CONSTRUCTION of UNICEF COUNTRY OFFICE

WEEKLY MEETING REPORT No.: 18 DATE: 08/11/18

PARTICIPANTS:

-Mr. A.K.M Sohel Ahmed, Manger Construction

ANWAR LANMARK
-Mr. Ariful Haque, Project Manager
LIMITED (ALML)
-Engr. Shazidul Alam, Project Coordinator
AXIS DESIGN -Md. Bahauddin, Project Manager
CONSULTANTS LTD. -Asif Mostafa Anik, Structural Engineer
(ADC) -Md. Anowar Hossain Mazumder, Site Engineer
-Mr. Gilles Pottier, Head of Construction
UNICEF
-MS Tasmia Sanjana Serniabat, Project Manager

DESCRIPTION / DETAILED ACTION / RESPONSIBLE DEADLINE REMARKS

INFORMATION
GENERAL 1.0 PAYMENT STATUS
Information relative to contracts – 1.1 Axis: Milestone 1- 11% paid
payments – visits, … Milestone 2- 11% paid
1.2 ALML: Advance 10% paid
2.0 SAFETY STATUS
2.1 Safety Equipment Used: Helmet,
jacket, safety shoe, safety glass, gloves
2.2 Percentage of workers maintained
safety measures: 50 %
2.3 Worker under age of 18: No
2.4 Safety Officer's Name & Contact
Details: Mohammad Aminul Islam
Sohelahmmed85@yahoo.com
2.5 Record of accident (if any): No
2.6 Action taken: N/A
SCHEDULE Task Estimated Completed Remarks
Update on project schedule % Approx. %
Weekly /monthly schedule MAT Casting 100% 10.11.2018 81% Batching
monitoring : issues – decisions … Plant
Previous week plan problem,
Poor site
Manage
ment and
time
managem
ent of
ALML;
ALML
Reluctanc
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 e/unawar
eness of
basic
quality
issues
Basement Floor Retaining 87% 11.11.18 22% Due to
wall & Column work (as poor
per schedule) water
tighten
shutter of
column
and
thickness
deviation
of wall
from
structural
drawing.
Next Week plan Not provided 100% 10.11.2018

MAT Casting
Not provided 90% 11.11.18 Shutter work
at all side &
Basement Floor Retaining casting of
wall & Column work (as column and
per schedule) walls.
Items Status DEADLINE Remarks

Stone (Main Sieve Approved Structural Drawings

Structure) analysis provided
ACV Approved
Flakiness Approved
Index
LAA Test Approved
Deleterious Not Sufficient wash before
Materials Approved use
Soundness Approved
Test
Coarse Sand F.M Approved Revised Moisture content
(Main Moisture Revise and report of coarse sand
Structure) Content Resubmit (main structure)
Chloride Approved yet to submit
test

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 Rebar Tensile & Approved
(Main Elongation
Structure) Bend/ Re Approved
bend
Cement OPC Compressiv Approved
(Main e Strength
Structure) Initial & Approved
Final Setting
Time
Fineness Approved

Fine Sand F.M Approved

(Periphery Moisture Approved
Brick work) Content
Chloride Not yet
test submitted

Bricks Comp.
(Universal,A strength, Approved
BM) water
(Periphery absorption,
brick wall) dimension,
efflorescenc
e

SANITARY – WATER SUPPLY / Internal Sanitary Submitted Reviewed & submitted by

WASTE WATER SYSTEM on 28.10.18 ADC on 02.11.2018
Specifications submission approval
Detailed design and drawings
ELECTRICITY Internal Electricity Submitted Reviewed & submitted by
Specifications submission approval on 28.10.18 ADC on 02.11.2018
Samples to submit for each item
Detailed design and drawings
HVAC and Sub-Station Submitted ADC to review and send
on back by November 15,
November 2018
01
FINISHING WORKS ALML November Architectural Drawings
Specifications submission approval 2018 provided
Samples to submit for tiles / ceiling ADC
items
Detailed design and drawings
SECURITY December Electro-mechanical
Specifications submission approval ALML 2018 drawings provided
Samples to submit for each item
Detailed design and drawings ADC
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EXTERIOR WORKS January Architectural Drawings
Specifications submission approval ALML 2019 provided
Detailed design and drawings
Specific schedule ADC

COMMISIONNING – HANDOVER Not yet

Specific process – documentation – ALML fixed
as build drawings …
Conformity visits – tests -
NCRs till last week 70 15 resolved
Annexure 1: NCRs with suggested measure, dead line and resolved date

General Discussions:

1. Submission of action plan for Ground Floor Casting by ALML is pending. ALML argued about
the validity of the action plan if can’t be executed due the fact that ADC is always obstructing
the work progress. In response Md. Bahauddin, Project Manager from ADC cited that ADC
only is responsible for checking quality of work as well as certain approvals but ALML is
responsible for the construction time. If ALML prepares the activity in hand as per norm code
then ADC certainly will not stop the work. UNICEF also added that in their last site visit they
found that ADC checked the thickness of retaining wall and it was found to be 9” to 9.5”
instead of 10” in some portion in this case ADC has no option but to issue NCR or provide
onsite rectification plan based on which ALML has to resolve the issue. For this issue if the
casting is delayed then ADC is not responsible.

