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9/3/2017 SAP fico Questionnaire_百度文库

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SAP fico Questionnaire


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FICO-Questionnaire

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  Instructions
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  This questionnaire is a tool you can use to collect information about your business that will 干洗店连锁
be useful for tailoring the R/3 System to your business needs. You will need Microsoft Word for 人事六大模块
Windows to work with this document. Enter your answers in the fields after the questions, using 深圳fico顾问招聘
the TAB key to move from field to field. You may save and later change your answers in this 童装批发市场
questionnaire just as you would with any other Word document. 银行存款利率

  1 Organization Structure

  1.1 Company Codes

  A company code is an independent accounting unit for which a balanced set of books is
produced. It is a legal entity. Balance sheets and Profit and Loss statements are required at the
company code level.

  What are the legal entities that constitute your business? ?

  

   Do you produce a Profit and Loss Statement and a complete Balance Sheet with retained
earnings for each legal entity? (If a complete balance sheet including equity section is not
produced, then it is not a company.) Yes

   No

  

   Does each legal entity have a separate Federal tax ID Number? Yes

   No

  

   Which of these entities are true operating companies that transact business at arm’s
length with vendors and customers? ?

  

   Which of these entities are holding companies? ?

  

   What is your percentage of ownership for each legal entity? ?

  

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   Does one entity supply customers with products valued as inventory under another entity
so revenue is reported in the selling entity though the cost (inventory) resides in elsewhere? ?

  

   In which currency does each legal entity operate? ?

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   In which currency does each legal entity report? ?

  

   When does each legal entity’s fiscal year begin? ?

  

   For each legal entity, list the number of periods (both accounting and special periods) used.
Include the beginning and ending dates for each period. ?

  

  1.2 Business Areas

  A business area is a special economic unit within a company code for which internal balance
sheet and profit and loss statements can be created.

  Are you subject to segment reporting in accordance with FAS14? ?

  

   If your answer is yes, identify your industry segments. ?

  

   If not, do you generate a Profit and Loss Statement including Earnings before Taxes, and a
complete balance sheet (exclusive of Retained Earnings) for any component of your company
(for example, division)?. ?

  

  1.3 Chart of Accounts

  Does each company code have its own operating chart of accounts with a unique
numbering convention, or do all companies use a common chart of accounts with a consistent
numbering scheme? ?

  

   If each company has its own operating chart of accounts, are you interested in
standardizing the charts into a common num

bering scheme? ?

  

   If each company has its own operating chart of accounts, are they mapped to a
consolidation/corporate chart of accounts for reporting? ?

  

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   Are any of the companies required to report in a statutory chart of accounts? (For example,
France, Germany, etc.) ?

  

   Do these companies use the statutory chart of accounts as their primary operating chart of
accounts (i.e., all posting and account analysis is made using the statutory account code), or do
they use the statutory chart for reporting only? ?

  

   Identify the different levels of Consolidation (e.g., by Country, by Region, etc.): ?

  

   Please list the external financial views of your organization by which you would expect to
produce complete Profit and Loss Statements and Balance Sheets. (Legal entity, country, regions,
continents, etc.) ?

  

   How many general ledger accounts do you currently have? ?

  

   Describe your current general ledger account number (for example, division, cost center,
natural account, expense code). ?

  

   In R/3, the FI general ledger account number consists only of the natural account. Other
information resides in different modules. For example, cost centers are defined in CO and are
not part of the FI account number.

   For each company, how detailed is its operating chart of accounts? Is it optimized so that
detail data (for example, sub-ledger reconciliation account data) is captured via control
accounts? ?

  

   If not, please explain why detail information is being captured with the chart of accounts
instead of the operational sub modules. (Assumption is that there may be no integration
between modules.) ?

  

  1.4 Consolidation

  Identify the current system used to generate consolidated financial statements (e.g., Excel,
Hyperion). ?

  

   If you plan to replace the current system with SAP, please complete questions below.

   Which of your legal entities represent a minority interest? ?

  

   How many monthly elimination entries do you have? ?

  
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   Identify any situations where inventory is transferred between companies, such that
profit/loss in inventory that has to be eliminated on the consolidated books. ?

  

  2 Financial Application

  2.1 Master Records - GL Accounts

  Do your general ledger accounts fall into discrete number ranges (for example, cash
accounts are 1000 - 1999)? ?

