces, sample code, documentation and development tools.
* It provides application programming interfaces (APIs) that allow developers to enhance SAP Business One.
Change Request(CR) comes from the user in support project, After implementation user wants some thing to be added or modif
existing configuration in SAP, It may include ABAP change, or sometime configuration change in both the cases functional con
to do the feasibility study and impact of change to the existing Process flow and act accordingly.

Before doing CR the consultant must make analysis on CR the effects on existing process and before doing CR consultant must
approval
from the authorities.

Financial Impact Analysis is an additional module within ERP Maestro that allows users to see what data has been modified by
change logs within a specific period of time. This data, based on actual modifications within SAP, is compiled into an easy-to-r
searchable
report.

* User acceptance is a type of testing performed by the Client to certify the system with respect to the requirements that was ag

* This testing happens in the final phase of testing before moving the software application to Market or Production environmen

* A company's choice of inventory accounting will affect the company's income, cash flow and balance sheet. Income effect - In
cost of goods
sold are interdependent.

* If one method produces a higher inventory value in the income statement, the working capital will increase.
Client Requirement Doesn’t Meet With The SAP Application,

The Distance Between Actual And Existing/Supporting,

E.g.: On Purchase Of Material-X, The Other Material Will Get 50% Discount, Which Sap Doesn’t Support,

Commission Paid To The Agent Also , Not Supported In SAP,

To Fill This Gap, We Use The Enhancements,

These Enhancements Divided Into Exits,

Like

User exits,

Field Exits

Screen Exits &

Menu Exits.

These Enhancements Used To Update The Standard Program In Its Respective Business Transactions, Used As A Gateway To M
Client Requirements.

Software licensing structures reflect complexity and rapid change in the technical and business environment. Virtualization, on-
premise, hosting, outsourcing, new product development – to only name a few – all add to the challenges in tracking software e
and deployment.

The management of SAP[1] licenses is particularly challenging:

* Complex SAP license metrics (more than 100 special licensing types)
* Industry-specific systems
* Expensive licensing models (up to 22% maintenance per year)
* Non-transparent license control (automated measurement systems by SAP)
* Difficult license management (Software Identification (SWID) Tags recording unique information about an installed software
are not supported)
Table shorcuts is used to help perform all table related operations using keyboard.

Ctrl + I > Add a row

Ctrl + M > Duplicate a row
Ctrl + K > Delete a row
Double-click column header > Sort table by column in ascending order
Alt + double-clickcolumn header > Sort table by column in descending order
Ctrl + L > Display detailed information about a row
Ctrl + H > Go to the first row
Ctrl + E > Go to the last row
CTRL + UP arrow > Copy value from upper field in a table
CTRL + Down arrow > Copy value from lower field in a table
CTRL + TAB > Select a card in a journal entry
A software upgrade is a new version of the software that offers a significant change or major improvement over your current ve
many cases, a software upgrade requires the purchase of the new version of the software, sometimes at a discounted price if you
older version of the software.
Transaction data keeps on changing and deals with day to day activities carried out in business.
Transactions done by or with Customers, Vendors, and Materials etc. generate Transaction Data. So data related to Sales, Purch
Deliveries, Invoices etc. represent transaction data.
Master data is data that does not change often and is always needed in the same way by business.
Example : One time activities like Create Customer, Vendor, Iteam masters

The Setup section, an extensive part of the Administration module, is used for defining settings and defaults for fields that are u
throughout SAP Business One.

To go to SETUP menu use below steps:

Admin > Setup
System initialization is a function which used to customize all the required areas and define the default settings to overall SAP B
system

Drop shipping is shipping goods directly from your vendor to your customer without holding the items as inventory in your wa
A drop ship warehouse does not actually contain items; it is a ‘virtual’ warehouse. The moment the goods ‘enter’ the drop ship w
you ship them to your customer.
Approvals: The approval process is used in companies in which the standard work procedure requires an approval from a mana
member before employees can generate certain documents, for example, purchase orders.