2. As with the present batching plant, ALML is facing problem to finish casting the targeted
segments and most of the time another construction joint is needed due to that issue. As
such ALML is required to have additional construction joint formwork for construction work so
that it can be installed in mat when casting is stopped due the issue of batching plant or time
for casting exceeds the approved time period.

3. Active participation of Sub-Contractor is required. It has been observed many times that
during casting or any activity related to casting, Sub-Contractor is not present at site or not
instructing his workers properly. ALML should ensure that, active participation of Sub-
Contractor.

4. Casting of mat should not be started early in the morning as the construction joint formwork
is to be removed and be prepared with bonding agent before casting of next segment starts.

5. ALML is solely responsible for the quality and delay of the work whether it is their
shortcoming or their appointed Sub-Contractors’.

6. Removal of spill out concrete and loose concrete over the unfinished segment of casting
(when casting cannot be completed within approved time period) is a must.

7. As per previous decision, revised mat casting completion date is 10th November, 2018.

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 8. Batching plant quality regarding operation is not satisfactory and also it appears to be an old
one.

9. ALML have to work out a temporary solution to support the casting of mat. But along with
that they need to take a permanent solution of this batching plant issue.

10. More construction joints are appearing than the proposed action plan submitted by ALML.

11. Mixture machine with hopper is a temporary solution and is not permitted for concrete
casting of Superstructure. ALML was provided with a deadline of 04.10.2018 to solve the issue
of batching plant but still no significant action from ALML.

12. Manual concreting of column and retaining wall is approved as it is possible to ensure quality
of the casting better than the present batching plan.

13. ALML has to submit hard copy of the 06 (six) test reports received on 4th November, 2018 to
ADC.

14. ALML cannot outsource ready mix concrete. All concrete is to be prepared and poured on site.

15. ALML will submit their methodology for casting the Ground Floor Slab especially the folded
portion of the slab which has a level difference of 2’-6”.

16. No construction joint in slab is permitted.

17. ALML must use newly fabricated shutters and remove old shutters from site, if any. But they
may keep very few shutters for staging purpose but those have to be marked with separate
color so that it can be easily identified.

18. ALML was requested to provide a QC Engineer by both UNICEF & ADC within 16th October,
2018 but they still did not appoint one. ALML mentioned in the meeting that, Mr. A.K.M Sohel
Ahmed, Manger Construction, is also fulfilling the role of QC Engineer. In response UNICEF
added that if he is fulfilling the role of a QC Engineer then why the thickness of retaining wall
was deviated from the thickness specified in the Structural Drawings.

19. Mr. A.K.M Sohel Ahmed, Manger Construction, mentioned that he has already drawn
attention to their top management to appoint a QC Engineer.

20. If construction work is stopped either due the quality issue or any matter identified as
detrimental to the structure UNICEF is to be notified as soon as possible.

21. QA/QC plan, Methodology etc. submitted during the tendering process (basis of which ALML
is selected) has not come to fruition till now. There is a huge difference in what they have
proposed and what they are doing. ALML must abide by their proposed plan, methodology
etc.

22. UNICEF suggested ALML to provide samples of the fixtures of the brands recommended by
ADC. Also ALML should mention the Code number for the sample.

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 23. UNICEF suggested ADC to mention why a certain brand or sample is recommended or not
recommended.

24. Specification of water stopper was provided in time and also the sample submitted by ALML is
approved by ADC. .

25. ALML must submit specification of water sealant for approval.

26. ALML should provide methodology and action plan for casting blast wall on west side without
removing the temporary fence.

27. Construction of blast wall on the south side will require removal of the existing boundary wall.
ALML need to provide methodology and work plan for approval.

# Issues that are raised in meetings or mentioned in meeting minutes must be resolved and the
action taken for this need to be mentioned in the next meeting.