  

   Can you define groups of general ledger accounts that require similar information on the
master record? ?

  

   How do you wish to control general ledger account creation and maintenance? Will it be
done at the company level or the corporate level? ?

  

   Do you currently use templates or prototypes to create general ledger accounts? ?

  

   How many retained earnings accounts do you maintain per company code? ?

  

   How many reconciliation (control) accounts do you need for each sub-ledger?

   Example: Accounts Payable must have at least one reconciliation account in general ledger,
but some companies might choose to have more (domestic payables, foreign payables). ?

  

   Do you wish to retain line item detail (open item managed) for every general ledger
account? If not, what are the exceptions? ?

  

   Please examine the attached Frame Chart of Accounts. Can this frame be used as a starting
point to build your chart of accounts? (The advantage in using the Frame Chart of Accounts is
that you will need to make only minor changes to the Automatic Account Determination.) ?

  

2.2 General Ledger Transaction Processing

What types of general ledger transactions do you process? General Journals

   Recurring Journals

   Accruals/Deferrals

   Inter-company transactions Incoming payments

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  Outgoing payments

   Down Payments

   Bills of exchange

Others: ?

  

   What is the current structure of your general ledger transaction number? ?

  

   How is the number assigned by your current system? Internally

   Externally

  

   Are your transaction numbers specific to fiscal year, or do they flow from year to year? ?

  

   Do you have a need for repetitive or model journal entries? ?

  

   What types of reversing journal entries do you have? ?

  

   Do you calculate interest on any general ledger accounts? ?

  

   Do journal entries require any type of approval before they are posted to the general
ledger? ?

  

   Describe your current process for reconciling sub-ledgers (accounts receivable, accounts
payable, fixed assets) with your general ledger. ?

  

   Describe any special requirements to posting to particular general ledger accounts (for
example, expense accounts require an associated cost center). ?

  

   Is there information that you wish to require for certain types of journal entries or general
ledger accounts? ?

  

   Is there certain information that you wish to be able to display when you view journal
entries online? ?

  

   Describe your period-end closing process. ?

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   What types of daily, weekly, periodic, and ad hoc transaction reports do you need for
general ledger? ?

  

  2.2.1 Closing Operations

  How do you carry out reconciliation in accounting? Manually

   Automatically

   Daily

   Weekly

   Monthly

  

  

  When do you close current posting period? Always on same date

   When required

   On certain day of next month

   Date for GL accounting

   Date for AR accounting

   Date for AP accounting

  

  

  

  Which evaluations belong to month-end closing? Balance audit trail

   Open item list

   Balance List

   Adva

nce return for tax on sales and purchases

   Balance Sheet

   Profit and Loss statement

   When do you close current fiscal year? Always on same date

   When required

   On certain month

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   Date for GL accounting

   Date for AR accounting

   Date for AP accounting

  

  

  

  

  

  Which evaluations belong to year-end closing? Balance audit trail

   Open item list

   Balance List

   Advance return for tax on sales and purchases

   Balance Sheet

   Profit and Loss statement

  2.3 Master Records - Customers (AR)

  How many customer master records do you currently have? ?

  

   What is the current structure of your customer number? ?

  

   Is the number internally assigned by your current system or externally assigned by a user? ?

  

   Do you intend to keep your existing number structure? ?

  

   Are there classifications or groupings currently assigned to your customers (for example,
grouping by local customers, foreign customers, government customers)? ?

  

   If there are currently no classifications or groupings for your customers, could you create
them? If so, what would they be? ?

  

   What types of customer master records are there? Domestic Goods & Invoice recipients

   Abroad Goods & Invoice recipients

   Branches / Head Offices Agents / Sales Reps

   Commission Recipients

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   One-Time Customers

   Employees

  

   Is there any information that you wish to require for certain customers? ?

  

   Do you have any customers who are also vendors? ?

  

   Do you have one-time customers (customers with whom you expect to do business only
once)? ?

  

   List the payment terms that you offer your customers (for example, 2% discount if paid
within 10 days, net amount due in 30 days). ?

  

   Do you have holdback/retainage agreements with your customers? ?

  

   Do you have agreements with customers which call for installment payments? ?

  

   Have you defined acceptable ranges (tolerances) within which your customer payments can
deviate from the amount billed to them? ?