Alerts: Alerts are defined to automatically send e – mail, SMS / Fax to internal or external users to notify them of certain event.
and don’t stop the document from posting.

In SAP B1, if you need create alerts go through the (Administartion > Alert Management) also refer sheet "AMS"
System Default Alerts & approals:
> Deviation from % of gross profit
> Deviation from Commitment limit
> Deviation from Credit limit
> Deviation from Discount (in %)
> Deviation from Budget
> Minimum stock deviation
> MRP Recommendations Due
The preset selection of an option offered by a system, which will always be followed except when explicitly altered
Example: If you mention SAP window color as "Cool Gray" in the label of "color" for particulor user, when ever user login by
window will be displayed as "cool Gray" color. Refer sheet "Default options"

Which are all the fields data will be required to proceed/submit the form, that fields called as mandatory fields.
This mandatory fields should need to proceed/submit form.

Example: Field "code" is mandatory to save Business partner master data form.

In left-hand corner of the status bar displays system messages.

Three types of System messages avaialble in SAP B1.

1. Confirmation Message

Provides information about the successful execution of system functions and does not affect your work; displayed against a gre
background.

2. Information Message

Informs about an action occurring in SAP Business One but does not disturb the workflow; displayed against a blue background

3. Error Message

Appears when you cannot continue a specific action until the error is corrected; displayed against a red background.

The error message describes the problem and may offer suggestions for correcting the error.

Use the change log to gain an overview of changes in most windows of SAP Business One. By tracking the change log, your au
more easily verify and audit G/L entries.

To view change log information, kindly follow steps.

1. Administration > System Initialization > General Settings > Services.
2. Tools > Change Log
In form, which are informations are available in the general window called as Header level details.
Example: In Business partner master data page, general window like Code, name, forign name.. Called as header level details

Refer Sheet "Header Level"

In form, which are informations are available in the tab windows called as Row level details.
Example: In Business partner master data page, tab windows like General, Contact persons, address .. Called as row level detai

Refer Sheet "Row Level"

In SAP query manager used to Display all the queries that exist for specific categories, Create user reports, Delete reports

Access query manager use below steps:

Tools > Queries > Query Manager

In SAP world or in Information Technology world, gap analysis is the study of the differences between two different informatio
applications( ex; existing system or legacy system with Client and new is SAP), often for the purpose of determining how to ge
state to a new state.

Customization involves code changes to create functionality that is not available through configuration. Customization can be c
complicate future upgrades to the software because the code changes may not easily migrate to the new version.

This is a customized work center you can organize and

perform your frequent works and related activities.
General Widgets are:
Common Functions
Open Document
Messages and Alerts
Browser
Dashboard and Widget
Dashboards are an intuitive and user-friendly
element of the SAP Business One Cockpit providing
quick access to report visualizations such as bar
or pie charts of the SAP Business One data of your choice.

Pervasive analytics for SAP Business One, version for SAP HANA enables you to access and visualize your data in a customize
application provides three analytic tools that can accelerate your decision making process, offering immediate and fact-based an
business questions.

KPI reprots: key performance indicators

Business KPIs[Read only] (Key Performance Indicators) enable a company to measure and monitor its performance on a strate
operational level. The KPIs are also known as the "lead indicators" as they help indicate the happenings in advance. Based on th
goals of a company, target values for KPIs are set. Comparing actual KPI values to these targets identifies shortcomings immed
shows improvement potentials for business processes at the same time. This is vital for every company.
Changing the Font Color and the Background Color. In Classic Design, SAP GUI for Windows uses the color settings of the op
system. In this case, the color display in the SAP system is taken for the most part from the color scheme you have chosen in th
operating system.

