Procedure Manual LL

Intercontinental Consultants
and Technocrats Pvt. Ltd.
Q
PROCEDURE MANUAL
Volume II
Copy No: 00
© No part of the document shall be copied or disclosed without the authorization of the
Chairman and Managing Director, Intercontinental Consultants and Technocrats Pvt. Ltd.
Intercontinental Consultants and
Technocrats Pvt. Ltd.
New Delhi
PROCEDURE MANUAL
VOLUME II
© No part of this document shall be copied or disclosed without the authorization

of the Chairman and Managing Director, Intercontinental Consultants and
Technocrats Pvt. Ltd.
Copy No. : 00
Issue No. : 05 Date : 03 October 2017
Revision No. : 00
DISTRIBUTION LIST
PROCEDURE MANUAL VOLUME II
Sr. No. Name / Designation Copy No.
1 Mr. K. K. Kapila, Chairman and Managing Director 1
2 Mr. Prashant Kapila, COO 3
3 Mr. Aseem Prabhakar, President 4
4 Management Representative 7
5 Management Representative – External Auditors 8

CONTENTS
PROCEDURE MANUAL VOLUME II
S. No. Document No. Description No. of

Pages
HIGHWAY
QSP/VOL-II/HW System Procedures of Highway
1. QSP/8.5.1/HW/01 Pre-Award of Work – Highway Projects 3
2. QSP/8.5.1/HW/02 Post-Award of Work – Highway Projects 20
3. QSP/8.3/HW/03 Design and Development – Highway 26
4. QSP/8.5.1/HW/04 Land Acquisition Plan and Utility 6

Location / Relocation Plan
5. QSP/8.5.1/HW/05 Final Feasibility Cum Preliminary Design 16

Report for DBFO / BOT Projects
6. QSP/8.5.1/HW/06 Preparation of Technical Schedules 8

for Formulation of Bid Documents for
DBFO / BOT Projects
7. QSP/8.5.1/HW/07 Computer Aided Design and Drafting 3
8. QSP/8.5.1/HW/08 Preparation of Technical Schedules for 7

Formulation of Bid Documents for EPC
Projects
9. QSP/8.5.1/HW/09 Hydrological and Hydraulic Studies for 9

Road Cross Drainage Structures
10. QSP/8.5.1/HW/10 Hydrological and Hydraulic Studies for 7

Road Side Drainage System
PAVEMENT, MATERIAL & GEO-TECHNICAL
QSP/VOL-II/PMG System Procedures of Pavement,

Material & Geo-technical
1. QSP/8.5.1/PMG/01 Geological and Geotechnical 9

Investigations
2. QSP/8.5.1/PMG/02 Pavement and Material Investigations 12

QUANTITY SURVEYING & CONTRACTS
QSP/VOL-II/QS System Procedures of Quantity

Surveying & Contracts
1. QSP/8.5.1/QS/01 Project Estimates 10
2. QSP/8.5.1/QS/02 Bid Documents Formulation for Client 19

Including Pre-qualification Documents
for Item Rate / BOT / EPC / Hybrid
Annuity Contracts
BRIDGE
QSP/VOL-II/Br System Procedures of Bridge
1. QSP/8.5.1/Br/01 Pre-Award of Work – Bridge Projects 3
2. QSP/8.5.1/Br/02 Post-Award of Work – Bridge Projects 10
3. QSP/8.3/Br/03 Design and Development Plan of Bridges 12
4. QSP/8.5.1/Br/04 Proof Consultancy of Bridge Designs & 4

Drawings
5. QSP/8.5.1/Br/05 Repair and Rehabilitation of Bridges 4
SURVEY
QSP/VOL-II/Svy System Procedures of Survey
1. QSP/8.5.1/Svy/01 Pre-Award of Work – Topographical 4

Survey & GIS
2. QSP/8.5.1/Svy/02 Topographical Survey 5
3. QSP/8.5.1/Svy/03 Geographic Information System 7
4. QSP/8.5.1/Svy/04 Photogrammetry 6
Work Instructions
1. WI/Svy/02/01 Control Work for Field Surveys Using 2

GNSS Receivers
2. WI/Svy/02/02 Traverse Control Using Total Station / 2

GNSS
3. WI/Svy/02/03 Levelling for Topographical Surveys 2

Using Auto / Digital Levels
4. WI/Svy/02/04 Topographical Survey for Details Using 3

Total Station / Lidar
5. WI/Svy/02/05 Topographical Survey – Data Processing 3

HIGHWAY
Document No. : QSP/VOL-II/HW

Issue / Revision No. : 05/00
Date : 03 October 2017
CONTENTS
HIGHWAY
S. No. Document No. Description No. of Pages
1. QSP/8.5.1/HW/01 Pre-Award of Work – Highway Projects 3
2. QSP/8.5.1/HW/02 Post-Award of Work – Highway Projects 20
3. QSP/8.3/HW/03 Design and Development – Highway 26
4. QSP/8.5.1/HW/04 Land Acquisition Plan and Utility Location / 6

Relocation Plan
5. QSP/8.5.1/HW/05 Final Feasibility Cum Preliminary Design 16

Report for DBFO / BOT Projects
6. QSP/8.5.1/HW/06 Preparation of Technical Schedules 8

for Formulation of Bid Documents for DBFO /
BOT Projects
7. QSP/8.5.1/HW/07 Computer Aided Design and Drafting 3
8. QSP/8.5.1/HW/08 Preparation of Technical Schedules for 7

Formulation of Bid Documents for EPC
Projects
9. QSP/8.5.1/HW/09 Hydrological and Hydraulic Studies for Road 9

Cross Drainage Structures
10. QSP/8.5.1/HW/10 Hydrological and Hydraulic Studies for Road 7

Side Drainage System
Intercontinental Consultants & Technocrats (P) Ltd. Procedure
Issue No. : 05
Doc No : QSP/8.5.1/HW/01 Date : 03 October 2017
Revision No. : 00
PRE-AWARD OF WORK – HIGHWAY PROJECTS
1.0 Purpose
To lay down procedure for providing inputs for preparation of technical / financial
proposal for highway projects.
2.0 Scope
The procedure covers guidelines for preparing inputs, if called for by PC / BD
Division, for preparation of technical / financial proposal.
3.0 Responsibility
HOD (HW) shall be responsible to establish and maintain the procedure.
Nominated coordinator shall be responsible to implement the procedure.
4.0 Procedure
4.1 Planning Risk
Determination of risks and opportunities, meeting the requirements of Clause 6.1 of
the Std ISO 9001:2015 has been done and record maintained in “Risk Register” as
per defined format. ‘Risk Levels’ and ‘Risk Controls’, pertinent inputs for addressal
of the identified risk, have been determined with the help of “Risk Matrix” as per
defined format. Both formats are given Appendix ‘H’ of Quality Manual. The risks
associated with our processes can be of different kinds, for example “Lack of ToR
study and improper briefing about site appreciation to engineer” could be one of the
relevant risk to this procedure.
4.2 HOD (HW) will nominate a Coordinator from within his Division to coordinate
inputs from various Cells.
4.3 In case the PC / BD Division requires input from HW Division for preparing the
Technical Proposal, copy of LOI and TOR will be sent by BD Division based on
which the nature and quantum of works involved and the scope of consultancy
services shall be identified. Comments on TOR if any, shall be sent to BD Division
for obtaining clarification during pre-bid meeting.
4.4 Generally, the following inputs may be provided, if asked for :
 Approach and methodology
 Schedule of tasks & description of activities
 Duration of tasks & activities
 Manning schedule for tasks identified
Signature
Designation HOD (Highway) President Management Representative
Prepared by Approved by Issued by Page 1 of 3
Issue No. : 05
Revision No. : 00
4.5 HOD (HW) shall review the above input data on file before submitting to
BD Division.
4.6 A flow chart depicting various activities is enclosed at Appendix ‘A’.
5.0 References
 TOR
 Any specific instructions / guidelines issued by MORT&H / NHAI or any

other concerned authority (e.g. WB / ADB / OECF etc.)
6.0 Records
Retention
Format / Record
By Period
Input to Technical and Financial HOD (HW) /

Part of Project File
Proposal (Only Soft Copy) Concerned Coordinator
HOD (HW) /
Project File (Only Soft Copy) 1 year
Concerned Coordinator
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Appendix ‘A’
PRE-AWARD OF WORK – HIGHWAY PROJECTS
Start
Receipt of request and TOR from BD Division
Nomination of Coordinator
Study of nature and extent of work
Identify inputs required
Send comments on TOR to Yes Clarification on

BD Division for clarification TOR required?
at pre-bid meeting
No
Receive clarification Prepare:

 Approach and Methodology
 Work Programme
Inputs from Cells
 Manning Schedule
Is in-house No Advise BD Division to finalize

capability associates and their inputs
adequate?
Yes
Finalize input report detailing out :

 Tasks involved and methodology
 Work programme and manning schedule
 Inputs for financial proposal
Review by HOD (HW)
Submission of inputs
End
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POST-AWARD OF WORK – HIGHWAY PROJECTS
1.0 Purpose
To lay down procedure for preparation of DPR for Highway projects.
2.0 Scope
This procedure specifies requirements for conducting various field surveys, their
studies, working out project details, designs and drawings in the office leading to
compilation of DPR.
3.0 Responsibility
PC / TL / concerned HODs shall be responsible to implement the procedure.
4.0 Procedure
4.1 Planning Risk

associated with our processes can be of different kinds, for example “lack of study
of ToR and understanding the scope of work” could be one of the relevant risk to
this procedure.
4.2 Prepare Quality Plan as per Procedure QSP/8.1/QMC/06 – Planning of Product

Realisation.
4.3 A project is generally processed through the reconnaissance and inception stage,
feasibility study stage, preliminary project report stage and detailed project report
stage. Various activities in these stages are discussed in the succeeding paragraphs.
4.4 Reconnaissance and Inception Stage
4.4.1 Carry out reconnaissance survey of the project site to collect information on :
 Socio-economic profile of the project influence area
 Topography of the area along the highway
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 Soil and climatic conditions
 Drainage conditions
 Condition and extent of the existing facilities and proposed plans for
development
 Traffic pattern
 Congested areas
 Realignment requirements
 Requirement of bypasses
 Road inventory in general
 Existing utilities along the road
 Social and environmental characteristics
 Land use and availability of materials
 Probable locations of toll plazas, bus lay byes, truck parking/lay byes, wayside
amenities, etc.
 Collection of latest Schedule of Rates (SOR) of the circle / district through

which the road traverses.
 Collection of available secondary data of the project road from local PWD
office.
 Collection of toposheets of the project influence area.
4.4.2 Hold a meeting with the client, if required, to brief him on salient features /
requirements and also explain consultant’s approach and methodology, rationale for
selection of traffic survey stations / axle load survey locations, views on specific
aspects / deficiency in the TOR / assignment which became apparent during the
reconnaissance.
4.4.3 TL / PC to prepare a Quality Assurance Plan and an Inception Report and submit to
the client after its review on Format QSP/8.5.1/HW/02:F-02 – Review of Inception
Report and final checking / approval by President / HOD (HW) on Format
QSP/9.0/QMC/13:F-01 – Final Inspection Report. The record of submission to and
approval of client to be maintained on Format QSP/8.5.1/HW/02:F-01 –
Submission / Approval of Reports. Quality Assurance Plan and Inception Report
shall generally contain the following :
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 Quality Assurance Plan
It shall cover all aspects of field studies, investigations, designs and economic
and financial analysis. Procedure for conducting different field studies,
engineering surveys and investigations, designs and documentation activities
are presented as separate sections, e.g. engineering surveys and investigations,
road and pavement investigations, bridges and culverts investigations, design
of bridges and structures, environment and R&R assessment, economic and
financial analysis, drawings and documentation; preparation, checking,
approval and filing of calculations, identification and traceability of project
documents etc. A plan giving the details of personnel responsible for
preparing, checking / verifying various activities forming part of feasibility
study and project preparation, since inception to the completion of work shall
be prepared. The data formats proposed by the Consultants for use in field
studies and investigations shall also be submitted.
 Inception Report
It shall cover the following aspects :
- Project appreciation
- Detailed methodology to meet the requirements of the TOR finalized in

consultation with client, including scheduling of various sub-activities to
be carried out for completion of various stages of work, stating clearly
their approach and methodology for project preparation after field
inspection.
- Task assignment and manning schedule

- Work programme
- Proforma for data collection
- Proposed typical cross-sections
- Key plan and linear plan
- Development plans being implemented and / or proposed for
implementation in the near future by the Government / Local bodies and
the possible impact of such development plans on the overall scheme for
field work and design of the study.
- Quality Assurance Plan finalized in consultation with client
- Draft design standards
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- An assessment of various social / environmental issues existing in the

surroundings of the project.
- The possible alignment options for realignments / bypasses, if any, shall

be identified on the basis of site conditions and technical / social /
environmental / economic considerations.
4.5 Feasibility Study Stage
4.5.1 Collect and study all available information, data, reports of the existing facilities
and socio-economic compilations of the influence area. Also collect data regarding
market rates of basic items, availability of labour and labour rates.
4.5.2 Prepare socio-economic profile of the Project Influence Area.
4.5.3 Compile inventory of the existing facilities viz. available right of way of the road,
details of cross drainage and other structures, pavement condition, deficiencies in
the road alignment, obligatory points for new alignment, associated nearby
facilities, utilities, land use of area to be acquired (if any) and other important
features of the project road area.
4.5.4 Carry out topographical survey of the existing facilities, cross drainage structures,
realignments, bypasses if any, and / or of the intended project alignment.
4.5.5 Conduct traffic surveys at identified locations, analyze the traffic data and work out
traffic assignment studies and traffic forecast projections.
4.5.6 Conduct all investigations and studies viz. pavement investigations, axle load
surveys, geotechnical studies, soil and material survey along the alignment, testing
of soils and other construction materials, sub-soil explorations at structure locations,
hydrologic and hydraulic studies, pavement evaluation studies, design of C-D works
and structures and availability of construction materials.
4.5.7 Discuss with client and finalize feasible realignments, bypasses, proposals of
widening cross sections and prepare strip plans.
4.5.8 Finalize design standards for the project work.
4.5.9 Based on the data collected from investigations and studies, projected traffic volume
and other requirements of the project, work out preliminary design of the pavement,
structures and other facilities.
4.5.10 Prepare analysis of rates, preliminary cost estimates, economic analysis, social and
environmental impact assessment.
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4.5.11 TL / PC to compile draft feasibility study report of the project and furnish
appropriate recommendations to the client. The review of draft feasibility report to
be carried out on Format QSP/8.5.1/HW/02:F-03 – Review of Feasibility Report
(Draft/Final) and final checking / approval by President / HOD (HW) on Format
Submission / Approval of Reports.
4.5.12 Feasibility study report of the project generally contains the following chapters :
 Executive summary
 Introduction
 Overview of client’s organization and activities, NHDP programme, project

financing and cost recovery mechanism
 Project description specially the possible alternative project designs (including

realignments / bypasses and technical / engineering alternatives)
 Methodology adopted for the feasibility study
 Public consultations including consultations with communities, NGOs, other

stakeholders and government agencies
 Socio-economic profile of the project area
 Design standards to be adopted for the project
 Indicative design and specifications
 Traffic surveys and analysis
 Environmental screening and preliminary environmental assessment
 Social screening and preliminary social assessment (including preliminary

land acquisition / resettlement plan)
 Cost estimates (including engineering, environmental, social and management

costs)
 Economic and financial analysis for each of the project alternatives
 Technical Specifications for Road & Bridge Works
 Compliance of Comments or modifications

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 Conclusions and recommendations
 Strip plans
 Typical drawings of structures, cross-sections, etc.
 Any other information requested under the TOR or contract documents.
4.5.13 Submit the basic data obtained from the field studies and investigations in a separate
Volume as an Appendix to Feasibility report.
4.5.14 Submit the following documents along with the Feasibility report :
 Details of the centre line of the proposed widened highway along with the
existing and proposed right-of-way limits to appreciate the requirements of
land acquisition.
 Strip plans showing the position of existing utilities and services indicating
clearly the position of their relocation.
 Details for various clearances such as environment, wild life and forest
clearances.
 Separate strip plan showing shifting / relocation of each utility service in

consultation with the concerned local authorities.
 Prepare the utility relocation plans clearly showing existing right-of-way and
pertinent topographic details including buildings, trees, fences and other
installation such as water-mains, telephone, telegraph and electricity poles,
any other common property, environmental / ecological resources and / or
facilities for the public and suggested relocations for submission to the service
departments.
 Detailed schedules for acquisition of additional land and additional properties

in consultation with the revenue authorities, including a detailed listing of all
built structures within the existing and the proposed right-of-way.
 Land acquisition plan
4.5.15 Submit the Final Feasibility report incorporating comments, revisions and
modifications suggested by client within the specified days of receipt of comments
on Draft Feasibility study report. The report shall be reviewed as per format
QSP/8.5.1/HW/02:F-03 – Review of Feasibility Report (Draft/Final) as given at
Para 4.4.11 above.
Signature
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4.6 Preliminary Project Report Stage
4.6.1 Conduct additional topographic survey where necessary and prepare final alignment
plan, profile and cross-sectional details and L-A plans.
4.6.2 Carry out pavement designs with alternate options of pavement for the approved
options, C-D works and other structures, drainage and protective works, road
junctions, etc.
4.6.3 Prepare specifications for all items of works, updated cost of the project with
various alternatives, EIA and social impact report.
4.6.4 Prepare PQ documents for Contractors for construction work.
4.6.5 Compile Draft Preliminary Project Report. Review the same on Format
QSP/8.5.1/HW/02:F-04 – Review of Preliminary Project Report (Draft/Final) and
its final checking / approval by President / HOD (HW) on format
QSP/9.0/QMC/13:F-01 – Final Inspection Report before submission to Client. The
record of submission to and approval of client to be maintained on Format
QSP/8.5.1/HW/02:F-01 – Submission / Approval of Reports.
4.6.6 The Draft Preliminary Project Report generally contain the following :
Volume I : Main Report

 Introduction
 Project description
 Summary of EIA / Initial Environmental Examination (IEE) and Action Plan
 Summary of Resettlement Plan
 Updated cost estimate
 Updated economic and financial analyses
 Suggested methods of procurement and packaging
Volume II : Design Report
 Road and bridge inventory and condition survey
 Summary of survey and investigation data
 Material Report
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 Proposed design basis, standards and specifications

 Proposed pavement design and preliminary bridge designs
Volume III : Drawings

 Location maps alongwith index map
 Layout plans
 Typical cross-sections showing pavement details, service roads, road side
drains etc.
 Drawings for cross-drainage and other structures
 Typical road junction designs
 Indicative land acquisition plans
Volume IV : Environmental Impact Assessment
Volume V : Social Impact Assessment report (including a framework for

compensation, mitigation and entitlements in the project)
4.6.7 Submit the basic data obtained from the field studies and investigations and input
data used for the preliminary design in a separate volume as an Appendix to Draft
Preliminary Project Report.
4.6.8 Submit the Final Preliminary Project Report incorporating comments, revisions and
modifications suggested by client within specified days of the receipt of comments
on the draft preliminary project report. The report shall be reviewed as per format
QSP/8.5.1/HW/02:F-04 – Review of Preliminary Project Report (Draft/Final) as
given at Para 4.5.5 above.
4.7 Detailed Project Report Stage
4.7.1 Conduct additional topographic survey, if required, together with marking the final
alignment at site. Also conduct additional material survey and investigation, if
required.
4.7.2 Finalize detailed designs and drawings of all highway / road works, structures and
appurtenances in conformity with the design standards and approved alternatives.
4.7.3 Carry out analysis of rates of various items of work and compile detailed cost
estimates, BOQ, contract packaging etc.
Signature
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4.7.4 TL / PC to prepare Draft Detailed Project Report and Contract Documents and
submit to client after its review on Format QSP/8.5.1/HW/02:F-05 – Review of
Detailed Project Report (Draft/Final) and final checking / approval by President /
HOD (HW) on format QSP/9.0/QMC/13:F-01 – Final Inspection Report. The record
of submission to and approval of client to be maintained on Format
4.7.5 The Draft Detailed Project Report generally contains the following :
It presents the project background, social analysis of the project, details of surveys
and investigations carried out, analysis and interpretation of survey and
investigations data, traffic studies and demand forecasts, designs, cost estimates,
environmental aspects, economic and commercial analyses and conclusions. The
report shall include executive summary giving brief account of the findings of the
study and recommendations.
The report shall also include maps, charts and diagrams showing locations and
details of existing features and the essential features of improvement and upgrading.
The basic data obtained from the field studies and investigations and input data used
for the preliminary design shall be submitted in a separate volume as an Appendix
to main report.
It contains design calculations, supported by computer printout of calculations

wherever applicable. It clearly brings out the various features of design standards
adopted for the study.
It will be in two parts; Part I primarily deals with the design of road features and
pavement composition while Part II deals with the design of bridges and
cross-drainage structures.
The sub-soil exploration report including the complete details of boring done,
results of field and laboratory tests and their analysis, and recommendations on
proposed foundations shall be included as an Appendix to this report.
The detailed design for all features shall be carried out as per the requirements of
the design standards for the project. However, there may be situations wherein it
may not have been possible to strictly adhere to the design standards due to the
existing site conditions, restrictions and other constraints. The report should clearly
bring out the details of these aspects and the variations made in the design
standards.
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Volume III : Materials Report

It contains details regarding the proposed borrow areas, quarries for construction
materials, availability of local materials like fly ash, copper slag, cinder etc.,
possible sources of basic materials like cement, bitumen, steel etc. and water
required for construction purpose. The locations of borrow areas and quarries are
shown on maps and charts and also the estimated quantities available with mass
haul diagram including possible end use with leads involved, the details of sampling
and testing carried out and results in the form of important index values with
possible end use thereof.
It also includes details of sampling, testing and test results obtained in respect of
physical properties of sub-grade soils. The information is presented in a tabular as
well as in a graphical representation and schematic diagrams. The soil profiles
along the alignment are also given in the report.
It indicates the location of areas with problematic soils, if any. Recommendations

concerning the improvement of such soils for use in the proposed construction
works, such as stabilization (cement, lime, mechanical) is included in the report.
Volume IV : Environmental Management Plan
The plan is prepared as per requirements of the Government of India, State

Governments and the lending agencies.
Volume V : Resettlement Action Plan
It is prepared as per the requirements of Government of India, State Governments

and the lending agencies.
Volume VI : Technical Specifications
Technical specifications prepared for the proposed project shall be based on the
MORT&H technical specifications for road and bridge works. However, it also
contains additional technical specifications which are not covered by MORT&H
specifications for roads and bridges (latest edition / revision) or amendments to the
specifications provided in this book of specification. It also specifies quality control
norms for the construction of works.
Volume VII : Rate Analysis
It contains the analysis of rates for all items of works. The details of unit rate of
materials at source, cartage charges, any other applicable charges, labour rates,
machine charges as considered in arriving at unit rates will be included in this
volume.
Signature
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Volume VIII : Cost Estimates
It presents the estimated cost of each item of work as well as a summary of

total cost.
Volume IX : Bill of Quantities
It contains detailed bill of quantities for all items of works including explicit linkage
to the EMP and the RAP.
Volume X : Drawings
All drawings forming part of this volume are good for construction drawings. Plan
and profile and cross-section of drawings are prepared in scale as mentioned in TOR
by client and cover as many kms in 1 sheet as required by client. It contains the
following drawings :
 Horizontal alignment and longitudinal profile

 Cross-section @ intervals specified in the TOR along the alignment and within
ROW
 Cross-sections with details of pavement structures
 Detailed working drawings for individual culverts and cross-drainage
structures
 Detailed working drawings for individual bridges and structures
 Detailed drawings for improvement of At-Grade and Grade-Separated
Intersections and Interchanges.
 Drawings for road signs, road markings, toll plazas, truck and bus bays, truck
parking, office-cum-residential complex for PIU and wayside amenities.
 Schematic diagrams (linear chart) indicating but be not limited to the
following:
- Widening schemes
- Locations of median openings, intersections, interchanges, underpasses,
overpasses, bypasses
- Locations of service roads
- Location of traffic signals, traffic signs, road markings, safety features
- Locations of toll plazas, parking areas, weighing stations, bus bays, rest
areas, if any
Signature
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 All drawings related to the EMP and the RAP

All drawings will be prepared in requisite size sheets. The format for plan,
cross-section and profile drawings is finalized in consultation with the client.
The drawings also include details of all Bench Mark (BM) and reference
pillars Horizontal Intersection Point (HIP) and Vertical Intersection Point
(VIP). The coordinates of all points are referenced to a common datum,
preferably, GTS referencing system. The drawings also include the locations
of all traffic safety features including traffic signals, signs, markings, crash
barriers, delineators, rest areas, bus bays, parking areas, etc.
 The cross-section drawings indicate the scheme for future widening of the
carriageway. The proposed cross-sections of road segment passing through
urban areas indicate the provisions for pedestrian movements and suitable
measures for surface and sub-surface drainage and lighting as required.
Volume XI : Civil Works Contract Document
A civil works contract document shall comprise of :
Volume 1 - Conditions of Contract Document
Volume 2 - Contract Specifications
Volume 3 - BOQ
Volume 4 - Contract Drawings
Volume XII : Project Clearances
It presents the status of all the necessary project related clearances such as Ministry
of Environment, Forest and Climate Change (MoEFCC), railways in respect of
ROB / RUBs, irrigation department and any other concerned agencies.
4.7.6 Final Detailed Project Report
Submit the final packagewise Detailed Project Report incorporating all revisions
deemed relevant following receipt of the comments from client on the draft DPR.
The report shall be reviewed on format QSP/8.5.1/HW/02:F-05 – Review of
Detailed Project Report (Draft / Final) as given at para 4.6.4 above before
submission to client. The record of submission to and approval of client to be
maintained on Format QSP/8.5.1/HW/02:F-01 – Submission / Approval of Reports.
4.8 Detailed process is as shown in Appendix ‘A’.
5.0 References
 QSP/8.1/QMC/06 – Planning of Product Realisation
 QSP/9.0/QMC/13 – Measurement, Analysis & Evaluation of Performance
Signature
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6.0 Records
Retention
Format / Record
By Period
QSP/8.5.1/HW/02:F-01
Submission / Approval of Part of Project File
Reports
QSP/8.5.1/HW/02:F-02
HOD (HW) Part of Project File
Review of Inception Report
QSP/8.5.1/HW/02:F-03
Review of Feasibility HOD (HW) Part of Project File
Report (Draft/Final)
QSP/8.5.1/HW/02:F-04
Review of Preliminary HOD (HW) Part of Project File
Project Report (Draft/Final)
QSP/8.5.1/HW/02:F-05
Review of Detailed Project HOD (HW) Part of Project File
Report (Draft/Final)
QSP/8.1/QMC/06:F-01
HOD / TL / PC Part of Project File
Quality Plan
QSP/8.5.1/QMC/10:F-01
HOD (HW) Permanent *
Disk Backup Database
QSP/9.0/QMC/13:F-01
HOD (HW) / TL / PC Part of Project File
Final Inspection Report
Inception Report
HOD (HW) / TL / PC Till completion of project
(Only Soft Copy)
Final copies of all other

Reports (Only Soft Copy)
Design Calculations and
HOD (HW) / TL Soft Copy : Permanent *
Drawings
3 years after submission
Project File HOD (HW) / TL
of DPR
* To be reviewed after 5 years.
Signature
Issue No. : 05
Revision No. : 00
POST AWARD OF WORK – HIGHWAY PROJECTS Appendix ‘A’
Start
Appointment of PC / TL
Yes Receive Copy of Contract Agreement from

HOC (Contracts)
Approval by No
Client
Study of Contract Document
i.e. TOR by HOD (HW) / PC / TL
Submit to Client Review and Approval Prepare Inception Report Reconnaissance Survey by Key Personnel
Detailed Surveys
Pavement Investigation Topographical Survey Traffic & Transportation Survey Geotechnical and Material
 V.C. Survey
 Benkelman Beam Deflection  GPS Location along Alignment  O.D. Survey
Investigation
 XYZ Coordinate  Junction Survey
 Subgrade soil testing
Hydrological  Roughness Survey  Borrow Area Materials Testing Inventory and
 Axle Load Survey
Bridge Inventory Environment and Land Acquisition Investigations  LS & CS Condition Survey
and Condition Socio-Economic and Land  Pavement Composition  Speed Delay Survey  Boring at Bridges and high
and Drainage  Road Furnitures  Willingness to pay Toll Survey Embankment
of Highway and
Survey Studies Records Data  Pavement Condition CD Structure
 Building / Service etc.  VOC Data  Aggregate / Material Sourcing
 Existing Pavement strength by  Strip Plan
Indicative Design Output
and Testing
DCP tests
 CD’s  Economic Analysis
 Financial Analysis
Submit to Client Review and Approval Prepare Feasibility Report
No
Approval by Client
Next Page
Yes
Signature
Issue No. : 05
Revision No. : 00
From Previous
Page
Detailed Design
Geometric Design
Road Design Structures Design
 Digital Terrain Model
Preparation
 Horizontal Alignment
 Vertical Alignment
Pavement Design
 Super Elevation  Review of Geo-tech CD-Designs Structural Designs
 Preparing pavement design scheme
 Cross-Sections investigation report  Selection of
based on pavement condition survey  Retaining Wall
 Drainage on bridges & other data and designed plan and profile
Repairing Criteria for
Hydrology of
 Road marking plan structures  Overlay Design based on BBD and CD structure Drainage
Bridges, CDs  Breast Wall
 Design of Distress Design of Bridges
 Traffic signage plan  High Embankment subgrade investigation data Design
and Drainage
 Misc. drawings like Design  Design of New Carriageway Structure  Misc. Furniture
typical layout of bus  Life cycle cost analysis for selecting  Widening of CD
laybyes, truck the type of pavement Structures
laybyes, toll plaza etc.
Safety Audit Project Designs
Review and Approval Submit to Client

Value Engineering Estimation Drawings
No Approval
by Client
Prepare PPR Yes
Prepare Draft DPR

No No
Yes Yes
End Approval Prepare Final DPR Approval Review and Approval
by Client by Client
Signature
Intercontinental Consultants & Technocrats (P) Ltd. Format
Issue No. : 05
Doc No : QSP/8.5.1/HW/02:F-01 Date : 03 October 2017
Revision No. : 00
Submission / Approval of Reports

Project Title :
Submission Dates
S. No.
Report Remarks
R0 R1 R2 R3
1 Inception
2 Feasibility
3 Draft PPR
4 Final PPR
5 Draft DPR
Draft Bid Documents

6
(if required)
Legend:
7 Final DPR
Planned
Final Bid Documents

8 Actual
(if required)
Note: Reasons for time over-runs may be indicated in Remarks column.
Signature
Issue No. : 05
Revision No. : 00
REVIEW OF INCEPTION REPORT
1. Project Title :
2. Review Team :
 TL / PC
3. Record
Have following aspects been covered in the report:
Yes No
 Details of existing road and project appreciation
 Work Programme and Manning Schedule
 Draft Design Standard
 Development Plans
 Assessment of Environmental / Social issues
4. Remarks
Reviewed by
Signature :
Name :
Designation :
Date :
Signature
Issue No. : 05
Revision No. : 00
REVIEW OF FEASIBILITY REPORT

Stage : Draft / Final
1. Project Title :
2. Review Team :
 TL / PC
3. Review :
Yes No
 Client requirements including statutory and regulatory

requirements
 Inventory and condition survey of existing road and
bridges
 Topographic survey details
 Design standards and specifications for the project
 Material report
 Recommendations regarding road rehabilitation,
realignments, bypasses and replacement of existing
bridges
 Recommendations regarding alignments and new bridges
 Indicative Design Output
 Cost of Project, Economic Internal Rate of Return (EIRR)
and Financial Analysis of the total project
 Preliminary Environment and Social Screening
 Plans and Typical Drawings
 Land Acquisition and Utility Strip Plans NA
 Client comments on draft report complied
4. Remarks
Reviewed by
Signature :
Name :
Designation :
Date :
Signature
Issue No. : 05
Revision No. : 00
REVIEW OF PRELIMINARY PROJECT REPORT