  

   Does your company perform credit management on customers? If so, please describe the
credit management process in detail. ?

  

   Do you wish to perform dunning (reminder letters for overdue amounts) for your
customers? If so, please list your dunning requirements. ?

  

   Are any security access authorizations needed? Company Related

   Department Related

   Personnel Related

   Master Record Related

   Field Related

   Field-Group Related

  

   What criteria are there for deleting a customer master? No open items

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   No transactions for more than 1 year

   No transactions for 2 years No transactions for 3 years

  Balance is less

than:

  ?

  Other:

2.4 Customer Transaction Processing

  What types of customer transactions do you process (for example, customer invoices, credit
memos, customer payments)? ?

  

   What is the current structure of your transaction numbering? Manually Assigned

   Automatically Generated

  

   Are your transaction numbers specific to fiscal year, or do they flow from year to year? ?

  

   Are there foreign currency transactions? ?

  

   Do you receive down payments (advance payments) from your customers? ?

  

   Do you charge customers interest on overdue amounts? ?

  

   If yes, is interest calculated on balances or days overdue? ?

  

   Do customer invoices require any type of approval before they are posted to the general
ledger? ?

  

   Describe any taxes which must be calculated on customer transactions. ?

  

   Describe your cash receipts process (for example, manual, lock box). ?

  

   Do you receive a single payment for multiple invoices from your customers? ?

  

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   How are payments matched to customer invoices? ?

  

   What types of adjustments do you perform on customer invoices (for example, adjustments
for defective material, shipping damage)? ?

  

   Is there certain information that you wish to be able to display when you view customer
entries online? ?

  

   What types of daily, weekly, periodic, and ad hoc transaction reports do you need for
accounts receivable? ?

  

  2.4.1 Outgoing Invoices

  How do you compare documents with Sales & Distribution? Number of documents

   Total amounts

   Other: ?

  

   What information do you include in outgoing invoices? Foreign Currency

   Payment Terms

   Tax on sales and purchases

   Texts

   Invoice Number

   Cost Center

   PO number

   Project

   Personnel number

   Asset number

   Tax ID number

   Dunning indicator

   Other: ?

  

  How do you make account assignments when manually entering invoices or credit memos?
Account assignment stamp

   Central Account assignment Local Account assignment

   in accounting
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   in sales

  

  2.4.2 Incoming Payments

  How do you process incoming payments? Manually

   Automatically

   Both

  

  What types of payment do you process? Cash payments

   Bank Transfers

   Bills of exchange

  Other:

  ?

  

  How do you process payment differences? Difference is charged up to specific amount

   Residual amount is carried forward

   Grace period for cash discount deduction in days

  

  2.4.3 Dunning

  What types of dunning notices do you use? Notices as payment reminders

   notices with dunning levels

   account statements

  

  What is dunning frequency

? Weekly

   Bi-weekly

   Other

  

  

  Do you dun various customer groups at different intervals? Yes

   No

  

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  When do you dun an account? By due date for net payment

   when grace period is exceeded

  

  How many dunning levels do you have? ?

  

  Do you calculate dunning charges or interest? Dunning fees at dunning level

   Interest at dunning level

  

  Do you vary the text on dunning notices? by dunning level

   by customer groups

   Both

  

  2.5 Master Records - Vendors (AP)

  How many vendor master records do you currently have? ?

  

   What is the current structure of your vendor number? Is it internally assigned by your
current system or externally assigned by a user? ?

  

   Do you intend to keep your existing numbering structure? ?

  

   Are there classifications or groupings currently assigned to your vendors (for example,
grouping by local vendors, foreign vendors, 1099 vendors)? ?

  

   If there are no classifications or groupings for your vendors, could you define some? If so,
what would they be? ?

  

   Is there any information that you wish to require for certain vendors? ?

  

   Do you have any vendors who are also customers? ?

  

   Do you have one-time vendors (vendors with whom you expect to do business only once)?
?

  

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   List the payment terms that you offer your vendors (for example, 2% discount if paid within
10 days, net amount due in 30 days). ?

  

   Do you have holdback/retainage agreements with your vendors? ?

  

   Do you have agreements with vendors that call for installment payments? ?

  

   Have you defined acceptable ranges (tolerances) within which your vendor payments can
deviate from the amount billed to you? ?