SAP Business One 9.0 provides Authorizations and Form Settings to ensure that users see only the data they need and affect cha
areas where management desires. Authorizations allow a user to view, create and update documents they've been assigned, acco
company's system definitions.
Form Settings allow any user to define the modules and menu options displayed for them. Users benefit from Form Settings, b
them to remove unwanted or irrelevant. Simply close all active screens and navigate to Window > Form Settings or from the to
from the Form Settings button. Check or uncheck the Visible checkbox to add or remove a particular screen from a user’s displ

The UI Configuration Template window appears. 2. From the UI Template list, select the UI template you want to delete and fro
context menu choose Delete Row.
From the SAP Business One Main Menu, choose Administration → Utilities → UI Configuration Template.

Posting period variant is used to maintain accounting periods that are open for posting and all closed period are balanced.
This is used for opening and closing period in the fiscal year for posting purpose. You can assign these posting periods to one o
company codes.

A posting period is most commonly 30 days, but may also be as long as 12 months

In Account Determination there are 5 major criteria's are

1.Chart of Account,
2.Valuation Class,
3.Transaction Event Key,
4.Valuation Grouping Code,
5.Account Grouping Code.

You can Configure automatic account determination with following T.Code's :

1.OMSK: valuation Class with Account catagory reference,

2.OMWM: Active Valuation Grouping Code,
3.OMWN: Active Movement type with G/L account,
4.OMWD: Active Valuation Area,
5.OMWB: Active Chart of account,Valuation Grouping Code,Account Grouping Code,Valuation Class and G/L acocounts

The segment is defined as a subarea of a company with activities that generate expenses and revenues,
with an operating result that is regularly used by management for profit assessment and resource allocation purposes, and for w
separate
financial data is available.
* A type of business transaction that is repeated frequently, often at fixed intervals.
* They usually are associated with the accounts payable and accounts receivable part of the ledger.
* An example of a recurring entry would be the monthly rent paid for a piece of property or equipment

Posting Templates. Every commercial organization has

transactions presented in template format, in which
only the recorded amounts vary from transaction to
transaction (for example, the separation of VAT in purchasing or sales).
SAP Business One enables you to create fixed templates for
such recurrent journal entries. You can assign these posting
periods to one or more company codes.

In SAP Business One, an open period can have one of three states: Closing Period, Unlocked Period, and Unlocked Except Sale
through and verify that none of your periods are in a Locked state. Periods should only be locked once they will no longer be us
your year end closing).

An accounting procedure undertaken at the end of the year to close out business from the previous year, carry forward balances
previous year, and open posting accounts for the upcoming year. Year-end closing is part of a company's closing operations, and
create a company's financial statements.

1. SQL & HANA both are RDBMS. Main function is to store and retrieve data. 2. HANA is an in-memory, column-oriented rel
database management system. 3. HANA will store the data on RAM and super speedy performance and processing . 4. SQL wil
on harddisk and retrive it. 5. SAP B1 have both SQL and HANA version(more info https://www.inecom.com.sg/comparison-of-
business-one-sql-vs-hana/)
1. It's one of the SDLC stage. Once application/software is ready for live need to deploy that on live platform. 2. After that need
setup/configuration/user training/ data import etc,. 3. Based on application nature implementation steps to be defined
1. It can be done in the phase of requirement study. 2. While replace existing application/software need to find out the requirem
between current system and new system. 3. This will be applicable while buy any product based solutions and find out gap betw
requirement and available feature in product
1. It's way how to achieve client requirement using available feature. 2. Already we have prepared Gap analysis and found some
requirement which is not exactly available in new system. 3. So, while do user training we need to explain the alternative proce
the client requirement.
1. Without doing any addons or additional module full fill client requirement using available provisons. Ex. UDF,UDW,Configu
and alerts, field visible/invisible, position change etc,. 2. There is no deployment and source code modification requirement for
3. Implementation team can achieve this using available provision in SAP
1. If unable to achieve client requirement using work around, functional customization need to plan for technical customization
delivered as add-ons , module, plug in etc.. 3. Need technical engineers support to achieve this and need to follow some procud
given by product owner. Ex.. Material indent, PO payment milestone, change log etc,.
1. Time of implementation necessary application setup,installation ,configuration to be done for one branch then the same will b
further branches .If company have multi branch with same process. 2. It's more helpful and all branches will follow unique proc
time few branches will follow some different process there it will not be possible