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 Annexure-1: STATUS OF NCRs

NCR no. Measure suggested Deadline Resolved date

NCR 1 Must be another water chamber for setting 3.8.18 02.09.18

the clay immediately otherwise not
possible to continue the boring of Rig no-3

NCR 2 Use is stop before test and separate

immediately

NCR 3 Must use 15’-0” caging pipe 02.08.18

NCR 4 Must follow the section 2.1 and 2.2.4 of 02.08.18

construction materials specification

NCR 5 Reject those reinforcement caging 14.8.18 14.8.18

immediately

NCR 6 Non destructive test for concrete 14.08.18

NCR 7 Non destructive test for concrete 14.08.18 16.08.18

NCR 8 Non destructive test for concrete 14.08.18

NCR 9 Non destructive test for concrete 15.08.18

NCR 10 Non destructive test for concrete 15.08.18

NCR 11 Non destructive test for concrete 15.08.18

NCR 12 Non destructive test for concrete 16.08.18

NCR 13 Non destructive test for concrete 16.08.18

NCR 14 Non destructive test for concrete 16.08.18

NCR 15 Non destructive test for concrete 16.08.18

NCR 16 Non destructive test for concrete 17.08.18

NCR 17 Non destructive test for concrete 17.08.18

NCR 18 Rectification work by bracing at 19.08.18 30.10.2018

Contractor’s own cost

NCR 19 Non destructive test for concrete 19.08.18

NCR 20 Non destructive test for concrete 19.08.18

NCR 21 Non destructive test for concrete 20.08.18

NCR 22 Non destructive test for concrete 20.08.18

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 NCR no. Measure suggested Deadline Resolved date

NCR 23 All safety accessories must be used to 20.08.18

ensure safety
NCR 24 Non destructive test for concrete 20.08.18
NCR 25 Non destructive test for concrete 04.09.18
NCR 26 Non destructive test for concrete 04.09.18 09.11.18
NCR 27 Non destructive test for concrete 05.09.18 09.11.18

NCR 28 Non destructive test for concrete 05.09.18

NCR 29 Non destructive test for concrete 06.09.18

NCR 30 Non destructive test for concrete 07.09.18

NCR 31 Non destructive test for concrete 08.09.18

NCR 32 Non destructive test for concrete 09.09.18

NCR 33 Non destructive test for concrete 10.09.18

NCR 34 Rejection of reinforcement caging 10.09.18 10.09.18

immediately and using of 20-0” boring
caging pipe and new rig with new cutter

NCR 35 Non destructive test for concrete 11.09.18 09.11.18

NCR 36 Non destructive test for concrete 11.09.18

NCR 37 Non destructive test for concrete 12.09.18

NCR 38 Non destructive test for concrete 12.09.18

NCR 39 Non destructive test for concrete 14.09.18

NCR 40 Rectification work by bracing at 14.09.18 30.10.18

contractor’s own cost

NCR 41 Non destructive test for concrete 15.09.18

NCR 42 Non destructive test for concrete 15.09.18

NCR 43 Non destructive test for concrete 17.09.18

NCR 44 Earth must need to be kept in desired level, 17.09.18 30.10.18

width and breadth before total completion
of Mat to counteract lateral forces for
shore pile in that shore line which not

NCR 45 Non destructive test for concrete 17.09.18

NCR 46 Non destructive test for concrete 18.09.18

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 NCR no. Measure suggested Deadline Resolved date

NCR 47 Non destructive test for concrete 19.09.18

NCR 48 Earth must need to be kept in desired level, 19.09.18 30.10.18

width and breadth before total completion
of Mat to counteract lateral forces for
shore pile in that shore line which not
installed to required depth

NCR 49 Non destructive test for concrete 20.09.18

NCR 50 Earth must need to be kept in desired level, 21.09.18 30.10.18

width and breadth before total completion
of Mat to counteract lateral forces for
shore pile in that shore line which not
installed to required depth

NCR 51 Hanging reinforcement from tie beam 21.09.2018 30.10.18

reinforcement and then RCC casting with
required depth size and shape in those
gaps

NCR 52 Non destructive test of concrete 21.09.18

NCR 53 Non destructive test of concrete 22.09.18

NCR 54 Reject those trial mix samples and prepare 24.09.18 24.09.18
trial mix samples as per concrete mix
design ratio

NCR 55 Non destructive test of Concrete 29.09.18

NCR 56 Must use approved sand regarding all tests 07.10.18

NCR 57 Non destructive test of Masonry Concrete 08.10.18

NCR 58 Must need approval of brick chips as per 07.10.18

specification

NCR 59 Non destructive test of Masonry Structures 09.10.18

NCR 60 Non destructive test of Masonry Structures 13.10.18

NCR 61 Non destructive test of Masonry Structures 14.10.18

NCR 62 Non destructive test of Masonry Structures 16.10.18

NCR 63 Non destructive test of Masonry Structures 18.10.18

NCR 64 Nondestructive test of Masonry Structures 19.10.18

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 NCR no. Measure suggested Deadline Resolved date

NCR 65 Non destructive test of Masonry Structures 21.10.18

NCR 66 Non destructive test of Masonry Structures 21.10.18

NCR 67 Non destructive test of Masonry Structures 22.10.18

NCR 68 Non destructive test of Masonry Structures 22.10.18

NCR 69 Non destructive test of Masonry Structures 25.10.18

NCR 70 Non destructive test of Masonry Structures 25.10.18

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