1. Project Title :
2. Review Team:
 TL / PC
3. Review :
Have following aspects been covered in the report :
Yes No

requirements
 Technical parameters for work
 Preliminary design of roads / bridges / drainage
 Details of existing road and bridges to be retained /
replaced
 Finalized specifications and analysis of rate
 Finalized packaging and procurement method
 Preliminary cost estimates
 Economic analysis and financial analysis
 Material Report
 Land acquisition plan and utility location /
relocation plan
 PQ document for contractors
 EIA / IEE and action plan NA
4. Remarks
Reviewed by
Signature :
Name :
Designation :
Date :
Signature
Issue No. : 05
Revision No. : 00
REVIEW OF DETAILED PROJECT REPORT

1. Project Title :
2. Review Team:
 TL / PC
3. Review :
Yes No

requirements
 Detailed technical parameters for roads and bridges
 Material report
 Final design of roads, bridges, drainage and design
calculation
 Detailed drawings of bridges and structures
 Final analysis of rates, detailed cost estimates, BOQ,
contract packaging
 Environmental Management Plan
 Resettlement Action Plan
 Detailed drawings of road
 Finalized contract documents NA

4. Remarks
Reviewed by
Signature :
Name :
Designation :
Date :
Signature
Issue No. : 05
Doc No : QSP/8.3/HW/03 Date : 03 October 2017
Revision No. : 00
DESIGN AND DEVELOPMENT – HIGHWAY
1.0 Purpose
To lay down procedure to plan and control the design and development of various
elements of a highway.
2.0 Scope
The procedure covers the design and development of the following components of
a highway :
 Road Geometrics
 Junctions / Interchanges and other Appurtenances
 Pavement
 High Embankment
 Culverts and other Structures
 Drainage System
3.0 Responsibility
TL / PC / concerned HODs shall be responsible to implement the procedure.
4.0 Procedure
4.1 Design and Development Planning
4.1.1 A design and development plan shall be prepared to include various stages, the
responsibilities for these stages and review, approval and verification appropriate to
each stage. The plan shall be prepared in the Format QSP/8.3/HW/03:F-01 – Design
and Development Plan and updated as the design and development progresses. The
design activities of various elements shall be carried out by the Design Engineers
under guidance of key personnel. Technical interfaces between personnel of the
design team shall be defined in the tabular form given below :
Coordination / Coordination
S. No. Design Stage Remarks
Interface with Issues
Signature
Issue No. : 05
Revision No. : 00
4.2 Design and Development Input
In accordance with requirements of TOR, the inputs shall be identified for each
design component and shall be reviewed by TL / PC in consultation with concerned
key personnel as per relevant format mentioned against each component. Inputs
required for various component alongwith its source are discussed in succeeding
paragraphs :
4.2.1 Road Geometrics
 Topographical Survey Data - Svy Division
 Right of Way Details - Svy Division / Highway

Design Cell
 Pavement and Material Details - PMG Division
 Hydrological Data - Hydrology Cell
 Finished levels of bridge structures, - Br Division

span arrangement and type of
structure
 Road Inventory - Highway Engineer and his

Condition Survey Team
 Environmental and Social Impact - Consultant (Environment and

Assessment Sociology)
 Utility Location Data - Svy Division / Highway

Design Cell
 Design standards with respect to - To be finalized by TL / PC in

terrain classifications, design speed, accordance with TOR
geometrics of road (width, camber,
super elevation, grades, etc.),
including statutory and regulatory
requirements
The inputs shall be reviewed in the Format QSP/8.3/HW/03:F-02 – Adequacy of

Design – Road Geometrics.
Signature
Issue No. : 05
Revision No. : 00
4.2.2 Junctions, Interchanges, Overpasses, Underpasses etc. including

Appurtenances
 Topographical Survey Data - Svy Division
 Road Inventory Data - Highway Engineer and his

 Traffic Data - Tptn Division
 Alignment Details - Highway Design Cell
 Design standards including statutory - To be finalized by TL / PC

and regulatory requirements

Design – Junctions, Interchanges etc.
4.2.3 Pavement
The inputs required for different types of pavement are given in the succeeding
paragraphs :
4.2.3.1 New Flexible Pavement
 Subgrade Soil Characteristics - PMG Division
 Material characteristics of borrow - PMG Division

areas and identified quarries
 Traffic details which include projected - Tptn Division

traffic, growth rates and axle load
survey data
 Design standards including statutory - To be finalized by TL / PC in

and regulatory requirements accordance with TOR
4.2.3.2 New Rigid Pavement
 Subgrade CBR value / Modulus of - PMG Division

subgrade reaction

traffic and axle load survey data
Signature
Issue No. : 05
Revision No. : 00
4.2.3.3 Pavement Rehabilitation – Flexible / Overlay
 Subgrade Soil Characteristics - PMG Division
 Material characteristics of existing - PMG Division

pavement composition
 Pavement Condition Survey Data - Highway Engineer and his

(cracking, rutting, etc.) Condition Survey Team
 Deflection data from BBD test, - Highway Engineer and

roughness on the existing pavement Pavement Engineer of condition
and pavement temperature survey team
 Annual rainfall and temperature data - Hydrology Cell / Met data from
for the project area web sites

traffic growth rate and axle load
survey data
 Design standards including statutory - To be finalized by TL / PC in

and regulatory requirements accordance with TOR

Design – Pavement.
4.2.4 High Embankment
 Identified stretches for high - Highway Design Cell

embankments
 Sub-soil characteristics, and - PMG Division

engineering properties of embankment
fill material
 Design standards including all - To be finalized by TL / PC in

statutory and regulatory requirements accordance with TOR

Design – High Embankments.
Signature
Issue No. : 05
Revision No. : 00
4.2.5 Culverts and other Structures
 Inventory of Structures - Highway Engineer and his

 Soil / Material Investigation Report - PMG Division
 Design standards including all - To be finalized by TL / PC in

statutory and regulatory requirements accordance with TOR

Design – Culverts and other Structures.
4.2.6 Drainage System
 Inventory of existing culverts and - Condition Survey Team

drainage system
 Final plan and profile of the proposed - Highway Design Cell

road

Design – Drainage System.
4.3 Design and Development Output
The outputs in respect of various components of a highway are discussed in

succeeding paragraphs. These outputs shall be checked and approved by the key
personnel / TL / PC.
4.3.1 Road Geometrics
It basically includes design of horizontal and vertical elements of a highway and

shall be carried out by Highway Engineer.
Capacity of the existing facilities shall be compared with the projected traffic
volume and need for widening, providing additional carriageways, traffic control
measures etc. shall be determined.
Similarly, the above parameters in case of new alignment / realignment shall be

finalized.
Signature
Issue No. : 05
Revision No. : 00
The details of service road, etc. shall also be determined. The design shall conform
in general to the provisions and requirements as specified in the latest version of
following codes:
 IRC:32, 38, 39, 52, 54, 59, 62, 64, 66, 69, 70, 73, 86, 98, 99, 103, 107
 IRC:SP:19, 23, 44, 48, 55
 Any other IRC / IS / international codes or as stipulated in TOR
 MORT&H Manual for Safety in Road Design
Various characteristics identified for the safe design of road geometrics shall be
checked and approved as per Format QSP/8.3/HW/03:F-02 – Adequacy of Design –
Road Geometrics.
4.3.2 Junctions, Interchanges, Overpasses, Underpasses etc. including

Appurtenances
Design of associated road elements viz junctions, medians, underpasses,

overpasses / ROBs, other appurtenances such as road signs, toll plaza, bus and truck
lay-byes, way-side amenities etc. shall be carried out by Traffic & Transportation
Engineer. Wherever necessary, intersection at grade or grade separations (including
underpass / overpass / ROB) shall be provided depending upon the requirement of
the project.
Traffic signs and pavement markings will be designed as per IRC guidelines.
The design shall generally be carried out as per the latest versions of following
codes :
 IRC:2, 11, 12, 25, 26, 30, 31, 32, 35, 39, 41, 54, 62, 65, 69, 79, 80, 92, 93, 103
 IRC:SP:12, 31, 41, 44, 55
 MORT&H’s Type Design and Intersection on NHs
 MORT&H’s Manual for Safety in Road Design
Various characteristics identified for the safe design shall be checked and approved
as per Format QSP/8.3/HW/03:F-03 – Adequacy of Design – Junctions,
Interchanges etc.
Signature
Issue No. : 05
Revision No. : 00
4.3.3 Pavement
Pavements can be either new flexible / rigid pavement or rehabilitation of the

existing pavement. The design shall be carried out by the Pavement Design
Engineer. The design considerations are given in succeeding paragraphs :
4.3.3.1 New Flexible Pavement
The pavement thickness shall be worked out for the cumulative number of
equipment standard axles to be catered for the design life and the subgrade
characteristics using the latest version of the following codes:
 IRC:37
4.3.3.2 New Rigid Pavement
The pavement thickness shall be calculated for cumulative number of repetitions of

axles to be catered for the design life using the latest version of the following codes:
 IRC:58
 IRC:15, IRC:SP:49
4.3.3.3 Pavement Rehabilitation – Flexible / Overlay
Based on the BBD test, after applying the temperature and seasonal corrections,
calculations for mean deflection, standard deviation and characteristic deflection
shall be worked out by the Pavement Engineer. Based on the characteristics
deflections, subgrade strength and pavement condition survey data, the thickness of
overlay shall be worked out using the latest version of the following codes :
 IRC:81
4.3.3.4 Various characteristics identified for the safe design of the pavement shall be
Pavement.
4.3.4 High Embankment
Design of high embankment shall be done with approved computer packages and
correctness of design shall be checked by Geotechnical / Material Engineer.
Signature
Issue No. : 05
Revision No. : 00
Slope stability analysis for high embankment shall be carried out to ascertain the
embankment’s slope to be recommended. The properties of the soil material for the
embankment shall be as per the design requirement.
The design shall generally conform to the provisions as specified in the latest
version of the following codes :
 IRC:36
 IRC:75
 Any other circular issued by MORT&H, IRC / IS / international codes or as

stipulated in TOR
Various characteristics identified for the safe design of the embankment shall be
High Embankments.
4.3.5 Culverts and other Structures
The design of culverts and other structures shall be carried out by the Highway
Engineer in accordance with the designed standards and / or the standard designs of
culverts. This shall include estimate of design discharge, determination of
waterway and vent height and structural design of foundations, substructure and
superstructure.
The design shall generally conform the provision as specified in the latest version of
the codes:
 IRC:SP-13
as per Format QSP/8.3/HW/03:F-06 – Adequacy of Design – Culverts and other
Structures.
4.3.6 Drainage System
Hydrology Cell shall be responsible for the design of drainage system. The
requirement of roadside drainage linked to the proposed cross-drainage system shall
be worked out for the project road. Adequacy / augmentation of the existing
structures shall be determined from actual requirement at site vis-à-vis collected
data by Highway Engineer / Hydrologist.
Signature
Issue No. : 05
Revision No. : 00
Depending on the construction material of embankment / subgrade and incidence of

heavy precipitation in the project zone, self-draining layers under the base course
and shoulders extending upto the extremities of the embankment shall be provided.
The designed drainage system shall show size and details of drains, locations of
falls / escapes / outfall points with details of these structures. The drawings for the
same shall be prepared separately.
The design shall generally conform to the provisions as specified in the latest
version of following codes :
 IRC:37, 75, 89
 IRC:SP:13, 41, 42, 48, 50
as per Format QSP/8.3/HW/03:F-07 – Adequacy of Design – Drainage System.
4.3.7 Drawings
The drawings for various elements of the highway shall be prepared by the CADD
Section in consultation with the key personnel and TL / PC.
4.4 Design and Development Review
At suitable stages, reviews of various activities have been included in the design and
development planning given in Format QSP/8.3/HW/03:F-01 – Design and
Development Plan. Review shall be carried out for each stage of the project
separately
4.5 Design and Development Verification
The design and drawings of various elements of a highway shall be compared with
those of similar structures prepared earlier. In some cases the drawings can be
compared with standard drawings prepared by the MORT&H. The method of
verification and result of verification shall be recorded as per Format
QSP/8.3/HW/03:F-08 – Design Verification for each component of the road
separately.
The design shall be submitted to client for their approval. The client may also carry
out the design verification himself or get it proof checked.
Signature
Issue No. : 05
Revision No. : 00
4.6 Design and Development Validation
Design validation shall be performed to ensure that the resulting product is capable
of meeting specified requirements. Our product being design, approval of the design
by the client shall be treated as its validation.
4.7 Design Changes
Based on the comments of client, the design and drawings may be modified,
wherever required after review of comments by the respective key personnel of
design and resubmitted to the client for final approval.
4.8 Flow chart depicting design and development activities is given at Appendix ‘A’.
5.0 References
 TOR
 IRC publications / MORT&H guidelines / any other applicable codes and

guidelines.
 International standards like AASHTO, BS etc.
 Quality Manual (Clause 8.3)
Signature
Issue No. : 05
Revision No. : 00
6.0 Records
Retention
Format / Record
By Period
QSP/8.3/HW/03:F-01 HOD (HW) /

Design and Development Plan TL / PC
QSP/8.3/HW/03:F-02
HOD (HW) /
Adequacy of Design – Road Part of Project File
TL / PC
Geometrics
QSP/8.3/HW/03:F-03
HOD (HW) /
Adequacy of Design – Junctions, Part of Project File
TL / PC
Interchanges etc.
QSP/8.3/HW/03:F-04 HOD (PMG) /

Adequacy of Design – Pavement TL / PC
QSP/8.3/HW/03:F-05
HOD (HW) /
Adequacy of Design – High Part of Project File
TL / PC
Embankments
QSP/8.3/HW/03:F-06
HOD (HW) /
Adequacy of Design – Culverts Part of Project File
TL / PC
and other Structures
QSP/8.3/HW/03:F-07
HOD (HW) /
Adequacy of Design – Drainage Part of Project File
TL / PC
System
QSP/8.3/HW/03:F-08 HOD (HW) /

Design Verification TL / PC
QSP/8.5.1/QMC/10:F-01 HOD (HW) /

Permanent *
Disk Backup Database TL / PC
Design Calculations and HOD (HW) /

Soft Copy : Permanent *
Drawings TL / PC
HOD (HW) / 3 years after submission of

Project File
TL / PC DPR
Signature
Issue No. : 05
Revision No. : 00
Appendix ‘A’
DESIGN AND DEVELOPMENT OF HIGHWAYS
Start
Team Leader / Project Coordinator
Identify Key Design Personnel and form the Design Team
Highway Engineer for Culverts

Input Review Stage Highway Design Engineer Geotechnical Engineer Pavement Design Engineer Traffic & Transportation Engineer Hydrologist
and other Structures
Environment & Sociology
Bridge Division
Survey Division Condition Survey

Team
Hydrology Cell
PMG Division
Design Output – Processing of outputs by various Key Personnel with Team Leader / Project Coordinator through CADD Section and its approval
Design Verification and Validation
Submission to Client
Design Change, if any
Final Approval by Client
End
Signature
Issue No. : 05
Doc No : QSP/8.3/HW/03:F-01 Date : 03 October 2017
Revision No. : 00
DESIGN AND DEVELOPMENT PLAN
Name of Project : ___________________________________________
Commencement of Services : ____________________________________
Responsibility
S. Design and Development Time
Review by Remarks
No. Stages Frame
designation Name
1 Collection of Field Data
2 Review of Design Input
Detailed Design and

Drawings :
3 (i)
(ii)
(iii)
4 Approval of Design Output
5 Design Verification
6 Submission of Draft DPR
Comments / Approval of
7
Client
8 Design Changes
9 Submission of Final DPR
Signature
Issue No. : 05
Revision No. : 00
ADEQUACY OF DESIGN – ROAD GEOMETRICS
1. Project Title :
2. Review Team :
 TL / PC / Highway Engineer
 Traffic & Transportation Engineer
3. Check List – Input
Yes No
 Is the topographical survey data available?
 Is the ROW information available?
 Are the design standards available?
 Are pavement details available?
 Is hydrological data available?
 Are deck levels of bridges and other structures

including span arrangement available?
 Is road inventory data available?
 Is the environmental and social impact assessment

available?
 Is the utility location data available?
Reviewed
Signature : Date :
Name :
Designation :
Signature
Issue No. : 05
Revision No. : 00
4. Check List – Output
Yes No
 Gradients provided satisfy the specified requirements
 Horizontal curves provided are as per specified norms
 Vertical curves provide are as per prescribed norms
 Sight distances provided are adequate
 Alignment avoids interference with industry / inhabited

areas, agriculture, places of worship etc.
 Alignment avoids frequent crossing / re-crossing of

railway line and water courses, as far as possible
 Alignment avoids areas which are unstable subject to

flooding / water logging / seepage flows etc.
 Alignment avoids area which are erosion and landslide

prone
Approved
Signature : Date :
Name :
Designation :
Signature
Issue No. : 05
Revision No. : 00
ADEQUACY OF DESIGN – JUNCTIONS, INTERCHANGES ETC.
1. Project Title :
2. Review Team :
 Traffic & Transportation Engineer
Yes No
 Is traffic data available?
 Is road inventory data available?
 Is topographical survey data available?
 Are alignment details available?
 Are ROW details available?
Reviewed
Signature : Date :
Name :
Designation :

Yes No
 Design of junctions, interchanges, overpasses,

underpasses etc. including appurtenances satisfies the
specified requirements of TOR and codal provisions
Signature
Issue No. : 05
Revision No. : 00
Yes No
 Design has been carried out to satisfy the traffic

requirements and other design inputs
 Gradients of junctions are consistent with the main

alignment
 Recommended turning radius of acceleration /

deceleration lanes are appropriate for the projected
traffic
Approved
Signature : Date :
Name :
Designation :
Signature
Issue No. : 05
Revision No. : 00
ADEQUACY OF DESIGN – PAVEMENT
1. Project Title :
2. Review Team :
 Pavement Design Engineer

Yes No
 Is the traffic and axle load survey data analysis

available?
 Is the pavement condition survey data available?
 Are the soil and material test results available?
Reviewed
Signature : Date :
Name :
Designation :
4. (a) Check List – Output for New Pavement

Yes No
 Type of pavement selected is adequate and

suitable to site consideration
 Design of pavement satisfies the specified

requirements of TOR and other codal provisions
 Design of pavement takes into account the

design traffic and other design inputs
Signature
Issue No. : 05
Revision No. : 00
(b) Check List – Output for existing Pavement

Rehabilitation
Yes No
 Rehabilitation measures suggested are based on

BBD test results, existing pavement
composition, design traffic data and condition
survey data
 Composition of overlay has been decided

keeping in view the conditions of existing
pavement and availability of construction
material
 Rehabilitation measures suggested satisfy the

requirements of TOR and codal provisions
Approved
Signature : Date :
Name :
Designation :
Signature
Issue No. : 05
Revision No. : 00
ADEQUACY OF DESIGN – HIGH EMBANKMENTS
1. Project Title :
2. Review Team :
 Geotechnical Engineer

Yes No
 Are the stretches identified?
 Are heights of embankments from final profile

available?
 Are sub-soil test results and embankment fill test results

available?
Reviewed
Signature : Date :
Name :
Designation :

Yes No
 Ground water table, ponding of rain water, nature of

existing ground and borrow areas for height and
composition of embankment have been considered
 Slope stability analysis for high embankment has been

carried out taking into consideration draw down,
saturated condition and seismic conditions.
Signature
Issue No. : 05
Revision No. : 00
Yes No
 Settlement analysis has been done
 Necessary guidelines on controls
 Design is satisfactory for all anticipatory conditions
Approved
Signature : Date :
Name :
Designation :
Signature
Issue No. : 05
Revision No. : 00
ADEQUACY OF DESIGN – CULVERTS AND OTHER STRUCTURES
1. Project Title :
2. Review Team :
 Hydrologist
Yes No
 Is bridge inventory available?
 Is culvert inventory available?
 Is assessment of flow available?
Reviewed
Signature : Date :
Name :
Designation :
Yes No
 The design has been carried out as per approved

standards
 The design is based on standard design / approved

standards
Signature
Issue No. : 05
Revision No. : 00
Yes No
 The design proposed satisfies the specified requirements
 The type of structures proposed are suitable as per

site condition
 The structure provided meets all the hydraulic,

topographical and site requirements
 The existing culverts are safe for increased dead load

resulting from rehabilitation of pavement
Approved
Signature : Date :
Name :
Designation :
Signature
Issue No. : 05
Revision No. : 00
ADEQUACY OF DESIGN – DRAINAGE SYSTEM
1. Project Title :
2. Review Team :
 Hydrologist
Yes No
 Is hydrological data available?
 Is inventory of existing drainage structure available?
 Is final plan and profile of road available?
Reviewed
Signature : Date :
Name :
Designation :
Yes No
 Drainage system proposed satisfies the specified

requirements
 Drainage design satisfies the topographical and

hydrological requirements of the area
Signature
Issue No. : 05
Revision No. : 00
Yes No
 The location and alignment of drains satisfies specified

requirement
 Carrying capacity of drains are adequate from

topographical and hydraulic considerations of the area
 Disposal arrangement of drain discharge is adequate
Approved
Signature : Date :
Name :
Designation :
Signature
Issue No. : 05
Revision No. : 00
DESIGN VERIFICATION
1. Project Title :
2. Team :
3. Verify :
 Do designs satisfy all specified requirements? Yes No
 Has review at design input stage been carried out? Yes No
 Has approval at design output stage been accorded? Yes No
 Is design satisfactory for all anticipated environmental Yes No

and local conditions?
 How has verification been carried out :
- By performing alternate calculations
- By comparing the new design with similar proven

designs
- Reviewing the design stage document before release
4. Review Remarks (include any problem areas and proposed necessary action)
Verified by
Signature :
Name :
Designation :
Date :
Signature
Issue No. : 05
Revision No. : 00
LAND ACQUISITION PLAN AND UTILITY

LOCATION / RELOCATION PLAN
1.0 Purpose
To lay down procedure for preparation of land acquisition plan and utility location /
relocation plan for highway projects.
2.0 Scope
This procedure cover various aspects involved in preparation of land acquisition
plan and utility location / relocation plan for highway projects.
3.0 Responsibility
TL / PC / Land Acquisition Officer shall be responsible to implement the procedure.
4.0 Procedure
4.1 Land Acquisition
4.1.1 The land acquisition plan shall be prepared on the revenue maps (scale 1:3960*)
indicating the following :
 Center line of the finally selected road alignment
 Existing and proposed ROW limits
 Building / wells / monuments / trees / other feature including electric,

telephone, gas, water lines etc. coming within or in the vicinity of the ROW
 Type and category of land use (e.g. irrigated, wet, dry, barren, hilly,
forest, etc.)
 Nature of existing crop, if any
 Ownership records as obtained from the Revenue Department

* The scale factor may change state wise as per available revenue maps of
the concerned state.
4.1.2 Area of each field coming within the proposed ROW shall be calculated by actual
measurement of the map. The total area of land to be acquired and its cost shall be
worked out. The compensation cost will be decided by the competent authority of
the land acquisition.
Signature
Issue No. : 05
Revision No. : 00
4.1.3 HOD (HW) / TL / PC shall review the land acquisition plan on file before
submission to the client.
4.2 Utility Location / Relocation

4.2.1 Location of each new utility to be provided along the alignment shall be duly
marked, ensuring that proper space is provided for each utility free from
interference from other utilities.
4.2.2 For existing road improvement projects, relocation of existing utilities and location
of new utilities shall be done in a manner such that these do not interfere with each
other nor come in the way of future developments of the road. MORT&H’s
guidelines for utility location should be strictly followed.
4.2.3 Formal meetings and consultations shall be held with the concerned utility agencies
and road authority to arrive at mutually acceptable locations for the various utilities.
4.2.4 Utility lines shall be grouped under distinct categories :
 Sewer and drainage lines
 Water supply lines
 Electricity and tele-communication lines including optical fibre cables
 Gas and other combustible agents pipe lines

4.2.5 The following considerations shall be given while fixing location of these utilities :
 Sewer and drainage lines having gravitational flow shall be laid or shifted at
sufficient depth. These lines shall be laid in the reserve area outside the
carriageway limits.
 Storm water drains shall be in the form of open channels and be provided at
the extreme edges of the ROW.
 Water supply lines carrying water under pressure shall be provided as far as
possible on one side of the road.
 Electricity cables shall not be laid close to water supply lines.
 Gas mains and other lines carrying combustible agents shall be laid at one
edge of the ROW and away from the electric cables.
 Concrete ducts shall be provided to carry utilities in groups either along or

across the road at sufficient depth so as to minimize frequent digging of road
for maintenance and replacement of these utilities.
 Service ducts shall be provided for optical fibre cables as per requirements.
Signature
Issue No. : 05
Revision No. : 00
 Depth of service lines under the road shall be in conformity with the
provisions of the latest version of IRC: 98.
 In the longitudinal direction, the utility lines shall be laid parallel to the center-
line of the road.
4.2.6 Accommodation of Utility Lines across a Road
The following requirements shall be kept in mind :
 The service line shall cross beneath the road along a line preferably
perpendicular to the road alignment.
 The service lines shall be taken through ducts of sufficient size and strength in
order to facilitate future repairs / additions without resorting to fresh digging
of the road.
 The installation shall be strong enough to withstand all loads coming on it.
 The installation shall be laid in such a manner that there shall be no undue
interference to traffic movement or damage to road pavement.
 Lines shall be laid at such depths as to provide adequate cover beneath the
pavement.
 To prevent leakage affecting the road, outer casing shall be provided on all
water and oil lines.
 The guidelines of utility agencies such as IOCL, GAIL shall be followed while
designing the crossing
4.2.7 Accommodation of Utility Lines across Bridge Structure
The following precautions shall be taken to avoid possibility of any damage to the
bridge and its approaches :
 The pipelines shall be supported on the sub-structure of the bridge.
 Only seamless pipes with welded joints shall be permitted.
 Pipeline on the sub-structure shall be so fixed that it shall be easily accessible
for carrying out its inspection and repairs.
 Gas mains and lines carrying combustible material shall be carried out on
independent supports on the riverbed.
 Electricity cables and telecom lines carried on the bridge shall be suitably
insulated and carried in protected conduits.
 Structural adequacies shall be examined for additional load due to service
lines.
Signature
Issue No. : 05
Revision No. : 00
4.2.8 Acceptance of Location / Relocation
Location / relocation of utilities, decided on the principles given above, shall be

marked on utility relocation plans and discussed by TL / PC with the respective user
agency. Acceptance of the location / relocation of utilities shall be recorded on the
utility relocations plans after joint site inspection with user agency’s representative.
Accordingly the utility relocation plan will be updated and submitted to the client
for further necessary action.
4.2.9 Drawings of Utility Lines
Underground utility lines once laid along / across the road may require relocation at
a future date. Drawings shall be prepared showing actual location of these utility
lines to facilitate their relocation.
4.2.10 The utility location / relocation plan shall be reviewed by HOD (HW) / TL / PC on
file before its submission to client.
4.2.11 Cost of location / relocation of utilities shall be obtained from the user agencies
after carrying out joint verification.
4.3 Flow charts depicting land acquisition process and utility location / relocation
process are given at Appendix ‘A’ and ‘B’ respectively.
5.0 References
 IRC:98
 MORT&H guidelines on the subject
 Other applicable national and international codes
6.0 Records
Retention
Format / Record
By Period
Land Acquisition Plan Part of DPR
Utility Location / Relocation

Part of DPR
Plan

Project File HOD (HW) / TL / PC
of DPR
Signature
Issue No. : 05
Revision No. : 00
Appendix ‘A’
LAND ACQUISITION PLAN
Start
Acquire revenue maps along the proposed road
Obtain details of existing ROW and proposed ROW

with reference to centre line of proposed road from
TL / Highway Engineer
Mark Centre line of road, existing ROW and

proposed ROW on revenue map
Identify plots / khasra nos. to be acquired and

calculate area of portion to be acquired on map of
each plot and present in a tabular form and identify
type of land / property
Obtain name of owners of property and value of land

to be acquired and calculate total area and tentative
cost of land as per DLC rate
Prepare maps and report
Review of LA maps and report
End
Signature
Issue No. : 05
Revision No. : 00
Appendix ‘B’
UTILITY LOCATION / RELOCATION PLAN
Start
Identify all types of utilities along the project road or crossing it
Obtain final alignment plans, details of existing ROW, proposed

ROW and location of existing utilities from Highway Engineer
Prepare separate CADD drawings for each type of utility

services of locations where existing utilities are affected by
proposed design
Examine the location and clearance of services with respect to

design standards, legal requirements and guidelines. Mark the
proposed shifting location within the proposed ROW for each
service on separate maps
Identify authorities responsible for various utilities
Discuss plans with concerned authorities
Submit proposed plans to concerned authorities, arranging joint

verification with concerned authorities and obtain estimates
Prepare Final Plan and Estimates
Review of Plan
End
Signature
Issue No. : 05
Revision No. : 00
FINAL FEASIBILITY CUM PRELIMINARY DESIGN

REPORT FOR DBFO / BOT PROJECTS
1.0 Purpose
To lay down procedure for preparation of the Final Feasibility cum Preliminary
Design Report for Highway projects to be built with Public-Private Partnership on
Design, Build, Finance and Operate (DBFO) basis.
2.0 Scope
This procedure specifies requirements for conducting various field surveys, their
studies, working out project details, designs and drawings in the office leading to
compilation of the Final Feasibility cum Preliminary Design Report.
3.0 Responsibility
PC / TL / concerned HODs shall be responsible to implement the procedure.
4.0 Procedure
4.1 Prepare Quality Plan as per Procedure QSP/8.1/QMC/06 – Planning of Product
Realisation.
4.2 Project is generally processed through the reconnaissance and inception stage, draft
feasibility report stage and final feasibility cum preliminary project report stage.
Various activities in these stages are discussed in the succeeding paragraphs.
4.3 Reconnaissance and Inception Stage

4.3.1 Carry out reconnaissance survey of the project site to collect information on :
 Socio-economic profile of the project influence area
 Topography of the area along the highway
 Soil and climatic conditions
 Availability of construction materials
 Drainage conditions
 Condition and extent of the existing facilities and proposed plans for
development
Signature
Issue No. : 05
Revision No. : 00
 Traffic pattern
 Congested areas
 Realignment requirements
 Requirement of bypasses
 Road inventory in general
 Existing utilities along the road
 Social and environmental characteristics
 Land use and availability of materials
 Probable locations of toll plazas, truck parking, wayside amenities, etc.

