Government Assets Guideline

Table of Contents
PREFACE............................................................................................ii
ABBREVIATIONS...............................................................................iii
DEFINITIONS.....................................................................................iv
1. INTRODUCTION...........................................................................1
2. OBJECTIVE OF THE ASSETS GUIDELINE.................................1
3. Statutory Framework........................................................2
4. ACCOUNTING STANDARDS.......................................................2
5. ROLES..........................................................................................3
5.1. Roles of the Permanent Secretary Treasury and
Paymaster General.................................................................3
5.2.Roles of Accounting Officer.....................................................3
5.3.Roles of Accountant General..................................................4
5.4 Roles of Director of Government Assets
Management Division.............................................................4
5.5. Roles of Head of Procurement Management Unit..................5
5.6. Roles of Director of Administration and Human
Resources Management........................................................6
5.7. Roles of Head/In-charge of Division/Unit or Section..............6
5.8. Roles of Internal Auditor General...........................................7
6. Format of Asset Register.................................................7
7. CLASSIFICATION OF ASSETS....................................................9
8. sources OF Fund fOR Assets..........................................10
9. PLANNING OF PROCURABLE ASSETS...................................11
10. ACQUISITION OF ASSETS.........................................................11
11. MAINTENANCE OF ASSETS.....................................................12
12. VALUATION OF ASSETS...........................................................12
13. DEPRECIATION OF ASSETS....................................................13
14. TRANSFER OF ASSETS............................................................14
15. VERIFICATION OF ASSETS......................................................14
16. REPLACEMENT OF ASSETS....................................................14
17. IMPAIRMENT .............................................................................15
18. WRITE-OFF OF ASSET LOSSES..............................................15
19. DISPOSAL..................................................................................15
20. SAFETY AND SECURITY OF ASSETS......................................16
21. INSURANCE...............................................................................16
22. UPDATING THE GUIDELINE......................................................17
23. EFFECTIVE DATE......................................................................17

i
 Government Assets Guideline

PREFACE

The Government Assets Guideline is a result of extensive consultations

and deliberations made from public institutions. The implementation
of this Guideline foresees the best opportunity in bringing about
accountability and responsibility.

This guideline opens a new chapter in managing Government assets

in a more organized and sustainable manner. It further replaces the
old and fragmented assets management systems which had been in
practice by individual Government institutions.

The guideline will form basis for the formulation of relevant policies and
legislations in order to systematically support Government development
programs. In that regard, this guideline replaces all circulars and
directives that were previously issued in relate to management of
Government assets.

The Ministry of Finance wishes to acknowledge contributions of all

parties who made this work possible.

Ramadhani M. Khijjah,
Paymaster General
10th December, 2012
Dar-es-Salaam, Tanzania

ii
 Government Assets Guideline

ABBREVIATIONS

AO Accounting officer
CAG Controller and Auditor General
DAHRM Director of Administration and Human Resources
Management
DGAM Director for Government Assets Management
GAAP Generally Accepted Accounting Practice
GAMD Government Assets Management Division
GAVP Generally Accepted Valuation Principles
IAG Internal Auditor General
IAS International Accounting Standards
IASB International Accounting Standards Board
IPSAS International Public Sector Accounting Standards
IVSC International Valuation Standards Committee, 2007
LGA Local Government Authority
MDA Ministries, Departments and Agencies
PFA Public Finance Act, 2001
PMG Paymaster General
PMU Procurement Management Unit
PPA Public Procurement Act, 2011
PPE Property, Plant and Equipment
RE Revised Edition

iii
 Government Assets Guideline

DEFINITIONS

An Asset mean any resource controlled by the Government, from

which the Government expects to derive economic benefits or use for
service delivery to the general public over a period extending beyond
one financial year. For the purpose of this Guideline an asset shall
mean non-current assets which are furniture, equipments, plant and
machinery, buildings as well as motor vehicles. However the definition
shall be applied to other assets categories when deemed fit.

