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Salary Adjustment Spreadsheet

Pay Period #
Grant
Actual Salary

TOTAL - - - - - - - - - - - - -

Salary Should Be % Salary

TOTAL - - - - - - - - - - - - -

Cost Transfers Needed


- - - - - - - - - - - - -
- - - - - - - - - - - - -
- - - - - - - - - - - - -
- - - - - - - - - - - - -
- - - - - - - - - - - - -
- - - - - - - - - - - - -
TOTAL - - - - - - - - - - - - -

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Salary Adjustment Spreadsheet

Pay Period #
Grant TOTAL
Actual Salary -
-
-
-
-
-
-
TOTAL - - - - - - - - - - - - - -

Salary Should Be
-
-
-
-
-
-
TOTAL - - - - - - - - - - - - - -

Cost Transfers Needed


- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
TOTAL - - - - - - - - - - - - - -

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Example

Pay Period # PP 14/06 PP 15/06 PP 16/06


Grant Total
Actual Salary -
080-99999-R12345 500.00 500.00 500.00 1,500.00
080-99999-Z54321 500.00 500.00 500.00 1,500.00
080-99999-F11111 1,000.00 1,000.00 1,000.00 3,000.00
080-99999-A11221 -
-
-
TOTAL 2,000.00 2,000.00 2,000.00 6,000.00

Salary Should Be % Salary


080-99999-R12345 25 500.00 500.00 500.00 1,500.00
080-99999-Z54321 25 500.00 500.00 500.00 1,500.00
080-99999-F1111 25 500.00 500.00 500.00 1,500.00
080-99999-A11221 25 500.00 500.00 500.00 1,500.00
-
-
TOTAL 2,000.00 2,000.00 2,000.00 6,000.00

Cost Transfers Needed


080-99999-R12345 - - - -
080-99999-Z54321 - - - -
080-99999-F11111 (500.00) (500.00) (500.00) (1,500.00)
080-99999-A11221 500.00 500.00 500.00 1,500.00
- - - -
- - - -
TOTAL - - - -

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INSTRUCTIONS FOR THE SALARY ADJUSTMENT SPREADSHEET

This spreadsheet is designed to simplify the calculation of salary adjustments being processed via cost transfer when
there are multiple salary sources and pay periods involved.

Note that the spreadsheet already contains formulas and is divided into 3 sections:
1.) Actual Salary-- how the salary distribution actually hit by pay period
2.) Salary should be--what the correct distribution should look like
3.) Cost transfers needed--what corrections need to take place to correct the distribution.

The first section (Actual Salary) should be completed by inserting the salary charged to each grant based on information
from the labor distribution system and applicable journal entries.
The second section (Salary should be) should be completed based on the desired salary distribution.
The final section (Cost transfers needed) will automatically calculate the adjustments needed.

The spreadsheet can accommodate 26 pay periods, but you will rarely need each column. Just hide or delete the columns that
are not in use. The totals will appear on the far right hand side of the spreadsheet.

Once completed, this worksheet should be printed out onto one page and attached to the cost transfer (along with a labor
distribution. Also attach any documentation (PAF's, effort reports, etc,) that support the transaction.

If more than one debit and one credit account require adjustments, insert "Various" in the "from account" and "to account"
slots in Section A of the cost transfer form and add the Employee name, Employee number and the entire transfer time frame.
Write "SPAO: Key from attached salary adjustment spreadsheet" under the employee's name.

SPAO will make the adjustments to each account by pay period. Follow up by confirming that the transaction
has been processed correctly.

The spreadsheet is designed for 26 pay periods and up to 6 salary sources. If you need to amend the spreadsheet
to add additional accounts, remember to add the source to each of the 3 sections (actual, should be and transfers needed)
and be sure to adjust the formulas.

If you should have any questions, please contact your ORA postaward representative.