Subcontracting Reconciliation Report

Contents
Introduction of the Report ............................................................................................................................ 2
Challan Wise Recon. Details: ......................................................................................................................... 3
1.1 Challan Header .................................................................................................................................... 4
1.2 Challan Item ........................................................................................................................................ 5
1.3 Detailed Reconciliation ....................................................................................................................... 6
1.4 Display Expiring Challans:.................................................................................................................... 7
1.5 Display Expired Challans: .................................................................................................................... 8
Material Document Wise Recon. Details: ..................................................................................................... 9
Invoices Created For Jobwork: .................................................................................................................... 10
Cancelled Mat.Docs.Pending For Recon.Reversal: ..................................................................................... 10
Mat. Docs. Pending For Challan Creation: .................................................................................................. 11
Introduction of the Report
Subcontracting Reconciliation report provides the details of the challan reconciliation performed during
the subcontracting process. The Reconciliation details can be extracted at the challan level or material
document level. Report also gives the status of the challan at the header level by considering the status
of the challan line items. Report can be run based on the date range, challan number and material
document number. More details in the report are explained below in each section.

Transaction Details:
Execute the J1IGSUBREP transaction Code then you get the below screen

Main Selection Screen

Note:
1. On the main selection screen fields company code, plant, and subcontractor are mandatory
Challan Wise Recon. Details:
Under the Challan Wise Recon. Details there are five options to extract the report.
1. Challan Header
2. Challan Item
3. Detailed Reconciliation
4. Display Expiring Challans
5. Display Expired Challans
1.1 Challan Header

• This option will enable the functionality for you to know the challan status at header wise,
considering the line item status. For example (if there are 3-line items in the challan and the
item status are F F P, then the header status will be ‘P’ – Partially Reconciled, if the line item
status is F F F, then the header status will be ‘F’ – Fully Reconciled)
• To use this option either Challan Number or Date Range is mandatory.
• Based on the selection screen criteria - Company code, Plant, Subcontractor, Challan Number,
Date Range and status, the data will be fetched and displayed in the ALV format.
• If we select the status in the input screen then the report will show the challans of given date
range with the selected status.

Report Output:

1. Challan Hdr.Status is derived based on the line items of challan as described in the example: (if
there are 3-line items in the challan and the item status are F F P, then the header status will be
‘P’ – Partially Reconciled, if the line item status are F F F, then the header status will be ‘F’ – Fully
Reconciled)
2. Taxable Amount is Challan’s header total net amount
3. Tax amount is Challan’s header total tax amount
1.2 Challan Item

• This option will provide the latest status of the Challan line item.

Report Output:

1. Challan Item Status is the status of the latest sequence number of the challan line item.
2. Taxable Amount is Challan’s line item net amount
3. Tax Amount is Challan’s line item Tax amount
 1.3 Detailed Reconciliation

• This option will enable the functionality for you to know the detailed reconciliation of the
challan line item
• To use this option either Challan Number or Date Range is mandatory to generate the report.

Report Output:

1. Output has the detailed reconciliation information on the line items of challan, based on all
the available sequence numbers for the respective challan line item.
 1.4 Display Expiring Challans:

• This option will enable the functionality for you to know the future Expiring Challans within the
specified number of days.

Report Output:
1.5 Display Expired Challans:

• This option will enable the functionality for you to fetch the challans which are already Expired.
• Challan validity days are checked from the subcontracting challan validity configuration to
display the expired challan, which has crossed the specified number of days.

Output will be shown as below:

Material Document Wise Recon. Details:

• This option will enable the functionality for you to know the challan reconciliation details based
on the material document.
• Based on the data on selection screen parameters (Company code, Plant, Subcontractor,
Material document number, Material document year, Challan number and date range), report
output will be displayed in the ALV format.

Report Output:
Invoices Created For Jobwork:
• This option will enable the functionality for you to display the invoices created for the expired
challans and the invoices created from the 541-material document.

Report Output

Cancelled Mat.Docs.Pending For Recon.Reversal:

• This option will enable the functionality for you to identify the cancelled documents which are
pending for reversing the reconciliation in J1IGREVREC transaction

Report Output:
Mat. Docs. Pending For Challan Creation:

• This option will enable the functionality for you to identify the material documents(541
Movement type documents) which are pending for challan creation in J1IGSUBCON transaction

Report Output: