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PerkinElmer: Navigates a Multi-Year EPPM Roadmap

SAP Analysis for Office


Chandu Kamisetty, PerkinElmer
Tony DeRosa, Platinum DB Consulting
Roadmap to Successful
PPM Implementation
Chandu Kamisetty – PerkinElmer
Tony Derosa – Platinum DB
Friday, October 12, 2018

© 2017 PerkinElmer
Presentation Abstract (Information Only)
The PerkinElmer success story provides a Blueprint for
how to incrementally implement SAP PPM by navigating
a defined, though flexible, roadmap (2010 – 2017), while
taking into account organizational needs and maturity.
The PerkinElmer solution leverages the Excel interfaces
with SAP Analysis for Office to provide a familiar UX to
its business and engineering users. The presenters will
describe architecture, essential building blocks,
incremental approach for any robust PPM system and
overlay with PPM maturity curve.

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Speaker Introduction

Chandu Kamisetty Tony Derosa


Project Leader, Global IT Applications President & Founder
R&D, Service and Customer Care Platinum DB Consulting
Transformation
Chicago, IL USA
PerkinElmer, Shelton, CT, USA

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Agenda

• About PerkinElmer
• Project Details – Then, Now
• Road map and key miles stones
• Approach
• Building blocks – PPM Maturity
• Solution Architecture
• UI & Ease of Use.
• Demo
• Lessons Learnt

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About PerkinElmer
PerkinElmer At A Glance

GLOBAL TECHNOLOGY LEADER

OPERATIONS IN
OVER 150 COUNTRIES 45% 29%
ASIA PACIFIC
THE AMERICAS
9,000 EMPLOYEES

$2.1 BILLION IN REVENUE


26%
EUROPE

HEADQUARTERED: INCORPORATED IN 1937 MEMBER OF THE S&P 500


WALTHAM, MA
INNOVATING
complete solutions ACROSS

IMAGING DETECTION SOFTWARE SERVICE


Project Details
2010 - Legacy State

• Multiple systems & tools


◦ Excels, Access, RIMS Online, Lotus Notes, share point, Evolve, Kronos, MS –
Project etc.
• Information islands, no tight integration, lack of capabilities and lack
of support
• Large manual effort to link the details.
• Traceability of budget and spend not available.
• Data Duplication and Lack of global reporting system
• Lack of visibility - Inability to manage risk, control R&D investments.
• Lack of a comprehensive system to support development process
and integration of new sites

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PKI PPM Road Map – Key Milestones

Time Portfolio PPM – HCM


Entry Live Management Live Integration AOP/Forecast/Usability
(Phase 1) (Phase 2) (Phase 3) (Phase 4)

MI - Live Remaining
Legacy - RIMs, Evolve, sites Resource Management
Excel / CI / Upgrades /
LST - Live
analytics

2010 2011 2012 2013 2014 2015 2016 2017

BeX Reports BO and Dynamic


explorer reports Spotfire
Reporting and
analysis

• Phase 1 – Global task & time tracking tool.
• Phase 2 ‐ Portfolio management for EH and subsequent roll outs
• Phase 3 – HR integration & Project contract UI
• Phase 4 – AOP, Forecast, ease of Use, UI & CI
• Upgrades along the path.
• Multiple Business Re‐Orgs.

13 Business Driven Roadmap
2017 - Current State

• One system for Global R&D project data.


• Up to 1000+ users from R&D organizations.
• Integrated with Financials, HR, logistics information.
• Embedded accounting principles and business process rules.
• Comprehensive system that supports multiple product portfolios
and NPI development.
• Automation, simplified new hire and project creation processes,
KPI based notifications, dash boards
• Project Contract, forecasting, Annual Operating Plan.
• A holistic reporting platform providing most up to date data.
• Complete visibility to support decision making process.
• Utility tools for easy Business alignment

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Approach

• Business - Driver
◦ Business pain points and needs.
◦ Business Sponsor, business case and ROI
• IT - Facilitator
◦ Understand the functionalities
◦ Building blocks
• Enablers:
◦ Can we build on it for a future phase?
◦ UI & usability
◦ Keep to standard OTB... Or so we tried!
◦ Increase organizational knowledge, Maturity.