1. Every company will do this process in some interval to verify stock and it's value accuracy. 2. Mostly it will be done monthly
financial year wise. 3. Based on this process outcome company will take some decision on how to avoid huge dormant stock, s
1. Migrate user and transaction to existing system to new system. 2. There are several type can be followed A). parallel Entry o
system B). Stop old system and use new system alone C). Few transaction on old system and few transaction on new system D)
system for reference and do practice on new system.
1. Previously using system. Ex.. SAP Vs Tally
1. Regularly using data. 2. No need to add every time as new entry and we can do active and in active the data. Ex..customer, v
state, payment terms etc,.,
1. Every report have some pre defined structure for how to present data. 2. Ex..Purchase order copy, GRN slip, Invoice etc,.. 3.
design new report prepare template and verify with client then make it as new report.

1. Business process is nothing but what kind of process and activity is doing in daily basis and what are the positive and negativ
available on this.2. Before suggest system need to understand client business process and based on that version and module we
1. It's one of the stage in SDLC. 2. Service provider need to document all the information from client about their company, natu
process, work flow of the company, levels of users, reports are using and all other informations. 3. It can be used to implement
system in correct place else implementation get failure

1. This is final stages of requirement finalization. 2. Information to be filled from AS IS document and this document to be ver
signed by client before start implementation. 3. Based on this document system feature will be enabled and delived to client. 4
referred further usage like user training, while handle new change request and user manual prepartion. 5. Some time system scr
attached with this document
 Module Raised By

Finance Gopinath.S

General Gopinath.S

General Gopinath.S

General Gopinath.S

General Gopinath.S

General Gopinath.S

Inventory Gopinath.S

Finance Gopinath.S

General Gopinath.S

General Gopinath.S

Tools menu Prabhu (BA)

Tools menu Prabhu (BA)

Tools menu Prabhu (BA)

Administration Prabhu G

Financials Prabhu G

Financials Prabhu G

Prabhu G

Prabhu G

Administration Prabhu G
 Prabhu G

Service Prabhu G

Service Prabhu G

Administration Prabhu G
 Administration Prabhu G

Purchasing A/P, Production Prabhu G

Inventory Prabhu G
Administration Prabhu G

Prabhu G

Raghupathy
Raghupathy

Raghupathy

Raghupathy

Raghupathy
Raghupathy

Raghupathy

Raghupathy

Raghupathy

Raghupathy
Raghupathy

Raghupathy

Raghupathy

Raghupathy

Raghupathy
Raghupathy

Raghupathy
 General Rajan

General Rajan

General Rajan

General Rajan

Administration Rajan

Administration Rajan

General Rajan
 General Rajan

General Rajan

General Rajan

Administration Rajan

Administration Rajan
General Rajan

General Rajan

General Rajan

Dinesh Kumar.K

Dinesh Kumar.K

Dinesh Kumar.K

Dinesh Kumar.K

Dinesh Kumar.K
Dinesh Kumar.K

Dinesh Kumar.K

Dinesh Kumar.K

Dinesh Kumar.K

Dinesh Kumar.K

Dinesh Kumar.K
 Dinesh Kumar.K

Dinesh Kumar.K

Dinesh Kumar.K

Dinesh Kumar.K

Implementation Sengottuvelu

Implementation Sengottuvelu

Implementation Sengottuvelu

Implementation Sengottuvelu

Implementation Sengottuvelu

Implementation Sengottuvelu

Implementation Sengottuvelu

Inventory Sengottuvelu

Implementation Sengottuvelu
Implementation Sengottuvelu

Administrator Sengottuvelu

Administrator Sengottuvelu

Implementation Sengottuvelu

Implementation Sengottuvelu

Implementation Sengottuvelu
S.No Task On Explanation (Hyper Link if explained in other sheet)

6
Module Task Explained By Date