PTR MRI AAT MTT ert a@oor/oo } Florida Department of Revenue Leon M. Blegalskt General Tax Administration Executive Director FLORIDA 5050 West Tennessee Street, Tallahassee, FL 32399 Tloridarevenue.com FAX NOTICE: This communication intended only for the person or enty &o wham itis addressed and may contatn ‘confident, proprietary and/or pivieged materal Unless you are the Intended addressee, any review, rellance, dissemination, dstibutton, copying or use whatsoever of ths communication i stletly pronibited T FROM: Shelley FAX: 239/220-5408 FAX: 239/936-2415 PHONE: PHONE: 230/838-2400 SUBJECT: Property Management DATE: 7/19/18 PAGE: 1 of 8 COMMENTS: Please review the following information so that once we have the Power of Attorney we can discuss what needs to happen to get your account set up properly with the properties that you manage. PROPERTY MANAGERS THINGS YOU NEED TO KNOW As property managers you enter into contracts with the property owner(s) that allows you to act on their behalf in dealing with the sales and use tax due on transient rentals, Maintalning an accurate up-to-date listing of property owners In your rental program is an important part of having a successful relationship with your cllents and the Florida Department of Revenue. This list should include: ~ The legal property owners name, as listed on the property appralser’s records. - tf individually owned the social security number for each owner listed, - Ifother than an Individual, the Federal Identification Number. = Beginning Date of Management Agreement. ~The rental property address Including the unit number (If applicable). ~The mailing address for the property owner. ~ Acurrent phone number and/or emall address for the property owner,PTR MRI AAT ATT ert aooz/o0: - The sales and use tax registration number for each property owned. Important: Each transient rental property owner must he registered with the Department. One sales and use tax registration/certificate number is required for each plece of property owned. For those property owners that do not have 2 sales and use tax number, you will need to complete the Application for Collactive Registration for Rental of Living and Sleeping Accommodations (OR-1C). A copy of this form has been included in this package for your convenience. You may also obtain this form by visiting our website: http://www.myflorida.com/dor/forms Once processed the sales and use tax registration number will then be provided to you for your records and linked to your sales and use tax number. It is not necessary to include a change form (add or drop form) with the DR1-C. Handling Changes to Your Client Base Notifications to the Department about changes to your client data base should be made within ‘30 days. This notification should include the same information as above. A copy of the Change Request Form has been Included for your convenience. Please make copies of this form as they are not yet avaliable on our web site. Additlons to the rental program- When a new client Is added to your rental program please send/fax, within 30 days, the completed Change Request Form to add the already registered property owner — be sure to include the exlsting Sales and Use Tax Certificate Number to the form. Failure to provide the required information will delay processing. If the property owner is not registered, please follow the directions above and submit the DR1-C. Deletions from the rental program- When a client leaves the rental program please send, within 30 days, the completed Change Request Form (attached), Sending in an incomplete form could delay processing. Please provide the most accurate up to date information available. ‘The Information provided should include: «The Sales and Use Tax Certificate Number * The date they left the program Current mailing address Current phone number Current email address, if available, and The reason they left your program as indicated below: @ No longer rentingPTR MRI AAT ATT ert 9 Sold property © New Property Manager o Renting on their own Please note that once a property owner leaves your program and Is no longer under your “umbrella” of filing due to having a new property manager or renting on their own, the Property Owner will receive notification that the requirement to file and pay is now their responsibility. If the property awner is no longer renting or the property was sold, the Sales and Use Tax Number will be cancelled. For Further Information Please Contact The: Florida Department of Revenue 2295 Victoria Ave Suite 270-W Fort Myers Florida 33904 239-338-2400 239-838-2415 (Fax) or Visit us on the web at: www.myflorida.com/ bball