Assets Register is a record of information on each asset that supports

the effective financial and technical management of the assets, and
meets statutory requirements.

Asset Valuation is a systematic process of ascertaining the monetary

worth with consideration of economic, Government interests and market
forces arising out of the physical being of an asset at a particular point
in time.

Acquisition date is the date on which the asset was acquired for the
first time.

Accountant General is the officer under the Permanent Secretary

Treasury who is appointed in accordance with Public Finance Act No.6
of 2001 section 7(1).

Accounting Officer is any officer appointed by the Paymaster General

and charged with the duty of accounting for service in respect of which
money have been appropriated by the National Assembly or any person

iv
 Government Assets Guideline

to whom issues are made from the consolidated fund.

Carrying amount is the amount at which an asset is recognized after
deducting any accumulated depreciation and accumulated impairment
losses.

Cost is the equivalent amount of money required to create or to produce

the good or render service

Default in-service date- it shows the default placed in-service date

used by all books on which the asset appears. The placed in-service
date that is on the books is used for posting.

Depreciation is the systematic allocation of the depreciable amount of

an asset over its useful life to the income statement OR is the measure
of wearing out, consumption or other losses of value whether arising
from use, abuse, lapse of time or obsolescence through technology or
market changes.

Depreciable amount of an asset is the cost of the asset less the

residual value of the asset.

Director of Government Assets Management Division is the officer

appointed by the Permanent Secretary Treasury and the paymaster
General, charged with the duty of managing Government Assets.

Fair value – is the amount of which an asset could be exchanged or

a liability settled, between knowledgeable, willing parties in an arm’s
length transaction.

v
 Government Assets Guideline

Heritage Assets – are defined as assets with cultural, environmental

or historical significance in accordance with written laws of the land.

Insurance is a contract by which the insurer receives money (premium)

for a promise to indemnify the insured for damages or losses that may
occur due to unforeseeable events specified in the Insurance Policy.

Insurable value refers to the value of an asset at which they are

considered to be insured; usually subjected to provisions of related
policies.

Impairment refers to the loss in future economic benefit or service

potential of an asset besides the traditional loss of value through
depreciation.

Market is the environment in which goods and services are traded

between buyers and sellers.

Market Value is the price at which an interest in the asset might be

reasonably expected to be sold on the date of valuation between
a willing seller and buyer both having reasonable time to negotiate
wherein both parties had each acted with full knowledge, prudently and
without undue influence.

Original in-service date is the date asset was originally placed in

service.

Paymaster General is the officer referred to in Section 6(7) of the

Public Finance Act 2001and vested with the power to control the issue
of public money to Accounting Officers.

vi
 Government Assets Guideline

Price is a term used for the amount asked, offered or paid for a
particular good or service

Property, Plant and Equipment (PPE) are tangible assets, extricable

combined with others or running singly to assist the operations of an
entity, in service delivery, for rental to others, or for administrative
purposes, and expected to be used for more than one financial year.

Residual value is the estimated amount that the Government would

currently obtain from the disposal of the asset, after deducting the cost
of disposal, if the assets were in the age and condition expected at the
end of its useful life.

Replacement Value refers to the cost of acquiring an asset at

current prices having utility equivalent to asset under consideration
but of materials, standards and design according to prevalent market
technology.

Revalued amount refers to the fair value of an asset at the date of

a revaluation less any subsequent accumulated depreciation and
subsequent accumulated impairment losses.

Special Committee means the committee formed by the Director

of Government Assets Management Division to evaluate suggested
changes in this Guideline, before being approved by the Paymaster
General.

Straight line depreciation refers to a method of providing depreciation

by which assets are written off in equal annual amounts.

vii
 Government Assets Guideline

Useful life refers to the expected period of time over which an asset is
to be economically used OR the estimated total service, expressed in
terms of production units that is expected to be economically obtained
from the asset when employed in the business of an entity.

Value is an economic concept referring to the price most likely to be

concluded by the buyers and sellers of a good or service.

viii
 Government Assets Guideline

VISION, MISSION AND ASSETS GUIDELINE STATEMENT

The Vision of the Ministry of Finance:

To be a centre of excellence in managing macro-economy and financial
systems for enhancing economic growth.
.
The Mission of the Ministry of Finance:
To promote economic growth and macro-economic stability through
prudent economic and financial policies.

Assets Guideline statement:

To manage Government assets through monitoring the way they are
acquired up to disposal in a manner that maximize the value of the
assets. 

ix
 Government Assets Guideline

1. INTRODUCTION

The Ministry of Finance through Government Assets Management

Division and Accountant General’s Department has prepared and
submitted Government Assets Guideline which is the overall framework
governing the management of assets.

The Guideline aims at ensuring that assets owned by the Government

are systematically administered through documented management
systems in order to control and safeguard their use in an efficient and
effective manner.

The Guideline provides the basis for acquisition, allocation,

maintenance, disposal, accounting and other activities relating to
Government assets.

Through the Guideline, the Government shall be able to monitor the

asset management systems basing on sufficient information which
will enable preparation of periodical reports and annual financial
statements in accordance with acceptable International Public
Accounting Standards.

2. OBJECTIVE OF THE ASSETS GUIDELINE

Assets management is one of the areas that for many years have been
given less attention. Significant assets losses occurred due to failure of
maintaining a proper system for managing the assets.

The general objective of this Assets Guideline is to set sustainable

asset management systems aimed at ensuring the government meets
its service delivery objective efficiently and effectively.

1
 Government Assets Guideline

Specific objectives are:

i. To prescribe to all responsible parties, roles and responsibilities
regarding the management of Government assets.
ii. To provide guidelines of safeguarding the assets of the
Government and to ensure proficient use of the existing
resources.
iii. To set effective controls through clear and comprehensive
written documentation.
iv. To issue instructions on proper recording and reporting of all
essential assets information

3. Statutory Framework
The statutory framework for this Guideline is:
i. The Constitution of the United Republic of Tanzania
ii. The Public Finance Act No. 6 of 2001.
iii. The Public Procurement Act, 2011.
iv. Local Government Finance Act, 1982
v. Standing Orders, 2009
vi. And any other relevant Legislations

4. ACCOUNTING STANDARDS
This document constitutes a Guideline statement and shall not take
precedence over the standards specified by the International Accounting
Standards Board. The relevant accounting standards include:
i. IPSAS 1 – Presentation of financial statements.
ii. IPSAS 2 – Cash flow statement
iii. IPSAS 3 – Accounting policies, changing in accounting
estimates and errors.
iv. IPSAS 17 – Property, Plant and Equipment

2
 Government Assets Guideline

v. IPSAS 21 – Impairment of non-cash-generated assets

vi. IPSAS 22 – Disclosure of information and financial statement
vii. And any other standard which might be relevant for the purpose
of Government assets.

5. ROLES
Apart from responsibilities assigned to different position or division/
units in the government, they also have the roles to play to ensure
government assets are well managed. The following describe different
players and the role in management of assets;

5.1. Roles of the Paymaster General

i. To ensure that any Accounting Officer or any entity that
manages asset of the Government provide assets information
as considered necessary. .
ii. To assign any officer to inspect assets in all Government
offices for the purpose of compliance to provisions of the Public
Finance Act 2001.
iii. To authorize transfer between MDA’s/LGA’s and all cross-
border transfers of Government assets.

5.2. Roles of Accounting Officer

i. To ensure adherence on assets procurement and disposal
procedures as stipulated in Public Finance Act 2001, Public
Procurement Act, 2004 and other applicable legislations.
ii. To be the principal custodian of all assets under respective
MDA/LGA.
iii. To ensure that both manual and electronic register are in place
to enable economical and transparent use of assets.
iv. To ensure proper internal control systems for safeguarding and
maintenance mechanism of assets are in place.