15 Follow the basics
Building blocks and Maturity Curve
Developing / Managed /
Initial / reactive Defined / initial
Emerging Increasing Optimizing
integration
discipline efficiency

CI

Phase 4

Phase 3
• Portfolio
• Forecasting KPI’s
• AOP • Key
Phase 2 • Actuals vs decision
• Project Forecast vs Metrics
Contract AOP • NPI vs
• Process • Heavy Revenue
Phase 1 • Financial refinement • Visual
Usability
Integration • Dashboards
• Excel analytics
• Portfolio • Notifications
• Time • HR integ. based tools
Mgmt.
mgmt.
• Phase Gates
• Task
• Aggregation
mgmt.

Ease of Use, reusability (Utility Programs) and Analytics


Strong PMO, training and awareness

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Solution Architecture
Hierarchy of key Objects

BE Bucket
Review

Stage Gating
AOP / forecast /  Time & Task
Versions
Contract Plan
Status Mgmt. Expense

Initiative cProject Internal


Item 1 1 Order

Task 1 – Time entry
Task 2 – Time entry

Task 3 – Time entry

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Expense & Labor Aggregation
Global R&D aggregates Portfolio

BU Aggregates

BE Bucket BE Bucket BE Bucket BE Bucket


Review Review
Review Review
Cost and labor Roll up (AOP, forecast, actuals)

Stage Gating
Versions
Contract Initiative cost and labor Roll up
Status Mgmt.
site bucket 1 Initiative / Primary site
Project 1 Item 1 cProject Internal
1 Order

(AOP, forecast, actuals)
Total Project 
Activity Aggregate Plan/forecast Time & Task Expense
site cProject Internal
bucket 2 Item 2 Order
2

Secondary  sites
site cProject Internal
Item 3 Order
bucket 3 3

Template driven
Site
bucket “n”
Site Level cost and labor Roll up (AOP, forecast, actuals)
Site Aggregates

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SAP PPM - Solution Architecture

DATA OUT Analytics with SAP

BEX / WAD - BOBJ Universe PPM In context PPM Alerts & PPM
Spotfire
Static reports And Broadcasts reports Notifications Dash boards

SAP Business Intelligence

SAP                        PPM

SAP Portfolio Management


PROCESSES

Project Management Resource Management

Cost Logistics Documentation Labor Resource      info

SAP Finance
SAP SAP HR
and Document Time
DATA IN Logistics Management
Controlling Mgmt. Entry
(MM/PP) (HCM)
(FI/CO)

Enabled Partially used Not Enabled

20 Pieces of the Puzzle....
UI & Ease of Use

• Number of Clicks
• Number of screens
• Wait time and Performance
• AOP & Forecast processes – tedious, multiple iterations
• Need to see all information in one place.
• Automation where possible
• Intuitiveness of excel for forecast and AOP processes

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Forecasting Process

*Open Excel
(DA Tool)

Download existing Update and


Login using Search for the
data from PPM Upload
PPM credentials initiative
(master)

• *Pre‐requisite: Install DA Item forecast tool Close Excel file


• SAP PPM is master and excel is for updates
• Top down vs Bottom up process

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Desktop Analyzer Forecast tool

23 All information in one place


Use Case Demonstration – Live System

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Lessons learned

• Implement functionalities based on business needs & priorities.


• Importance of Sponsorship and adoption
• Importance of simplicity, Ease of use & UI
• Optimal solution – trade offs.
• Support system & training
• Business Re-Org’s, bucket movements
• Utility Programs

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Thank you!
Chandu Kamisetty Tony Derosa
Project Leader, Global IT Application President & Founder , Platinum DB
Consulting
R&D, Service and Customer Care
tderosa@platinumdb.com
Transformation
Nchandu.kamisetty@perkinelmer.com 3125601333
2034021918
Thank you for attending my session! 
For questions, contact me at: 
Nchandu.kamisetty@perkinelmer.com

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PerkinElmer: Navigates a Multi‐Year 
EPPM Roadmap ‐ SAP Analysis for Office
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