Microsoft®

Excel 2013 Cheat Sheet

Program Layout Tit le Bar Mi nimi ze Maximize
Close
Quick Access Toolbar

Tab
Ribbon
Cell
Microsof t Off i ce B utto n:
Name Holds the o pti o n s to s t a r t
Dialog Box Launcher
Group a n ew workbo o k, o pe n a
Act i v e Cel l saved f ile, sa v e, prin t,
pr e pa re for d is t ribut io n,
publish t he sp re a d s h e e t,
Colum n s close t he pro g ra m an d
Rows sho w recen t ly v ie w e d
Scroll Bars documents

Add Worksheet Icon

Customize the Quick Access
Status Toolbar to hold comm and s such
Bar as Save, Prin t, Undo, Red o,
Copy and Paste.
Work sheet Tabs Zoom S lider
Views
Keyboard Shortcuts
Prog ram S hort cuts Ed i ti n g Sho r t cu t s N avi gat i on Shor t cu t s Formatt in g Sh o r t cu ts
Ctrl+O Open Ctrl+X Cu t Change Cell Ctrl+B Bold
Ctrl+N Create New Ctrl+C Copy Tab Go Ri g ht One Cell Ct rl+I I talics
Ctrl+S Save Ctrl+V Pas te S hif t+Tab Go Lef t One Cell Ctrl+U Underli ne
Ctrl+P Prin t Ctrl+Z Undo En t er Do wn One Cell
Ctrl+W C lose Ctrl+Y Red o S h i f t+Enter Up One Cel l
F7 S pell Check Ctrl+F Find Ctrl+Home T o Cell A 1
F1 Open Help Ctrl+A Select All Ctrl+End To Last Data Cell

Program Basics Keys to Remember:

Create New W ork b o o k: Backspace: erases back one space
C l i c k File Tab, select New, click Create Delete: erases forward one space
Open a Workbook:
Click File Tab, select open, choose workbook Page Up: moves up one sheet
Save a Workbook: Page Down: moves down one sheet
Click File Tab, select Save
Save Workbook with a New Name: F5: Open Go To Dialog Box
Click File Tab, select Save As, type in the title
Home: moves to the f irst cell in a row
Print Preview:
Click File Tab, click Print, Print Preview appears Num Lock: controls the 10-key pad
Print Workbook:
Click File Tab, click Print, click Print button
Page Setup Group Illustrations Group

Workbook Tips Rename Worksheet:

Double-click sheet tab, type in new name and
press enter
Add Worksheet: Add Illustrations to Worksheet:
Click Add Worksheet icon next to sheet tabs at the bottom of Click on the Insert tab and look in the
the program screen Illustrations group
Delete Worksheet: Adjust Margins, Orientation, Size and Breaks:
Select the worksheet, click the delete button in the Cells group Click the Page Layout tab on the Ribbon and use
on the Home tab and select Delete Sheet the Page Setup group

Formulas & Functions Formulas Tab Defined Names

Insert Function Button

Always start with an

equals sign.

Formula Bar Formula Auditing Calculation

Function Library Cell Name Box Insert Function Button

To Insert a Formula:
u l as
Select the cell, press = and enter the
formula Form
If multiple operators, Math Operators for Formulas:
Excel will Addition + Multiplication *
follow the order of
Subtraction - Division /
operations.

it ons
To Insert a Function:

unc
Select the cell, click the Insert
F Function button on the Formula Bar or
on the Formulas Tab

Symbols used in Functions:

To indicate a range of cells use a colon :
Always place parentheses around the cells
 Chart Tools

Charts
To Create a Chart:
Select the cell range that contains
the data you want to make into a
chart and click the Insert tab on Chart Data
the Ribbon. Click a chart type
in the Char ts group and select the
chart you want to use from the list.

Use the Chart Tools section of the Ribbon and

the Design and Form at tabs to change the look
of the char t.

Insert Tab Bar Chart

Pivot Table Table Illustrations Group Charts Group Sparklines Filters Links Header & Footer Button
Group Group Group
Items to Add
Header & Footer:
Spreadsheet Views-
Click the Insert tab on the Ribbon and click the Header & Footer
Normal View- allows worksheet to take up the
button in the Text group
entire window
Hyperlinks:
Page Layout View- breaks down worksheet
Select the cell, click hyperlink in the Links group, on the Insert tab
Comments: page by page
Select the cell, click the Review tab on the Ribbon, click the New Full Screen View- expands spreadsheet to f it
Comment button in the Comments group, type the comment, then your screen size
click outside the comment text box
View Tab

Workbook Views Show Group Zoom Group Window Group Macros Group
Group
Formatting Basics

Font Group
Format Text: Alignment Buttons
Use the Font group on the Home tab
Format Values: Adjust Row Height:
Use the Number group on the Home tab Drag the bottom border of the row header
Change Cell Alignment: Add Cell Borders:
Select cell and click the alignment button in Select the cell, click the Border button list arrow
the Alignment group on the Home tab in the Font group on the Home tab and select a
Adjust Column Width: border type
Drag the right border of the column header Add Cell Shading:
Select the cell, click the Fill Color button list arrow
in the Font group on the Home tab and select a color
Editing Basics
Edit a Cell’s Contents:
Ed i ti n g Sh o r t cu t s Insert a Row or Column:
Select the cell and begin typing
Ctrl+X Cu t Right-click the row or column heading to the
Clear a Cell’s Contents: Ctrl+C Copy right of the column or below the row you want to insert, select
Select the cell and press Delete Ctrl+V Pas t e Insert from the menu
Drag and Drop to Move Cells:
Delete a Row or Column:
Select the cells, point the mouse over any
Select the row or column heading, right-click and choose
border of the cells, then drag to the destination
Delete from the menu
Drag and Drop to Copy Cells:
Select the cells you want, point to any border
of the cells and press the Ctrl key while dragging

Your Notes...