  

   Do you always want to take any discounts offered by your vendors? ?

  

  2.6 Vendor Transaction Processing

  What types of vendor transactions are currently being processed (for example, vendor
invoices, credit memos, vendor payments). ?

  

   What is the current structure of the transaction number? ?

  

   Is the number internally assigned by your current system, or externally assigned by the
user? ?

  

   Are your current transaction numbers specific to fiscal year, or do they flow from year to
year? ?

  

   Are there foreign currency vendor transactions? ?

  

   Do you make down payments (advance payments) to your vendors? ?

  

   Do vendor invoices require any type of approval before they are posted to the general
ledger? ?

  

   Do your vendors charge interest on overdue payments? ?

  

   If yes, is interest calculated on balances or days overdue? ?

  
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   Describe any taxes that must be calculated on vendor transactions. ?

  

  

Do you issue a single payment for multiple invoices from your vendors? ?

  

   How are payments matched to vendor invoices? ?

  

   Is there certain information that you wish to be able to display when you view vendor
entries online? ?

  

   What types of daily, weekly, periodic, and ad hoc transaction reports do you need for
accounts payable? ?

  

  2.6.1 Outgoing Payments

  How do you pay vendors? Manually

   Automatically

   Both

  

  Please describe the process: ?

  

   How do you post outgoing payments? To an outgoing payments clearing account

   per payment method

   per bank

   per payment method & bank

  

   What types of automatic payment do you process? Checks

   Bank Transfers

   Postal Transfers

   Bills of Exchange

   Elimination w/ affiliated companies

   Checks/bills of Exchange

   Bank Transfers Abroad

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   Other: ?

  

   How often do you make payments? Daily

   Once a week

   Twice a week

   Three Times a week

   Other: ?

  

   How is the payment method determined for automatic payments? Indicator in Vendor
Master

   Indicator in Open Item document

   Depending on Payment Amt.

   Depending on number of items to be paid

  

   How do you process cash discounts received? Manual Posting

   Automatic Posting

   Additional account assignment to Cost Center of Products

  

   How do you post exchange rate differences in foreign currency payments? Manual Posting

   Automatic Posting

   Additional account assignment to cost center or products

   When payment is made

   In bank debit entry of payment

  

   How do you plan funds? In each payment run

   by a single bank

   by several banks

  

   Do you optimize payment methods? Optimization in bank transfers

   Optimization in checks

   No Optimization

  

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   How do you process vendor credit memos? Are Due immediately

   The value date is set as the due date

   Can be invoice-related

  

   How are payment media created? ?

  

  Are down payments paid automatically? Yes

   No

  

  Are receivables from a vendor who is also a customer considered during payment? Manual
Check

   Automatic Clearing

   No Clearing

  

  Which evaluations do you have for accounts payable accounting? Vendor List

   List of Account Balances

   Open Item List

   Due Date List

   Line Item List

   Account Statement

  

  2.7 Master Records - Banks

  Please list the banks with which your company has bank accounts (checking accounts,
payroll accounts, lockbox). ?

  

   Please list the bank accounts within each of the above banks. ?

  

   Are any of these accounts held in a foreign currency? ?

  

   Do you perform electronic funds transfers with your customers or vendors such that you
need to maintain their bank information? ?

  

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  2.8 Taxes

  Do you currently have an interface to any third-party tax packages (for example, Vertex or
Taxware)? ?

  

   Do you charge sales tax on your sales? ?

  

   If yes, on what types of sales? ?

  

   Please list the States, Counties, Cities and/or Jurisdictions to which you remit sales tax: ?

  

   Do you have any international tax issues on your sales? ?

  

   Are you charged taxes on: Inventory Items

   Assets

   Expense items

   Services

   Any others? Please specify:

  ?

  

   Do you pay use tax? ?

  

   If yes, please list the states to which you remit use taxes: ?

  

   Do you withhold taxes from your vendor payments? ?

  

   Do you receive Exemption Certificates from your vendors for Withholding Taxes? ?

  

   Do you have 1099 or 1042 Reporting requirements for vendor Withholding Taxes? ?

  

  2.9 Currencies

  List the local currency (operating currency) for each of your company codes: ?

  

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   Do you report in currencies other than the operating currencies of your companies? ?

  

   Do you perform consolidated reporting (grouping more than one company’s results) in a
different currency? ?