3
 Government Assets Guideline

v. To ensure that assets under his/her control are properly

accounted for in accordance with applicable standards.
vi. To update the asset register in a particular Government entity
vii. To ensure that Assets register is submitted along with PPE
report for certification of the later by DGAM for final accounts.
viii. To ensure assets obsolescence, losses, transfers and any
changes of status occurring to assets are reported to the
Paymaster General for further action.
ix. To authorize transfers of assets within the MDA/LGA
x. To prepare an annual replacement plan of Assets.
xi. To ensure that the Assets Guideline is adhered to.

5.3. Roles of Accountant General

i. To ensure that all MDAs/LGAs comply with the disclosure
requirements of non-current assets as prescribed by
International Accounting Standards Board.
ii. To ensure that the asset management module is operational
and properly maintained.
iii. To consolidate the PPE reports from MDAs and LGAs as part of
final accounts reports.
iv. To collect and account for proceeds from the disposal of assets.

5.4. Roles of Director of Government Assets Management

Division
i. To advise PMG on formulation and review of guideline and
various directives for effective management of assets.
ii. To maintain the centralized assets register.
iii. To authorize updating of asset register based on periodic
verification of assets to ensure compliance to the regulations,
guidelines and procedures.

4
 Government Assets Guideline

iv. To conduct physical verification of assets for MDA’s and LGA’s.

v. To determine the identification system of Government assets.
vi. To ensure the classification structure related to assets is
maintained in accordance with International Standards.
vii. To ensure assets are disposed-off in accordance with the
policies, regulations and procedures.
viii. To compile asset losses from MDAs to be written-off by National
Assembly.
ix. Certification of verified assets for MDA’s and LGA’s before
updating into the register.
x. Certification of assets statements for MDA’s and LGA’s final
statement
xi. To ensure proper valuation of Government assets is done in
accordance with International standard
xii. To advise PMG on transfer of Government assets.
xiii. To update Assets Guideline as and when the need arise
xiv. To facilitate and coordinate MDA and LGA training on assets
management
xv. To manage disposal of assets by auction.

5.5. Roles of Head of Procurement Management Unit

i. To ensure that assets acquisition adheres with the Public
Procurement Act of 2004.
ii. To update Assets register in a particular Government entity
iii. To ensure that procured assets are in good order and condition
as per user specifications.
iv. To manage all procurement and disposal of assets as stipulated
by Public Finance Act, 2001, Public Procurement Act, 2004 and
other applicable legislations.
v. To ensure that all assets acquired are bar-coded.

5
 Government Assets Guideline

5.6. Roles of Director of Administration and Human Resources

Management
i. To ensure that all Government loaned assets under employee’s
possession are handed over upon termination of service.
ii. To ensure that relevant asset clearance form is approved by the
relevant Head of Division/Unit to facilitate payment of terminal
benefits of the employee.
iii. To ensure that every asset clearance form is counter signed
by the Asset Management Division before processing the
termination of Service.

5.7. Roles of Head/In-charge of Division/Unit or Section

i. To ensure that employees under the division/units are familiar
and adhere to the approved Asset Management Policies and
Procedures
ii. To ensure that assets are properly maintained in accordance
with the respective assets Guideline.
iii. To ensure that assets of the department are not used for private
gain.
iv. To be accountable and responsible for all assets allocated to
respective Department/Unit.
v. To ensure that Accounting Officer is notified of any changes in
the status of the assets under Unit/Department.
vi. To ensure that internal asset transfer is subject to approval by
the Accounting Officer and notification to GAMD.
vii. To ensure that all obsolete assets are reported to the Accounting
Officer as and when they arise and shall later reported to PMG.
viii. To perform initial investigation of any loss of assets and to
report the same in writing to Accounting Officer.

