Mellitah Oil & Gas BV – Communication Guidelines for Inspection and Maintenance activities during Shutdown

Revision History

Written Reviewed Endorsed Approved

Rev REASON FOR REVISION
By and Date By and Date By and Date By and Date
A.Nair A. Ganidi A. Ganidi M. Oun
A1 Issued for implementation
05/09/2010 06/09/2010 06/09/2010
A.Nair A. Ganidi N/A N/A
P2 For Internal Review
02/09/2010 03/09/2010
A.Nair
P1 Draft issue
31/8/2010

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 Mellitah Oil & Gas BV – Communication Guidelines for Inspection and Maintenance activities during Shutdown

TABLE OF CONTENTS

1. INTRODUCTION .......................................................................................................................................................4

2. OBJECTIVE ...............................................................................................................................................................4

3. AREA OF APPLICATION........................................................................................................................................4

4. REFERENCES ..........................................................................................................................................................4

5. ABBREVIATIONS AND ACRONYMS...................................................................................................................5

6. RESPONSIBILITIES.................................................................................................................................................5

7. GENERAL GUIDELINES AND FLOW CHART ...................................................................................................6

8. COMMUNICATION ...................................................................................................................................................9

9. RECORDS..................................................................................................................................................................9

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 Mellitah Oil & Gas BV – Communication Guidelines for Inspection and Maintenance activities during Shutdown

1. INTRODUCTION

This guideline describes the communication channel to be used for inspection and maintenance
during shutdown and rotation of inspection and maintenance work books which should be prepared
in accordance with procedure MOG-HSEQ-Q-P-284 “Corporate Procedure for Technical
Inspection”. All planned activities during shutdown” shall be completed in accordance with work
book and inspected and certified by certifying body. This applies to all plant and equipment that are
considered to be „safety critical‟ or where it is mandatory to certify the equipment by the statutory
authority at regular interval in accordance with Company guideline MOG-HSEQ-Q-D-243
“Corporate Procedure for Plant Inspection Philosophy”.

2. OBJECTIVE
Scope of this guideline is to identify responsibilities of concerned departments and to establish
communication channel within the departments so that the planned activities are completed in
accordance with relevant procedures within the shortest period.

3. AREA OF APPLICATION
This procedure is applicable to all activities and processes of the Mellitah Oil and Gas BV‟s (MOG)
related to Communication for Inspection and Maintenance activities during Shutdown both external
and within the Organization including contractors and subcontractors that work within MOG sites.

4. REFERENCES

Corporate Procedure for Plant Inspection

[Rif.A1] MOG-HSEQ-Q-D-243
Philosophy

[Rif.A2] MOG-HSEQ-Q-P-284 Corporate Procedure for Technical Inspection

Corporate Guidelines For HSE Requirements

[Rif.A3] MOG-HSEQ-IN-G-051
During Yearly Scheduled Shutdown

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 Mellitah Oil & Gas BV – Communication Guidelines for Inspection and Maintenance activities during Shutdown

5. ABBREVIATIONS AND ACRONYMS

Following is a list of abbreviations commonly used in this procedure, and is designed to help the
reader with their understanding of this document.

CB Certifying Body

Company Mellitah Oil & Gas B.V, Libyan Branch

GSM General Maintenance Service

HSEQ Health, Safety, Environment & Quality

ITP Inspection & Test Plan

SCE Safety Critical Equipment

A folder containing details of Maintenance / inspection / repair / tools /

Work Book
equipment used during shutdown with all relevant technical information such as
drawings, design data, corrosion data, inspection reports etc pertaining to a
vessel / equipment.

6. RESPONSIBILITIES

The responsibilities relevant to the present procedure are outlined in the following paragraphs:

Complex/Field Manager
Complex/Field Manager is responsible to ensure all departments within the Complex/Field are
aware of the objective of inspection and maintenance work book and implemented are in
accordance with Company procedures.

HSEQ Division Manager/ HSEQ Department Managers (Oil and Gas)

HSEQ Division Manager/ HSEQ Department managers (Oil and Gas), each in his area, or his
delegate has the responsibility to review the work books. He is also responsible to ensure
availability of certifying body at site during shutdown activities for certification of all SCE
components in accordance with Company Procedures.