4.3.2 Hold a meeting with the client, if required, to brief him on salient features /
requirements and also explain consultant’s approach and methodology, rationale for
selection of traffic survey stations, views on specific aspects / deficiency in the
TOR / assignment which became apparent during the reconnaissance.
4.3.3 TL / PC to prepare a Quality Assurance Plan and an Inception Report and submit to
the client after its review on Format QSP/8.5.1/HW/05:F-02 – Review of Inception
Submission / Approval of Reports. Quality Assurance Plan and Inception Report
shall generally contain the following :
It shall cover all aspects of field studies, investigations, designs and economic
and financial analysis. Procedure for conducting different field studies,
engineering surveys and investigations, designs and documentation activities
are presented as separate sections, e.g. engineering surveys and investigations,
road and pavement investigations, bridges and culverts investigations, design
of bridges and structures, environment and R&R assessment, economic and
financial analysis, drawings and documentation; preparation, checking,
approval and filing of calculations, identification and traceability of project
documents etc. A plan giving the details of personnel responsible for
preparing, checking / verifying various activities forming part of feasibility
study and project preparation, since inception to the completion of work shall
be prepared. The data formats proposed by the Consultants for use in field
studies and investigations shall also be submitted.
Signature
Issue No. : 05
Revision No. : 00
- Project appreciation.
- Detailed methodology to meet the requirements of the TOR finalized in

consultation with client, including scheduling of various sub-activities to
be carried out for completion of various stages of work, stating clearly
their approach and methodology for project preparation after field
inspection.
- Task assignment and manning schedule.
- Work programme.
- Proforma for data collection.
- Proposed typical cross-sections.
- Key plan and linear plan.
- Development plans being implemented and / or proposed for

implementation in the near future by the Government / Local bodies and
the possible impact of such development plans on the overall scheme for
field work and design of the study.
- Quality Assurance Plan finalized in consultation with client.
- Draft design standards.
- An assessment of various social / environmental issues existing in the

surroundings of the project.
- The possible alignment options for realignments / bypasses, if any, shall

be identified on the basis of site conditions and technical / social /
environmental / economic / financial considerations.
4.4 Draft Feasibility Report Stage
4.4.1 Collect and study all available information, data, reports of the existing facilities
and socio-economic compilations of the influence area. Also collect data regarding
market rates of basic items, availability of labour and labour rates.
Signature
Issue No. : 05
Revision No. : 00
4.4.2 Prepare socio-economic profile of the Project Influence Area.
4.4.3 Compile inventory of the existing facilities viz. available right of way of the road,
details of cross drainage and other structures, pavement condition, deficiencies in
the road alignment, obligatory points for new alignment, associated nearby
facilities, utilities, land use of area to be acquired (if any) and other important
features of the project road area.
4.4.4 Carry out topographical survey of the existing facilities, cross drainage structures,
realignments, bypasses if any, and / or of the intended project alignment.
4.4.5 Conduct traffic surveys at identified locations, analyze the traffic data, carry out
traffic forecast and also determine tollable traffic and toll revenues.
4.4.6 Conduct all investigations and studies viz. pavement investigations, geotechnical
studies, soil and material survey along the alignment, testing of soils and other
construction materials, sub-soil explorations at structure locations, hydrologic and
hydraulic studies, pavement evaluation studies, design of C-D works and structures
and availability of construction materials.
4.4.7 Conduct Public Consultation, assisted by the local representative of the client and
the local administration, explaining the features of the project, the operational and
safety requirements and manner in which the concerns of the public are addressed.
Subsequently discuss with client and finalize feasible realignments, bypasses,
proposals of widening cross sections and prepare strip plans.
4.4.8 Finalize design standards for the project work.
4.4.9 Based on the data collected from investigations and studies, projected traffic volume
and other requirements of the project, work out preliminary design of the pavement,
structures and other facilities.
4.4.10 Prepare analysis of rates, preliminary cost estimates, economic analysis, social and
environmental impact assessment.
4.4.11 Carryout financial analysis of the project to determine its financial viability as a
DBFO project.
4.4.12 TL / PC to compile draft feasibility study report of the project and furnish
appropriate recommendations to the client. The review of draft feasibility report to
be carried out on Format QSP/8.5.1/HW/05:F-03 – Review of Draft Feasibility
Submission / Approval of Reports.
Signature
Issue No. : 05
Revision No. : 00
4.4.13 Draft Feasibility study report of the project generally contains the following
chapters :
 Introduction
 Overview of client’s organization and activities, NHDP programme, project
financing and cost recovery mechanism.
 Project description specially the possible alternative project designs (including
realignments / bypasses and technical / engineering alternatives).
 Methodology adopted for the feasibility study.
 Public consultations including consultations with communities, NGOs, other
stakeholders and government agencies.
 Socio-economic profile of the project area.
 Design standards to be adopted for the project.
 Indicative design and specifications.
 Traffic surveys and analysis.
 Schematic diagrams (linear chart) indicating but not limited to the following :
- Widening schemes
- Locations of intersections, interchanges, underpasses, overpasses,
bypasses
- Location of service roads
- Location of toll plazas, parking areas, weighing stations, bus bays, rest
areas, if any
- Location of all existing utility services (both over and underground) and
the scheme for their relocation
- Trees to be felled and planted and
- Land acquisition requirements facilitating preparation of schedule for LA
 Environmental screening and preliminary environmental assessment.
 Social screening and preliminary social assessment (including preliminary
land acquisition / resettlement plan).
 Cost estimates (including engineering, environmental, social and management
costs).
 Economic and financial analysis for each of the project alternatives.
 Conclusions and recommendations.
 Strip plans.
Signature
Issue No. : 05
Revision No. : 00
 Typical drawings of structures, cross-sections, etc.

 Any other information requested under the TOR or contract documents.
4.4.14 Submit the basic data obtained from the field studies and investigations in a separate
Volume as an Appendix to the draft Feasibility report.
4.4.15 Submit the following documents along with the draft Feasibility report :
 Details of the centre line of the proposed widened highway along with the
existing and proposed right-of-way limits to appreciate the requirements of
land acquisition.
 The information concerning the ownership of land to be acquired for the
implementation of the project to be collected from the revenue and other
concerned authorities and presented along with the strip plans.
 Strip plans showing the position of existing utilities and services indicating
clearly the position of their relocation.
 Details for various clearances such as environment, wild life and forest
clearances.
 Separate strip plan showing shifting / relocation of each utility service in
consultation with the concerned local authorities.
 Prepare the utility relocation plans clearly showing existing right-of-way and
pertinent topographic details including buildings, trees, fences and other
installation such as water-mains, telephone, telegraph and electricity poles,
any other common property, environmental / ecological resources and / or
facilities for the public and suggested relocations for submission to the service
departments.
 Detailed schedules for acquisition of additional land and additional properties

in consultation with the revenue authorities, including a detailed listing of all
built structures within the existing and the proposed right-of-way.
 Land acquisition plan
4.5 Final Feasibility cum Preliminary Design Stage

4.5.1 Conduct additional topographic survey where necessary and prepare final alignment
plan, profile and cross-sectional details and L-A plans.
4.5.2 Carry out preliminary design with alternate options of pavement, C-D works and
other structures, drainage and protective works, road junctions, etc.
4.5.3 Update the cost of the project with various alternatives and update the Economic
and Financial analysis, update EIA and social impact report.
Signature
Issue No. : 05
Revision No. : 00
4.5.4 Compile Final Feasibility cum Preliminary Design Report.

4.5.5 The Final Feasibility cum Preliminary Design Report generally contains the
following :
 Introduction
 Project description
 Summary of EIA / Initial Environmental Examination (IEE) and Action Plan
 Summary of Resettlement Plan
 Updated cost estimate
 Updated economic and financial analyses
 Suggested alternatives and their financial feasibility
 Road and bridge inventory and condition survey
 Summary of survey and investigation data
 Material Report
 Proposed design basis, standards and specifications
 Proposed pavement design and preliminary bridge designs
Volume III : Drawings
 Location maps along with index map
 Layout plans
 Typical cross-sections showing pavement details, service roads, road side
drains etc.
 Alignment Plan and Longitudinal section
 General Arrangement Drawings for cross-drainage and other structures
 Typical road junction designs
 Indicative land acquisition plans alongwith 3(a), 3(A) and 3(D) notification
details
Signature
Issue No. : 05
Revision No. : 00
Volume IV : Environmental Impact Assessment
Volume V : Social impact assessment report (including a framework for

compensation, mitigation and entitlements in the project)
Volume VI : Environmental Management Plan
The plan is prepared as per requirements of the Government of India, State

Governments and the lending agencies.
Volume VII : Resettlement Action Plan
It is prepared as per the requirements of Government of India, State Governments

and the lending agencies.
4.5.6 Submit the basic data obtained from the field studies and investigations and input
data used for the preliminary design in a separate volume as an Appendix to Final
Feasibility cum Preliminary Design Report.
4.5.7 Submit the Final Feasibility cum Preliminary Design Report incorporating
comments, revisions and modifications suggested by client within specified days of
the receipt of comments on the draft feasibility report. Review the same on Format
QSP/8.5.1/HW/05:F-04 – Review of Final Feasibility cum Preliminary Design
Report and its final checking / approval by President / HOD (HW) on format
QSP/9.0/QMC/13:F-01 – Final Inspection Report before submission to Client.
The record of submission to and approval of client to be maintained on Format
4.5.8 Prepare the Schedules (A to V) to the draft concession agreement. Prepare Public
Private Partnership Appraisal Committee (PPPAC) memorandum and check list of
project proposal for PPPAC committee appraisal.
4.5.9 Provide assistance to the Client in the preparation of BOT bid documents; preparing
suitable responses to the bid queries; participate in the pre-bid meeting and assist
the client in preparation of the minutes of the meeting on technical issues; and
finally assist the client in the evaluation of the BOT bids.
4.5.10 Furnish replies to the concessionaire’s queries, if raised by him between the signing
of the agreement and financial closure.
4.5.11 Detailed process is as shown in Appendix ‘A’.
5.0 References
 QSP/8.1/QMC/06 – Planning of Product Realisation
 QSP/9.0/QMC/13 – Measurement, Analysis & Evaluation of Performance
Signature
Issue No. : 05
Revision No. : 00
6.0 Records
Retention
Format / Record
By Period
QSP/8.5.1/HW/05:F-01
Submission / Approval of Part of Project File
Reports
QSP/8.5.1/HW/05:F-02
QSP/8.5.1/HW/05:F-03
Review of Draft Feasibility HOD (HW) Part of Project File
Report
QSP/8.5.1/HW/05:F-04
Review of Final Feasibility
cum Preliminary Design
Report
QSP/8.1/QMC/06:F-01
HOD / TL / PC Part of Project File
Quality Plan
QSP/8.5.1/QMC/10:F-01
QSP/9.0/QMC/13:F-01
HOD (HW) / TL / PC Part of Project File
Inception Report
(Only Soft Copy)
Final copies of all other

Reports (Only Soft Copy)
HOD (HW) / TL Soft Copy : Permanent *
Drawings
Project File HOD (HW) / TL
of Final Report
Signature
Issue No. : 05
Revision No. : 00
FINAL FEASIBILITY CUM PRELIMINARY DESIGN REPORT Appendix ‘A’

FOR DBFO / BOTPROJECTS
Start
Appointment of PC / TL
Yes Receive Copy of Contract Agreement from

HOC (Contracts)
No
Approval
by Client
Study of Contract Document i.e. TOR by
HOD (HW) / PC / TL
Submit to Client Review and Approval Prepare Inception Report Reconnaissance Survey by Key Personnel
Detailed Surveys
Pavement Investigation Topographical Traffic & Transportation Survey Geotechnical and Material
 V.C. Survey
 GPS Location along Alignment  O.D. Survey
Investigation
 Benkelman Beam Deflection  Subgrade soil testing
Hydrological  XYZ Coordinate  Junction Survey Inventory and
 Axle Load Survey  Borrow Area Materials Testing
Bridge Inventory Environment and Land Acquisition Investigations   LS & CS Condition Survey
and Condition Socio-Economic and Land
Roughness Survey  Speed Delay Survey  Boring at Bridges and high
and Drainage  Road Furnitures  Willingness to pay Toll Survey Embankment
of Highway and
Survey Studies Records Data CD Structure
 Pavement Composition  Building / Service etc.  VOC Data
 Aggregate / Material Sourcing
Indicative Design Output
 Strip Plan and Testing
 Pavement Condition 
 CD’s Economic Analysis
 Financial Analysis
Submit to Client Review and Approval Prepare Draft Feasibility Report  Public Consultation
 Establish Design Standards and Specifications
 Environmental screening and preliminary environmental assessment
No  Social screening and preliminary social assessment (including preliminary land acquisition / resettlement plan)
Approval by Client
 Formulate Alternate Schemes and present them as linear charts/strip plans, including impact on existing utilities
Next Page  Basic preliminary Engineering and Costing
Yes
 Initial Economic and Financial Analysis
Signature
Issue No. : 05
Revision No. : 00
From Previous
Page
Preliminary Road Design Preliminary Design of Structures
Geometric Design  Review of Geo-tech Pavement Design CD-Designs Structural Designs

 Digital Terrain Model investigation report  Preparing pavement design scheme  Selection of
on bridges & other Repairing Criteria for  Retaining Wall Preliminary Design
Preparation based on pavement condition Hydrology of
structures CD structure of Bridges limited
 Horizontal Alignment survey data and designed plan and Drainage
Bridges, CDs  Breast Wall
 High Embankment profile  Design of Distress Design to preparation of
 Vertical Alignment and Drainage
Design  Overlay Design based on BBD and Structure  Misc. Furniture GADs only
subgrade investigation data  Widening of CD
 Design of New Carriageway Structures
Safety Audit Project Designs
Review and Approval Submit to Client

Value Engineering Estimation Drawings
No Approval by
Client
 Environmental Impact Assessment

 Social Impact Assessment Prepare Final Feasibility cum Preliminary Design Report Yes
 Environmental Management Plan
 Resettlement Action Plan Preparation of Schedules to Draft Concession Agreement.
 Land Plan Schedules Preparation of PPPAC memorandum and check list for
PPPAC committee appraisal.
No
Furnish replies to the
Provide assistance to the
concessionaire’s queries, if
Client in the preparation of Yes
any question is raised by him Approval
End BOT bid on technical issues
between the signing of the by Client Review and Approval
and finally in BOT Bid
agreement and financial
Evaluation
closure
Signature
Issue No. : 05
Revision No. : 00
Submission / Approval of Reports
Project Title:
Submission Dates
S. No.
Report Remarks
R0 R1 R2 R3
1 Inception
2 Draft Feasibility
Final Feasibility cum

3
Preliminary Design
Schedules to the Draft

4
Concession Agreement
5 BOT Bid Assistance
Note: Reasons for time over-runs may be indicated in Remarks column. Legend:
Planned
Actual
Signature
Issue No. : 05
Revision No. : 00
1. Project Title :
2. Review Team :
 TL / PC
3. Record

Yes No
 Details of existing road and project appreciation
 Draft Design Standard
 Assessment of Environmental / Social issues
4. Remarks
Reviewed by
Signature :
Name :
Designation :
Date :
Signature
Issue No. : 05
Revision No. : 00
REVIEW OF DRAFT FEASIBILITY REPORT

1. Project Title :
2. Review Team :
 TL / PC
3. Review :
Have following aspects been covered in the report : Yes No
 Client requirements including statutory and
regulatory requirements
 Inventory and condition survey of existing road and
bridges
 Topographic survey details
 Design standards and specifications for the project
 Material report
 Recommendations regarding road rehabilitation,
realignments, bypasses and replacement of existing
bridges
 Recommendations regarding alignments and new
bridges
 Indicative Design Output
 Cost of Project, Economic Internal Rate of Return
(EIRR) and Financial Analysis (FIRR) of the total
project
 Preliminary Environment and Social Screening
 Plans and Typical Drawings
 Land Acquisition and Utility Strip Plans
4. Remarks
Reviewed by
Signature :
Name :
Designation :
Date :
Signature
Issue No. : 05
Revision No. : 00
REVIEW OF FINAL FEASIBILITY CUM PRELIMINARY DESIGN REPORT
1. Project Title :
2. Review Team:
 TL / PC
3. Review :
Yes No

requirements
 Technical parameters for work
 Preliminary design of roads / bridges / drainage
 Details of existing road and bridges to be retained /
replaced
 Finalized specifications and analysis of rate
 Finalized packaging and procurement method
 Preliminary cost estimates
 Economic analysis and financial analysis
 Material Report
 EIA / IEE and action plan NA
 Client comments on draft feasibility report complied
4. Remarks
Reviewed by
Signature :
Name :
Designation :
Date :
Signature
Issue No. : 05
Revision No. : 00
PREPARATION OF TECHNICAL SCHEDULES FOR FORMULATION OF

BID DOCUMENTS FOR DBFO / BOT PROJECTS
1.0 Purpose
To lay down procedure for preparation of Technical Schedules to draft Concession

Agreement.
2.0 Scope
The procedure covers details pertaining to preparation of Technical Schedules

(Schedules A-V) to the draft Concession Agreement. Of these, Schedules (A to D
and H) are prepared by HW Division and balance by QS Division.
3.0 Responsibility
HOD (HW) shall be responsible to establish and maintain this procedure.
TL / PC / Contract Engineer shall be responsible to implement this procedure.
4.0 Procedure
4.1 Technical Schedules for the Concession Agreement
Pertinent information from the Final Feasibility cum Preliminary Design Report
shall be extracted to furnish information required for various technical schedules
that are integral to the Concession Agreement. Brief details of schedules, where
required, their Annexures and Appendices are given in succeeding paragraph.
Schedule-A Site of the Project
Comprises details of the existing condition of the project, through suitable drawings
and description in words, covering the land, buildings, structures and road works
constituting the Site.
 Annexure I
This Annexure will include the following information in the form of

Appendices :
o Design Chainages (pertinent to preliminary design) corresponding to

Existing Chainages;
o Existing Traffic;
o Existing Urban Settlements; and
Signature
Issue No. : 05
Revision No. : 00
o Existing Right-of-Way
o The inventory of road, consisting of :
 Widths for carriageway, paved shoulder, earthen shoulder
 Pavement crust
 Pavement Roughness expressed as BI Values (mm / km)
 Pavement Characteristic Deflections in mm
 Major Junctions, giving side, destination, type (Y-Junction,

X-Junction, T-Junction) besides location
 Minor Junctions, giving side, destination, type (Y-Junction,

 Truck Laybyes
 Busbays
o Inventory of Structures, consisting of :
 Major Bridges with width, span arrangement, foundation type, sub-

structure type and super-structure
 Minor Bridges with width, span arrangement, foundation type, sub-

 Pipe culverts with existing culvert number, number of cells / rows,

existing diameter
 Slab / box culverts with existing culvert number, dimensions, width,

and type (box / slab)
 Grade Separators giving width, span arrangement, foundation type,

sub-structure type and super-structure
 Railway Over Bridges width, span arrangement, foundation type,

sub-structure type and super-structure, and existing available clear
height
 Railway Level Crossings
 Annexure II
In addition, additional requirements pertinent to two stage capacity

augmentation (if applicable and contemplated for the Project Road) gets
specified in this annexure.
Signature
Issue No. : 05
Revision No. : 00
In case of Highway projects it essentially pertains to additional land required

during the second stage of capacity augmentation. In particular, this Annexure
indicates the requirement of additional land for :
(a) rural sections,
(b) semi urban sections,
(c) urban sections,
(d) ROBS, bridges, overpasses and underpasses,
(e) interchanges, and
(f) bypasses.
Schedule-B Development of the Project Highway
Comprises details of development of the Highway Project i.e. description of 4-

laning or 6-laning of the highway.
 Annexure-I
Generally details presented in the Final Feasibility cum Preliminary

Engineering Report, gets appended in this Annexure, giving detailed
information of proposed constituents for development of the Project.
Besides presenting “Proposed width of paved carriageway including detailed

listing of reduced widths at urban stretches along the Project Highway” the
following proposals in the form of appendices is included in this Annexure.
o Typical cross sections with applicable chainages for each such typical
cross section along the Project Highway
o Alignment Plan and longitudinal section in digital form
o Bypasses and Realignments
o Service Road details
o Right-of-Way details
o Major Intersections, giving road category, side, destination, type

(Y-Junction, X-Junction, T-Junction) besides location
o Minor Junctions, giving side, destination, type (Y-Junction, X-Junction,

T-Junction) besides location
Signature
Issue No. : 05
Revision No. : 00
o Grade Separated Intersections with information on Name of intersecting

roads, structural configuration, structure type and span arrangement, total
width of the structure besides location
o Vehicular underpasses with information on Name of intersecting roads,

Proposed structural configuration, Proposed structure type and span
arrangement, total width of the structure besides location thereof
o Pedestrian / Cattle underpasses with information on Name of intersecting

roads, structural configuration, structure type and span arrangement, total
width of the structure besides location thereof
o Major Bridges with information on structural configuration, structure

type and span arrangement, total width of the structure besides location
thereof
 New Major Bridges and

 Rehabilitation / Repair / Widening Scheme for existing Major
Bridges
o Minor Bridges with information on structural configuration, structure

thereof
 New Minor Bridges and

 Rehabilitation / Repair / Widening Scheme for existing Minor
Bridges
o Culverts with information on Structure Type, Soan Arrangement, Total

Width for Proposed and Existing (if applicable) culverts besides
location thereof
 Widening / Rehabilitation
 Reconstruction
 New construction
o ROB / RUB with information on structural configuration, structure

thereof
 Annexure-II
A separate annexure is required for two stage capacity augmentation

(if applicable and contemplated for the Road Project).
Signature
Issue No. : 05
Revision No. : 00
Schedule-C Project Facilities
 Annexure-I
Comprises of listing of proposed Project Facilities viz.
(a) toll plaza(s),
(b) roadside furniture,
(c) highway lighting,
(d) pedestrian facilities,
(e) landscaping and tree plantation,
(f) rest areas,
(g) truck lay-bys,
(h) bus-bays and bus-shelters,
(i) others
 Highway patrolling
 Ambulances
 Cranes
 HTMS (highway traffic management system)
 Development of site for wayside amanities
 Traffic aid posts
 Medical aid posts
 Vehicle rescue posts
 Telecom system.
 Annexure-II
A separate annexure is required for two stage capacity augmentation (if

applicable and contemplated for the Project Road).
Signature
Issue No. : 05
Revision No. : 00
Schedule-D Specifications and Standards
 Annexure-I
Besides specifying the Standard Manual of Specifications and Standards for

Highways, the specifications and standards, comprises listing deviations from
the aforesaid Manual. Such deviations are listed in Annexure-I (Schedule-D).
 Annexure-II
It is required for two stage capacity augmentation (if applicable and

contemplated for the Project Road).
Schedule-E Applicable Permits
Schedule-F Performance Security
Schedule-G Project Completion Schedule
This schedule sets forth the different Project Milestones and Scheduled Dates for
four / six laning (as applicable) and criteria pertinent to each of the aforesaid
completion stages.
Schedule-H Drawings
This schedule sets forth a broad list of drawings, applicable to the Project Facilities
contemplated for the development of the Project Highway, which the
Concessionaire is required to prepare and submit. These drawings generally include
the following :
 Horizontal alignment, vertical profile and cross sections
 Cross drainage works
 Interchanges, major intersections, grade separators, underpasses and ROB /

RUB structures
 Toll plaza layout, toll collection systems and roadway near toll plaza
 Control center
 Bus-bay and bus-shelters with furniture and drainage system
 Road furniture items including traffic signage, markings, safety barriers etc.
 Traffic diversion plans and traffic control measures
Signature
Issue No. : 05
Revision No. : 00
 Road drainage measures
 Typical details of slope protection measures
 Landscaping and horticulture
 Pedestrian crossings
 Street lighting
 Layout / configuration of HTMS
 General Arrangement of Base Camp and Administrative Block
In the event a two stage capacity augmentation is applicable and contemplated for
the Project Highway, separate drawings are required to be presented for each of the
two stages of project development.
Schedule-I Tests
Schedule-J Completion Certificate
Schedule-K Maintenance Requirements
Schedule-L Safety Requirements
Schedule-M Monthly Fee Statement
Schedule-N Weekly Traffic Census
Schedule-O Traffic Sampling
Schedule-P Selection of Independent Engineer
Schedule-Q Terms of Reference for Independent Engineer
Schedule-R Fee Notification
Schedule-S Escrow Agreement
Schedule-T Panel of Chartered Accountants
Schedule-U Vesting Certificate
Schedule-V Substitution Agreement
Signature
Issue No. : 05
Revision No. : 00
4.2 The Schedules A to D and H shall be reviewed on file by TL / PC / HOD (HW)

before submission to the QS Division for inclusion in Bid Documents.
5.0 References
 TOR
 Model Concession Agreement
 Manual of Specifications and Standards for National Highways
 MORT&H guidelines / guidelines
6.0 Records
Retention
Format / Record
By Period
Technical Schedules to the draft

HOD (HW) / TL / PC, till 3 years after
submission of the Final Feasibility Report
(Only Soft Copy)
3 years after
HOD (HW) /
Project File submission of the
TL / PC
Final Report
Signature
Issue No. : 05
Revision No. : 00
COMPUTER AIDED DESIGN AND DRAFTING
1.0 Purpose
To lay down procedure for design and drafting using computer aided design
softwares and systems.
2.0 Scope
The procedure covers guidelines and sequence of activities for creating a digital
terrain model of the project road and then integrate that model to produce detailed
design of the road.
3.0 Responsibility
Trained Design Engineers shall be responsible to implement the procedure.
4.0 Procedure
4.1 Each design work station shall be operated by trained Design Engineer.
HOD (HW) / TL / PC / Highway Engineer shall coordinate the activities of Design
Engineers and shall provide first line support.
4.2 Sequence of activities generally followed at a work station is as given below :
 Collect / import survey data in the design software compatible format such as
dxf, dwg, etc. from the Survey Division.
 Check survey / ground data by viewing existing cross-section.
 Prepare digital terrain models for the existing ground data.
 TL / PC / Highway Engineer to prepare design criteria and decide the road

alignment.
 Send existing and proposed alignment and profile to Water Resources and
Bridge Divisions for design of culverts and bridges respectively.
 Based on the accepted design criteria and the horizontal and vertical alignment
(incorporating final deck level of the bridges obtained from Bridge Division),
carriageway designs are processed and then super-elevation is applied to the
carriageway. Widening of carriageway is applicable for single lane and two
lane road on the curve radius less than or equal to 300 m.
Signature
Issue No. : 05
Revision No. : 00
 Design the shoulder of the carriageway and run the earthwork analysis.
 Design service road and drainage.
 Prepare road plan and transfer it on the CADD software for incorporating
bus-bays, truck parking, traffic signs and intersection design.
 Prepare long sections and cross-section and calculate quantities excluding

bridges and send it to the Quantity Surveying & Contracts Division for
estimation.
 Transfer final plan and profile to the CADD software for preparation of output
drawings.
 Submit plan and profile to the client for comments after review on drawings
by TL / PC / Highway Engineer.
 Incorporate comments received from the client, prepare final drawings and
resubmit to the client after review on drawing by TL / PC / Highway Engineer.
4.3 The flow chart showing the CADD process is given at Appendix ‘A’.
5.0 References
 Design Software Documents
6.0 Records
Retention
Format / Record
By Period
Drawings HOD (HW) Soft Copy : Permanent *
QSP/8.5.1/QMC/10:F-01
Signature
Issue No. : 05
Revision No. : 00
Appendix ‘A’
COMPUTER AIDED DESIGN AND DRAFTING
Start
Import Survey Data
Check survey / ground data by viewing existing TL / Highway Engineer to prepare

cross-section design criteria
Prepare Digital Terrain Model TL / Highway Engineer to decide

alignment
Design Horizontal and Vertical Alignment
No
Send to TL /
Highway
Apply Superelevation
Engineer for
approval
Yes
Design Carriageway
Yes
Widening the carriageway for curve radius less than or

equal to 300 m as required
Run prospective No
views to check if
there is any
Design Shoulder anomaly?
Run Earthwork Analysis
Prepare Long Section Design Service Road and incorporate Drainage Prepare Cross-Section
wherever applicable
Process in CADD Prepare Plan
Preliminary Quantity Calculation
Modify the design and calculate the quantity

Prepare output drawing and submit to
the client
Send to Quantity Surveying &
No Contracts Division for Estimation
Receive Comments from Client Send to TL /

HOD (HW) for
approval
Yes
Finalize Design and Quantities
Process the Final Drawing in CADD

Submit to Client
Final Output
End
Signature
Issue No. : 05
Revision No. : 00
PREPARATION OF TECHNICAL SCHEDULES FOR FORMULATION OF

BID DOCUMENTS FOR EPC PROJECTS
1.0 Purpose
To lay down procedure for preparation of Technical Schedules to EPC Agreement.
2.0 Scope
The procedure covers details pertaining to preparation of Technical Schedules

(A to P) to the EPC Agreement. Of these, Schedules (A to D and I) are prepared by
HW Division and the balance by QS Division.
3.0 Responsibility
HOD (HW) shall be responsible to establish and maintain this procedure.
4.0 Procedure
4.1 Technical Schedules for the Concession Agreement
Pertinent information from the Final Feasibility and Detailed Design Report shall be
extracted to furnish information required for the various technical schedules
that are integral to the EPC Agreement. Brief details of schedules, where required,
their Annexures and Appendices are given in succeeding paragraph.
Schedule-A Site of the Two lane / Four lane Project Highway
Comprises details of the existing condition of the project, through suitable drawings
and description in words, covering the land, buildings, structures and road works
constituting the Site.
 Annexure I
This Annexure will include the following information in the form of

Appendices :
o Design Chainages (pertinent to preliminary / detail design)

corresponding to Existing Chainages;
o Existing Urban Settlements; and
o Existing Right-of-Way
Signature
Issue No. : 05
Revision No. : 00
o The inventory of road, consisting of :
 Widths for carriageway, paved shoulder, earthen shoulder
 Major Junctions, giving side, destination, type (Y-Junction,

 Minor Junctions, giving side, destination, type (Y-Junction,

 Truck Laybyes
 Busbays
o Inventory of Structures, consisting of :
 Major Bridges with width, span arrangement, foundation type, sub-

 Minor Bridges with width, span arrangement, foundation type, sub-

 Pipe culverts with existing culvert number, number of cells / rows,

existing diameter
 Slab / box culverts with existing culvert number, dimensions, width,

and type (box / slab)
 Grade Separators giving width, span arrangement, foundation type,

sub-structure type and super-structure
 Railway Over Bridges width, span arrangement, foundation type,

sub-structure type and super-structure, and existing available clear
height
 Railway Level Crossings
 Annexure II
The dates on which the authority will provide the right of way to the
contractor on different parts of the site will be mentioned.
 Annexure III
The alignment plan of the project highway will be enclosed.
 Annexure IV
The status of environmental clearances will be informed.