  

   How do you currently maintain your exchange rates? For example, are they manually
entered into a table or downloaded from a service such as Dow Jones? ?

  

   What types of exchange rates do you maintain (for example, average rate, bank buying rate,
bank selling rate)? ?

  

   Do you enter customer or vendor invoices in foreign currency? ?

  

   If yes, how is the foreign currency rate determined? ?

  

   Do you perform foreign currency re-valuations on either account balances (for example, a
bank account held in a foreign currency) or open items (unpaid items for customers or vendors)?
?

  

   Describe your foreign currency revaluation process and which valuation methods you use: ?

  

  2.10 Planning/Budgeting

  What type of financial planning/budgeting is currently performed (for example, by company,


by cost center, by product line)? ?

  

   Please describe your planning process: ?

  

   Do you plan on a monthly, quarterly, half-yearly, or annual basis? ?

  

   How do you distribute planned amounts to individual planning periods (for example, equal
distribution among periods, seasonal distribution)? ?

  

   Does your planning take into consideration non-financial (statistical) data? ?

2.11 Reporting

  List the management reports that are currently used: ?

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   By which organizational units are management reporting functions structured (for example,
company, divi

sion, product line)? ?

  

   Do you require internal balance sheet or profit & loss reporting (Business Area by regions
or branches)? ?

  

   Do you want to report daily or weekly balances? If yes, then you need Special Ledger. ?

  

  2.12 Consolidation

  Do you require group consolidation across companies? Yes

   No

  

  Is consolidation performed in steps? Please describe the consolidation process. ?

  

  Do you require consolidation by Business Area? Yes

   No

  

  2.13 Correspondence

  Please list the types of correspondence that are currently produced for Accounts Receivable
and Accounts Payable (for example, dunning letters, account balance statements, checks,
payment advice). ?

  

   Will you need additional types of correspondence to meet your future needs? ?

  

  

  

  3 Frame Chart of Accounts

  

  Assets

  1000 Petty cash

  1050 Cash in Bank

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  1100 Deposits

  1200 Accounts receivable

  1201 Accounts receivable clearing

  1220 Allowance doubtful accounts

  1300 Raw material inventory

  1301 Clearing account stock take results

  1305 Trading goods inventory

  1310 Packaging material inventory

  1315 Semi finished goods inventory

  1320 Finished goods inventory

  1325 Spare parts inventory

  1390 Reserve for obsolete inventory

  1700 Assets

  1710 Machinery & equipment

  1720 Furniture & Fixtures

  1800 Accumulated depreciation Assets

  1810 Accumulated depreciation machinery & equipment

  1820 Accumulated depreciation Furniture & fixtures

  

  Liability

  2000 Accounts payable

  2001 AP clearing

  2010 Clearing supplier discounts (Net method)

  2050 Goods received invoice received clearing

  2100 Sales tax accrued

  2110 Use tax accrued

  2200 Employee tax withheld FICA

  2210 Employee tax withheld federal

  2300 Accrued salary payroll

  2310 Accrued hourly payroll

  2400 Accrued sales rebate

  2500 Freight clearing

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  2510 Freight provisions

  2520 Customs duty clearing

  2530 Freight other

  

  Capital/Equity

  3000 Capital stock

  3010 Paid in capital

  3990 Retained earnings

  

  Revenues

  4000 Sales revenues domestic

  4100 Sales revenues export

  4200 Freight revenues

  4500 Discounts

  4510 Price discounts

  4520 Volume rebate

  

  Cost of Sales

  5000 Cost of goods sold finished goods

  5010 Cost of sales other Materials

  5100 Consumption raw material

  5110 Consumption spare parts

  5120 Consumption packaging material

  5200 Inventory change finished goods

  5210 Inventory change other

  5300 Scrap

  5310 Sample

  5400 Gain/Loss inventory tra

nsfer

  5410 Freight inventory transfer

  5500 Gain/Loss inventory revaluation

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  5550 Gain/Loss inventory other

  5600 Freight in

  5700 Purchase discount

  5710 Purchase price variance

  5720 Small price difference variance

  5999 Cost of goods sold miscellaneous

  

  Admin Expenses

  6000 Salaries and wages

  6010 Direct labor

  6020 Indirect labor

  6030 Maintenance Labor

  6040 Purchased labor

  6050 Outside consultants

  6100 Freight out

  7000 Air transportation

  7010 Rental car (travel)

  7020 Training seminars

  7030 Office supplies

  7040 Telephone

  7050 Insurance vehicle and equipment

  7060 Depreciation

  7070 Miscellaneous expense

  8499 Miscellaneous expense

  

  Other Income and Expenses

  9000 Interest Income

  

  

  

  4 Cost Center Accounting (CO)

  

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  4.1 Organization Structures

  List the legally independent organizational units that are to be illustrated in cost accounting.
?