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 Mellitah Oil & Gas BV – Communication Guidelines for Inspection and Maintenance activities during Shutdown

Maintenance Manager
Maintenance Manager or his delegates at site is responsible to ensure all planned maintenance
activities are performed in accordance with maintenance work book and SCE are made available
for inspection.

Engineering Manager
Engineering Manager or his delegates is responsible to establish the inspection program, prepare
work book and perform inspection activities as outlined in the ITP/Procedures. He should collect
inspection data and summarize the deterioration history. He shall maintain all records of inspection
and test. He shall coordinate with HSEQ Dept manager for all quality issues. He is also responsible
to review inspection results and recommend further disposal such as use as is, replace, modify,
repair, redundant etc,

General Maintenance Service Contractor (GMS)

Maintenance Contractor is responsible to provide assistance, lighting, cleaning, scaffolding and
other facilities required for safe entry and inspection. Maintenance Contractor shall prepare Method
Statement and Work Instruction for all inspection activities and submit to Company for approval.
Contractor shall strictly follow the work books for maintenance and inspection activities.

Certifying Body
Certifying Body is responsible to review the inspection work book and approve prior to any major
repair work is performed. CB shall ensure the proposed repair and inspection procedures are in
accordance with Code or statutory requirements. CB may inspect the vessel or equipment during
and/or after the repair work / cleaning process and confirm that the repair work has been completed
in accordance with approved procedures and/or code. CB is responsible for certification/re-
certification of vessel/equipment.

7. GENERAL GUIDELINES AND FLOW CHART

 Engineering Department shall prepare the inspection work book in accordance with
requirement of Company procedure MOG-HSEQ-Q-P-284
 HSEQ shall review the inspection work book and forward to the Certifying Body for final
approval. Any comments or additional requirements from CB shall be incorporated and sent
to Engineering Department for implementation.
 Maintenance Department shall prepare maintenance work book as per Company Procedure
MOG-HSEQ-Q-P-284 and forward to HSEQ for review.
 Maintenance to start planned activities first. After opening the vessel, maintenance will
inform Engineering for inspection.

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 Mellitah Oil & Gas BV – Communication Guidelines for Inspection and Maintenance activities during Shutdown

 When a vessel or equipment is inspected by Engineering, a preliminary report shall be

prepared and included in the inspection work book. In case of any repair such as welding is
involved, Engineering shall prepare all relevant repair and welding procedures. The
inspection work book shall be forwarded to HSEQ for review.
 At the discretion of CB, the CB may enter the vessel any time during the repair activities. All
Company HSE procedures must be followed for Vessel Entry.
 Engineering shall inspect the vessel after cleaning or repair and prepare a final inspection
report. Company Plant Inspectors should witness intermediate stages of inspection/test as
required.
 Maintenance shall ensure all attachments are re-instated and the vessel is ready for box-up.
 CB shall review the reports and certify. Incase of any anomalies or conditional certification,
the same shall be reported to HSEQ-Tripoli.
 Engineering shall inspect the completion and release the Vessel/Equipment for box-up in
coordination with HSEQ.
 The flow chart given below describes the activities and communication channel.

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 Mellitah Oil & Gas BV – Communication Guidelines for Inspection and Maintenance activities during Shutdown

Engineering Maintenance
Prepare Prepare
Inspection Work Maint.Work Book
Book
Preparation

HSEQ/CB HSEQ
Review & Review
Approve

Maintenance
Implementation Perform job

Engineering
Inspect Vessel Not OK
and include (Repair)
reports

HSEQ & CB
Review Reports, Not OK
Inspect & Certify
Certification

Engineering
Release for
Box-up

Maintenance
Close-out Box - up

Engineering Maintenance
File Inspection File Maintenance
Work Book Work Book

Work Book Flow Chart

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 Mellitah Oil & Gas BV – Communication Guidelines for Inspection and Maintenance activities during Shutdown

8. COMMUNICATION

Since shutdown is a time bound activity, all parties should coordinate with each others in
accordance with flow chart and expedite their work. Written confirmation by emails between stages
given above is not required that may impact on the work schedule.

9. RECORDS

Engineering Department shall maintain all inspection work books and prepare a data base giving
complete inspection and certification details. Maintenance Department shall maintain all
maintenance work books and prepare a data base of the maintenance activities performed during
shutdown.

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