6
 Government Assets Guideline

ix. To ensure that all losses occurred are reported and appropriate
action are taken.

5.8. Roles of Internal Auditor General

i. To develop mechanisms for undertaking internal controls on
assets, monitor and evaluate their implementation.
ii. To review and appraise compliance with laid down Laws,
Regulations, Standards, Systems and Procedures in MDAs and
LGAs in order to ensure control, value for money and proper
accountability of government assets.
iii. To conduct special and technical audits on assets to assess
compliance on procedures, rules, regulations and best
practices.

6. Format of Asset Register

The asset register shall be maintained in the format determined by
the Paymaster General and shall comply with the requirements of
Generally Accepted Accounting Practice.

The asset register shall reflect at least the following information:

1) Unique item identification number (bar code) of the asset
2) Acquisition date
3) Default in-service date
4) Original in-service date
5) Description of the asset
6) Useful life of the asset
7) Site (location)
8) Disposal date
9) Quantity

7
 Government Assets Guideline

10) Category
11) Status
12) Type
13) Custody
14) Vote/ Sub-Vote number and name
15) Accounting reference code
16) Estimated residual value of the asset
17) Original cost of the asset
18) Revalued amount of the asset.
19) Revaluation date
20) The person who performed the last revaluation
21) The person who performed the last physical verification
22) Depreciation for the year charged against the cost of the asset
23) Accumulated depreciation to date for the asset
24) Impairment losses recognized during the year on the asset
25) Accumulated impairment losses recognized to date for the
asset
26) Depreciation method and the rate to be used
27) Carrying value of the asset
28) The date asset is retired from use
29) Transfer, disposal and write off details
30) Funding source of the asset
31) Current insurance arrangements
32) Whether the asset is encumbered and the nature of
encumbrance.

6.1 Maintenance of Asset Register

1. Accounting Officer shall promptly provide Government Asset
Management Division in writing any information required to
compile the asset register, and shall promptly advise the Asset

8
 Government Assets Guideline

Management Division in writing of any material change which

may occur in respect of such information.
2. An asset shall remain in the asset register for as long as
it physically exists. The fact that an asset has been fully
depreciated shall not in itself be a reason for removing the
asset from the asset register until it is disposed off.
3. If an asset has been fully depreciated but is still being used by
the Government, it indicates that the asset’s estimated useful
life has been under estimated. Therefore the Government will
have to account for a change in estimate using the asset’s
adjusted estimated useful life.
4. The asset register must provide information to account for
losses of assets according to Public Finance Regulations 2001.

7. CLASSIFICATION OF ASSETS
For the purpose of this Guideline assets shall be classified into the
following categories:

Assets

Capital Assets

Furniture and Fixtures

Office Equipment Recurent Assets

Plant and Machinery

Motor Vehicle Cycles

9
 Government Assets Guideline

The head of Division/Units shall, in writing, provide the Paymaster

General with information or assistance required to compile a proper
classification of assets.

Capitalization threshold
An Asset is classified either as capital or recurrent on the date of
acquisition. This classification will be based on the value (cost price
of the asset). If an asset has a cost of Tsh. 100,000/- and above is
classified as a capital asset and hence reported. However if its cost
is less than Tsh. 100,000/-, it will be classified as recurrent asset and
therefore expensed in a particular financial year.

Capital asset will normally be acquired from the capital budget while
the recurrent budget is used for acquisition of recurrent assets (will be
expensed in the year of acquisition).

Capital asset will be recorded at cost or at revalued price in the asset

register.

Heritage assets
For the purpose of this Guideline heritage assets will be classified as
per categories stipulated in this guideline.

8. sources OF Fund fOR Assets

The acquisition of assets may originate from different sources as
follows:
External sources;
• Loans
• Grants
• Donations

10
 Government Assets Guideline

Internal sources;
• Government Funds
• Internal Loans
• Donations /Contributions

9. PLANNING OF PROCURABLE ASSETS

All assets to be procured for a particular financial year shall be in
accordance with the annual procurement plan. Any other arrangement
shall demand approval from the relevant authority.