Signature
Issue No. : 05
Revision No. : 00
 Appendix A-I
Index map of the project highway will be attached.
 Appendix A-II
Chainage wise existing carriageway width will be attached.
Schedule-B Development of the Project Highway
Comprises details of development of the Highway Project i.e. description of 2/4-
laning of the highway.
 Annexure-I : Description of Two-Laning with Paved shoulder and Four –

Laning
Following proposals are included in this annexure.
 Width of Carriageway
 Geometric Design and General Features
o Design Speed
o Improvement of the Existing Road Geometrics
o Right of Way
o Type of Shoulders
o Lateral and Vertical Clearances at Underpasses/Flyovers
o Lateral and Vertical Clearance at Overpasses
o Service /Slip Roads
o Grade Separated Structures
o Typical Cross-sections of the Project Highway
 Intersections and Grade Separators
 Road Embankment and Cut Section
o Raising of the Existing Road
 Pavement Design
o Type of Pavement
o Design Requirements
o Reconstruction of Stretches
Signature
Issue No. : 05
Revision No. : 00
 Roadside Drainage
 Design of Structures
o Major Bridges with information on structural configuration,

structure type and span arrangement, total width of the structure
besides location thereof
□ New Major Bridges and
□ Rehabilitation / Repair / Widening Scheme for existing Major

Bridges
o Minor Bridges with information on structural configuration,

structure type and span arrangement, total width of the structure
□ New Minor Bridges and
□ Rehabilitation / Repair / Widening Scheme for existing Minor

Bridges
o Culverts with information on Structure Type, Soan Arrangement,

Total Width for Proposed and Existing (if applicable) culverts
□ Widening / Rehabilitation
□ Reconstruction
□ New construction
o ROB / RUB with information on structural configuration, structure

type and span arrangement, total width of the structure besides
location thereof
 Traffic Control Devices and Road Safety Works
 Roadside Furniture
 Compulsory Afforestation
 Hazardous Locations
 Special Requirements for Hill Roads
 Change of Scope
Signature
Issue No. : 05
Revision No. : 00
Schedule-C Project Facilities
 Annexure-I
1. Comprises of listing of proposed Project Facilities viz.
(a) toll plaza(s),
(b) roadside furniture,
(c) highway lighting,
(d) pedestrian facilities,
(e) landscaping and tree plantation,
(f) rest areas,
(g) truck lay-bys,
(h) bus-bays and bus-shelters,
(i) others
 Highway lighting
 Highway Patrol
 Ambulances
 Cranes
 ATMS (Automated traffic management system)
 Development of site for wayside amenities
 Traffic aid posts
 Medical aid posts
 Vehicle rescue posts
2. Description of Project Facilities.
 The proposed locations of Project facilities will be described here.
Signature
Issue No. : 05
Revision No. : 00
Schedule-D Specifications and Standards
 Annexure-I
Besides specifying the Standard Manual of Specifications and Standards for

Highways, the specifications and standards, comprises listing deviations from
the aforesaid Manual.
Schedule-E Maintenance Requirements
Schedule-F Applicable Permits
Schedule-G Performance Security
Schedule-H Contract Price Weightage
Schedule-I Drawings
This schedule sets forth a broad list of drawings, applicable to the Project Facilities
contemplated for the development of the Project Highway, which the Contractor is
required to prepare and submit. These drawings generally include the following :
a) Drawings of horizontal alignment, vertical profile and detailed cross sections.

b) Drawings of cross-drainage works.
c) Drawings of Major intersections, Grade Separator.
d) Drawing of bus-bay and bus shelters.
e) Drawing of road furniture including traffic signage, marking, safety barriers etc.
f) Drawing of traffic diversion plan.
g) Drawings of street lighting.
h) Drawing as per instruction of Authority’s Engineer
i) General arrangement showing area of base camp and administrative block.
Schedule-J Project Completion Schedule
This schedule sets forth the different Project Milestones and Scheduled Dates for
two / four laning (as applicable) and criteria pertinent to each of the aforesaid
completion stages.
Schedule-K Tests on Completion
Schedule-L Provisional Certificate
Schedule-M Payment reduction for non-compliance
Signature
Issue No. : 05
Revision No. : 00
Schedule-N Selection of Authority’s Engineer
Schedule-O Forms of Payment Statement
Schedule-P Insurance
4.2 The Schedules A to D and I shall be reviewed on file by TL / PC / HOD (HW)

before submission to QS Division for inclusion in the Bid Documents.
5.0 References
 TOR
 Model EPC Agreement
 Manual of Specifications and Standards for National Highways
 MORT&H guidelines
6.0 Records
Retention
Format / Record
By Period
Technical Schedules to the draft

HOD (HW) / TL / PC, till 3 years after
submission of the Final Feasibility Report
(Only Soft Copy)
3 years after
HOD (HW) /
Project File submission of the
TL / PC
Final Report
Signature
Issue No. : 05
Revision No. : 00
HYDROLOGICAL AND HYDRAULIC STUDIES FOR

ROAD CROSS DRAINAGE STRUCTURES
1.0 Purpose
To lay down procedure for preparation of report on hydrological and hydraulic

studies for road cross drainage structures i.e. bridges and culverts.
2.0 Scope
The procedure covers determination of design flood discharge and HFL of a river at
road crossing for fixing the road level, to evaluate adequacy of the existing cross
drainage structures, identify new cross drainage works including river training
works.
3.0 Responsibility
Hydrologist / Drainage Engineer nominated for a project shall be responsible to

implement the procedure.
4.0 Procedure
4.1 Data Collection:
Data Responsibility
 Bridge Inventory / Culvert - Bridge / Highway Design Engineer /

Inventory Division
 Culvert and Bridges - Hydrology Data Collection Team
hydrological condition
 Field Data regarding - Hydrologist
- Flood Discharge
- HFL
- Site Conditions
- Upstream and Downstream
bridges on the existing
alignment
Signature
Designation HOD (Highways) President Management Representative
Issue No. : 05
Revision No. : 00
 Rainfall / Runoff Data - Hydrologist
 L-Section / X-Section / Site Plan - Survey Specialist / Highway Design

of Rivers / Channels Engineer
 Topo Sheets - Survey Division
 Highway Plan and Profile - Highway Design Engineer
 River Bed Material - Geotechnical Engineer / Bridge

Characteristics Division
4.2 Calculation of Flood Discharge
Keeping in view the type of river stream / canal and the input data available, the
applicability of method / methods given below shall be decided for calculation of
design flood discharge. The codal provisions shall be adhered to as applicable. The
effort shall be made to adopt as many methods as possible to ensure judicious
design discharge values.
 Empirical method – The formulae commonly used are:

- Dicken’s formula
- Ryve’s formula
- Inglis formula
 Rational method
 Weir / Orifice method
 Slope Area method
 CWC simplified approach
 Unit Hydrograph method
 Flood Frequency method
4.3 Fixing Design Flood Discharge
The flood discharge shall be estimated by the above methods for a return period of
not less than 100 years for bridges and 25 years for culverts. On the above basis,
design discharge shall be arrived at as per CWC, IMD and MORT&H Joint Flood
Estimation Report of different zones, IRC:5 and IRC:SP:13 provisions. In other
cases, the design discharge shall be fixed judiciously giving proper explanation in
support of the adopted design discharge.
Signature
Issue No. : 05
Revision No. : 00
4.4 Highest Flood Level
The Highest Flood Level (HFL) shall be established and reasons in support of the
adopted values of HFL shall be recorded. HFL shall be checked for corresponding
design discharge as adopted under Paras 4.2 and 4.3 above.
4.5 Hydraulic Parameters
Hydraulic parameters e.g. waterway, fluming, afflux, scour depth etc. for the
existing / proposed bridges and cross drainage structures shall be worked out based
on IRC:5, IRC:SP:13 and other relevant Central Water Commission (CWC) Flood
Estimation Reports.
4.6 River Training Works
For proper channelization of drainage flow to the cross drainage structures,

specially in case of bridges on major rivers with wide river banks, river training
works may be provided, if necessary. Such requirement should be examined and
necessity defined. The river training works shall conform to the provision of
IRC:89. In very special cases while dealing with problematic river reaches,
specially in major rivers, hydraulic model studies may be necessary to finalize the
solutions. In such cases, the model studies should be got conducted from accredited
institutions clearly stating the necessity of such a requirement.
4.7 Computation
The following data shall be computed :
 Design discharge by different methods
 HFL corresponding to design discharge and its verification
 Waterway for bridges and its adequacy
 Afflux
 Flow depth / velocity / scour depth etc.
 Adequacy of existing number and sizes of cross-drainage works
4.8 Hydrology Report
The report shall contain :
 Design discharge calculation along with return period criteria
 Design discharge
Signature
Issue No. : 05
Revision No. : 00
 Designed HFL for bridges
 Hydraulic parameters e.g. fluming ratio, scour depth, Froude Number etc.
(abstract of design discharge and hydraulic parameters)
 Adequacy of waterway for existing bridges
 Adequacy of culverts / CD works
 Proposed river trainings / protection works
4.9 The Hydrology Report shall be reviewed by TL / PC / HOD on Format

QSP/8.5.1/HW/09:F-01 – Review of Report on Hydrological and Hydraulic Studies
for Road Cross Drainage Structures.
4.10 Record of backup sets of data and report shall be maintained as per format
QSP/8.5.1/QMC/10:F-01 – Disk Backup Database.
4.11 Flow chart depicting activities is given at Appendix ‘A’.
5.0 References
 TOR
 IRC:5 and 89
 IRC:SP:13 and 54
 MORT&H’s Guidelines
 Other applicable National / International Codes / References
 CWC, IMD and MORT&H and Joint Flood Estimation Report
 Survey of India Topography Sheets / Satellite Imageries
 All hydrologic records available with Client / Local Government / Ministry /

Internet resources / local inquiry / NHAI regarding flood discharge, HFL,
river training works, etc.
Signature
Issue No. : 05
Revision No. : 00
6.0 Records
Retention
Format / Record
By Period
QSP/8.5.1/HW/09:F-01
Review of Report on
Hydrological and Hydraulic Part of Project File
Studies for Road Cross Drainage
Structures
QSP/8.5.1/QMC/10:F-01 HOD (HW) /

Permanent*
Disk Backup Database TL / PC
Report on Hydrological and

Hydraulic Studies for Road Cross Part of DPR
Drainage Structures
Design Calculations HOD (HW) /

Soft Copy : Permanent*
(Only Softcopy) TL / PC
HOD (HW) / 3 years after submission

Project File
TL / PC of main report
* To be reviewed after 5 years
Signature
Issue No. : 05
Revision No. : 00
Appendix ‘A’
ROAD CROSS DRAINAGE STRUCTURES
Start
HOD (HW)
Nominate Hydrologist
Hydrological Details Bridge Details
Study the following :

 Terms of Reference (TOR)
 Requirements of Client Compile field data Field Data Highway Alignment
 Design Codes Details
 Scope of Work
Geotechnical Data Field Surveys
Computation of data for hydrology studies
Hydrology report shall contain: Computation shall contain :

 Discharge calculation  Computation of discharge by different methods
 Design discharge  Computation of HFL corresponding to design
 Design HFL for bridges / road Prepare Hydrological and Hydraulic Studies Report discharge and its verification
HOD (HW)
 Hydraulic parameters e.g. fluming ratio, scour  Computation of waterway for bridges and its adequacy
depth, Froude nos. etc. (abstract of design  Computation of afflux
discharge and hydraulic parameters)  Computation of flow depth / velocity / scour depth etc.
 Adequacy of waterway for existing bridges  Computation of adequacy of existing nos. and sizes of
 Adequacy of culverts / CD works cross-drainage works
 Proposed river trainings / protection works Review of Report by TL / PC
Submit to HOD (HW) / HOD (Br)
Are there Yes

Comments? Review Comments
No
Submit Hydrological and Hydraulic Studies Report
End
Signature
Issue No. : 05
Revision No. : 00
REVIEW OF REPORT ON HYDROLOGICAL AND HYDRAULIC

STUDIES FOR ROAD CROSS DRAINAGE STRUCTURES
1. Project Title :
2. Review Team :
 TL / PC / HOD (HW) / HOD (Br)
 Hydrologist
3. Review
Yes No NA
 Bridge inventory of all existing bridges
 Culvert inventory for all existing culverts
 Flood Conditions
- Collect data from PWD / NHAI / other

reports
- Collect local inquiries about flood

conditions and high flood level
- Survey teams to collect flood marks on

trees, rocks, walls, electric poles
- Collect recorded flood data for last 10 to 30

years from the concerned department /
stream gauging stations
- Study areas sub-merged due to flood and

existing land use of sub-merged areas
 River Morphology / River Training
- Collect bed and bank material of the cross

section of the river at the proposed bridge
Signature
Issue No. : 05
Revision No. : 00
Yes No NA
- Study of eroded bank studies and river

training works / protection
- Status of flood plain and bank conditions of

the area for deciding Rugosity Coefficients
 Long-term rainfall / runoff data from rainfall

station and river gauging stations / CWC report /
IMD / other sources
 Collection of Topo sheets from Survey of India
 Collection of Cross-sections, L-sections, plan

and other topographic data for all rivers / canals /
drains / nala
 Obtaining characteristics of river / channel bed

material
 Obtaining final highway plan, alignment and

cross-sections of river and long section of the
river
 Discharge calculated by:
- Empirical method
- Rational method
- Weir / Orifice method / simplified approach
- Slope Area method
- Unit Hydrograph method / simplified

approach
- Flood Frequency method
 Design discharge to be fixed based on procedure

laid down in IRC:5, IRC:SP:13
Signature
Issue No. : 05
Revision No. : 00
Yes No NA
 Computations of High Flood Level (HFL)

corresponding to design discharge and reasons in
support of adopted HFL value
 Computation of hydraulic parameters (e.g.

waterway, afflux, fluming ratio, velocity of flow,
etc.) for existing as well as proposed new bridges
 Computation of waterway for new bridges in

consultation with Bridge Engineer and Highway
Engineer
 Computation of design scour depths for piers and

abutments corresponding to design discharge
based on river bed material and other hydraulic
parameters as per IRC:5
 Assessing the adequacy of number and size of

existing culverts and proposed culverts based on
design discharge
4. Review Remarks
Signature :
Name :
Designation :
Date :
Signature
Issue No. : 05
Revision No. : 00

ROAD SIDE DRAINAGE SYSTEM
1.0 Purpose
To lay down procedure for preparation of report on hydrological and hydraulic

studies for road side drainage system.
2.0 Scope
The procedure covers the requirement of road drainage to side drains and culverts
and preparation of drawings of the drainage system.
3.0 Responsibility
Hydrologist / Drainage Engineer nominated for a project shall be responsible to

implement the procedure. He shall work in tandem with Highway Engineer for
procurement of site maps, field data and highway details and profile.
4.0 Procedure
4.1 Data Collection :
Data Responsibility
 Rainfall / Runoff Data - Hydrologist
 Culvert Inventory and Invert - Hydrological Data Collection Team

Levels. Outfall location and
alignment to natural outfall.
 Field Data regarding - Hydrologist
- HFL at outfalls
- Site Conditions
- Flow Direction and details
of existing Drains
 Highway Plan and Profile - Highway Design Engineer
Signature
Issue No. : 05
Revision No. : 00
4.2 Calculation of Design Discharge
Keeping in view the type of drain and drainage arrangement and the input data
available, the applicability of method / methods given in relevant IRC standard shall
be followed for calculation of design flood discharge. The codal provisions shall be
adhered to as applicable and accordingly afflux shall be fixed.
4.3 High Flood Level
The High Flood Level (HFL) shall be established on the basis of road gradient and
free length of road draining to the nearest outfall drain through a culvert.
4.4 Drainage System
Adequate drainage is a primary requirement for maintaining structural and

functional efficiency of a road. The road drainage proposals shall conform to the
provisions of IRC:SP:42, IRC:SP:48 and IRC:SP:50. However, if warranted by site
conditions, other innovative proposals could be made clearly explaining their
necessity and adequacy. Drainage computation shall include :
 Computation of design discharge for different road stretches in urban / rural /

hilly areas
 Distribution of flow in straight / super elevated reaches with single / twin

drains on either side
 Computation of invert levels of drains and longitudinal bed slope as per

ground profile / road level
 Computation of depth of flow and bed widths for different types of drain –
lined and unlined
 Computation of water level in drain corresponding to design discharge
 Computation of velocity of flow and comparing with self cleansing /

permissible velocity in line / unlined drains
 Inlet and outlet design / flow diversion
 Adequacy of existing drains, if any
 Design of falls / outfall / escape and other miscellaneous drainage structures as

per site conditions
 Computation of ground infiltration/ sub-surface flow and design of

sub-surface drainage system and disposal of seepage / sub-surface water
Signature
Issue No. : 05
Revision No. : 00
4.5 Drainage Report & Drawings
Drainage report and drawings shall be submitted to TL/PC for follow-up action and
shall contain :
 Overview of drainage study
 Drainage requirement of the road – both surface and sub-surface
 Location and type of drains - single / twin drain on either side, median
drainage
 Design discharge for different stretches
 Bed slope of drain and drain section adopted
 Location and design of culverts
 Abstract of drain design to include :
 Plan and long profiles of drains
 Other drainage drawings e.g. standard drawings for falls, outfalls,

escapes, chutes, energy dissipater, culverts, drainage in super elevated
 High embankment reaches, median drainage, - surface drain, drainage

at junctions / interchanges / underpass / flyovers, etc.
 Integration of existing drains, if any
 Outflow could be used for ground water recharge based on water

harvesting techniques.
4.6 The report shall be reviewed on Format QSP/8.5.1/HW/10:F-01 – Review of report

on Hydrological and Hydraulic Studies for Road Side Drainage System.
4.7 Records of backup sets of data and report shall be maintained as per format
QSP/8.5.1/QMC/10:F-01 – Disk Backup Database.
4.8 Flow chart depicting activities is given at Appendix ‘A’.
5.0 References
 TOR
 IRC:SP:42, IRC:SP:48, IRC:SP:50

Signature
Issue No. : 05
Revision No. : 00
 Other relevant IRC codes and MORT&H’s guidelines
 Other applicable national / international codes / references
 CWC Flood Estimation for Small Catchments Report / Meteorological

Reports
 Topography sheets / maps (preferably with contours) from local authorities /

other investigation report from Government Departments e.g. PWD, roads,
irrigation, flood control etc.
 Highway profiles reach wise.
6.0 Records
Retention
Format / Record
By Period
QSP/8.5.1/HW/10:F-01
Review of report on
Hydrological and Hydraulic Part of Project File
Studies for Road Side
Drainage System
QSP/8.5.1/QMC/10:F-01
HOD (HW) / TL / PC Permanent*
Report on Hydrological and

Hydraulic Studies for Road Part of DPR
Side Drainage Systems

HOD (HW) / TL / PC Soft Copy : Permanent*
Drawings (Only Soft Copy)
3 years after submission of

Project File HOD (HW) / TL / PC
main report
Signature
Issue No. : 05
Revision No. : 00
Appendix ‘A’
ROAD SIDE DRAINAGE SYSTEM
Start
HOD (HW)
Nominate Hydrologist Hydrological Geotechnical

Data Data
Study the following :
 Terms of Reference (TOR)
 Requirements of Client Compile field data
Field Data
 Design Codes
 Scope of Work
Survey Data Highway Data

Computation for road drainage, drainage report and
drainage drawings
Drainage report shall contain : Drainage design computation shall include :

 Overview of drainage study  Computation of design discharge for different road stretches
in urban / rural / hilly areas
 Drainage requirement of the road – both
surface and sub-surface  Distribution of flow in straight / super elevated reaches with
single / twin drains on either side
 Location and type of drains to be provided
 Computation of invert levels of drains and longitudinal bed
single / twin drain on either side, median
slope as per ground profile / road level
drainage Prepare Drainage Report
 Computation of depth of flow and bed widths for different
 Design discharge for different stretches types of drain – lined and unlined
 Bed slope of drain and drain section adopted  Computation of water level in drain corresponding to design
 Abstract of drain design to include: discharge
 Plan and long profiles of drains  Computation of velocity of flow and comparing with self
cleansing / permissible velocity in lined / unlined drains
 Other drainage drawings e.g. standard
 Inlet and outlet design / flow diversion
drawings for falls, outfalls, escapes,
Review of drainage report by TL / PC  Adequacy of existing drains, if any
chutes, energy dissipater, culverts,
drainage in super elevated  Design of falls / outfall / escape and other miscellaneous
drainage structures as per site conditions
 High embankment reaches, median  Computation of ground water infiltration/ sub-surface flow
drainage, - surface drain, drainage at and design of sub-surface drainage system and disposal of
junctions / interchanges / underpass / ground water infiltration/ sub-surface water
flyovers, etc.
 Integration of existing drains, if any
Submit to HOD (HW) / TL
Are there Yes

Comments? Review Comments
No
Submit Report to HOD (HW) / TL
End
Signature
Issue No. : 05
Revision No. : 00
REVIEW OF REPORT ON HYDROLOGICAL AND HYDRAULIC

STUDIES FOR ROAD SIDE DRAINAGE SYSTEM
1. Project Title :
2. Review Team :
 TL / PC
 Hydrologist
3. Review
Yes No NA
 Culvert inventories for all existing culverts have been
made available.
 Plan and profile of the road showing ground levels, road

levels and location of cross-drainage structures obtained.
 HFL of all cross-drainage have been plotted w.r.t road

profile
 Drainage requirement is based on site inspection.
 Water logged / swampy areas, ponds, lakes etc. have

been identified and plotted on strip plan for drainage
purpose.
 All stretches subjected to soil erosion have been

identified for design and proper drainage system.
 Contour map of drainage of the area have been studied

and location of drains finalized accordingly.
 All culverts which are choked or used for irrigation

purpose and cannot be used as outfalls, have been
identified.
 Design rainfall and runoff data for the area have been
found from rain gauging station from IMD / CWC /
other reports.
 Average distance beyond ROW which contribute to the

flow in the drains have been taken from Survey of India
topo sheets / other maps / survey data.
Signature
Issue No. : 05
Revision No. : 00
Yes No NA
 Drainage requirement based on existing terrain and road
passing through different area e.g. urban / rural / hilly /
forest / sea / airport etc. has been studied and decision
taken in consultation with TL / PC.
 Type of drains (covered / uncovered / lined / unlined
etc.) to be provided have been decided in consultation
with TL / PC.
 Long profiles and typical cross-section of road have been
studied for fixing location and layout of drains and their
outfalls.
 Outfall points of all drains at culverts / bridges / ponds /
escapes etc. have been decided after due verification at
site and ensuring that the cross drainages are of adequate
capacity.
 Bed slopes of drains have been decided as per existing
ground level / proposed road level (both carriageway and
service roads) keeping in view that the invert level of
drain at outfall is above the HFL / bed level of cross
drainage structures.
 Conveyance of each type of drain has been calculated
and the carrying capacity of drains have been checked
against design discharge for different stretches.
 Velocities are found and checked with permissible
maximum velocity and self cleansing velocity.
 Drainage drawings have been prepared in accordance
with design indicating outfalls, escapes, chutes, energy
dissipaters, drainage arrangements for junctions /
medians / super elevated reaches, interchanges / ROB /
underpasses.
4. Review Remarks
Signature :
Name :
Designation :
Date :
Signature
PAVEMENT, MATERIAL &
GEO-TECHNICAL
Document No. : QSP/VOL-II/PMG

CONTENTS
PAVEMENT, MATERIAL & GEO-TECHNICAL
1. QSP/8.5.1/PMG/01 Geological and Geotechnical Investigations 9
2. QSP/8.5.1/PMG/02 Pavement and Material Investigations 12

Issue No. : 05
Doc No : QSP/8.5.1/PMG/01 Date : 03 October 2017
Revision No. : 00
GEOLOGICAL AND GEOTECHNICAL INVESTIGATIONS
1.0 Purpose
To lay down procedure for geological and geotechnical investigation required for
engineering design of highways, high embankments, bridges, tunnels and other
structures.
2.0 Scope
The procedure covers guidelines for conducting geological and geotechnical

investigation by means of geological mapping and sub-surface explorations for
detailed design of highway projects. Depending upon the scope of work, either
geotechnical or geological or both types of investigations may be required for a
given project.
3.0 Responsibility
HOD (PMG) shall be responsible to establish and maintain the procedure.
PC / TL / Geologist/ Geotechnical Engineer shall be responsible to implement this

procedure.
4.0 Procedure
The TL / PC, based on TOR, shall brief the Geologist/Geotechnical Engineer of

various requirements of geological & geotechnical investigations. Generally
activities are categorized into three stages as under:
 Stage I - Planning for investigation
 Stage II - Detailed investigation
 Stage III - Preparation of reports
4.1 Planning for Geological & Geotechnical Investigation
In planning stage, the following information shall be collected and reviewed.
 Scope of work as specified in the TOR and WO.
 Geological maps of the area and provide background and general information
about geology and geomorphology of the area.
Signature
Designation HOD (PMG) President Management Representative
Issue No. : 05
Revision No. : 00
Based on the requirements of TOR/WO and desk studies of available reports, the
Geotechnical Engineer/Geologist in consultation with HOD (PMG) shall plan
geotechnical and geological investigation. Stage-wise investigation, if specified by
the TOR shall be considered for planning & scheduling of investigation. In order to
complete the job within scheduled time frame, he/she shall identify the tasks to be
carried out during various stages of investigation. If necessary, prior to
mobilization, site visit shall be conducted to gather more information on soil
conditions along the alignment, and at location of structures. During the site visit,
previous data, reports and studies if available with the Client shall be collected,
subsequently evaluated and considered in the execution of investigation and
preparation of Inception Report.
4.2 Planning Risk

defined format. Both formats are given at Appendix ‘H’ to Quality Manual. The
risks associated with our processes can be of different kinds, for example “Actual
site condition remarkably different than originally estimated” could be one of the
relevant risk to this procedure.
The latest MORT&H / IRC / IS Codes shall be applicable at the stages of
application in the process.
The aspects related to site accessibility shall be assessed by proper site appreciation
at the inception stage and additional cost for such occurrences shall be accounted for
in the cost of investigation. Due diligence shall be exercised before awarding the
works to investigation agency by reviewing their sample report, past work
experience and completion of assigned task within stipulated time. Variations in
estimated & actual site conditions with reference to recovered subsurface stratum
shall be controlled by the provision of additional resource for the timely completion
of assigned work and unit rate for drilling in water shall be provisioned as an
additional work item in the work order.
4.3 Detailed Investigation

4.3.1 Geological Site Reconnaissance and Mapping
The following investigations shall be carried out particularly to characterize tunnel
sites & landslide zones :
 Review geological setup of the project site including seismicity.
 Carryout reconnaissance survey of the project site, appraise local geology, rock
formations, slip zone etc.
Signature
Issue No. : 05
Revision No. : 00
 Identify volcanic eruptions, tectonic movements along the alignment, if any and
describe lithology of the project area.
 Carry out detailed geological mapping of the area to observe and make note of
geological features such as type of strata, existence of outcrops, folds, faults,
ground water regime etc. and their influence in the analysis of rock fall and on
the geometry of alignment. Measure dips and strikes of exposed beds and
discontinuities such hat these can be plotted in stereonet.
 Detailed study of slopes, tributary valleys, landslides (active & inactive), springs
& seeps, sinkholes and nature of unconsolidated overburden and preparation of
landslide hazard zonation map.
 Classification of slope movements into (a) falls, (b) topples ( c) slides rotational
& transitional (d) lateral spreads ( e) flows along with geological &
geomorphological mapping of specified land slide as applicable and analysis of
slopes.
 Recommendations to carry out detailed geotechnical investigations, to determine

nature, strength characteristics of material comprising slope and also rock mass
categorization, required as input data for design of proposed structures.
4.3.2 Exploratory Drilling and Sampling
 For foundation of highway structures (major bridge, minor bridge, ROB,

viaduct, flyover, VUP, PUP etc.), depth of exploratory bore-holes(150mm) shall
be 1.5 to 2.0 times the proposed foundation width of the structure below the
foundation level. Test in bore-hole shall include Standard Penetration Test
(SPT) in all type of soil / and Vane Shear test in cohesive soil. Disturbed /
undisturbed samples shall be collected from bore-holes at 1.5 / 3.0 m interval or
at every identifiable change of strata whichever is met earlier or as specified in
TOR.
 For high embankments (height 6 m or more) or embankments on weaker soils,

bore-holes (150 mm) dia shall be taken to a minimum of two (2) times the
height of embankment below the embankment base. Test in bore-hole shall
include Standard Penetration Test (SPT) in all type of soil and Vane Shear Test
in cohesive soil, if specified in TOR.
 In general, if rock is encountered, the diameter of bore-hole would be of atleast

NX size and shall be extended upto a minimum depth of 3 m continuous through
hard rock or continuous 6 m in soft rock or as per TOR/WO.
 For tunnels, exploratory boreholes shall be drilled for the collection of rock /
soil samples to determine their physical characteristics and confirmation of
geological interpretation. The depth of borehole and direction of drilling shall be
as specified in the TOR or as decided by the Geologist. Test in bore-hole shall
Signature
Issue No. : 05
Revision No. : 00
include Standard Penetration Test (SPT) in all type of soil. In addition, insitu
permeability / Lugeon test conforming to IS: 5529, Part I&II may also be carried
out, if specified in the TOR. Geophysical surveys, if required/specified in the
TOR, shall be carried out for the determination of thickness of soil over burden
and bed rock profile.
4.3.3 Laboratory Testing
The following tests shall be conducted on soil and rock samples. Respective codes
are indicated against each type of test:
For Soil Samples :
Grain size analysis - IS- 2720 Part IV
Natural moisture content - IS- 2720 Part II
Atterberg limits - IS- 2720 – Part V
Bulk and dry density - IS- 2720 Part VIII
Specific gravity and void ratio - IS- 2720 Part III
Unconfined compressive strength - IS- 2720 – Part X
Direct shear test on non-cohesive soil samples - IS- 2720 Part XIII
Triaxial test (un-consolidated / undrained) - IS- 2720 Part XI
One dimensional consolidation test for cohesive - IS- 2720 Part XV

soils
For Rock Samples:
Bulk and dry density - IS-13030
Porosity - IS-13030
Specific gravity & water absorption - IS-13030
Point load strength - IS -8764
Uniaxial compressive strength - IS -9143
4.3.4 All geotechnical investigation work in field and in laboratories pertain to bridges
shall be carried out as per guidelines given in IRC-78 and other relevant IS codes
and circulars issued by MORT&H from time to time.
Signature
Issue No. : 05
Revision No. : 00
4.3.5 All geotechnical investigation work in field and in laboratory pertaining to high
embankment shall be carried out as per guidelines given in IRC-75 (latest version)
and investigations pertaining to road tunnel shall be as per IRC-SP-91.
4.3.6 Subsoil and geotechnical investigation work may be outsourced, to the firms
empanelled by MORT&H / Client. Such investigation work will be supervised by
competent engineer(s) or trained technician(s) to ensure that the agency has carried
out the works as per TOR requirements and work specification.
4.4 Upon completion of field & laboratory investigations, geological & geotechnical
investigation report shall be prepared together with an assessment of the suitability
of foundation stratum / tunnel support/ high embankment analysis as applicable.
4.5 Presentation of Data and Adequacy of Investigations
Presentation of data will depend on the method of exploration adopted, the types of
field and laboratory tests conducted, the type of subsoil strata and the extent of data
collected. Generally, the data should be presented in the Format specified in the
TOR / relevant codes and specifications and it should be in the form of a report.
Adequacy of detailed investigations shall be verified by the TL / PC as per check
list given below:
 Format QSP/8.5.1/PMG/01:F-01 – Review of Geological Investigation
 Format QSP/8.5.1/PMG/01:F-02 - Review of Geotechnical Investigation
4.6 Backup of the data & report may be taken as per format QSP/8.5.1/QMC/10:F-01 –
Disk Backup Database.
4.7 Flow chart depicting sequence of activities is given at Appendix ‘A’.
5.0 References
 TOR / Work order
 Relevant IRC / IS / BIS Standards
 MORT&H Specifications
 Survey of India toposheets & relevant publication of Geological Survey of

India (GSI)
 Geological maps published by Geological Survey of India
 Other applicable international codes / practices
Signature
Issue No. : 05
Revision No. : 00
6.0 Records
Retention
Format / Record
By Period
QSP/8.5.1/PMG/01:F-01
Review of Geological Part of Project File
Investigation
QSP/8.5.1/PMG/01:F-02
Review of Geotechnical Part of Project File
Investigation
QSP/8.5.1/QMC/10:F-01
Permanent*
Geological & Geotechnical

Part of DPR
investigation Report

Project File HOD (PMG) / TL / PC
of Final Report
Signature
Issue No. : 05
Revision No. : 00
Appendix ‘A’
GEOLOGICAL & GEOTECHNICAL INVESTIGATIONS
Start
Nominate Geologist / Geotechnical Engineer

Outsource Geotechnical & Geological Supervision of field
Investigation works to empanelled agency work by
Desk Study Geotechnical
Review : Engineer or Trained
Scope of Work as specified in TOR & WO Technician
Identification of associated risks & (A) Detailed Geological Site Reconnaissance
opportunities related to the process and its Walkover survey including Geological
mitigative measures mapping, local lithological characteristics,
Previous Site investigation information landslide hazard , Geophysical survey etc.
Geological and Topographical maps (General (B) Detailed Exploratory Drilling & Sampling
information about geology & geomorphology) Geotechnical investigation using borehole
drilling for highway structures, high
embankments, Tunnels etc.
Collection of
Yes previous site
Requirement of
specific details Detailed Laboratory Testing
Site visit
from client
No  Review of Draft Geotechnical & Geological

Report prepared by the agencies
Preparation of Inception Report  Preparation of Draft Report, if conducted
in-house
Preparation of Geotechnical & Geological

Investigation Plan
Review Yes
Preparation of
Comments by
Revised Draft Report
HOD, if any
Collection of structure
details & alignment plan Yes No
from Bridges &
Highways Review of
Geotechnical and
Submission of Final Geological Report
Report to TL/PC
No
Follow up for
required inputs End
Signature
Issue No. : 05
Doc No : QSP/8.5.1/PMG/01:F-01 Date : 03 October 2017
Revision No. : 00
REVIEW OF GEOLOGICAL INVESTIGATION
1. Project Title :
2. Review Team:
 TL / PC / HOD (PMG)
 Geologist / Geotechnical Engineer