  

   Are allocations within cost accounting required between these units? Yes No

  

   Is an overall view of all units desired in cost accounting? Yes No

  

   Will access to cost center reports be regulated through security authorizations? Yes No

  

   If yes, describe ?

  

  4.2 Master Data in Cost Accounting

  How are the cost accounting objects organized? by Cost Centers

   by Orders

   by Projects

  If other, please describe:

  ?

  

   Estimate the number of objects that exist for each object type. Indicate whether a manual
data transfer is possible or practical. ?

  

   When should the transfer of cost accounting data take place? At the change of the fiscal
year

   During the fiscal year

  

   How many cost elements from financial accounting are processed further in cost
accounting. ?

  

   Which costing-based elements do you have? depreciation

   interest

   employee benefit cost

   Please list all others:

  ?
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  4.3 Actual Postings to Cost Accounting

  4.3.1 Billings, Cash Receipts, Posting Documents

  How will on-periodically occurring costs be treated? direct transfer from financial accounting

   imputed costs in financial accounting imputed costs in cost accounting

  How does reconciliation of imputed costs between financial accounting and cost accounting
take place? Manually

   Via an allocation cost center Via a standard order

  

  At which intervals? ?

  

  4.3.2 Actual Activity Allocation

  Do you execute direct actual activity allocations between cost centers? This means activity
allocations made on the basis of hours or other activity units. Yes No

  

  4.3.3 Personnel Costs

  How do you treat employee be

nefit costs? direct transfer from financial accounting

   imputed costs in financial accounting imputed costs in cost accounting

  

  How does reconciliation of imputed costs between financial accounting and cost accounting
take place? Manually

   Via an allocation cost center Via a standard order

  

  At which intervals? ?

  

  4.3.4 Capital Costs

  Is cost accounting depreciation divided into proportional and fixed elements? Yes

   No

  

  Is interest calculated on fixed assets? Yes

   No

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  How do you treat non-periodically occurring costs for Capital Costs? direct transfer from
financial accounting

   imputed costs in financial accounting imputed costs in cost accounting

  4.3.5 Periodic Tasks in Actual

  What assessments or distributions do you carry out in actual? Prepare a list of assessments
you carry out in cost accounting. ?

  

   Describe the basis for the assessment of the individual costs (such as number of employees,
water usage, etc.). ?

  

   Do these assessments occur as conceived in planning? ?

  

  4.4 Planning in Cost Accounting

  4.4.1 Cost Element Planning

  In what level of detail does your cost element planning take place? ?

  

   In which periods does your cost element planning occur? ?

  

   How are revenues planned? ?

  

   Are the cost elements divided into proportional and fixed elements? ?

  

  4.4.2 Periodic Allocations in Plan

  Prepare a list of the individual assessments you carry out in cost accounting. Describe the
basis for the assessments of the individual costs. ?

  

   Do you execute direct plan activity allocations between cost centers? This means activity
allocations made on the basis of hours or other activity units. Yes

   No

  

   Do you carry out plan imputed cost in cost accounting? Yes

   No

  

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   Costs falling outside periods are often rounded off in cost accounting (such as vacation
bonus, contributions, etc.). List the cost elements you treat in this manner and whether they
occur as conceived in planning. ?

  

  4.5 Reporting

  What management reports do you require? ?

  

   Do you have Balance Sheet and Profit Loss reporting on cost centers Yes

   No

  

   How do you report on current actual costs? by Cost Centers

   by Business Areas

   by Cost elements

   by Product

   Others - please describe:

  ?

  

   Do you perform a comparison of the above actual costs to planned costs? Yes

   No

  

   Which types of profit do you display in cost accounting? Cost Center Profit

   Profit Center Profit

   Cost Object Profit

   Operating Profit

   Other: ?

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