10. Acquisition of Assets

Assets may be acquired through purchase, transfers, confiscation,
heritance, donations and any other method considered appropriate.
The process to be followed when assets are acquired through,
purchase in accordance with Public Procurement Act, 2004, transfers
in accordance with Public Finance Act and Local Government Finance
Act, 1982, confiscation, heritance, donations and any other method
considered appropriate shall be in accordance with any other related
legislations for acquisition of assets applicable in the United Republic
of Tanzania.

Registration of Acquired Assets

All procured assets shall be recorded in the asset register at their initial
cost on the original in-service date.

In the case of non procured assets, they shall be valued and recorded
on acquisition or during subsequent valuation, whichever is the best
option.

11
 Government Assets Guideline

11. MAINTENANCE OF ASSETS

General maintenance of assets

Every head of Department / Unit shall be directly responsible for

ensuring that all assets under respective custody are properly
maintained and in a manner which will ensure that such assets attain
their useful operating lives.

Maintenance Plan

The objective of this plan is to ensure that assets remains suitable

for their intended use and service delivery requirements and are
economically utilized to ensure maximum long term benefit to the
organization.

Depending on the nature of assets every head of Department / Unit

shall ensure that a maintenance plan of assets is prepared and
submitted to the Accounting Officer on annual basis. Every head of
Unit/Department shall report in writing to the Accounting Officer on the
status of maintenance plan compliance on the sixth month of every
fiscal year.

12. VALUATION OF ASSETS

Assets shall be valued according to the International Standards in order
to ascertain values, establish physical condition, location, quantities,
market value and replacement cost so as to form bases of essential
records in the asset register.

Major Repair or Overhaul of an Asset

For the case of major repair or overhaul of an asset revaluation shall be
conducted to ascertain a new value and useful life of a particular asset.

12
 Government Assets Guideline

13. DEPRECIATION OF ASSETS

The depreciable amount of an asset shall be allocated on a systematic
basis over its estimated useful life. The prevailing International Standard
for depreciation shall be applied over the useful life of the assets. In
accordance with the Generally Acceptable Valuation Principles (GAVP),
depreciation for valuation purposes shall be the adjustment made to
the replacement cost to reflect physical deterioration, functional and
economic obsolescence.

Estimated Useful Life (EUL)

Assets ran an economic life peculiar to themselves depending on make,

constant handling and operational use. Some assets are continued in
use much beyond the EUL due to periodical maintenance and repairs.
Assets expected life are projected in ranges as follows:

S/no. Category Estimated useful life

1 Motor vehicles/cycles 5 years

2 Plant and Machinery 10 years

3 Furniture and Fixtures 5 years
4 Office Equipments 5 years

Assets will be subject to annual reviews during which remaining

economic life of an asset will be determined. Consideration will be
given to the appropriateness of the assets value its asset life and any
other factor affecting its usefulness. Significant discrepancies will lead
to adjustment of the asset life or asset value.

For the purpose of this Guideline heritage assets may vary in value
over time and they are not subjected to normal depreciation.

13
 Government Assets Guideline

14. Transfer of Assets

When assets are transferred, a document with specific authorization
shall be issued to validate the transfer. Any external transfer shall be
authorized by PMG where as any internal transfer shall be authorized
by Accounting Officer/ head of Division.
The authorization document should also include the following
information;
i. Asset description
ii. Cost of the asset
iii. Date of acquisition
iv. Unique asset number
v. Effective date of transfer
vi. Current owner/location
vii. New owner/location
viii. Reason for transfer
ix. Signature by Issuing Officers
x. Signature of Receiving Officers
xi. Signature of Authorizing Officer

15. Verification of Assets

Physical verification of assets shall be undertaken once in every
financial year or whenever there is significant requirement in
ascertaining quantities, value, physical existence, status and whether
in use or not. The collected information will facilitate the reconciliation
between physical existence and facts recorded in the assets register.