3. Review :
Yes No
 Collection & study of existing information pertaining to
geology of existing alignment
 Identification of geologically weak areas that may be
avoided or bypassed and alternate routes to bypass
weak zones
 Identification of areas requiring detailed geological
investigation
 Identification of risks & study of risk mitigation
measures as per Para 4.2
 Identification of volcanic eruption, tectonic movement
and seismicity
 Carryout geological & geomorphological mapping of
the area (type of strata, outcrops, folds, faults, ground
water regime etc.)
 Classification of slope movement into falls, topples,
slide, lateral spreads & flows.
 Assessment of geophysical and geotechnical
investigation has been made
4. Remarks
Reviewed by
Signature :
Name :
Designation :
Date :
Signature
Issue No. : 05
Revision No. : 00
REVIEW OF GEOTECHNICAL INVESTIGATIONS
1. Project Title :
2. Review Team :
 HOD (PMG) / TL / PC
 Geotechnical Engineer
3. Check List for adequacy of Detailed Investigation :
Yes No
 Identification of risk and study of risk mitigation
measures conforming to para 4.2
 Detailed investigations / tests carried out for high

embankment (6m or more), tunnels and design of
foundation of highway structures
- Borehole depth conforming to the requirements of

para 4.3.2 in general and TOR in particular
- Field tests such as SPT and vane shear tests are

carried out in bore holes as specified in TOR/WO
- Disturbed / undisturbed samples from bore-holes

have been collected as per TOR specified interval
or at change of strata whichever earlier
- Soil samples have been tested for engineering

properties which are specified in TOR / WO
- Rock samples have been tested for those properties

which are specified in TOR
 Geophysical Surveys has been carried out if specified

in the TOR
4. Review Remarks
Signature :
Name :
Designation :
Date :
Signature
Issue No. : 05
Revision No. : 00
PAVEMENT AND MATERIAL INVESTIGATIONS
1.0 Purpose
To lay down procedure for carrying out pavement and material investigations for
highway projects to determine engineering characteristics of the subgrade soil,
materials underneath the road pavement and construction materials.
2.0 Scope
The procedure covers guidelines for conducting pavement and material

investigations for highway projects.
3.0 Responsibility
HOD (PMG) shall be responsible to establish and maintain the procedure.
TL / PC / Material Engineer shall be responsible to implement this procedure.
4.0 Procedure
The TL / PC based on TOR/scope of works as outlined in the work order (WO),

shall brief the Material Engineer of various requirements of pavement and material
investigations. Generally activities are categorized into three stages as under:
 Planning for investigation

 Field and laboratory investigations
 Reporting
4.1 Planning
Based on the requirements of TOR/WO and desk studies of available reports, the
Material Engineer / Assistant Material Engineer in consultation with HOD (PMG),
shall plan pavement and material investigation. In order to complete the job within
scheduled time frame, he/she shall identify the tasks to be carried out during various
stages of investigation. Requirement of investigation in stages, if specified by the
TOR/WO, shall be considered for planning and scheduling of investigation. If
necessary, prior to mobilization, site visit shall be conducted to gather more
information on soil conditions along the alignment, and through local enquiry
identify the availability of potential sources of selected earth, locally available
materials and other construction materials. During the site visit, previous data,
reports and studies if available with the Client shall be collected and the same will
be evaluated and considered, to the extent applicable, in the execution of
investigation and report preparation.
Signature
Issue No. : 05
Revision No. : 00
4.1.1 Planning Risk

defined format. Both formats are given at Appendix ‘H’ to Quality Manual. The
risks associated with our processes can be of different kinds, for example
“Calibration of test equipment (FWD/ BBD/ Sand Cone and RMM)” could be one
of the relevant risk to this procedure.
The latest MORT&H / IRC / IS Codes shall be applicable at the stages of

application in the process.
4.2 Investigation for New Alignment/Re-alignment/Bypasses/Widening
4.2.1 The following investigations shall be carried out to characterize road bed soil along
the alignment:
 Manual excavation of 1 m x 1 m size trial pit to a depth of 1.0 - 1.5 m below the
ground surface or to any other appropriate depth as decided by Material
Engineer, and to such frequency as specified in the TOR/WO. For stretches
involving expansive / problematic soils, the extent and depth of such soils shall
be ascertained by investigation upto the appropriate depth.
 In each test pit, record depth and extent of various layers of material strata and
their category / type from visual considerations
 Perform field density test using sand replacement method / core cutter method,
if specified in TOR/WO
 In each test pit, collect one representative soil sample of about 40 kg from each
stratum encountered. The interval between samples of one soil layer shall be a
maximum of 1 m. A small sealed sample shall also be collected for
determination of natural moisture content.
 Perform Dynamic Cone Penetrometer (DCP) test, if specified in TOR/WO, to
500-1000 mm depth below ground or to refusal, whichever comes earlier and to
such frequency as specified in the TOR/WO, to determine in-situ CBR of the
natural soil formation constituting the road bed, which in turn shall be utilized to
determine effective CBR at formation level.
 Carry out following laboratory tests on soil samples collected from site to
determine general characteristics of the road bed soil :
 Sieve analysis : IS 2720 – Part IV
 Natural moisture content :IS 2720 – Part II
Signature
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Revision No. : 00
 Liquid limit and plastic limit : IS 2720 – Part V

 Free swell index : IS 2720-Part XXXX
 Modified Proctor density : IS 2720 – Part VIII
 4-days soaked CBR and swell : IS 2720–Part XVI
4.2.2 Upon completion of field & laboratory investigation, a summary report on the
nature and type of road bed soil encountered along the centre line of new alignment
/ re-alignment /bypass & widening portion shall be prepared together with an
assessment of their suitability to act as road foundation and recommendations of
their improvement, where appropriate.
4.3 Investigation for Existing Road Pavements
The following investigations shall be carried out for existing pavements:
4.3.1 Test Pit Investigation
 Manual excavation of 1 m x 1 m size trial pit to a depth of 1.0 – 1.5 m below the
ground surface or to any appropriate depth decided by Material Engineer, and to
such frequency as specified in the TOR/WO.
 In each test pit, measure the thickness of pavement layer on three sides of the pit
and record the type of material and average thickness of each component layer.
 Perform field density test in subgrade layer using sand replacement method /
core cutter method, if specified in TOR/WO
 In each test pit, collect one representative subgrade soil sample of about 40 kg
from each type of subgrade soil encountered. The interval between samples of
one soil layer shall be a maximum of 1 m. A small sealed sample shall also be
collected for determination of natural moisture content.
 Perform Dynamic Cone Penetrometer (DCP) test to determine in-situ subgrade
CBR, if specified in TOR/WO, through the bottom of the test pit upto about
800-900 mm below sub-grade level or to refusal, whichever comes earlier, and
to such frequency as specified in the TOR/WO.
For existing roads, test pits shall be dug at interval specified in TOR (generally
every 500 m or every change of feature and staggered left / right) along the
pavement or at each change in the soil condition, to investigate the soil up to a depth
of 1 m below the subgrade level.
Trial pits along the existing road shall be dug at the pavement – shoulder interface
extending through pavement layers to a level below the subgrade. For stretches
involving expansive / problematic soils, the extent and depth of such soils shall be
ascertained by investigation upto the appropriate depth.
Signature
Issue No. : 05
Revision No. : 00
The following laboratory tests shall be carried out on samples collected from
existing subgrade:
- Sieve analysis : IS 2720 – Part IV
- Natural moisture content : IS 2720 – Part II
- Liquid limit and plastic limit : IS 2720 – Part V
- Free swell index : IS 2720-Part XXXX
- Modified Proctor density : IS 2720 – Part VIII
- 4-days soaked CBR and swell : IS 2720–Part XVI
The test frequency shall be as specified in the TOR/WO. If test frequencies are not
specified in the TOR/WO, it shall be ensured that each soil type encountered is
tested. For problematic soils, additional tests such as one dimensional consolidation
tests (IS:7720 - Part XV) shall also be carried out.
4.3.2 Deflection Tests
Deflection tests, as specified in TOR/WO shall be carried out as per Client specified
frequencies. The following guidelines shall be used to conduct deflection tests:
 For Benkelman beam deflection (BBD) test-IRC:81-1997
 For falling weight deflectometer (FWD) test-IRC:115-2014 and IRC:117-2015
The method of deflection test to be adopted for a given project shall be as specified
in the TOR /WO.
4.3.3 Upon completion of field & laboratory investigation, a summary report on the
nature and type of pavement crust and subgrade material encountered in the test pit
shall be prepared together with an assessment of their suitability to function as
respective pavement layer and recommendations of their treatment, where
appropriate.
4.4 Investigation for Construction Materials
4.4.1 The field investigations shall include the following activities:
 Identification of various material sources and collection of representative

samples.
 Digging of test pits in identified locations on deposits of natural soil/river

gravel and sand and collection of representative samples for appropriate
laboratory tests from each source.
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Revision No. : 00
 Identification of pond ash/ flyash sources, sources of slag and other innovative
construction materials.
 Identification and inspection of operative quarries for stone aggregate crushers

and collection of representative samples from each source for appropriate
laboratory tests.
 Identification of soil borrow sources for sub-grade and fill material and
collection of representative samples from each source for appropriate
laboratory tests.
4.4.2 Tests on these representative samples would be carried out as per IRC /
MORT&H / BIS or other international codes as applicable to evaluate quality of
materials and to assess suitability for use in the following cases:
 Ordinary fill material for new construction of road embankment
 Selected fill material for use at sub-grade level
 Granular material for use in sub-base, drainage blanket and fill behind
abutments, around cross-drainage structures and retaining structures
 Crushed stone aggregate for use in pavement layers and in cement concrete for
structures
 Sand for use in cement concrete and pavement courses
 Water for construction purposes
4.4.3 In general the following tests shall be carried out on soil and quarried stone /
aggregate. The IS codes for these tests are mentioned against the test :
Tests for Soil :
 Natural moisture content : IS 2720 – Part II
 Grain size analysis : IS 2720 – Part IV
 Liquid limit and plastic limit : IS 2720 – Part V
 Moisture density relationship (modified Proctor tests) : IS 2720 – Part VIII
 C.B.R. (4-days soaked) : IS 2720 – Part XVI
 Specific gravity of soil : IS 2720 – Part III
Signature
Issue No. : 05
Revision No. : 00
Tests for Quarry Stone / Aggregate:
 Grading (sieve analysis) : IS 2386 – Part I
 Combined flakiness & elongation index : IS 2386 – Part I / MORT&H

specification
 Aggregate impact value : IS 2386 – Part IV
 Specific gravity and water absorption : IS 2386 – Part III
 Soundness : IS 2386 – Part V
 Stripping value (for bituminous construction) : IS 6241
4.4.4 Upon completion of field & laboratory investigation, a summary report shall be
prepared together with an assessment of their suitability for use in various
component of road project.
4.5 Presentation of Data and Adequacy of Investigations
Presentation of data will depend on the method of exploration adopted, the types of
field and laboratory tests conducted, the type of strata and the extent of data
collected. Generally, the data should be presented in the Format specified in the
TOR / relevant codes and specifications and it should be in the form of a report.
Adequacy of detailed investigations for new construction (new alignment/re-
alignment/bypasses, widening areas), existing pavement and construction material
shall be verified by the TL / PC as per check lists given below:
 Format QSP/8.5.1/PMG/01:F-01 – Review of Soil Investigations - New

Construction,
 Format QSP/8.5.1/PMG/01:F-02 – Review of Investigations - Existing

Pavements.
 Format QSP/8.5.1/PMG/01:F-03 – Review of Investigations - Construction

Materials.
4.6 Backup of the data & report may be taken as per format QSP/8.5.1/QMC/10:F-01 –
Disk Backup Database.
4.7 Flow charts depicting sequence of activities are given at Appendix ‘A’ &
Appendix ‘B’.
Signature
Issue No. : 05
Revision No. : 00
5.0 References
 TOR/Work Order
 MORT&H Specifications
 IRC / IS / BIS Standards
 Survey of India Geological Maps
 Other applicable International Codes
6.0 Records
Retention
Format / Record
By Period
QSP/8.5.1/PMG/02:F-01
Review of Soil Investigation - Part of Project File
New Construction
QSP/8.5.1/PMG/02:F-02
Review of Investigations - Part of Project File
Existing Pavements
QSP/8.5.1/PMG/02:F-03
Review of Investigation - Part of Project File
Construction Materials
QSP/8.5.1/QMC/10:F-01
Permanent*
Pavement and Materials
Part of DPR
Investigation Report
HOD (PMG) / 3 years after
Project File
TL / PC submission of DPR
Signature
Issue No. : 05
Revision No. : 00
Appendix ‘A’
PAVEMENT INVESTIGATION PROCEDURE
Start
Nominate Pavement/ Materials Engineer
Prepare Investigation Plan & identify risk related to the

process and its mitigative measures
For Existing Pavement For New Construction (new alignment/

bypass / re-alignment / widening portions
Carry out following tests & investigation at Carry out following tests & investigation at
TOR/WO specified frequencies : TOR/WO specified frequencies :
 Benkelman beam deflection (BBD)/ Falling  Excavate trial pit to expose natural soil
weight deflectometer (FWD) test on formation for visual description, soil
existing pavement layering, examination and sample
 Pavement composition survey by digging collection
trial pit through existing pavement  Collect soil samples for laboratory testing
 Collect samples of existing granular crust &  Conduct DCP test to determine in-situ CBR
subgrade soil of road-bed soil for a depth of 500-
 Conduct field density and DCP test in the 1000mm
subgrade layer  Conduct field density test, if specified in
 Perform laboratory classification and the TOR
compaction, CBR and other relevant tests  Perform laboratory classification,
on collected samples of granular crust and compaction and CBR tests on collected
subgrade samples of road-bed soil

 P
Summarize test results and material characteristics
e
r
f
Analyze test results for design input
o
r
m
Review and
Submission of
Report to TL / PC l
a
b
o
End
r
a
Signature t
Designation HOD (PMG) President oManagement Representative
r
y
c
l
Issue No. : 05
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Appendix ‘B’
MATERIALS INVESTIGATION PROCEDURE
Start
Nominate Material Engineer
Prepare Investigation Plan & identify risk related to

the process and its mitigative measures
Carry out Field and Laboratory

Investigation
Preserve Soil Samples for

Re-testing, if necessary
Summarize Test Results and Material

Characteristics
Evaluate Test Results for Design Input

and Review
Review and Submission of Report to Modification of Design

TL / PC Parameters, if required
End
Signature
Issue No. : 05
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REVIEW OF SOIL INVESTIGATION - NEW CONSTRUCTION

[New Alignment / Bypass / Re-alignment / Widening Portion]
1. Project Title :
2. Review Team :
 HOD (PMG) / Material Engineer
 TL / PC
3. Check List for Adequacy of Investigation:
Yes No
 Testing equipment are duly calibrated and these are in 
sound condition 

 Field testing, sampling and laboratory testing carried


out at TOR specified intervals 

 Results of field and laboratory tests have been collated

and summarized
 Road bed soils have been classified as per IS soil
classification system
 Road bed soils have been classified as per IS soil
 Suitability of road bed soil to act as embankment
foundation have been assessed
 Occurrence of unsuitable soil formations (expansive
and low strength soils) have been analyzed
 Backup data of all field and laboratory test results are
kept for reference.
4. Review Remarks
Signature :
Name :
Designation :
Date :
Signature
Issue No. : 05
Revision No. : 00
REVIEW OF INVESTIGATION - EXISTING PAVEMET
1. Project Title :
2. Review Team :
 TL / PC
3. Check List for Adequacy of Investigation:

Yes No
 Testing equipment are duly calibrated and these are in
sound condition
 Proper arrangement for traffic diversion is made to ensure
safety of testing crew and equipment
 Field testing, sampling and laboratory testing carried out
at TOR specified intervals
 Results of field and laboratory tests have been collated
and summarized
 Existing subgrade soils have been classified as per IS soil
 Strength of subgrade soil in terms of CBR or resilient
modulus has been assessed from field and laboratory tests
 Suitability of existing subgrade soil to act as design
formation have been assessed
 Occurrence of unsuitable soil formations (expansive and
low strength soils) beneath existing pavement crust have
been established
 Backup data of all field and laboratory test results are kept
for reference
4. Review Remarks
Signature :
Name :
Designation :
Date :
Signature
Issue No. : 05
Revision No. : 00
REVIEW OF INVESTIGATION - CONSTRUCTION MATERIALS
1. Project Title :
2. Review Team :
 TL / PC
3. Check List for Adequacy of Investigation :
Yes No
 Field testing, sampling and laboratory testing carried

out at interval specified in TOR/WO
 Lead chart of borrow areas and quarries have been

prepared
 Suitability and quantity of materials from the identified

sources have been assessed.
 Backup data of all field and laboratory test results are

kept for reference.
4. Review Remarks
Signature :
Name :
Designation :
Date :
Signature
QUANTITY SURVEYING &
CONTRACTS
Document No. : QSP/VOL-II/QS

CONTENTS
QUANTITY SURVEYING & CONTRACTS
1. QSP/8.5.1/QS/01 Project Estimates 10
2. QSP/8.5.1/QS/02 Bid Documents Formulation for Client 19

Including Pre-qualification Documents for
Item Rate / BOT / EPC / Hybrid Annuity
Contracts
Issue No. : 05
Doc No : QSP/8.5.1/QS/01 Date : 03 October 2017
Revision No. : 00
PROJECT ESTIMATES
1.0 Purpose
To lay down procedure for preparation of project cost estimates for highway
projects.
2.0 Scope
It shall cover identification, compilation, analysis of all input data, preparation of

analysis of rates for highway components including bridges and culverts,
preparation of Bill of Quantities (BOQ) and preparation of cost estimates in respect
of both DPR and BOT projects.
3.0 Responsibility
HOD (QS) shall be responsible to establish and maintain the procedure.
TL / PC / Quantity Surveyor shall be responsible to implement the procedure.
4.0 Procedure
4.1 Unit Rates
4.1.1 Input Data
In conformity with the TOR, the current market rates of material and labour
prevalent in the project area shall be collected. The borrow area location and quarry
charts shall be prepared to ascertain lead distances. The latest Schedule of Rates of
State PWD, as applicable for the area shall be collected. The minimum wages for
labour as declared by the Ministry of Labour, Government of India or State
Government for the area shall be obtained. The rates of proprietary items shall be
obtained from manufacturers / authorized dealers.
4.1.2 Unit Rates
Unit rates for various construction items shall be developed after working out
“analysis of rates” using, in general, the guidelines given in MORT&H standard
data book. The rates are worked out on Format QSP/8.5.1/QS/01:F-01 – “Analysis
of Rates”.
Signature
Designation HOD (QS) President Management Representative
Issue No. : 05
Revision No. : 00
4.2 Preliminary Cost Estimate

4.2.1 Quantities
Quantities for preliminary cost estimate are worked out by Quantity Surveyors from
the typical cross-sections and typical drawings supplied by Highway Design
Engineer and General Arrangement Drawings (GAD) for various bridges, prepared
by the Bridge Division. The quantities are worked out on Format
QSP/8.5.1/QS/01:F-02 – “Details of Quantities”.
4.2.2 Estimated Cost

Unit cost for typical road sections and bridges is worked out by Quantity Surveyors.
By multiplying unit costs with the homogeneous sections of the total road and
bridge length, the preliminary cost of the project is worked out. To this cost,
provision for the physical and / or financial contingency assessed, in consultation
with the Client, is added to get total cost. For abstract of cost,
Format No. QSP/8.5.1/QS/01:F-04 is used.
4.3 Detailed Cost Estimate

4.3.1 Quantities
Quantities for detailed project estimate are worked out from the detailed drawings
of road works prepared by the Highway Division and bridge works prepared by the
Bridge Division.
The quantities are worked out by the Quantity Surveyors on Format No.
QSP/8.5.1/QS/01:F-02 – “Details of Quantities”.
Abstract of Quantities is prepared on Format QSP/8.5.1/QS/01:F-03.
4.3.2 Estimated Cost

The abstract of cost is prepared on Format No. QSP/8.5.1/QS/01:F-04 from the
quantities worked out from detailed drawings and rates worked out from analysis of
rates. To this cost, provision for the physical and / or financial contingency
assessed, in consultation with the Client, is added to get total project cost.
4.3.3 Planning Risk

associated with our processes can be of different kinds, for example “Erroneous
quantities in computation of estimate” could be one of the relevant risk to this
procedure.
Signature
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Revision No. : 00
4.4 Review
Checking of the preliminary as also detailed estimate shall be carried out by a

Quantity Surveyor desirably other than the Quantity Surveyor preparing the
estimate and shall be reviewed as per Format No. QSP/8.5.1/QS/01:F-05 – “Review
of Cost Estimates”.
4.5 Flow Chart
Flow charts depicting the processes of Project Estimates for DPR and BOT projects
are given at Appendix ‘A’ and ‘B’ respectively.
5.0 References
 TOR
 MORT&H Standard Data Book.
6.0 Records
Retention
Format / Record
By Period
QSP/8.5.1/QS/01:F-01
Part of DPR / BOT Project Report
Analysis of Rates
QSP/8.5.1/QS/01:F-02
Part of DPR
Details of Quantities
QSP/8.5.1/QS/01:F-03
Part of DPR
Abstract of Quantities
QSP/8.5.1/QS/01:F-04
Abstract of Cost
QSP/8.5.1/QS/01:F-05
Review of Cost Estimates
Project File 3 years after
HOD (QS) / TL / PC submission of DPR /
BOT Project Report
Signature
Issue No. : 05
Revision No. : 00
Appendix ‘A’
PROJECT ESTIMATES
(For Detailed Project Report)
Start
Receipt of copy of TOR for the project
Study the nature and extent of work and collect the

required data, Schedule of Rates etc.
Carry out “Analysis of Rates”
Work out “Unit Rates”
Prepare Details of Quantities based on typical

sections and GADs
Prepare Preliminary Abstract of Cost and

Cost Estimate
No Review of
Preliminary
Cost Estimates
Yes
Prepare details of quantities from

detailed drawings
Work out Detailed Cost Estimate
No Review of Detailed
Cost Estimates
Yes
Submit to TL / PC
End
Signature
Issue No. : 05
Revision No. : 00
Appendix ‘B’
PROJECT ESTIMATES
(For BOT Projects)
Start
Study the nature and extent of work and collect the

required data, Schedule of Rates etc.
Carry out “Analysis of Rates”
Work out per km quantities based on typical

X-section and GADs
Prepare Abstract of Cost and Preliminary

Cost Estimates
No Review of
Preliminary Cost
Estimates
Yes
Submit to TL/PC
End
Signature
Issue No. : 05
Doc No : QSP/8.5.1/QS/01:F-01 Date : 03 October 2017
Revision No. : 00
ANALYSIS OF RATES
Project Title :
Reference to
Item
MORT&H Description Unit Quantity Rate Cost Remarks
No.
Specification
Signature
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DETAILS OF QUANTITIES
Project Title :
Item
Description Unit No. Length Breadth Height Quantity
No.
Signature
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ABSTRACT OF QUANTITIES
Project Title :
Item No. Description Unit Quantity
Signature
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Revision No. : 00
ABSTRACT OF COST
Project Title :
Item
Description Unit Quantity Rate Amount
No.
Signature
Issue No. : 05
Revision No. : 00
REVIEW OF COST ESTIMATES

(Preliminary / Detailed)
1. Project Title :
2. Review Team :
 Quantity Surveyor
 TL / PC / HOD (QS)
3. Review :
Yes No NA
 Have present market rates been used in rate
analysis ?
 Has the rate analysis been worked out using
guidelines given in MORT&H data book ?
 Do the rates compare with the latest schedule of
rate of PWD in the state where project is to be
executed ? (Give reasons in case of large
variation.)
 Have the quantities for Preliminary Estimate
been worked out as per preliminary drawings ?
 Have the quantities for Detailed Estimate been
worked out as per final drawings ?
 Does cost estimate cover all the aspects given
in TOR ?
 Has the record of final calculations been signed
by the Engineers who prepared, checked and
cross-checked ?
4. Remarks
Reviewed by
Signature :
Name :
Designation :
Date :
Signature
Issue No. : 05
Revision No. : 00
BID DOCUMENTS FORMULATION FOR CLIENT INCLUDING

PRE-QUALIFICATION DOCUMENTS FOR ITEM RATE /
BOT / EPC / HYBRID ANNUITY CONTRACTS
1.0 Purpose
To lay down procedure for preparation of pre-qualification documents and bid
documents for Item Rate / BOT / EPC / Hybrid Annuity Contracts
2.0 Scope
The procedure shall cover identification, analysis of all input data and compilation for
preparation of following contracts documents:
 Pre-qualification Documents
 Bid documents for Item Rate / BOT / EPC / Hybrid Annuity Contracts.
3.0 Responsibility
HOD (QS) shall be responsible to establish and maintain this procedure.
4.0 Procedure
4.1 (a) Pre-Qualification (PQ) Documents for Item Rate Contracts
PQ documents shall contain the following details, specific for each procurement, in
conformity with TOR and as prescribed in Standard PQ Documents issued by
MORT&H / WB / ADB from time to time.
 Invitation for PQ.
 Instructions to Applicants.
 Application Data Sheet.

It includes details of the project and shall complement, amend or supplement
the provisions in “Instructions to Applicants.”
 Qualification Criteria.
 Standards forms for submission of information by Applicants.

The PQ documents shall however, be as per requirements / directions of the Client in
the manner and format prescribed by the Client from time to time.
Signature
Designation HOD (Quantity Surveying & Contracts) President Management Representative
Issue No. : 05
Revision No. : 00
In some cases the Client may require to abolish the pre-qualification procedure to
save time. In such cases bidders are post qualified on the basis of qualification
documents to be submitted by the bidders along with their bids.
(b) Request for Qualification (RFQ) for BOT/EPC/Hybrid Annuity Contracts
The RFQ shall consist of the following clauses:
1 Introduction.
2 Instructions to Applicants.
3 Criteria for Evaluation
It includes evaluation parameters, Technical capacity and financial information
for purposes of evaluation and details of experience.
4 Fraud and Corrupt Practices.
5 Pre-Application Conference
6 Miscellaneous
4.2 Bid Documents
A. Item Rate Contract
The bid documents shall be prepared as per guidelines issued by MORT&H /

WB / ADB for National / International Competitive Bidding (NCB / ICB) and / or as
per the requirements of the Client. In this Contract, Bill of Quantities (BOQ) are
prepared for individual items and payments are released against these items on
completion of these different items.
Normally, the bid documents shall comprise of four volumes as detailed below:
Volume I - Condition of Contract/Bidding Procedure
Invitation for Bids (IFB)
Section I - Instructions to Bidders (ITB)
Section II - Bid Data Sheet (BDS)
This Section has provisions that supplement, amend or specify
Information or changes in Section I-Instructions to Bidders
which are specific for each procurement.
Section III - Evaluation and Qualification Criteria - only one of the following
two options shall be included in the contract document.
i) If the Bidder is pre-qualified
Signature
Issue No. : 05
Revision No. : 00
This section contains the forms for updating and the criteria
to ascertain its qualification.
ii) If the Bidder is post-qualified
This Section contains the forms and the criteria to determine
the qualification of the bidder to perform the Contract.
Section IV - Bidding Forms
This Section contains the Forms which are to be completed by
the Bidder and submitted as part of his Bid.
Section V - Works Requirements
This Section contains the Scope of the Works to be procured
Section VI - General Conditions of Contract
Section VII - Particular Conditions of Contract (PCC) and Appendix to Bid.
Section VIII - Contract Forms
Volume II - Technical Specifications
Volume III - Bill of Quantities
Volume IV - Drawings
B. BOT Contract
BOT (Build, operate and Transfer) Contract is the Contract in which the
Concessionaire owns the responsibilities of design and supervise of the Project
highway. The Concessionaire recovers their cost, along with profit, over a period of
time (Concession Period) in which they operate the facility and collect the fee from
the public who make use of the facility. After the Concession period the ownership of
the facility is transferred to the Employer. In BOT the concession agreement shall be
prepared as per guidelines issued by MORT&H. The Concession agreement defines
the scope of the project with precision and predictability in order to enable the
Concessionaire to determine its costs and obligations. The details of these are covered
in different articles and Schedules. The bid Documents shall comprise of 3 volumes
as detailed below:
Volume I - Request for Qualification (RFQ)
Volume II - Request for Proposal (RFP)
Signature
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Revision No. : 00
Volume III - Concession Agreement along with associated Schedules

The concession Agreement shall consist of the conditions and
clauses to be formulated between the authority and the
concessionaire and the schedule (A to V) that are integral to the
concession agreement. The Schedule A to D & H shall be
prepared by Highway Division.
Brief details of schedule are described below:
Schedule A Site of the Project
Schedule B Development of the Project Highway To be prepared by
Schedule C Project Facilities Highway Division
Schedule D Specifications and Standards
Schedule E Applicable Permits

To be prepared by QS
Schedule F Performance Security
& Contracts Division
Schedule G Project Completion Schedule
This schedule sets forth the different Project Milestones and

Scheduled Dates for four / six laning (as applicable) and criteria
pertinent to each of the aforesaid completion stages.
Schedule-H Drawings
This schedule sets forth a broad list of drawings, applicable to

the Project Facilities contemplated for the development of the
Project Highway, which the Concessionaire is required to
prepare and submit. These drawings generally include the
following:
o Horizontal alignment, vertical profile and cross sections
o Cross drainage works
o Interchanges, major intersections, grade separators,

underpasses and ROB / RUB structures
o Toll plaza layout, toll collection systems and roadway

near toll plaza
o Control center
Signature
Issue No. : 05
Revision No. : 00
o Bus-bay and bus-shelters with furniture and drainage

system
o Road furniture items including traffic signage, markings,
safety barriers etc.
o Traffic diversion plans and traffic control measures
o Road drainage measures
o Typical details of slope protection measures
o Landscaping and horticulture
o Pedestrian crossings
o Street lighting
o Layout / configuration of HTMS
o General Arrangement of Base Camp and Administrative
Block
In the event a two stage capacity augmentation is applicable
and contemplated for the Project Highway, separate drawings
are required to be presented for each of the two stages of
project development.
Schedule I Tests
Schedule J Completion Certificate
Schedule K Maintenance Requirements
Schedule L Safety Requirements
Schedule M Monthly Fee Statement
Schedule N Weekly Traffic Census
Schedule O Traffic Sampling To be prepared by
QS & Contracts
Schedule P Selection of Independent Engineer Division
Schedule Q Terms of Reference for Independent Engineer
Schedule R Fee Notification
Schedule S Escrow Agreement
Schedule T Panel of Chartered Accountants
Schedule U Vesting Certificate
Schedule V Substitution Agreement
Signature
Issue No. : 05
Revision No. : 00
C. EPC Contract
As item rate contract is prone to time and cost overruns therefore EPC mode of
construction has come into practice. In EPC Contacts the Contract Price is a fixed lump
sum amount for construction of the project highway. In this Contract payments are
linked to specified stages of construction as compared to payment for individual items/
units under the item rate contracts. The EPC agreement shall consist of the Agreement
clauses and the schedules.
The bid Documents shall comprise of 3 volumes as detailed below:
Volume I - Request for Qualification (RFQ)
Volume II - Request for Proposal (RFP)
Volume III - EPC Agreement along with associated Schedules
The brief details of the schedule are described below. The Schedule A to D & I shall be
Schedule B Development of the Project Highway To be prepared
by Highway
Schedule C Project Facilities Division

Schedule E Maintenance Requirements
1. Maintenance Requirements
2. Repair/rectification of Defects and deficiencies
3. Other Defects and deficiencies
4. Extension of time limit
5. Emergency repairs/restoration
6. Daily inspection by the Contractor
7. Pre-monsoon Inspection/Post-monsoon Inspection To be
8. Repairs on account of natural calamities prepared
by QS &
Annex-I: Repair/rectification of Defects and deficiencies Contract
Division
Schedule F Applicable Permits
Schedule G 1. Annex-I Form of Guarantee for Performance Security

2. Annex-II Form of Guarantee for Withdrawal of Retention Money
3. Annex-III Form of Guarantee for Advance Payment
Signature
Issue No. : 05
Revision No. : 00
Schedule-H Contract Price and Weightages

The Authority shall make interim payments to the Contractor as
certified by the Authority’s Engineer on completion of a stage, in a
length, number or area as specified and valued in accordance with the
proportion of the Contract Price assigned to each item and its stage in
Schedule-H
Schedule-I Drawings
1. Drawings To be prepared by
2. Additional drawings Highway Division
Annex-I: List of Drawings
Schedule-J Project Completion Schedule
1. Project Completion Schedule

2. Project Milestone-I
3. Project Milestone-II
4. Project Milestone-III
5. Scheduled Completion Date
6. Extension of time
Schedule-K Tests on Completion
1. Schedule for Tests
2. Tests
3. Agency for conducting Tests To be
4. Completion Certificate prepared
by QS &
Schedule-L Provisional/Completion Certificate Contracts
Division
Schedule-M Payment Reduction for non-compliance
1. Payment reduction for non-compliance with the Maintenance
Requirements
2. Percentage reductions in lump sum payments
Schedule-N Selection of Authority’s Engineer

