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P. R. V. W. S. D.

– Regular Meeting Page - 1


August 19, 2010
1MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE PEARL RIVER VALLEY WATER SUPPLY DISTRICT HELD ON
THURSDAY, AUGUST 19, 2010 AT 9:30 A.M. IN THE OFFICE OF THE
DISTRICT LOCATED AT 115 MADISON LANDING CIRCLE, RIDGELAND,
MISSISSIPPI 39157

The regular meeting of the Board of Directors of the Pearl River Valley Water Supply
District was held at 9:30 a.m. on Thursday, August 19, 2010, at the District’s Main Office. The
meeting was called to order by Jack Winstead, Chairman, who presided.

Members Present: Don Brazil, Jim Carraway, Vernard Murrell, Jack Winstead, W. C.
Gorden, Phillip Crosby, Pete Burkes, John Arledge, Robert Webb, John
Locke, Trey Bobinger, Samuel Mitchell, Kenny Latham

Members Absent: Keith Allen

Others Present: John Sigman, Jim Tohill, Michelle Harrison, Greg Burgess, Susan
McMullan, Craig Hunt, Perry Waggener, Linda Horton, Jennifer Taylor,
Steve Clarke, Perry Waggener, Steven Ray Westerfield, Jim McDowell,
Dr. Homer Burns, Robert Walker, Steven Ray Westfield, Ricky Callaway

Mr. Tohill presented the following resolution commending Walter Crapps, for his years of
service on the Pearl River Valley Water Supply District Board of Directors:
RESOLUTION COMMENDING THE SERVICE OF
WALTER CRAPPS AS A DIRECTOR OF THE
PEARL RIVER VALLEY WATER SUPPLY DISTRICT

WHEREAS, WALTER CRAPPS, was appointed a member of the Board of Directors of the Pearl River
Valley Water Supply District on July 14, 2000, by the Scott County Board of Supervisors and served continuously
as a loyal director until his voluntary retirement in August, 2010;

WHEREAS, during his tenure as a director, WALTER CRAPPS continually sought to pass upon all
matters fairly and impartially and with a view to the public good and fiscal responsibility;

WHEREAS, WALTER CRAPPS maintained at all times the highest standard of integrity and a cheerful
attitude of cooperation with his fellow members of the Board of Directors; and

WHEREAS, through steadfast devotion to his duties as a member of the Board of Directors of the Pearl
River Valley Water Supply District, including service on the Forestry Committee, Parks Policy Committee and
Nominating Committee, WALTER CRAPPS provided unselfish leadership and earned the respect and admiration of
those with whom he served:

NOW, THEREFORE BE TI UNANIMOUSLY RESOLVED that the Board of Directors of the Pearl River
Valley Water Supply District hereby commends the service of WALTER CRAPPS as a member of the Board of
Directors and express to him their gratitude for his steadfast devotion to duty.

Adopted this 19th day of August, 2010.

A motion was made by Robert Webb, seconded by Don Brazil, that the above foregoing
resolution commending Walter Crapps for his years of service, be so approved. The vote was as
follows: For: Brazil, Carraway, Murrell, Winstead, Gorden, Crosby, Burkes, Arledge, Webb,
Locke, Bobinger, Mitchell, Latham. Abstaining: None. Against: None. MOTION CARRIED
UNANIMOUSLY.

Jack Winstead introduced the newest member of the Board of Directors, Kenny Latham,
who is taking the place of Walter Crapps as the Scott County Representative.

Upon consideration of the Minutes of the regular meeting held on July 15, 2010, a motion
was made by John Locke, seconded by Pete Burkes, that these minutes be approved, as
presented. The vote was as follows: For: Brazil, Carraway, Murrell, Winstead, Gorden, Crosby,
Burkes, Arledge, Webb, Locke, Bobinger, Mitchell, Latham. Abstaining: None. Against: None.
MOTION CARRIED UNANIMOUSLY.

Mr. Tohill presented the commissioning of Steven Ray Westerfield, as a Reservoir

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August 19, 2010
Officer of the Reservoir Patrol. Based on the information presented, the Board made a finding
that Mr. Westerfield has completed the educational training requirements of a coarse of study
prescribed and conducted by the Mississippi Law Enforcement Officers’ Training Academy, is
of good moral character and has not been convicted of any crime involving moral turpitude, and
that he is qualified to be commissioned as a Patrol Officer of the Pearl River Valley Water
Supply District pursuant to “Pearl River Valley Water Supply District Security Act of 1978"
upon taking the Oath of Office. A motion was made by Robert Webb, seconded by John Locke,
that Steven Ray Westerfield be so commissioned as an Officer of the District and that his
commission with the Oath endorsed upon it shall be entered in “Exhibit to Minutes” file, thereby
becoming a part of these minutes. The vote was as follows: For: Brazil, Carraway, Murrell,
Winstead, Gorden, Crosby, Burkes, Arledge, Webb, Locke, Bobinger, Mitchell, Latham.
Abstaining: None. Against: None. MOTION CARRIED UNANIMOUSLY.