16. REPLACEMENT OF ASSETS

The Accounting Officer shall quantify and specify Non Current assets
to be replaced on annual basis in accordance with the age analysis

14
 Government Assets Guideline

replacement schedule in order to remove assets which have become

uneconomic to maintain so as to achieve predetermined objectives.

Replacement plan shall be prepared annually in order to be included

in the procurement plan of the procuring entity. Heads of Units/Division
shall be responsible to prepare the plan and submit to their procurement
management unit to be included in the procurement plan.

Basis of preparation of the replacement plan will be the most recent

verification report.

17. Impairment
Asset impairment will be determined simultaneously with verification
exercises.
The following may be indicators that an asset is impaired:
• Damaged.
• Obsolescence, idleness, malfunctioning etc

18. write-off of Asset losses

Write-off of asset losses shall be conducted in accordance with Public
Finance Regulations 2001 (RE 2004).

The reasons for writing off assets shall include accident, fire, theft/
fraud, willful destruction of the asset or any such reason as may be
approved by the Paymaster General. After the write-off, asset register
shall be updated accordingly.

19. Disposal
Disposal is an important stage of the asset management life cycle.
Therefore, it is required to be supported by disposal plan which shall

15
 Government Assets Guideline

contain the estimated cost of disposal, estimated proceeds (reserve

price) from disposal and method of disposal. Reasons for disposing
such assets must be given.

Procedures for asset disposal shall be in accordance with Public

Procurement Regulations and Public Finance Regulations when the
need arises. For the case of assets held in Tanzanian Embassies,
disposal methods shall be in accordance with the laws, regulations
and procedures of the respective countries.

Disposal of hazardous assets shall be done in accordance with

environmental conservation factors.

After disposal, the asset register shall be updated accordingly.

20. Safety and security of Assets

Every head of Unit/Division shall be directly responsible for the physical
safety and security of any asset controlled or used by the entity. In
exercising this responsibility every head of Unit/Division shall adhere
to any written guideline issued by the Paymaster General with regard
to safety and security of assets.

21. Insurance
With respect to type, nature, value and risks involved, government
assets may be insured through reputable insurance company. The
applicable government insurance policy shall be applied. Accounting
Officers shall budget for fund to cater for insurance premium in the event
of accidents and related liabilities. Government Assets Management
Division shall issue clear instructions on safe use and upkeep of the
Assets.

16
 Government Assets Guideline

22. Updating the GuideLINE

The Government Asset Management Division shall review provisions
of this Guideline and shall notify all Accounting Officers through
Government gazette to submit suggested changes to this Guideline in
a prescribed format as and when deemed required.

There will be Special Committee which will evaluate the suggested

changes to be included in the Guideline before submission to the
Paymaster General for approval.

23. EFFECTIVE DATE

This guideline shall be effective from the date signed by the Paymaster
General.

17
 THE UNITED REPUBLIC OF TANZANIA
ASSET TRANSFER FORM

GENERAL INFORMATION:
Asset Description: ________________________________________
Unique Asset No.: _______________Date of Transfer: ___________
Date of Acquisition: _____________ Cost of Asset: ______________

CURRENT OWNER:
Name of Institution: _______________________________________
Station: ________________________________________________
Reason for Transfer: ______________________________________
_______________________________________________________
Name of Issuing Officer: _______________Position: _____________
Signature: _____________________Date: ____________________

NEW OWNER:
Name of Institution: _______________________________________
Station: ________________________________________________
Name of Receiving Officer: _____________Position: ____________
Signature: _____________________Date: ____________________ 

AUTHORIZATION:
Name of Authorizing Officer: ____________Position: ____________
Signature: _____________________Date: ____________________