1. Selection of Authority’s Engineer
2. Terms of Reference
3. Appointment of Government entity as Authority’s Engineer
Annex-I: Terms of Reference for Authority’s Engineer
Signature
Issue No. : 05
Revision No. : 00
Schedule-O Forms of payment Statement
1. Stage Payment Statement for Works To be

2. Monthly Maintenance Payment Statement prepared
by QS &
3. Contractor’s Claim for Damages Contracts
Schedule-P Insurance Division
1. Insurance during Construction Period

2. Insurance for Contractor's Defects Liability
3. Insurance against injury to persons and damage to property
4. Insurance to be in joint names
D. Hybrid Annuity Contract

As Hybrid Annuity is a mix of EPC and BOT models and that the new model seeks to
invoke the right of risk-sharing of both the models. In case of the Hybrid annuity
model, however, the total project cost risk is shared between both parties and the
revenue generation risk is borne by the government, while the risk for operations and
maintenance is taken up by the party concerned. The model entails 40 percent of the
project cost to be provided by the government to the concessionaire (Private party)
during the construction period in the form of five equal installments of eight per cent
each. The remaining 60 per cent of the project cost will have to be made available by
the concessionaire and the government would be required to obtain 90 Per cent of land
and the concomitant environmental and forest permits.
The bid Documents shall comprise of 3 volumes as detailed below:
Volume-I - Request for Qualification (RFQ)

Volume- II - Request for Proposal (RFP)
Volume-III - Model Concession Agreement along with associated
Schedules
The brief details of the schedule are described below. The Schedule A to D & H shall be
Schedule B Development of the Project To be prepared
by Highway
Schedule C Project Facilities Division

Signature
Issue No. : 05
Revision No. : 00
Schedule E Applicable Permits

Schedule F Performance Security
Schedule G Project Completion Schedule
1. Project Completion Schedule
2. Project Milestone – I
3. Project Milestone – II
4. Project Milestone – III
5. Scheduled Completion date
6. Extension Period
Schedule H Drawings
1. Drawings To be prepared by
2. Additional drawings Highway Division
Annex-I: List of Drawings
Schedule I Tests
1. Schedule for Tests
2. Tests
3. Agency for conducting Tests
4. Completion/Provisional Certificate
5. Tests during Construction
Schedule J Provisional/Completion Certificate

Schedule K Maintenance Requirements
1. Maintenance Requirements
2. Repair / rectification of defects and deficiencies
3. Other defects and deficiencies
4. Extension of time limit
5. Emergency repairs / restoration
6. Daily Inspection by the Concessionaire
Signature
Issue No. : 05
Revision No. : 00
7. Divestment Requirements
8. Display of Schedule - K
Annex – I: Repair Rectification of Defects and Deficiencies
ROADS
BRIDGES
Schedule L Safety Requirements

1. Guiding Principles
2. Obligations of the Concessionaire
3. Appointment of Safety Consultant
4. Safety measures during development Period
5. Safety measures during Construction Period
6. Safety measures during Operation Period To be
prepared
7. Costs and expenses by QS &
Contracts
Schedule M Selection of Independent Engineer Division
1. Selection of Independent Engineer

2. Terms of Reference
3. Fee and expenses
4. Selection every three years
5. Appointment of government entity as Independent Engineer
Schedule N Terms of Reference for Independent Engineer

1. Scope
2. Definitions and interpretation
3. Role and Functions of the Independent Engineer
4. Development Period
5. Construction Period
Signature
Issue No. : 05
Revision No. : 00
6. Operation Period
7. Termination
8. Determination of costs and time
9. Assistance in Dispute resolution
10. Other duties and functions
11. Miscellaneous
Schedule O Escrow Agreement

1. Definition and Interpretation
2. Escrow Account
3. Deposits into Escrow Account
4. Withdrawals from Escrow Account
To be
5. Obligations of the Escrow Bank prepared by
QS &
6. Escrow Default Contracts
Division
7. Termination of Escrow Agreement
8. Supplementary Escrow Agreement
9. Indemnities
10. Dispute Resolution
11. Miscellaneous Provisions
Schedule P Panel of Chartered Accountants

1. Panel of Chartered Accountants
2. Invitation for empanelment
3. Evaluation and selection
4. Consultation with the Concessionaire
5. Mutually agreed panel
Signature
Issue No. : 05
Revision No. : 00
Schedule Q Vesting Certificate
Schedule R Substitution Agreement

1. Definitions and Interpretation
2. Assignment To be
prepared by
3. Substitution of the Concessionaire QS &
Contracts
4. Project Agreements Division
5. Termination of Concession Agreement

6. Duration of the Agreement
7. Indemnity
8. Dispute Resolution
9. Miscellaneous Provisions
4.3 Planning Risk

associated with our processes can be of different kinds, for example “project specific
changes” could be one of the relevant risk to this procedure.
4.4 Review
The bid documents prepared (including PQ/RFQ documents) for Item Rate Contract,
BOT Contract, EPC Contract and Hybrid Annuity Contracts shall be reviewed as per
Format No. QSP/8.5.1/QS/02:F-01, QSP/8.5.1/QS/02:F-02, QSP/8.5.1/QS/02:F-03,
QSP/8.5.1/QS/02:F-04 respectively by TL / PC / HOD (QS) before submission to the
Client.
4.5 Flow Chart
A flow chart depicting the process is given at Appendix ‘A’ and Appendix ‘B’.
Signature
Issue No. : 05
Revision No. : 00
5.0 References
 TOR
 MORT&H guidelines / guidelines issued by any other concerned authority (e.g.

WB / ADB / OECF etc.) for pre/post-qualification and bid documents for Item
Rate Contracts.
 The concession agreement issued by MORT&H for BOT Contract.
 EPC agreement issued by MORT&H for EPC Contracts.
 Hybrid Annuity agreement issued by MORT&H for Hybrid Annuity Contracts.
6.0 Records
Retention
Format / Record
By Period
QSP/8.5.1/QS/02:F-01
Review of Bid Documents for Part of DPR
Item Rate Contracts
QSP/8.5.1/QS/02:F-02
Review of Bid Documents for Part of Report
BOT Contracts
QSP/8.5.1/QS/02:F-03
EPC Contracts
QSP/8.5.1/QS/02:F-04
Hybrid Annuity Contracts
3 years after
Project File HOD (QS) / TL / PC
submission of DPR
Signature
Issue No. : 05
Revision No. : 00
Appendix ‘A’
BID DOCUMENTS FORMULATION FOR CLIENT FOR ITEM RATE

CONTRACTS INCLUDING PREQUALIFICATION DOCUMENTS
Start
Study the nature & extent of work and identification of associated risks
& opportunities related to the process and its mitigative measures
Prepare Prequalification Documents
No Review of
Prequalification
Document
Yes
Prepare Bid Documents
No Review of Bid
Documents
Yes
Submit to TL / PC
End
Signature
Issue No. : 05
Revision No. : 00
Appendix ‘B’
BID DOCUMENTS FORMULATION FOR CLIENT FOR BOT/ EPC/HYBRID

ANNUITY CONTRACTS INCLUDING PREQUALIFICATION DOCUMENTS
Start
Study the nature and extent of work
Prepare Request for Qualification Documents
No Review of Request
for Qualification
Document
Yes
Prepare Bid Documents for BOT /EPC/Hybrid
Annuity Contracts
No Review of Bid
Documents
Yes
Submit to TL / PC
End
Signature
Issue No. : 05
Revision No. : 00
REVIEW OF BID DOCUMENTS FOR ITEM RATE CONTRACTS
1. Project Title :
2. Review Team :
3. Review:
Yes No NA
3.1 Pre-qualification Documents
 Are the pre-qualification documents as per requirements of
the TOR? (If not, reasons for the same)
 Are the documents in conformity with the standards
pre-qualification documents issued by the funding agency
i.e. MORT&H / WB / ADB? (If not, reasons for the same)
3.2 Bid Documents

 Are the bid documents in conformity with the provision of
TOR?
 Have the Bid Documents for Item rate contract been
prepared in the following 4 volumes?
Volume-I–Condition of Contract/Bidding Procedure
Volume-II–Technical Specifications
Volume-III–Bill of Quantities
Volume-IV–Drawings
4. Review Remarks
Reviewed by :
Signature :
Name :
Designation :
Date :
Signature
Issue No. : 05
Revision No. : 00
REVIEW OF BID DOCUMENTS FOR BOT CONTRACTS
1. Project Title :
2. Review Team :
3. Review:
Yes No NA
3.1 Request for Qualification Documents
 Is the request for qualification documents as per
requirements of the TOR? (If not, reasons for the same)

RFQ documents issued by MORT&H? (If not, reasons
for the same)
3.2 Bid Documents

 Are the bid documents in conformity with the provision
of TOR?
 Have the Bid Documents for BOT contract been
prepared in the following 3 volumes?
Volume-I–RFQ
Volume-II–RFP
Volume-III–Concession Agreement and Schedules
4. Review Remarks
Reviewed by :
Signature :
Name :
Designation :
Date :
Signature
Issue No. : 05
Revision No. : 00
REVIEW OF BID DOCUMENTS FOR EPC CONTRACTS
1. Project Title :
2. Review Team :
3. Review:
Yes No NA

RFQ documents issued by the funding agency i.e.
MORT&H or State PWD? (If not, reasons for the same)
3.2 RFP and EPC Agreement

TOR?
 Have the Bid Documents for EPC been prepared in the
following 3 volumes?
Volume-I–RFQ
Volume-II–RFP
Volume-III–EPC Agreement and Schedules
3.3 Schedule H
 Has Schedule H been checked?
4. Review Remarks
Reviewed by :
Signature :
Name :
Designation :
Date :
Signature
Issue No. : 05
Revision No. : 00
REVIEW OF BID DOCUMENTS FOR HYBRID ANNUITY CONTRACTS
1. Project Title :
2. Review Team :
3. Review:
Yes No NA
RFQ documents issued by the funding agency i.e.
MORT&H or State PWD? (If not, reasons for the same)
3.2 RFP and Hybrid Annuity Agreement

TOR?
 Have the Bid Documents for Hybrid Annuity been prepared
in the following 3 volumes?
Volume-I–RFQ
Volume-II–RFP
Volume-III– Model Concession Agreement along with
Associated Schedules
3.3 Annexure – I of Schedule G

 Has Annexure –1 of Schedule G been attached?
4. Review Remarks
Reviewed by :
Signature :
Name :
Designation :
Date :
Signature
BRIDGE
Document No. : QSP/VOL-II/Br

CONTENTS
BRIDGE
1. QSP/8.5.1/Br/01 Pre-Award of Work – Bridge Projects 3
2. QSP/8.5.1/Br/02 Post-Award of Work – Bridge Projects 10
3. QSP/8.3/Br/03 Design and Development Plan of Bridges 12
4. QSP/8.5.1/Br/04 Proof Consultancy of Bridge Designs & 4

Drawings
5. QSP/8.5.1/Br/05 Repair and Rehabilitation of Bridges 4

Issue No. : 05
Doc No : QSP/8.5.1/Br/01 Date : 03 October 2017
Revision No. : 00
PRE-AWARD OF WORK – BRIDGE PROJECTS
1.0 Purpose
To lay down procedure for providing inputs to technical and financial proposals for
independent bridge project / bridge as part of highway project.
2.0 Scope
This procedure covers guidelines for preparing inputs, if called for by Project
Coordinator (PC) / BD Division, for preparation of technical / financial proposal for
the following:
 Preparation of Feasibility Report

 Detailed Engineering (i.e. Preparation of DPR / FR / PPR)
 Construction Supervision / Independent Engineer assignment
 Proof consultancy of bridge design for independent bridge project or bridge as
part of highway project
 Repair and rehabilitation of bridges
3.0 Responsibility
HOD (Br) shall be responsible to establish and maintain the procedure.
Nominated Bridge Engineer who shall be responsible to implement the procedure.
4.0 Procedure
4.1 In case of a requirement of inputs for a project, PC / BD Division will hand over a
copy of LOI and TOR issued by Client to the Br Division.
4.2 The nominated Bridge Engineer shall study the same with a view to understand
objectives of the proposed project and prepare inputs for technical / financial
proposal as required by the BD Division. The inputs could include :
 Site Appreciation
 Tasks involved
 Work programme and manning schedule
 Comments on TOR for clarifications, if any
 Inputs for financial proposal, if required
Signature
Designation HOD (Bridge) President Management Representative
Issue No. : 05
Revision No. : 00
4.3 The input shall be reviewed by HOD (Br) on file before its submission to PC / BD
Division.
5.0 References
 TOR
 Technical / Financial Proposals prepared earlier for similar works
6.0 Records
Retention
Format / Record
By Period
Input to Technical / Financial

HOD (Br) Part of Project File
Proposals
Project File HOD (Br) 1 year
Signature
Issue No. : 05
Revision No. : 00
Appendix ‘A’
PRE-AWARD OF WORK : BRIDGE PROJECTS
Start
Request for inputs from Project Coordinator (PC) / BD

Division
Nominate Bridge Engineer
Study LOI / TOR and prepare comments, if any, for

clarification
Identify inputs required, Approach and Methodology,

Manning Schedule and Work Programme
Construction Supervision / Repair and Rehabilitation of

Feasibility Report Detailed Engineering Proof Consultancy
Independent Engineer Bridge Project
(DPR / PPR / FR)
assignment
List of activities involved : List of activities involved: List of activities involved : List of activities involved : List of activities involved :
 Study of design standards and
 Inception Report  Inception Report  Study of design standards and  Inventory
design philosophy
design philosophy
 Feasibility Report  Study of GADs  Inspection & Condition
 Review of bridge designs and
 Preliminary Project Report  Broad scrutiny of design and Survey
drawings of Design
 Detailed Project Report drawings  Investigation & Testing
Consultants provided in the
contract  To give comments regarding  Preparation of Repair &
discrepancies in designs and Rehabilitation Scheme for
 To suggest modifications in
drawings or to recommend to distressed bridges.
bridge designs and drawings
as per changed site condition Client for approval if in order
or if found deficient  Scrutiny of modified designs
 Technical support to field and drawings and to
staff during construction recommend it to Client for
approval
Prepare inputs detailing out:

 Tasks involved and Methodology to accomplish
each task
 Work Programme
 Manning Schedule
 Input for financial proposal, if required
Review by HOD (Br)
Submission of Inputs
End
Signature
Issue No. : 05
Revision No. : 00
POST-AWARD OF WORK – BRIDGE PROJECTS
1.0 Purpose
To lay down procedure for preparation of Detailed Project Report (DPR) of
independent bridge project / bridge as part of Highway Project and preparation of
Feasibility cum Preliminary Design Report for BOT / DBFO / EPC projects.
2.0 Scope
This procedure covers identification, preparation and submission of details to TL /
PC for preparation of Detailed Project Report for independent bridge projects /
bridge projects as part of Highway Projects and Feasibility cum Preliminary Design
Report for BOT / DBFO / EPC Projects as follows :
 Feasibility Report
 Preliminary Project Report
 Detailed Project Report
Preparation of Feasibility cum Preliminary Design Report for BOT / DBFO / EPC
and other Project in general shall include :
 Draft Feasibility Report
 Final Feasibility cum Preliminary Design Report
3.0 Responsibility
Nominated Bridge Engineer shall be responsible to implement the procedure.
4.0 Procedure
4.1 Study the TOR, requirements of Client and prepare Quality Plan in case of
independent bridge project only in consultation with HOD (Br) as per Procedure
QSP/8.1/QMC/06 – “Planning of Product Realisation”.
4.2 Prepare an activity development plan identifying the details required for preparation
of various reports including the ground reconnaissance and surveys at each stage.
Signature
Issue No. : 05
Revision No. : 00
Activity Development Plan

No. : ____________
Name of Project : ______________________________ Important Milestones :
Draft / Final Inception Report
Draft / Final Feasibility Report
Draft / Final PPR
Draft / Final DPR
Final Feasibility cum Design Report
Commencement of Services : ________
S. Names of Time frame for various Reports

Stages Items Responsibility Reviewed by
No. Personnel
These reports shall include generally details given in succeeding paragraphs.

4.2.1 Inception Report
 Details of existing bridges
 Recommendations for retention of existing bridges / new bridges
4.2.2 Feasibility Report
 Inventory and Condition Survey of the existing bridges
 Recommendations regarding Retention / Replacement / Widening of existing
bridges
 Recommendations regarding new bridges
 Repair & Rehabilitation of existing bridges
 Typical GADs of structures likely to be proposed
 Cost of structures to work out Economic Internal Rate of Return (EIRR) of the
total project
 Design standards and specifications for the bridge work
4.2.3 Preliminary Project Report / Final Feasibility Report cum Preliminary Design
Report
 All technical parameters for bridge works
 Retention / Replacement / Widening of existing bridges
Signature
Issue No. : 05
Revision No. : 00
 New bridges / structures

 Proposed span arrangement and type of structure for new bridges / structures
 Preliminary design of bridges
 Preliminary General Arrangement Drawings (GAD) of bridges
 Details of distresses observed in existing bridges and proposal for their
replacement or rehabilitation
4.2.4 Detailed Project Report

 Final General Arrangement Drawings based on approved PPR
 Detailed Design Calculations and Drawings of various components of bridges
as per Procedure QSP/8.3/Br/03 – “Design and Development Plan of Bridges”
 Detailed Technical Specifications for new bridges, if required
 Detailed Repair & Rehabilitation Plan of bridges to be retained
4.3 Preparation of DPR Project Reports

Based on para 4.2.1 above, prepare inception report pertaining to bridge portion, get
it reviewed by HOD (Br) as per Format QSP/8.5.1/Br/02:F-01. If any comments are
received on draft inception report, final inception report shall be prepared and
reviews by HOD (Br) as per Format QSP/8.5.1/Br/02:F-01 – Review of Inception
Report and submit to TL / PC.
4.3.2 Feasibility Report
After approval of inception report, prepare draft feasibility report for bridge portion
based on para 4.2.2 above and get it reviewed by HOD (Br) as per Format
QSP/8.5.1/Br/02:F-02 – “Review of Feasibility Report” and submit to TL / PC.
Thereafter prepare final feasibility report, taking into account comments, received
from Client, if any, get it reviewed by HOD (Br) as per Format
QSP/8.5.1/Br/02:F-02 – “Review of Feasibility Report” and submit to TL / PC.
4.3.3 Preliminary Project Report

Based on final feasibility report, prepare draft preliminary project report based on
para 4.2.3 above and get it reviewed by HOD (Br) as per Format
QSP/8.5.1/Br/02:F-03 – “Review of Preliminary Project Report / Final Feasibility
cum Preliminary Design Report” and submit to TL / PC. Prepare final preliminary
project report incorporating comments, received from Client, if any, get it reviewed
by HOD (Br) as per Format QSP/8.5.1/Br/02:F-03 – “Review of Preliminary Project
Report / Final Feasibility cum Preliminary Design Report” and submit to TL / PC.
Signature
Issue No. : 05
Revision No. : 00
4.3.4 Detailed Project Report

Based on final preliminary project report, prepare draft detailed project report based
on para 4.2.4 above and get it reviewed by HOD (Br) as per Format
QSP/8.5.1/Br/02:F-04 – “Review of Detailed Project Report” and submit to TL /
PC. Prepare the Final Detailed Project Report incorporating comments, received
from Client, if any, get it reviewed by HOD (Br) as per Format QSP/8.5.1/Br/02:F-
04 – “Review of Detailed Project Report” and submit to TL / PC.
4.3.5 In case of independent bridge project, all draft and final reports of different stages of
DPR shall be submitted directly to Client, after review by HOD (Br) / TL as per
their respective formats given in para 4.3.1 to 4.3.4 above and final checking /
approval by President / HOD (Br) as per Format QSP/9.0/QMC/13:F-01 – “Final
Inspection Report”.
4.4 Preparation of BOT / DBFO Project Reports
Prepare as per para 4.3.1 above.
4.4.2 Draft Feasibility Report
Prepare as per para 4.3.2 above.
4.4.3 Final Feasibility cum Preliminary Design Report
Based on Draft Feasibility Report prepare Final Feasibility cum Preliminary Design
Report after incorporating the comments of Client if any and get it reviewed by
HOD (Br) as per Format QSP/8.5.1/Br/02:F-03 – “Review of Preliminary Project
Report / Final Feasibility cum Preliminary Design Report” and submit to TL / PC.
4.4.4 In case of independent bridge project, all draft and final reports of different projects
shall be submitted directly to Client after review by HOD (Br) as per their
respective formats given at paras 4.4.1 to 4.4.3 above and final checking / approval
by President / HOD (Br) as per Format QSP/9.0/QMC/13:F-01 – “Final Inspection
Report”.
4.5 Flow chart of the activities is given at Appendix ‘A’.
5.0 References
 Terms of Reference (TOR) and Scope of Work
 Contract Agreement with Client
 Earlier Reports of similar Projects
 Relevant IRC Codes of Practices, MOSRT&H Specifications / Publications
Signature
Issue No. : 05
Revision No. : 00
6.0 Records
Retention
Format / Record
By Period
QSP/8.5.1/Br/02:F-01
QSP/8.5.1/Br/02:F-02
Review of Feasibility Report
QSP/8.5.1/Br/02:F-03
Review of Preliminary Project Report /
Final Feasibility cum Preliminary Design
Report
QSP/8.5.1/Br/02:F-04
Review of Detailed Project Report
QSP/8.5.1/QMC/10:F-01
HOD (Br) Permanent*
QSP/8.0/QMC/14:F-01
(In case of independent bridge project
only)
Till completion of
HOD (Br)
Inception Report Project
(In case of independent bridge project Incharge Central
only) Library / Incharge 2 years
Reprography Cell
All Final Reports of different stages of Till completion of
HOD (Br)
DPR / Final Feasibility cum Preliminary Project
Design Report Incharge Central
(In case of independent bridge project Library / Incharge Permanent*
only) Reprography Cell
Hard Copy : Permanent*
Design Calculations and Drawings HOD (Br)
Project File HOD (Br)
of DPR
Signature
Issue No. : 05
Revision No. : 00
Appendix ‘A’
POST AWARD OF WORK – BRIDGE PROJECTS
Start
Request from TL / PC for preparation of DPR
HOD (Br) nominates Bridge Engineer
Study TOR, requirement of client and prepare activity

development plan
Prepare input for preliminary Prepare input for detailed project

Prepare input for inception report Prepare input for feasibility report
project report / Final Feasibility report
cum Preliminary Design Report
It shall include: It shall include: It shall include: It shall include:

 Inventory and condition  All technical parameters for
 Details of existing bridges survey of the existing bridges bridge work  Final GADs based on
 Recommendations regarding  Retention / Replacement / approved PPR
 Recommendations for Retention / Replacement / Widening of existing bridges
retention / replacement of  Detailed design calculations
Widening of existing bridges  Additional new bridges /
existing bridges and drawings of various
 Recommendations regarding structures
components of bridges
 Recommendations for new new bridges  Proposed span arrangement
bridges  Recommendations for detailed and type of structure for new  Detailed Technical
inspection / testing of existing bridges Specifications for new
 Approach and Methodology bridges.  Preliminary design of bridges bridges, if required
 Recommendations for Repair  Preliminary GADs for bridges
 Work programme and & Rehabilitation of existing  Details of distresses observed  Detailed Repair &
Manning Schedule bridges in existing bridges Rehabilitation plan of existing
bridges to be retained
Review by HOD (Br) / Bridge Engineer
 Submit to TL / PC for incorporation in final reports

of highway project
 Submit to client for independent bridge project
after final checking / approval of President /
HOD (Br)
Comments, if any Review of Comments
End
Signature
Issue No. : 05
Doc No : QSP/8.5.1/Br/02:F-01 Date : 03 October 2017
Revision No. : 00
1. Project Title :
2. Review Team :
 HOD (Br)
 Bridge Engineer
 Any other specialist
3. Review :
Have following details been included in the report :
Yes No
 Client requirements including Statutory and Regulatory

requirements
 Details of existing bridges
 Recommendation for existing bridges / new bridges
4. Remarks
Reviewed by
Signature :
Name :
Designation :
Date :
Signature
Issue No. : 05
Revision No. : 00
REVIEW OF FEASIBILITY REPORT

(Draft / Final)
1. Project Title :
2. Review Team:
 HOD (Br)
 Bridge Engineer
3. Review :
Have following details been included in the report:
Yes No
 Client requirements including Statutory and

Regulatory requirements
 Inventory and Condition Survey of existing bridges
 Recommendations regarding retention / replacement /

widening of existing bridges
 Recommendations regarding new bridges
 Repair & Rehabilitation of existing bridges
 Design Standards and Specifications for bridge work NA
 Client comments on draft Feasibility report complied
4. Remarks
Reviewed by
Signature :
Name :
Designation :
Date :
Signature
Issue No. : 05
Revision No. : 00
REVIEW OF PRELIMINARY PROJECT REPORT FOR DPR/FINAL FEASIBILITY

CUM PRELIMINARY DESIGN REPORT FOR BOT/DBFO/EPC PROJECT
(Draft / Final)
1. Project Title :
2. Review Team:
 HOD (Br)
 Bridge Engineer
3. Review :
Yes No
 Client requirements including Statutory and
Regulatory requirements
 Technical parameters for bridge work
 Details of existing bridges to be Retained / Replaced /
Widened
 Span arrangement and type of structure for new
bridges
 Preliminary design calculations of bridges
 Preliminary General Arrangement Drawings (GAD)
of bridges
 Details of distress observed in existing bridges NA
 Client comments on Draft Preliminary Project Report
complied
4. Remarks
Reviewed by
Signature :
Name :
Designation :
Date :
Signature
Issue No. : 05
Revision No. : 00
REVIEW OF DETAILED PROJECT REPORT

(Draft / Final)
1. Project Title :
2. Review Team :
 HOD (Br)
 Bridge Engineer
3. Review :
Yes No

requirements
 Detailed technical parameters for new bridges
 Final General Arrangement Drawings
 Detailed Design calculation and Drawings of various

components of bridges
 Detailed repair & rehabilitation plan of existing bridges NA
 Client comments on draft Detailed Project Report

complied
Design of bridges has been carried out as per latest IRC codes
of practice
4. Remarks
Reviewed by
Signature :
Name :
Designation :
Date :
Signature
Issue No. : 05
Doc No : QSP/8.3/Br/03 Date : 03 October 2017
Revision No. : 00
DESIGN AND DEVELOPMENT PLAN OF BRIDGES
1.0 Purpose
To lay down procedure for planning and control of design and development plan of
bridges.
2.0 Scope
This procedure covers detailed design and development of bridges, their review and
verification, for DPR Project required under Procedure QSP/8.5.1/Br/02 – Post
Award of Work – Bridge Projects (Independent Bridge Project / Bridge Project as
part of Highway Project). It also covers detailed design of bridges for
Concessionaire Project under BOT / DBFO Scheme.
3.0 Responsibility
4.0 Procedure
4.1 Planning Risk
defined format. Both formats are given at Appendix ‘H’ to Quality Manual.
The latest IRC and others applicable codes / standards / manuals shall be used at the
stages of application in the process.
4.2 Design and Development Planning

4.2.1 HOD (Br) shall nominate Bridge Engineer and distribute the work amongst various
design sections as per requirement. The Detailed Design shall be carried out for
bridges identified in respective projects based on General Arrangement Drawings
(GADs) approved by the client. Design calculations shall be prepared and checked
by design engineers under the guidance of their sectional heads.
4.2.2 The nominated Bridge Engineer will study the following documents and data :
Signature
Issue No. : 05
Revision No. : 00
 Terms of Reference
 Specific requirements of Client
 Design Codes and Specifications as applicable
 Survey Data
 Inventory and Condition Survey of existing bridges
 Plan and Profile of Road Alignment
 Proposed GADs of bridges
 Field data and design parameters
 Hydrology Report
 Geotechnical sub-soil investigation Report

4.2.3 Prepare Design and Development plan as per Format QSP/8.3/Br/03:F-01 – Design
and Development Plan. The plan shall be updated as the design and development
progresses. The technical interfaces with other divisions shall be identified in the
tabular form as given under:
Technical Interfaces with other Divisions / Cells
Coordination / Coordination
S. No. Design Stage Remarks
Interface with Issues
4.3 Design and Development Input
Obtain field data and other required data for design from other Divisions / Sections.
Finalize design input based on the TOR, specific requirements of Client,
statutory and regulatory requirements, applicable Design Codes of Practice /
Manuals and specifications, approved GADs of bridges, topographical survey data,
hydrological and geotechnical investigation report, road alignment, L-section and
X-section of approaches on either side of the bridges. The design input shall be
finalized by nominated Bridge Engineer in consultation with HOD (Br). The review
shall be carried out by Bridge Engineer / HOD (Br) as per Format given in
QSP/8.3/Br/03:F-02 – Review of Design and Development Input.
Signature
Issue No. : 05
Revision No. : 00
4.4 Design and Development Output
Prepare detailed design and drawings of various components of bridge as per latest
version of IRC codes of practice and provision of contracts. The list of codes to be
normally used for different components is enclosed as Appendix ‘A’. The design
shall be carried out for all possible load combinations and stipulation made in the
relevant codes. The design output shall be reviewed and approved by Bridge
Engineer / HOD (Br) as per Format QSP/8.3/Br/03:F-03 – Approval of Design and
Development Output.
4.5 Design and Development Review
Review of design at various stages is included in the design and development plan
given at Para 4.2.3 above.
4.6 Design and Development Verification
4.6.1 Compare the design and drawings with those of similar structures prepared earlier.
In some cases the drawings of superstructure can be compared with standard
superstructure drawings prepared by the MORT&H / ICT Pvt. Ltd. The method of
verification and result of verification shall be recorded as per Format
QSP/8.3/Br/03:F-04 – Design and Development Verification.
4.6.2 The design shall be submitted to Client for his approval. He may carry out the
design verification himself or engage a Proof Consultant to check the design, if
required.
4.7 Design and Development Validation
Design and development validation is performed to ensure that the final design is
capable of meeting specified requirements. Our product being design, approval of
design by the Client shall be treated as its validation.
4.8 Design and Development Changes
Based on the comments of Client / Proof Consultant, the design and drawings shall
be modified wherever required. After changes have been reviewed and approved by
HOD (Br), these shall be resubmitted to the client for final approval.
4.9 Flow chart depicting various activities is enclosed as Appendix ‘B’.