Don Brazil presented a monthly report on behalf of the Department of Wildlife, Fisheries
and Parks. He stated that all hunting seasons have been set for the year and his staff is ready for
the hunting season.

Jim Tohill presented a request for final approval of the following regulations regarding
“NO WAKE” zones:

3.2 Boats and Boating.


3.2.1 Operation of Power Boats in Congested Areas

(a) It shall be unlawful for any person, firm or corporation to operate any motor boat or other
motor vessel in, along or around the Reservoir within the vicinity of any public launching
ramp, commercial marina, yacht club or private dock or pier at a rate of speed which will
cause a wake, provided that such area shall be conspicuously marked by a sign or signs
stating “No Wake” upon entering and leaving such area.

(b) It shall be unlawful for any person, firm or corporation to operate any motor boat or other
motor vessel in, along or around the following areas in the Reservoir at a rate of speed
which will cause a wake: Flag Island, Coal Bluff, Low Head Dam, Eddies Island and
Cut-Thru Pass Island, south of Flag Island, the area under the Northshore Parkway
Bridge at Pelahatchie Bay, an area up to 1000 feet east of the shoreline along the Natchez
Trace Parkway between the Natchez Trace Overlook and the channel entering Northbay
Subdivision, an area along and east of a line between the western most point of
Lakeshore Park and the western most point of Timberlake Campground, an area no more
than 100 feet off the shoreline of Old Trace Park, an area no more than 100 feet off the
shoreline of Pelahatchie Shore Park, provided that such areas shall be conspicuously
marked by a sign or signs stating “No Wake” upon entering and leaving such area.

(c) It shall be unlawful for any person, firm, or corporation to operate any motor boat or
other motor vessel in, along or around any area in the Reservoir at a rate of speed which
will cause a wake:

(1) within any area marked with Temporary Emergency “No Wake” signs or buoys;
(2) within 100 feet of any Law Enforcement Patrol Vessel while the blue beacon warning
lights are activated or within 100 feet of any Fire/Rescue Vessel while the red beacon
warning lights are activated.

(d) For the purpose of this ordinance a “wake” shall be defined as any change in the vertical
height of the water’s surface caused by the passage of a vessel including, but not limited
to, such craft’s bow wave, stern wake or propeller wash. A “No Wake Area” shall mean
an area in which a vessel must travel at idle speed so as not to produce a wake.

(e) Each violation of this Regulation shall constitute a misdemeanor and shall be punishable
by a fine of not more than Two Hundred Fifty Dollars ($250.00) or imprisonment in the
County Jail not to exceed fifteen (15) days, or both such fine and imprisonment as
determined by the Court.

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There have been no comments received on this regulation. Mr. Tohill reported that staff
previously determined that the total cost of the regulation would not exceed $100,000 and
therefore an economic inpact statement was not required. The effective date is September 30,
2010. A motion was made by Trey Bobinger, seconded by Phillip Crosby, for final approval of
the above “No Wake” regulation. The vote was as follows: For: Brazil, Carraway, Murrell,
Winstead, Gorden, Crosby, Burkes, Arledge, Webb, Locke, Bobinger, Mitchell, Latham.
Abstaining: None. Against: None. MOTION CARRIED UNANIMOUSLY.

The following Park Policy Committee recommendations were presented for approval:

a. Request for permission to advertise for sewer improvements at Coal Bluff Campground -

Greg Burgess stated that staff would like to seek bids for needed improvements to the
wastewater collection systems, on-site treatment services and also pad upgrades. This is the
same project staff has been working on for some time now, and hoping to receive bids and come
back to the Committee with a recommendation at the October meeting. A motion was made by
Don Brazil, seconded by W. C. Gorden, for permission to advertise for sewer improvements at
Coal Bluff Campground. The vote was as follows: For: Brazil, Carraway, Murrell, Winstead,
Gorden, Crosby, Burkes, Arledge, Webb, Locke, Bobinger, Mitchell, Latham. Abstaining:
None. Against: None. MOTION CARRIED UNANIMOUSLY.

b. Request for approval of 2010 Campground Rates:

Craig Hunt presented the attached Campground Rate increases for 2010. He stated that
the last time the Board had an increase was approximately 2 years ago, and the District will need
to increase rates to assist with the cost associated with campground improvements. These new
rates would be effective November, 2010 for nightly rates and monthly rates would be effective
January 2011. A motion was made by Don Brazil, seconded by W. C. Gorden, for approval of
the 2010 Campground Rate, as attached as an “exhibit to minutes”. The vote was as follows:
For: Brazil, Carraway, Murrell, Winstead, Gorden, Crosby, Burkes, Arledge, Webb, Locke,
Bobinger, Mitchell, Latham. Abstaining: None. Against: None. MOTION CARRIED
UNANIMOUSLY.