Signature
Issue No. : 05
Revision No. : 00
5.0 References
 IRC Codes of Practice / Manuals and Other Publications
 MORT&H Specifications / Circulars / Other Documents
 MORT&H Pocket Book for Bridge Engineer
 IS / BIS / IRS / International Design Codes as applicable
6.0 Records
Retention
Format / Record
By Period
QSP/8.3/Br/03:F-01
Design and Development Plan
QSP/8.3/Br/03:F-02
Review of Design and Part of Project File
Development Input
QSP/8.3/Br/03:F-03
Approval of Design and Part of Project File
Development Output
QSP/8.3/Br/03:F-04
Design and Development Part of Project File
Verification
QSP/8.5.1/QMC/10:F-01
HOD (Br) Permanent *
Design Calculations and Hard Copy : Permanent *

HOD (Br)
Drawings as per final DPR Soft Copy : Permanent *

Project file HOD (Br)
DPR
Signature
Issue No. : 05
Revision No. : 00
Appendix ‘A’
LIST OF APPLICABLE CODES
(1) IRC STANDARDS AND CODE OF PRACTICES

 IRC:5 - Section I, General Features of Design
 IRC:6 - Section II, Loads and Stresses
 IRC:22 - Section VI, Composite construction (Limit State Design)
 IRC:24 - Steel Road Bridges (Limit State Method)
 IRC:40 - Section IV, Brick, Stone and Cement Concrete Block
Masonry
 IRC:45 - Recommendations for Estimating the Resistance of Soil
Below the Maximum Scour Level in the Design of Well
Foundations of Bridges
 IRC:78 - Section VII, Foundations and Substructure
 IRC:83 (Part I) - Section IX (Part I), Metallic Bearings
 IRC:83 (Part II) - Section IX (Part II), Elastomeric Bearings
 IRC:83 (Part III) - Section IX (Part III), POT, Pot cum PTFE, Pin and Metallic
Guide Bearings.
 IRC:83 (Part IV) - Section IX (Part IV), Spherical and Cylindrical.
 IRC:87 - Guidelines for Formwork, Falsework and Temporary
Structures
 IRC:89 - Guidelines for design and construction of River Training and
Control Works for Road Bridges
 IRC:112 Code of Practice for Concrete Road Bridges
 IRC:SP:18 - Manual for Highway Bridge Maintenance Inspection
 IRC:SP:35 - Guidelines for Inspection and Maintenance of Bridges
 IRC:SP:37 - Guidelines for Evaluation of Load Carrying Capacity of
Bridges
 IRC:SP:40 - Guidelines on Techniques for Strengthening and
Rehabilitation of Bridges
 IRC:SP:47 – Guidelines on Quality Systems for Road Bridges
(Plain, Reinforced, Prestressed and Composite Concrete)
Signature
Issue No. : 05
Revision No. : 00
 IRC:SP:51 – Guidelines for Load Testing of Bridges
 IRC:SP:52 – Bridge Inspector Reference Manual
 IRC:SP:56 – Guidelines for Steel Pedestrian Bridges
 IRC:SP:60 – An Approach Document for Assessment of Remaining Life of

Bridge
 IRC:SP:64 – Guidelines for Analysis and Design of cast in place voided
slab superstructure
 IRC:SP:65 – Guidelines for Design and Construction of Segmental Bridges
 IRC:SP:66 – Guidelines for Design of Continuous Bridges
 IRC:SP:67 – Guidelines for use of external and unbonded prestressing

tendons in bridge structures
 IRC:SP:69 – Guidelines and Specifications for Expansion Joints
 IRC:SP:70 – Guidelines for the Use of High Performance Concrete in

Bridge
 IRC:SP:71 – Guidelines for Design and Construction of Pretensioned
Girder of Bridges
 IRC:SP:73 – Manual of Standards & Specifications for Two laning of
Highways with Paved Shoulders.
 IRC:SP:74 – Guidelines for Repair and Rehabilitation of Steel Bridges
 IRC:SP:75 – Guidelines for Retrofitting of Steel Bridges by Prestressing
 IRC:SP:80 – Guidelines for Corrosion Prevention, Monitoring and

Remedial Measures for Concrete Bridge Structures
 IRC:SP:82 – Guidelines for Design of Causeways and Submersible bridge
 IRC:SP:84 – Manual for Specifications & Standards for Four laning of

Highways through Public Private Partnership
 IRC:SP:87 – Manual for Specification and Standards for Six laning of
Highways through Public Private Partnership
 IRC:SP:90 – Manual for Grade Separators and Elevated Structures
 IRC:SP:99 – Manual of Specifications and Standards for Expressways.
 IRC:SP:105 – Explanatory Hand Book to IRC:112-2011 - Code of Practice

for Concrete Bridge
 IRC:SP:109 – Guidelines for Design and Construction of Small Diameter
Piles for Road Bridges
Signature
Issue No. : 05
Revision No. : 00
(2) MoRT& H Specifications for Roads and Bridge Works 2013 (Fifth Revision)
(3) TOR for Consultancy Contract Agreement
(4) Client’s Requirement in addition to TOR if any
(5) Guidelines and Circulars issued by MoRT&H and NHAI from time to time.
(6) MoRT&H Specifications / Circulars / Other Documents
(7) MoRT&H Pocket Book for Bridge Engineers 2002
(8) Relevant Provisions of IS/BIS/IRS/International Design Codes as applicable
Signature
Issue No. : 05
Revision No. : 00
Appendix ‘B’
DESIGN AND DEVELOPMENT PLAN OF BRIDGES
Start
HOD (Bridge) nominates Bridge Engineer
Study the following documents:

 TOR
 Specific requirements of Client
 Design Codes and Specification applicable
 Proposed GADs of bridges
 Other relevant data & report
Prepare design development plan indicating:

 Distribution of work among various Design
Engineers, if required
 Design engineers and bridges to be designed by
Geotechnical Plan and profile
them
Data of road alignment
 Timeframe for submission / approval
 Technical interfaces with other Divisions
Survey
Field data Data
and design
Prepare detailed Collect field data and finalize design input parameters
design and drawings Inventory and
of various condition survey
Review Design Input
components of bridge of existing
as per IRC codes and Hydrological
Data bridges
contract provisions
Approval of Design Output
Design Verification and Validation Receive client’s

comments on design and
drawings
Submit to Client or Proof Consultant for approval Design Changes
Review and approval of

Comments, Yes design changes
if any
No Major Yes
Changes
Approval of the Client
No
End Carry out Changes
Signature
Issue No. : 05
Doc No : QSP/8.3/Br/03:F-01 Date : 03 October 2017
Revision No. : 00
DESIGN AND DEVELOPMENT PLAN
Name of Project : ______________________________________
Commencement of Services : ____________________________
Responsibility
S. Design and Time

Review by Remarks
No. Development Stages Frame
Designation Name
Collection of Field Data

Bridge
1 and finalization of Design Bridge Engineer
Engineer
Input
Review of Design and Bridge HOD (Br) /

2
Development Inputs Engineer Bridge Engineer
Detailed Design and

Drawings of Bridges
(i) Bridge HOD (Br) /
3
Engineer Bridge Engineer
(ii)
(iii)
Approval of Design Bridge HOD (Br) /

4
Output Engineer Bridge Engineer
Design and Development Bridge HOD (Br) /

5
Verification Engineer Bridge Engineer
Bridge
6 Submission of Draft DPR HOD (Br)
Engineer
Compliance of Client Bridge HOD (Br) /

7
Comments Engineer Bridge Engineer
Bridge HOD (Br) /

8 Design Changes
Engineer Bridge Engineer
Bridge
9 Submission of Final DPR HOD (Br)
Engineer
Signature
Issue No. : 05
Revision No. : 00
REVIEW OF DESIGN AND DEVELOPMENT INPUTS
1. Project Title :
2. Review Team :
 HOD (Br)
 Bridge Engineer
 Any other Specialist
3. Review :
Yes No NA
 Design input requirements have been

identified and documented
 Applicable statutory and regulatory

requirements have been identified and
documented
 Ambiguous or conflicting requirements

have been resolved
 Latest applicable IRC codes of practice

have been identified
4. Remarks (include any problem areas and proposed necessary action)
Reviewed by
Signature :
Name :
Designation :
Date :
Signature
Issue No. : 05
Revision No. : 00
APPROVAL OF DESIGN AND DEVELOPMENT OUTPUTS
1. Project Title :
2. Approval Team :
 HOD (Br)
 Bridge Engineer
3. Verify :
Yes No
 Design output meets the design input requirements
 Design output meets the Client’s requirement (TOR)
 Design output meets the codal requirements
 Design of bridges has been carried out as per latest IRC

codes of practice
4. Remarks (include compliance of observations, if any, during approval)
Approved by
Signature :
Name :
Designation :
Date :
Signature
Issue No. : 05
Revision No. : 00
DESIGN AND DEVELOPMENT VERIFICATION
1. Project Title :
2. Team :
 HOD (Br)
 Bridge Engineer
3. Verify :
Yes No
 Designs satisfy all specified requirements
 Review at design input stage has been carried out
 Design output meets all design input requirements and

has been approved
 Design meets all statutory and regulatory requirements
 The verification has been carried out:
- By performing test check / alternate calculations
- By comparing the new design specifications with

a similar proven design specifications
- Reviewing the design document prior to issue
4. Remarks (include any problem areas and proposed necessary action)
Verified by
Signature :
Name :
Designation :
Date :
Signature
Issue No. : 05
Revision No. : 00
PROOF CONSULTANCY OF BRIDGE DESIGNS & DRAWINGS
1.0 Purpose
To lay down procedure for carrying out Proof Consultancy for the bridge designs &
drawings.
2.0 Scope
The procedure covers approach and methodology for performing the task of Proof
Consultancy for the designs and drawings of bridges prepared by other Design
Consultant / Agency.
3.0 Responsibility
4.0 Procedure
4.1 Check and ensure that the documents received from the Client / Design Consultant /
Agency are complete in all respects.
4.2 Study the following documents:
 TOR issued by the client

 Design philosophy as approved by client or adopted by the Design Consultant
 Design assumptions for each component
4.3 Prepare a quality plan as per Procedure QSP/8.1/QMC/06 – Planning of Product

Realisation.
4.4 Prepare comments if any, on the basic design data, design philosophy, design
assumptions of various components of the bridge and GADs and forward the same
to the Design Consultant for clarifications through Client after review by HOD (Br)
on file.
4.5 Study clarifications received from the Design Consultant and verify the design of
each component. The method and result of verification shall be recorded as per
Format QSP/8.5.1/Br/04:F-01 – Review of Proof Consultancy of Bridge Design /
Drawings. Send the corrected design and drawings to the Design Consultant for
correction / modifications.
Signature
Issue No. : 05
Revision No. : 00
4.6 Examine modified design and drawings received from the Design Consultant to see
that all comments raised have been duly incorporated. All the documents shall be
finally checked by HOD (Br) before dispatch to client for his approval.
4.7 Flow Chart of the activities is enclosed at Appendix ‘A’.
5.0 References
 Applicable Design Codes
 Similar designs carried out earlier in the Division
6.0 Records
Retention
Format / Record
By Period
QSP/8.5.1/Br/04:F-01
Review of Proof Consultancy Part of Project File
of Bridge Design / Drawings
QSP/8.5.1/QMC/10:F-01
HOD (Br) Permanent*
Approved Designs and Hard Copy : Permanent*

Drawings of the Bridges HOD (Br)

Documents
Signature
Issue No. : 05
Revision No. : 00
Appendix ‘A’
PROOF CONSULTANCY OF BRIDGE DESIGNS & DRAWINGS
Start
Award of work
HOD (Br) nominates Bridge Engineer
 Study the following documents:

- TOR issued by client
- Design philosophy as approved by client / adopted by
Design Consultant
- Design assumptions for each component / other
technical requirements
 Define timeframe for checking and approval within target
set by client
Send comments to Design Consultant / Client on design data /

design philosophy and design assumptions of various
components after review by HOD (Br)
Study clarification / modification received from Design

Consultant / Client
Check designs and drawings of each component
Send corrected design and drawings to Design Consultant /

Client for correction / modification
Examine modified design and drawings received from Design

Consultant / Client
Review of final design and drawings by HOD (Br)
Approval by Client
End
Signature
Issue No. : 05
Revision No. : 00
REVIEW OF PROOF CONSULTANCY OF BRIDGE DESIGN / DRAWINGS
1. Project Title :
2. Review Team :
 HOD (Br)
 Bridge Engineer
3. Review :
Yes No
 Design has been proof checked as per Terms of

Reference (TOR) issued by the Client
 Design philosophy / Design Assumptions made in

designs are adequate
 Design and Drawings meet all technical requirements

envisaged
 All modifications required based on observations /

comments during checking have been incorporated
4. Remarks
Reviewed by
Signature :
Name :
Designation :
Date :
Signature
Issue No. : 05
Revision No. : 00
REPAIR AND REHABILITATION OF BRIDGES
1.0 Purpose
To lay down procedure for carrying out inspection and testing of bridges and
preparing repair and rehabilitation scheme as an independent bridge rehabilitation
project.
2.0 Scope
The procedure covers preparation of repair / rehabilitation scheme for existing

bridges after thorough examination including detailed inspection, investigation and
instrument aided testing.
3.0 Responsibility
4.0 Procedure
4.1 Study the TOR, requirement of client, scope of work and time schedule to carry out
the services.
4.2 Obtain following data / records to the extent possible from the client / other sources,
otherwise collect by inspection and site assessment as per IRC:SP:18:
 Inventory and condition survey of existing bridges
 General arrangement drawings / as built drawings of bridges
 Original design calculations
 Reports of previous inspection and study, if any
 Reports of repairs carried out earlier
 Photographs of distresses observed
 Hydrology reports
 Geotechnical investigation report of bridges

Signature
Issue No. : 05
Revision No. : 00
4.3 Study the above documents to familiarize with the details of structure and assess the
type of distresses observed and their severity and to identify bridges needing special
repair and rehabilitation measures.
4.4 Carry out detailed visual inspection of each bridge as per guidelines given in
IRC:SP:35 (updated) “Guidelines for Inspection and Maintenance of Bridges”.
Condition of bridges shall be assessed by visual inspection using conventional
standard tools and the bridges requiring special inspection, repair and rehabilitation
shall be identified.
4.5 After examining the details collected and assessment of the extent of severity of
distresses, carry out detailed investigation / documentation of distresses of affected
part by advanced techniques, equipments supported by non-destructive tests / partial
non-destructive tests of the affected portion as per site requirements to assess likely
causes of distresses for bridges identified for special inspection, repair and
rehabilitation.
4.6 Based on site inspection, investigation and test results, prepare repair rehabilitation
scheme as per provisions of IRC:SP:40 (updated) “Guidelines on Techniques for
Strengthening / Rehabilitation of Bridges”.
4.7 Prepare detailed report on repair and rehabilitation of structure, which shall include
repair proposals, design / drawings of distressed components and cost estimate. The
design shall be carried out as per Procedure QSP/8.3/Br/03 - Design and
Development Plan of Bridges and the cost estimate prepared by Quantity Surveying
& Contracts Division.
4.8 The repair and rehabilitation project report shall be finally reviewed by
HOD (Br) as per Format QSP/9.0/QMC/13:F-01 - Final Inspection Report and
approved by President on file before submission to the client for approval.
5.0 References
 IRC:SP:18 - Manual of Highway Bridge Inspection
 IRC:SP:35 - Guidelines for Inspection and Maintenance of Bridges
 IRC:SP:40 - Guidelines on Techniques for Strengthening / Rehabilitation

of Bridges
 Reports on inspections / repairs / rehabilitation undertaken in the past, if

available.
 Design and as built drawings, if available.
Signature
Issue No. : 05
Revision No. : 00
6.0 Records
Retention
Format / Record
By Period
QSP/9.0/QMC/13:F-01
QSP/8.5.1/QMC/10:F-01
HOD (Br) Permanent *
Report on Repair / Hard Copy : Permanent *

HOD (Br)
Rehabilitation of Bridges Soft Copy : Permanent *

Report
Signature
Issue No. : 05
Revision No. : 00
Appendix ‘A’
REPAIR AND REHABILITATION OF BRIDGES
Start
Award of Work
HOD (Br) nominates Rehabilitation Expert
Study TOR, requirements of client, scope of work and

time schedule
Collect the following:

 Inventory and condition survey of existing bridges
as per IRC:18
 GAD / as-built drawing of bridges
 Original design calculations
 Reports of previous inspection and study, if any
 Reports of repairs carried out earlier
 Photographs of distresses observed
Study the above documents to assess type of distresses

observed and their severity and to identify bridges
needing special repair and rehabilitation measures
Carry out detailed visual inspection of bridge as per

IRC:SP:35
Review of report by HOD

Carry out detailed investigation / documentation of
stresses of affected parts by advanced techniques
Submit report to client after approval of

Conduct non-destructive / partial destructive testing of President
affected elements to assess likely causes of distress as
per site requirement
Comments from Client, if any
Prepare repair and rehabilitation scheme based on

detailed investigations and test results as per provision
of IRC:SP:40 Compliance of Comments
Prepare report of repair and rehabilitation of the bridge Submission to Client

alongwith design and drawings
End
Signature
SURVEY
Document No. : QSP/VOL-II/Svy

CONTENTS
SURVEY
1. QSP/8.5.1/Svy/01 Pre-Award of Work – Topographical Survey 4

& GIS
2. QSP/8.5.1/Svy/02 Topographical Survey 5
3. QSP/8.5.1/Svy/03 Geographic Information System 7
4. QSP/8.5.1/Svy/04 Photogrammetry 6
Work Instructions
1. WI/Svy/02/01 Control Work for Field Surveys Using GNSS 2

Receivers
2. WI/Svy/02/02 Traverse Control Using Total Station / GNSS 2
3. WI/Svy/02/03 Levelling for Topographical Surveys Using 2

Auto / Digital Levels
4. WI/Svy/02/04 Topographical Survey for Details Using Total 3

Station / Lidar
5. WI/Svy/02/05 Topographical Survey – Data Processing 3

Issue No. : 05
Doc No : QSP/8.5.1/Svy/01 Date : 03 October 2017
Revision No. : 00
PRE-AWARD OF WORK – TOPOGRAPHICAL SURVEY & GIS
1.0 Purpose
To lay down procedure for providing topographical survey and GIS inputs for
preparation of technical / financial proposals.
2.0 Scope
The procedure covers guidelines for provision of inputs, if called for by PC / BD

Division, for preparation of technical / financial proposal pertaining to
topographical surveys and GIS.
3.0 Responsibility
HOD (Svy) shall be responsible to establish and maintain the procedure.
Nominated Senior Surveyor / GIS Expert shall be responsible to implement the

procedure.
4.0 Procedure
4.1 Receive copy of TOR and necessary relevant information from PC / BD Division
for preparing technical and financial proposal related to topographical survey and
GIS component of the TOR
4.2 Obtain any additional information / clarifications of the client received during pre-
bid meeting, site visit report if available.
4.3 Senior Surveyor nominated by HOD (Svy) / HOD (Svy) shall study the TOR and
identify relevant scope of survey work, which may include quantum of various
survey tasks, viz.
 Extent of project area with information on specific sensitive zones.

 Control work requirements using GPS and Total Station.
 Development of GIS Database
 Requirements of Remote Sensing and Photogrammetry
 General topography and accessibility to the project location.
 Selection of appropriate technology to be used for conducting topographical
survey like conventional method using Total Station & GPS, Remote Sensing
& Photogrammetry or Terrestrial / Mobile LiDAR (Light Detection And
Ranging) technology.
Signature
Designation HOD (Survey & GIS) President Management Representative
Issue No. : 05
Revision No. : 00
 Establishment of survey control network using GPS and Total Station.
 Levelling operations including establishment of bench marks.
 Detailed survey including survey of utilities and contour requirements.
 Land acquisition plans, if required.
 Fixing and marking of alignment and control point pillars.
 Survey of sub-surface utilities.
 Requirement of data, drawing outputs (soft and hard copies), records and
reports.
4.4 HOD will assess the in-house availability of survey resources versus the
requirements of resources as per the TOR and finalize associates / hiring of
resources and their inputs, if required, in consultation with PC / President.
4.5 Nominated Senior Surveyor / HOD (Svy) shall prepare approach and methodology
and Comments on TOR, if any, to be included in the technical proposal. The
proposal shall include methodology of establishment of control points and carrying
out detailed topographical survey and type of survey instruments (e.g. GPS, Total
Station, Auto / Digital Level, LiDAR system) to be used to meet the accuracy
requirement of output stipulated in TOR.
4.6 HOD will also assess if any GIS and Photogrammetry work is involved in the
proposal (RFP) and will accordingly prepare pre-bid queries (if any), technical
approach & methodology and cost estimation considering volume of work, project
duration, man-power, qualification of Key expert, cost of procurement of satellite
image (if required), field survey etc.
4.7 Nominated Senior Surveyor / HOD (Svy) shall estimate requirements of manpower,
instruments, equipment, transport, accommodation, etc. and work out cost estimates
for conducting topographical survey and all relevant components within the
timeframe as given in the TOR. Time required for mobilization and final processing
of data will be judicially included.
4.8 The input shall be reviewed by HOD and submitted to PC / BD Division for
incorporation in the technical / financial proposal.
Signature
Issue No. : 05
Revision No. : 00
5.0 References
 TOR
 IRC Codes
 Any specific instructions issued by the MORT&H, NHAI or any other
authority, on the subject.
6.0 Records
Retention
Format / Record
By Period
Input to Technical and Financial

Proposal
Project File HOD (Svy) Permanent*
Signature
Issue No. : 05
Revision No. : 00
Appendix ‘A’
PRE-AWARD OF WORK – TOPOGRAPHICAL SURVEY & GIS
Start
Receipt of Bid / TOR from PC / BD

Division
Is bid information No Collect all information of bid / TOR,

complete? including site visit information from
PC / BD Division
Yes
Study the scope of work and task
Appreciation of project
No
Is in-house capability Finalize associates and their inputs
adequate?
Yes
Prepare input to be sent to PC / BD

Division
Review by HOD (Svy)
Submit Inputs
End
Signature
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TOPOGRAPHICAL SURVEY
1.0 Purpose
To lay down procedure for carrying out topographical surveys at implementation

stage.
2.0 Scope
It includes general system procedure for carrying out detailed topographical surveys
after award of work.
3.0 Responsibility
HOD (Svy) and Senior Surveyor / Designated Surveyor shall be responsible to

implement the procedure.
4.0 Procedure
4.1 Planning Risk

associated with our processes can be of different kinds, for example “Settling of
Bench Marks Pillar over period of time due to weathering resulting change in
Levels of pillars” could be one of the relevant risk to this procedure.
4.2 HOD (Svy) shall receive contract document / programme of work from President /
TL / PC, review points connected with survey work as given in contract document
and take following actions:
 Carry out appreciation of survey tasks envisaged to meet the TOR

requirements.
 Assess the requirement of resources (personnel, material, instrument, transport

and accommodation) to execute the task as per project schedule and discuss
with the President / TL in case of requirement of any association / outsourcing.
 Finalize personnel and instruments in consultation with his President / TL and

form a survey team along with its leader.
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 Ensure that action has been taken by BD / PC about approval of CVs of all the
Surveyors / Senior Surveyor by client, if required.
 Finalize program in consultation with his President / TL for execution of

survey work along with the Senior Surveyor.
 Issue broad outline plan for execution of survey tasks and move plan to Senior
Surveyor.
4.3 All personnel of survey team shall initiate the process of mobilization by submitting
online request for movement which will be recommended by HOD(Survey) and
finally approved by the concerned President.
4.4 Senior Surveyor shall take following actions :
 Identify project location on Google Earth and explore suitable camping place
and terrain conditions for deployment of survey teams.
 Initiate the process to procure GTS Bench Marks from Survey of India
through proper channel if necessary.
 Ensure checking of instruments by Surveyors for their satisfactory functioning

before taking them to the field. In particular, he will check the following :
- Ensure proper functioning of instrument.
- Ensure that the instrument is duly calibrated
 Collect maps, data and all other relevant records and carry out reconnaissance
of the project area so as to apprise himself with the terrain for execution of the
survey tasks.
 Collect all relevant addresses and telephones, besides administrative

arrangement plans for field and also collect required funds.
 Divide survey teams in subgroups and allocate survey activities to each

subgroup depending upon individuals expertise if necessary
 Locate GTS BMs on the ground as per description received from survey of
India or the client and ensure that proper mark has been traced on ground.
 Organise and Supervise field survey work as per work program.
 Make arrangements for casting of cement concrete pillars and other materials,
as required.
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 Ensure that control network is established using GPS as per Work Instruction
WI/Svy/02/01 – Control Work for Field Surveys Using GNSS Receivers. He
shall prepare technical report on GPS survey giving details about preparatory
work, instruments used, methodology, data processing and projection system
used and any other information necessary for describing the approach and
methodology for the GPS control work.
 Ensure that additional supplementary control points all along the alignment are
established by carrying out traverse using Total Station / GPS as per Work
Instruction WI/Svy/02/02 – Traverse Control Using Total Station / GPS.
 Ensure that levelling work is carried out as per Work Instruction

WI/Svy/02/03 – Levelling for Topographical Surveys Using Auto / Digital
Levels.
 Ensure that detailed topographical survey is carried out as per Work

Instruction WI/Svy/02/04 – Topographical Survey for Details Using Total
Station / Lidar.
 Supervise processing of survey data as per laid Work Instruction

WI/Svy/02/05 – Topographical Survey – Data Processing, including the
following :
- Ensure that proper requisite software for downloading of data from Total
Station is available in the computer.
- Make proper amendments to the feature library and symbology as

required for the project.
- Check completeness of all details, contours and heights and ensure that
sufficient data is available to develop Digital Terrain Model.
- Decide data segmentation (kilometer-wise) so that data is processed in

parts.
- Verify hard copy output of data on the ground so as to ensure

completeness of all details and descriptive text in the drawings.
 Send progress reports and other reports to HOD (Svy) / TL including request
for the additional resources, if required.
4.5 HOD (Svy) shall monitor progress of field work and provision for additional
resources, if required, in consultation with President.
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4.6 Senior Surveyor shall ensure completion of additional survey requirements, as may
be obtained from Team Leader / Design Team and arrange to supply final survey
data in desired format to the design team or the Team Leader, as required. He shall
submit the draft technical report on topographical survey and other reports to
HOD (Svy) and Team Leader as required.
4.7 The field survey team shall return to Corporate Office and deposit all instruments
and shall be debriefed by HOD (Svy).
4.8 Senior Surveyor alongwith required number of Surveyors and instruments

shall again go to site for marking layout of final alignment on ground as per
final layout plan, if required in TOR, after receiving instructions from President /
TL / HOD (Svy).
4.9 A flow chart depicting various activities is enclosed as Appendix ‘A’.
5.0 References
 TOR
 Technical Proposal / Contract Agreement
 IRC Codes
 Any specific instructions issued by the concerned Ministry and NHAI or any
other authority.
 Relevant Instrument Manuals
 Calibration Record of Instruments
6.0 Records
Retention
Format / Record
By Period
Soft Copy Record of Backup

HOD (Svy) Permanent*
Data of Final Field Survey Data
Draft Survey Report HOD (Svy) Permanent*
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Appendix ‘A’
TOPOGRAPHICAL SURVEY
Start
HOD Receipt of contract document / program of Senior Surveyor

work from President / TL, appreciation of
survey tasks and finalization of resources
required
Construction Supervision
DPR
Finalization of Surveyors in consultation

Carry out appreciation & project requirement of
with PC
resources (personnel, material, instrument,
transport and accommodation) to President / TL
Getting approval of their CVs from the

Client by PC, if required
Yes No
Is outsourcing Are resources
advisable? available?
Move to site in consultation with
HDO (Adm)
Quantify task to be Yes
No
outsourced
Project requirement Finalize personnel and instruments in Surveyor to support the TL in activities as
coordination with President / TL assigned
MOU with sub-contractor

including monitoring of
quality control mechanism HOD (HRD) recruits Identification of personnel and getting Report back to HOD (Svy) for technical
additional personnel approval of their CVs from Client by debriefing after completion of work
BD / PC, if required
End
Finalize execution program of survey work
in consultation with President / TL
Issue general instructions (outline plan of work and

move plan) to Senior Surveyor / Surveyors for
Checking of instruments
execution of survey tasks
Collection of relevant records
Movement of personnel in consultation

with HOD (Adm)
Carry out field surveys, setting up of field survey
office and supervision as per laid down procedures
and work instructions in consultation with TL
Monitoring progress of work and provision of Ascertain and carryout additional field survey for
additional resources by HOD / TL in consultation hydrology, bridges, bypasses, junctions, etc.
with President
Send weekly progress report to HOD (Svy) / TL including

No request for additional resources
Is layout
required?
Submission of final survey data to design team / TL and
draft technical report to HOD (Svy) / TL
Yes
Carry out layout of final

alignment on ground Return to Corporate Office and deposit instruments and
debriefing by HOD (Svy)
End
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GEOGRAPHIC INFORMATION SYSTEM
1.0 Purpose
To lay down procedure for development of GIS database and variety of base maps
for feasibility studies and preparation of detailed project reports of various
infrastructure projects
2.0 Scope
The procedure covers identification and collection/procurement of source data and

preparation of multidisciplinary GIS base maps and geo-database to meet the
requirements relevant to the project.
3.0 Responsibility
GIS Expert nominated by HOD shall be responsible to implement the procedure.
4.0 Procedure
4.1 General
GIS is a tool for combining spatial (geographic) and non-spatial (attribute)

information into one “system” in an organized manner that allows the user to
capture, store, update, manipulate, analyze, visualize and mapping all forms of
geo-referenced information using specific software package like Arc GIS, Erdas
Imagine, Geomatica, AutoCAD Map, Google Earth etc.
4.2 Planning and GIS Need Assessment in Project
 Team Leader / HOD shall nominate Project In-charge who shall collect the
copy of the TOR of the concerned project and study scope of work. GIS need
shall be assessed in terms of quantum & type of GIS work involved.
 Project in-charge will discuss the methodology with HOD to carry out specific
GIS tasks and requirement of Remote Sensing (Satellite Imagery/ Aerial
Photographs) data for preparation of base map/updating of Survey of India
map sheets.
 Project In-charge shall coordinate with other divisions regarding data, earlier
project reports, maps, hardware/software, and will have consultation with
other experts, wherever required.
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 Project In-charge shall identify appropriate data products and source of

satellite images/aerial photographs keeping in view the scale of the output data
product and contour interval and place order to procure satellite imagery/aerial
photographs and other maps of the study area, as required.
 The Project In-charge shall discuss existing resources e.g. software/ hardware,
man power with HOD / President to seek appropriate allocation for additional
resources, if required.
 Project In-charge shall assess the requirements of field visit for GCP
collection and ground verification of land use and/or primary and secondary
data collection. Project In-Charge shall study and discuss with HOD the data
processing and deliverable standards to be used to meet the requirements of
the TOR such as Map projection for geo-referencing, database design,
cartographic symbols, map scale, technical reports and file format etc.
4.3 Data Types used for the development of GIS database & Mapping
Following data types are usually collected or procured from respective agencies and
used as input for the development of GIS database and preparation of relevant base
maps.
 Remote Sensing Data (NRSC, Hyderabad)
- Air borne Remote Sensing Data (Aerial Photographs)
- Space borne Remote Sensing Data (Satellite Imageries)
 Handheld GPS and DGPS survey data
 Total Station Surveyed Data
 LiDAR Point cloud data
 Survey of India (SOI) Topographical Maps
 Cadastral / Revenue Maps
 Other departments’ specific maps (e.g. forest map, soil map, geological map,
water resources map, administrative boundaries map, etc.)
 Report and Publications for Socio-economic data (usually listed in the

publications of Census and Statistical abstract etc.
 Open source data such as Google earth based satellite images and maps can be
used for feasibility study.
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4.4 Data Processing for the development of GIS database & mapping
In order to create GIS database and preparation of base map, generally following
activities are involved.
 Scanning of hard copy maps/drawings collected from multiple sources

 Geo-reference maps and images collected in various format using most
suitable map projection parameters to suit the extent of the project area.
 Processing, interpretation of Satellite Imagery / Aerial Photographs to prepare
base maps, DTM and Orthophoto maps in accordance with procedure
QSP/8.5.1/Svy/04 Photogrammetry Design & Development of appropriate
geo-database / file format to meet requirements of stake holders from different
sectors like Highway, Urban Infrastructure, Traffic & Transportation,
Environment & Social etc.
 Preparation of base map using geo-database layers and the base map prepared
using photogrammetry process in the form of different spatial layers
 Attribute / characteristics assigned to the point, line, polygon, etc.
4.5 Quality Control of GIS Data

Positional and Attributes Accuracy Assessment: Positional accuracy refer the
closeness of feature’s on map with its real geographic position on ground, whereas
attribute accuracy concern about features characteristics or detailed information to
be attached with respective geographic features. In addition, during processing/
digitizing phase some topological errors may occur on account several source of
errors like image mis-interpretation, scale variation, scanned old or wrinkled maps,
etc. Therefore, before analysis, GIS data is refined through following procedure:
 Removal of Topological errors: Removal of errors like undershoots &

overshoots duplicity/redundancy, overlapping, intersection without node and
sliver polygon etc.
 Data completeness: Review data to ensure there is no missing / incomplete
data. Ensure all data conforms to a known standard of topology, table
structure, metadata, precision, projection and other data-model specific
requirements.
4.6 GIS Data Analysis & Mapping

After processing and quality check, data shall be analyzed to extract project relevant
information using Arc GIS and ERDAS Imagine software available with
organization. Range of analysis activities are performed to prepare variety of base
maps and thematic layers at desired scale and projection system. In general,
following GIS database & maps are desired across the department.
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Divisions
Environment &
Transportation
Infrastructure
Metro Allied
Railways &
GIS layers/ thematic maps required across the
Traffic &
Highway
Services
Urban
Social
departments
Base Map containing major ground features     

Contour, DEM / DTM    
Digital Cadastral / Khasra Plot boundary    
Roads and Traffic analysis zone to facilitate
 
travel demand and land use modeling
Existing Land Use map     
Proposed Land use map  
Environment Sensitive Zone mapping (i.e. Eco-
 
Sensitive, Reserved Forest, CRZ, Water bodies)
Catchment analysis for cross drainage structure

(Culvert / Bridges)
4.7 Management of GIS Database

Digital copy backup of the final developed GIS data and base maps is maintained
properly and documented project wise. A copy of the same is kept at centralized
server with proper self-explanatory filename.
4.8 Deliverables
The GIS output varies from project to project in line with ToR. Generally the
deliverables are required to be submitted in the format and medium as given below:
Sl. Submittals Format Media

1. Technical reports Bound report Digital/Hardcopy
2. Vector data Geodatabase (MS Digital
Access), shape files
3. Raster data Image format (tif / jpg, Digital/Hardcopy
pdf)
4. Base map required at specified PDF, jpg, tif Soft/Hardcopy
scale and print size
5. Thematic maps required at Shape file/PDF/jpg Digital/Hardcopy
specified scale and print size
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Sl. Submittals Format Media

6. Analytical output Report (MS word), MS Digital/Hardcopy
(i.e. land use break-up, area, Excel Table, Graphs
length, perimeter, catchment
analysis etc.)
4.9 Monitoring and Review of the Output

HOD shall review the progress of work (for compliance to the procedure) as per
format QSP/8.5.1/Svy/03:F-01 – Review of Report – GIS and the desired outputs.
4.10 A flow chart depicting various activities in use of GIS is given at Appendix ‘A’.
5.0 Reference
 ToR / Contract Document / Technical Proposal
 GIS Software Manuals
 Codes / Standards (www.esri.com)
6.0 Records
Retention
Format / Record
By Period
QSP/8.5.1/Svy/03:F-01
HOD (Svy) Part of Report File
Review of Report – GIS
Report File HOD (Svy) 1 years
Final GIS Output Data (Soft Copy) GIS Expert 3 years
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Appendix ‘A’
USE OF GEOGRAPHIC INFORMATION SYSTEM IN PROJECT
HOD Project In-charge
Start Planning
 GIS need assessment in line with project requirement
 Identification of spatial and non-spatial data and their sources e.g.
satellite imageries, Aerial Photographs, Topographical Maps, other
Receipt of ToR maps for input
 Review of existing resources e.g. manpower, hardware and software etc.
 Coordinate with other associate division regarding earlier study, report
and other data in connection with assigned project
 Finalize standards regarding GIS software, database, file format, scale
etc
Input
Review of Report Collection of GIS input for the project area from the concerned government
and private agencies, e.g.
 Satellite Imageries
 Topographical Maps
Yes  Total station survey, DGPS survey data
Satisfactory?  Other department specific maps e.g. revenue or cadastral map, forest map,
soil map, geological map, water resources map, administrative boundary
map etc
No
Supplement with Additional Resources if Required Processing

Scan, Geo-reference, Mosaic,
QA/QC Process
digitization & layer creation, Design
Geo-database and Clean and build
Topology, Attribute attachment
Are there Yes
Client Comments?
Analysis
After processing, various aspects are analyzed through specific GIS software
No such as 3D terrain analysis, land use analysis, buffer analysis, condition, trend,
pattern, modeling and query output can be in the form of maps, graphs and
tabular form
Submit Final
Report
Management
All GIS data of concerned project will be put on GIS server for quick
accessing, creating, maintaining, reporting, and analyzing spatial and attribute
data systematically
Deliverables
 Vector and Raster Geodatabase/ Shape files/kml
 Maps and Drawings in both Digital and Hardcopy form
 Technical Reports
Submit Draft Report to HOD for Review
Finalize and Submit Final Report to Client
Review Comments and submit Report
Signature
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Doc No : QSP/8.5.1/Svy/03:F-01 Date : 03 October 2017
Revision No. : 00
REVIEW OF REPORT
GIS
1. Project Title :
2. Review Team :
 HOD (Svy)
 TL / Project In-charge
3. Check List:
Yes No NA
 Identification of geographical extent of the study area
and demarcation of area of interest
 Review of all GIS related earlier studies and spatial data
(maps / imageries) and documentation of the related
study area
 Collection of data :
 Topographical maps
 Satellite imageries
 Aerial Photographs
 Other ancillary maps
 GPS / DGPS data
 Review of Hardware / Software
 Processing of the spatial data: geo-referencing,
geodatabase creation, thematic layer generation,
attribute attachment, etc.
 Submission of Inception Report
 GIS based analysis / modeling and mapping as required
 Deliverables : hardcopy / softcopy of the final GIS
data / maps and Reports
4. Remarks
Reviewed by
Signature :
Name :
Designation :
Date :
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PHOTOGRAMMETRY
1.0 General
Photogrammetry is the art, science and technology of obtaining reliable information
about the properties of the earth surface and its objects along with relevant
measurements and interpretation using remotely sensed data without physical
contact with the object.
2.0 Purpose
To lay down procedure for conducting the Photogrammetry Survey to generate
Digital Elevation Model (DEM) and Ortho Photo images of the Area of Interest
using Stereo images.
3.0 Scope
The procedure covers guidelines and procedure to carry out the photogrammetric
survey after award of the work.
4.0 Responsibility
HOD (Svy) and nominated Photogrammetric expert shall be responsible to establish
and maintain the procedure.
5.0 Procedure
HOD (Svy) shall nominate Photogrammetry Expert who will conduct/supervise the
work.
5.1 Image Data Collection
HOD/nominated Photogrammetry expert will collect the TOR of the project and
examine for any photogrammetric survey requirements and initiate the process to
procurement of relevant images. If, as per the TOR, the stereo images are to be
provided by the client, act accordingly to collect adequate data to meet the project
requirements. Usually Indian Satellite CartSat-1 stereo data with 2.5m resolution is
used in most of the green field or high hills bound infrastructure projects. There are
other high resolution stereo data also available from foreign satellites which can be
procured where high accuracy is desired.
5.2 Quality Check of Input Stereo Data
The Stereo data consist of fore (BandF) and aft (BandA) imagery along with RPC
data and metadata. Prior to process the data, the following data quality specification
are examined :
 The overlap between BandF and BandA should be greater than 90%
 Cloud content should be less that 10%
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 Radio metrically qualified scenes are to be considered

 Scene gaps are to be avoided
 The overlap and side lap with neighboring stereo pair should be more than
20%
5.3 Stereo Data Processing
After quality checking, the stereo data is processed in Imagine Photogrammetry-
2015 and other peripheral software using the following steps :
5.3.1 Aerial Triangulation (AT)
5.3.1.1 Block Creation and Stereo Orientation
The stereo images are integrated to form a Photogrammetric block covering the
project area or part of the project area and the block is assigned a suitable projection
system. All the images of the block are suitably oriented to match the corresponding
ground. The image orientation determines the relation between the object and the
image coordinates. Usually the direct sensor orientation information called Rational
Polynomial Coefficients (RPC) is supplied with the image for preliminary
orientation which is further improved with the help of three-dimensional well
distributed Ground Control Points (GCP).
The Stereo orientation computed from the RPC file consists of :
 Adjustment of imagery to correct camera alignment to see three dimensions,
 Adjustment of the imagery to the earth’s surface
 Adjustment of the imagery to ground control.
5.3.1.2 Identification and Establishment of Ground Control Points
Ground Control Points (GCPs) are required for establishing an accurate relationship
between the stereo images, the sensor and the ground. GCPs are identifiable sharp
objects in the image as well as on surface whose ground coordinates (latitude,
longitude and height) are precisely known or surveyed using DGPS. or. GCPs are
well-defined features such as the intersection of roads/field bunds, permanent
immovable feature or survey bench marks etc. More than 4 well spread GCPs are
desired to orient a single stereo pair (BandA and BandF) and at least two control
points should be identified in the overlap region of two adjacent stereo pairs.
5.3.1.3 Identification and Auto Generation of Tie Point
Tie point are common points in overlap region of adjoining images of the stereo
pairs and are used to integrate the adjoining images in photogrammetric block. Tie
point are usually placed manually but algorithms also are available to generated tie
points automatically using image matching techniques. In Forest or texture covering
area, the tie points are identified and placed manually on both overlapped stereo
imagery to match the adjoining images.
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5.3.1.4 Block Triangulation

Block triangulation is the process to define the accurate mathematical relationships
between the stereo images contained within a block. The process of triangulation
determines the absolute position and orientation of each image of the block.
5.3.2 Quality Control

The result of the block triangulation adjustment are reported in terms of RMSE
(Root Mean Square Error) that defines the degree of correspondence between the
computed values and the original values of the control points used for block
triangulation. The RMSE of sample of residuals of the block should be less than
0.50 pixels size of the image. Lower RMSE values indicate the better results.
5.3.3 Terrain Editing (TE)

Terrain editing is the process of defining the sharp break line features in the
images to fine tune the DEM generated from GCP and Tie points. Example of
break lines are ridge/valley/cliff lines in hilly terrain, drainage lines, large water
bodies, road/rail network, embankments top and bottom lines etc.
5.3.4 DEM/DTM and Contours Generation

After completion of the process of terrain editing, the DEM of the
photogrammetric model is automatically generated which is further validated for
height accuracy in the overlap regions of stereo pairs. DEM is also checked for
any void area, spikes and any digging/floating points visible in the model. If any
discrepancy is observed, DEM is refined by adding more mass points and break
lines till the errors are reduced to 2.5 times the image resolution.
5.3.5 Digital Ortho Image Generation

The finally corrected DEMs is used to generate individual ortho images of the
project area free from all types of geometric distortions of the images.. Ortho
images are further enhanced for color balancing and seam line feathering.
Enhanced and seamless images are finally used for preparation of base map, land
use /land cover maps and thematic maps etc. on uniform scale.
6.0 Photogrammetry use within Organization

Photogrammetry technique is being used in the Organization for preparation of
Digital Elevation Models of the parts of the project areas falling in inaccessible
hilly/forest region and Ortho images are used in generating base maps for urban
planning, Environment, hydrology, land use/land cover, change detection, road
network, drainage network, utility mapping etc. on desired scales.
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7.0 The flow chart of activities is attached as Appendix ‘A’.

8.0 Records
Retention
Format / Record
By Period
QSP/8.5.1/Svy/04:F-01
HOD (Svy) Part of Report File
Review of Report – Photogrammetry
9.0 Deliverables
The Photogrammetry output in generally is required to be submitted in the format

and medium as given below :
S. No. Submittals Format Media
1. Technical reports Report Soft / Hard copy
2. DTM/Contour file Vector format (.shp) Soft copy
3. Digital Elevation Image format (tif / jpg) Soft copy

Model (DEM)
4. Ortho-rectified image Image format (tif / jpg) Soft copy
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Appendix ‘A’
PHOTOGRAMMETRY
Start
Aerial Triangulation (AT)

Data Collection  Block creation & Stereo
(Stereo data) Orientation
 Identification of GCP location
in the image Field Survey for
Ground Control Points
 Import Coordinates of GCPs
 Identification and auto
Quality Control of generation of Tie points
Input Data  Block Triangulation
 AT Report Generation
Quality Control
Yes RMSE of residuals No
<0.50 times the
pixel size
Quality Control
Terrain Editing (TE) DEM/DTM and (Spikes, floating and digging
(Mass points + Break lines) Contour Generation mass points, break lines)
Digital Ortho
Image Generation
Image Enhancement,
Seam line feathering
(Deliverables – Digital Ortho Image)

Ready to use for base map, land use/ land cover and
thematic map preparation
End
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Doc No : QSP/8.5.1/Svy/04:F-01 Date : 03 October 2017
Revision No. : 00
REVIEW OF REPORT
Photogrammetry
1. Project Title :
2. Review Team :
 HOD (Svy)
 TL / Project In-charge
3. Check List :
Yes No NA
 Identification of geographical extent of the study area
and demarcation of area of interest
 Review of all earlier relevant studies and spatial data
(maps/imageries) and documentation of the study area
 Collection, adequacy and quality of input data :

 Topographical maps
 Satellite imageries
 Aerial Photographs
 Other ancillary maps
 GPS/DGPS data
 Review of adequacy of Hardware/Software
 Quality Control: RMSE of residuals of Block
triangulation
 DEM Check: for height discrepancies and Void Areas
 Visual check for Geometric Distortions of Ortho Images
 Deliverables : hardcopy/softcopy of the final maps and
Reports
4. Remarks
Reviewed by
Signature :
Name :
Designation :
Date :
Signature
Intercontinental Consultants & Technocrats (P) Ltd. Work Instruction
Issue No. : 05
Doc No : WI/Svy/02/01 Date : 03 October 2017
Revision No. : 00
CONTROL WORK FOR FIELD SURVEYS USING GNSS RECEIVERS
1.0 Purpose
To lay down work instruction for establishment of network of control points using
Global Navigational Satellite System (GNSS) receivers.
2.0 Scope
This covers guidelines for establishment of network of control points required for
subsequent detailed topographical surveys using GNSS.
3.0 Responsibility
HOD (Svy) shall be responsible to establish and maintain the work instruction.
Designated Surveyor / Senior Surveyor shall be responsible to implement the work
instruction.
4.0 Procedure
4.1 Study the requirements for GNSS control points for subsequent topographical
surveys for the project. Control points at an interval of 5 to 10 km are sufficient to
establish subsequent control stations by traverse using Total Station / GNSS,
otherwise as per requirement of TOR or as required by the client.
4.2 Plan broad network of control points to be established to cover the entire project
area. Reference station is usually a national control point established by National
Survey Agency having highly accurate coordinates. However, in the absence of any
national control point in the project area, a suitable local reference station may be
established. Observations on local reference station will be recorded for sufficiently
long period ranging from 2 to 6 hours depending upon GNSS specifications and
processed suitably to achieve more refined positional accuracy on WGS 84
reference ellipsoid. Based on reference station, the coordinates of the other stations
will be calculated using the differential GNSS observations. Time of observations
for each station shall be followed as per the manual of the GNSS receiver or as
specified in the TOR.
4.3 Ensure casting of proper size of reference pillars, as per the TOR or IRC code,
required for the project. The control stations normally consist of cement concrete
pillars with an iron nail in the centre, embedded in the concrete.
4.4 Carry out reconnaissance of the area and select suitable sites for fixing of cement
concrete pillars. These should be on positions such that there is a clear view to the
satellites in the sky and are not very far off from the project area to be surveyed.
Ensure that all these pillars are properly marked with unique number and
description and location recorded so that these control points can be accessed easily.
Signature
Issue No. : 05
Revision No. : 00
4.5 Ensure proper GNSS observation procedure is followed at each station, as per
instruction manuals provided with the instrument.
4.6 In case these pillars are to be connected to National Coordinate System, contact the
Project Team Leader and get the coordinates of the national control points and
include these points in network of control points for observations. Generally one
control station at the beginning, one in the middle and one at the end of the road
stretch will be required to transform the observed GNSS coordinates system to
national coordinate system. Otherwise, reference datum as per instrument manual
(normally WGS - 84) will be used for control work.
4.7 All observations recorded during the day must be downloaded on the computer and
processed for calculation of all base lines measured. Ensure that ambiguity is
automatically resolved in base line computation, otherwise observations will be
repeated next day.
4.8 Select a suitable projection system as per TOR requirements to transform spherical
coordinates (latitude and longitude) into X, Y coordinates for subsequent Total
Station survey, as may be necessary for the area of work.
4.9 Normally ellipsoidal heights given by GNSS observations are not to be used for
project survey work. For precise work, all these pillars are to be connected to the
nearest Great Trigonometric Survey (GTS) bench marks using Auto / Digital Levels
as per instructions laid down in Work Instruction WI/Svy/02/03 – Levelling for
Topographical Surveys Using Auto / Digital Levels.
4.10 Utilize GNSS control data for further field work and prepare lists of control points
and descriptions to be incorporated in the draft technical report for topographical
survey as required in QSP/8.5.1/Svy/02 –Topographical Survey.
5.0 References
 QSP/8.5.1/Svy/02 – Topographical Survey
 TOR / IRC Codes
 Instrument Manuals
6.0 Records
Retention
Format / Record
By Period
Descriptions and Coordinates of Part of draft survey
HOD (Svy)
GNSS Control Points report
Signature
Issue No. : 05
Revision No. : 00
TRAVERSE CONTROL USING TOTAL STATION / GNSS
1.0 Purpose
To lay down work instruction for carrying out traverse using Total Station / GNSS.
2.0 Scope
This covers guidelines for supplementing survey control by Total Station / GNSS.
3.0 Responsibility

instruction.
4.0 Procedure
4.1 Ensure that Total Station/GNSS receiver is in complete working condition and
battery fully charged.
4.2 Get description and coordinates of all primary control points fixed by GNSS survey
or any other method. Projection system used for GNSS control points / reference
control points should be ascertained.
4.3 Assess the requirements of secondary control for subsequent detailed topographic
survey. These are normally intermediate stations between GNSS control station and
should be inter-visible so that detailed survey can be carried out expeditiously.
These traverse control points shall be provided at 100 to 300 m apart or as terrain
permits. These control points are to be uniquely numbered and description recorded
for subsequent use.
4.4 Normally distance and angle method will be used for traverse observations if using
Total Station. In case of GNSS, differential GNSS receivers will be used in fast
static mode by recording signals by the receivers for 5 to 10 minutes for each base
line of 100 m to 300 m.
4.5 Ensure that all secondary control points are connected by traverse and closed on to
GNSS or any reference control points. All traverse data is required to be adjusted in
the field office and adjusted coordinates used for subsequent topographic survey.
Ensure desired accuracy of adjustment, otherwise observations of the traverse lines
are to be repeated.
Signature
Issue No. : 05
Revision No. : 00
4.6 Provide elevation for these secondary control points using Auto / Digital Levels or
Total Stations as may be relevant to the task.
4.7 Utilize traverse control data for detailed field survey and prepare list of traverse
control points and their description (chainage etc. in case of linear projects) to be
incorporated in the draft technical report for topographical survey as required in
QSP/8.5.1/Svy/02 – Topographical Survey.
5.0 References
 TOR / IRC Codes
6.0 Records
Retention
Format / Record
By Period
List of Adjusted Coordinates of Part of draft survey

HOD (Svy)
Traverse Control report
Signature
Issue No. : 05
Revision No. : 00
LEVELLING FOR TOPOGRAPHICAL SURVEYS

USING AUTO / DIGITAL LEVELS
1.0 Purpose
To lay down work instruction for carrying out levelling for topographical survey
using Auto / Digital Level.
2.0 Scope
This covers guidelines for establishment of levels using Auto / Digital Levels for
various projects.
3.0 Responsibility

instruction.
4.0 Procedure
4.1 Obtain detailed description and elevations (RL) of GTS / reference Bench Marks
(BMs) as may be available in the areas of survey. Based on these references (BMs),
the subsequent control level network, Temporary Bench Marks (TBMs) shall be
established in the area of work.
4.2 Normally all the three wire readings on the levelling staff will be read and double
levelling resorted to between reference BMs. The agreement of BMs level
difference between two reference bench marks should be better than 12 mm x k,
where k is distance between reference Bench Marks in km.
4.3 In case Auto Level is used for carrying out levelling, all observations of the
levelling staff readings shall be entered properly in the proforma in ink and all
computations for calculations of RLs shall be carried out the same day. All
computation of RLs in the level book shall be checked preferably by another
Surveyor before finalizing it. However, no manual recording is involved in case of
Digital Levels.
4.4 Ensure that all RLs of BMs are adjusted with reference BMs and adjusted values
only are used for subsequent surveys.
Signature
Issue No. : 05
Revision No. : 00
4.5 Prepare short descriptions alongwith RLs for all the BMs to be used for subsequent
surveys. These shall be preferably checked by the Incharge survey team before
giving to Surveyors for detailed survey.
4.6 Assess requirements of providing levels using Auto / Digital Level, if any, for
longitudinal sections, cross-sections and other topographical points, as required in
the TOR / technical proposal / IRC codes. Generally these depend on the type of
terrain and the specific requirement of the project. Levelling for establishment for
RLs for longitudinal sections, cross-sections and other topographical points shall be
carried out, based on nearest BMs.
4.7 Ensure that all computations are carried out in the field itself and verified in the
terrain model developed in the computer and ambiguities, if any, resolved in the
field itself.
4.8 Study the contract agreement / technical proposal to find out any specific
requirement of level control (BMs) in the area of the project. Senior Surveyor will
deploy suitable survey team for establishment of these bench mark pillars, as to
meet the requirement of TOR.
4.9 Utilize level data for further field work and prepare list of BMs and their description
to be incorporated in the draft technical report for topographical survey as required
in QSP/8.5.1/Svy/02 – Topographical Survey.
5.0 References
 TOR / IRC Codes
6.0 Records
Retention
Format / Record
By Period
List of Adjusted Levels of BMs Part of draft Survey

HOD (Svy)
report
Signature
Issue No. : 05
Revision No. : 00
TOPOGRAPHICAL SURVEY FOR DETAILS USING TOTAL STATION / LIDAR
1.0 Purpose
To lay down work instruction for carrying out topographic surveys for details using
Total Station / Lidar.
2.0 Scope
This covers guidelines for survey of topographical details using Total Station / Lidar
System.
3.0 Responsibility

instruction.
4.0 Procedure
4.1 Collect list of coordinates and description of all the GNSS and traverse control
points falling in the area allotted for carrying out survey for details.
4.2 Collect information about the corridor to be surveyed from Senior Surveyor / TL /
TOR.
4.3 Ensure proper functioning of the Total Station and check that the battery is fully
charged.
4.4 Decide feature codes for various topographical features prevailing in the area of
work before starting the detailed topographical survey.
4.5 Based on the grid coordinates of survey control network, carry out detailed
topographical survey to pick up x, y & z coordinates of all the physical features
within the area of work (corridor) as per the requirement of TOR, using Total
Station / GNSS Receivers in RTK mode or LiDAR system.
4.6 Lidar Mapping technology is dominating conventional mapping system. LiDAR

mapping system integrates high precision laser scanners, the Global Navigational
Satellite System (GNSS) and Inertial Navigation Systems (INS) supported by high
resolution panoramic images. This system produces high density point cloud data
which is a 3-dimensional array of points each having x, y and z positions of the
Signature
Issue No. : 05
Revision No. : 00
reflecting surface/object relative to a chosen reference coordinate system. Precisely

time stamped point cloud data and panoramic images are processed to generate
precise trajectory of the route and 3D model of the visible objects within the
measuring range of the scanner. Panoramic image draped over 3D point cloud helps
identify and digitize all ground objects in the corridor. 3D point data and the objects
digitized are used to create longitudinal profile and cross sections of the corridor.
The following general objects are surveyed/digitised using either of the techniques
(conventional survey using Total Station or Lidar survey. Certain hidden objects
such as culvert details etc. which are not visible to the Lidar system are usually
surveyed by using Total station.
 All types of roads, rails, culverts, bridges, ROBs, RUBs, canals, rivers, drains,
ditches, ponds, buildings, structures, power and transmission lines, km stones
along roads / railway lines / canals etc.
 All details about inner and outer boundaries of religious places / important
structures falling within corridor for survey.
 All details within a radius of 100 m (or more as required by design team) of
the junctions of all important roads like state and national highways are to be
surveyed.
4.7 Decide the density of ground points required to be picked up for longitudinal section
and cross sections survey depending on the terrain, so that proper digital terrain
model is created for design purposes, keeping the requirements of TOR in view.
Sufficient numbers of height points are required to depict properly the topography
of the terrain to develop proper contours, L-section and cross-section.
4.8 Collect names of important buildings, villages, destination of roads, rivers, canals
and railway lines including land use on both sides of the road.
4.9 Survey all trees falling in the corridor having girth specified in the TOR with proper
classification based on girth.
4.10 Ensure that all additional survey requirements for hydrology and bridges have been
carried out as desired, including deck level, soffit level and bed level of the bridges
and height of point marked by hydrology team to represent HFL of the river.
4.11 Ensure that all data surveyed is down loaded on the computer in the field. Inform
the data processor about any new feature added to the pre-defined feature library
and any other relevant information about his field survey data.
4.12 Senior surveyor will examine the field survey data for its completeness in all
respects and inform the Surveyor for any missing details to be re-surveyed.
Signature
Issue No. : 05
Revision No. : 00
5.0 References
 TOR / IRC Codes
6.0 Records
Nil
Signature
Issue No. : 05
Revision No. : 00
TOPOGRAPHICAL SURVEY – DATA PROCESSING
1.0 Purpose
To lay down work instruction for processing survey data collected in the field for
topographical surveys.
2.0 Scope
This covers guidelines for data processing in the field for topographical surveys.
3.0 Responsibility

instruction.
4.0 Procedure
4.1 Processing Survey data collected using conventional approach
4.1.1 Ensure that all the requisite software for data downloading from survey equipment
like Total Stations/GNSS Receivers/Digital Level etc. and software for data
processing for desired output are loaded on to the computer and all necessary
precautions against probable virus attack are taken.
4.1.2 All survey data collected by Total Station shall be downloaded in the computer
using appropriate software, depending upon the format of the Total Station/data
recording device. It may be required to convert this data to a format acceptable to
the data processing software by changing the format or editing some header lines
etc.
4.1.3 Make proper feature library to include and define proper symbology to each feature
type for clear distinction between different features.
4.1.4 View the model to verify that all the data as required has been surveyed and make
necessary amendments to remove any visible discrepancies. Also check whether all
line features have been joined properly and verify all details for completeness and
missing details to be noted for corrections or re-survey. Ensure that strings for
continuous features are properly connected, especially at junctions of roads, bridges,
rivers, culverts etc.
Signature
Issue No. : 05
Revision No. : 00
4.1.5 Examine all the height points (utilizing contours, longitudinal section, cross-section
etc.) to achieve a true representation of the terrain. Examine the model
systematically for any odd or redundant height with field records. If required, these
heights may be re-surveyed and model examined later.
4.2 Processing Point Cloud data collected through Mobile Lidar System
4.2.1 Point cloud data and corresponding panoramic images collected using Mobile /
Static Lidar systems will be suitable processed to generate 3D Model of the project
corridor and digitize all ground objects on proper layers using appropriate point
cloud data processing software.
4.2.2 Ensure that point cloud data collected through Lidar mapping system has been
preprocessed to define proper trajectory of the path travelled by the vehicle
4.2.3 Ensure minimum GNSS outage while scanning and take adequate remedial action to
safeguard against errors introduced due to GNSS outage by providing additional
ground control.
4.2.4 Digitize all relevant ground features in the corridor using 3D model generated from
point cloud and panoramic images draped over it using proper feature codes and
symbology exactly as done in the process of conventional data processing.
4.2.5 Certain gaps in the Mobile Lidar survey data may be noticed in the region not
directly visible to the scanner such as below the culverts & Bridges or any other
object obstructing the view. Such gaps will be identified and surveyed using
conventional survey methods using Total Station and supplemented to Lidar Survey
data.
4.2.6 Survey data collected through Mobile Lidar survey and conventional methods will
be combined to form seamless data of the project corridor and generate 3D model of
the area of interest.
4.3 Prepare hard copy output of the model. Ensure that all available descriptive
remarks, suitable marginal items, references, suitable texts etc. are incorporated.
This shall be checked / verified by the In-charge survey team to ensure that it
matches with ground and meets all the requirements of TOR.
4.7 Ensure that all corrections (insertions and deletions) marked in the verified hard
copy by Senior Surveyor have been incorporated and the final terrain data is
complete in all respect including descriptive text.
4.8 After completing all the tasks, supply the data to design team in the desired format,
in phases, as required by Design Team / TL.
4.9 Supply soft copy of final data to HOD (Svy) after completion of field survey.
Signature
Issue No. : 05
Revision No. : 00
5.0 References
 QSP/8.5.1/Svy/02 –Topographical Survey
 TOR / IRC Codes
6.0 Records
Retention
Format / Record
By Period
Soft Copy of Final Survey Data HOD (Svy) Permanent*
Record of Field Verified Sheets HOD (Svy) 1 year
Signature

Procedure Manual LL

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© No part of this document shall be copied or disclosed without the authorization

Sr. No. Name / Designation Copy No.

1 Mr. K. K. Kapila, Chairman and Managing Director 1

2 Mr. Prashant Kapila, COO 3

3 Mr. Aseem Prabhakar, President 4

5 Management Representative – External Auditors 8

S. No. Document No. Description No. of

QSP/VOL-II/HW System Procedures of Highway

1. QSP/8.5.1/HW/01 Pre-Award of Work – Highway Projects 3

2. QSP/8.5.1/HW/02 Post-Award of Work – Highway Projects 20

3. QSP/8.3/HW/03 Design and Development – Highway 26

4. QSP/8.5.1/HW/04 Land Acquisition Plan and Utility 6

5. QSP/8.5.1/HW/05 Final Feasibility Cum Preliminary Design 16

6. QSP/8.5.1/HW/06 Preparation of Technical Schedules 8

7. QSP/8.5.1/HW/07 Computer Aided Design and Drafting 3

8. QSP/8.5.1/HW/08 Preparation of Technical Schedules for 7

9. QSP/8.5.1/HW/09 Hydrological and Hydraulic Studies for 9

10. QSP/8.5.1/HW/10 Hydrological and Hydraulic Studies for 7

PAVEMENT, MATERIAL & GEO-TECHNICAL

QSP/VOL-II/PMG System Procedures of Pavement,

1. QSP/8.5.1/PMG/01 Geological and Geotechnical 9

2. QSP/8.5.1/PMG/02 Pavement and Material Investigations 12

QSP/VOL-II/QS System Procedures of Quantity

1. QSP/8.5.1/QS/01 Project Estimates 10

2. QSP/8.5.1/QS/02 Bid Documents Formulation for Client 19

QSP/VOL-II/Br System Procedures of Bridge

1. QSP/8.5.1/Br/01 Pre-Award of Work – Bridge Projects 3

2. QSP/8.5.1/Br/02 Post-Award of Work – Bridge Projects 10

3. QSP/8.3/Br/03 Design and Development Plan of Bridges 12

4. QSP/8.5.1/Br/04 Proof Consultancy of Bridge Designs & 4

5. QSP/8.5.1/Br/05 Repair and Rehabilitation of Bridges 4

QSP/VOL-II/Svy System Procedures of Survey

1. QSP/8.5.1/Svy/01 Pre-Award of Work – Topographical 4

2. QSP/8.5.1/Svy/02 Topographical Survey 5

3. QSP/8.5.1/Svy/03 Geographic Information System 7

1. WI/Svy/02/01 Control Work for Field Surveys Using 2

2. WI/Svy/02/02 Traverse Control Using Total Station / 2

3. WI/Svy/02/03 Levelling for Topographical Surveys 2

4. WI/Svy/02/04 Topographical Survey for Details Using 3

5. WI/Svy/02/05 Topographical Survey – Data Processing 3

Document No. : QSP/VOL-II/HW

S. No. Document No. Description No. of Pages

1. QSP/8.5.1/HW/01 Pre-Award of Work – Highway Projects 3

2. QSP/8.5.1/HW/02 Post-Award of Work – Highway Projects 20

3. QSP/8.3/HW/03 Design and Development – Highway 26

4. QSP/8.5.1/HW/04 Land Acquisition Plan and Utility Location / 6

5. QSP/8.5.1/HW/05 Final Feasibility Cum Preliminary Design 16

6. QSP/8.5.1/HW/06 Preparation of Technical Schedules 8

7. QSP/8.5.1/HW/07 Computer Aided Design and Drafting 3

8. QSP/8.5.1/HW/08 Preparation of Technical Schedules for 7

9. QSP/8.5.1/HW/09 Hydrological and Hydraulic Studies for Road 9

10. QSP/8.5.1/HW/10 Hydrological and Hydraulic Studies for Road 7

PRE-AWARD OF WORK – HIGHWAY PROJECTS

4.6 A flow chart depicting various activities is enclosed at Appendix ‘A’.

 Any specific instructions / guidelines issued by MORT&H / NHAI or any

Input to Technical and Financial HOD (HW) /

PRE-AWARD OF WORK – HIGHWAY PROJECTS

Receipt of request and TOR from BD Division

Study of nature and extent of work

Identify inputs required

Send comments on TOR to Yes Clarification on