c. Request for permission to advertise for bids for cleaning services for comfort stations:

Craig Hunt stated that the current contract will end October, 2010. He stated that the
current contractor is responsible for clean up in comfort stations twice daily during the summer
months and once daily during the winter months. Mr. Hunt suggested that the new bid require
that all comfort stations get serviced twice a day on weekends throughout the year and once a
day during the week. A motion was made by Don Brazil, seconded by Phillip Crosby, for
permission to advertise for bids for cleaning services for comfort stations. The vote was as
follows: For: Brazil, Carraway, Murrell, Winstead, Gorden, Crosby, Burkes, Arledge, Webb,
Locke, Bobinger, Mitchell, Latham. Abstaining: None. Against: None. MOTION CARRIED
UNANIMOUSLY.

d. Request for permission to purchase residence for the Assistant Manager for Goshen
Springs Campground -

Craig Hunt stated that this campground is a larger campground and requires coverage 7
days a week/365 days a year. He asked that staff be allowed to purchase a mobile home, similar
to what was recently purchase for the campground manager at Leake County. A motion was
made by Don Brazil, seconded by Phillip Crosby, for permission to advertise for the purchase of
a residence for the Assistant Manager for Goshen Springs Campground. The vote was as
follows: For: Brazil, Carraway, Murrell, Winstead, Gorden, Crosby, Burkes, Arledge, Webb,
Locke, Bobinger, Mitchell, Latham. Abstaining: None. Against: None. MOTION CARRIED
UNANIMOUSLY.

e. Request for permission to re-advertise for sheet pilings for the Goshen Springs boat ramp
improvement project -

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A motion was made by Don Brazil, seconded by W. C. Gorden, for permission to re-
advertise for sheet pilings for the Goshen Springs boat ramp project. The Board asked questions
in terms of the match of the grant. Mr. Brazil stated that 75% will come from the Wildlife
Federation and 25% will need to be a match by the District, which can be met by in-kind
services, materials, etc. The vote was as follows: For: Brazil, Carraway, Murrell, Winstead,
Gorden, Crosby, Burkes, Arledge, Webb, Locke, Bobinger, Mitchell, Latham. Abstaining:
None. Against: None. MOTION CARRIED UNANIMOUSLY.

The following Audit Committee and Shoreline Development and Environmental Quality
Committee recommendations were presented:

a. Status report on Property Maintenance Code

Steve Clark presented a status report on the Property Maintenance Code. He stated that
there have been 83 complaints received, with 60 complaints being investigated and 40 of the
letters have been sent out. The remaining letters will be sent out by the end of the week. The
main violations have been related to shrubbery and grass, storage, accessories and abandoned
vehicles. John Arledge asked questions in terms of completion of review of all reservoir
property. Mr. Clark stated that he anticipates the initial survey of all leasehold property by the
first of the year.

b. Status report on Rental Property licensing and inspections -

Ricky Callaway presented an update on the Rental Property licensing and inspections.
He stated that approximately 250 letters have been sent out and 109 rental licenses have been
issued. Most of the feedback received has been positive. He stated that staff is approximately 75
- 80% complete of all rental property licensing.

New Business:
c. Ratify submission of PRVWSD 2011 budget to Legislative Budget Office -

Susan McMullan presented an update on this issue and stated that the next year’s budget
was due to the Legislative Budget office by August 2, 2010. She stated that the District is
requesting an increase in the budget from the last year of $1,834,393.00. The majority of this
increase is for a grant received from the Corps of Engineers. Also the District is requesting a
lump sum budget. A motion was made by Jim Carraway, seconded by Samuel Mitchell, to ratify
submission of the PRVWSD 2011 budget to the Legislative Budget Office. The vote was as
follows: For: Brazil, Carraway, Murrell, Winstead, Gorden, Crosby, Burkes, Arledge, Webb,
Locke, Bobinger, Mitchell, Latham. Abstaining: None. Against: None. MOTION CARRIED
UNANIMOUSLY.

d. Request for approval of acceptance of patrol grant -

Chief Perry Waggener presented a request for approval of acceptance of a grant for
Reservoir Patrol. He stated that this grant is being offered in the amount of $150.00 by Academy
Sports in the form of a gift card. A motion was made by Jim Carraway, seconded by Don Brazil,
for approval of acceptance of a patrol grant from Academy Sports in the amount of $150.00.
The vote was as follows: For: Brazil, Carraway, Murrell, Winstead, Gorden, Crosby, Burkes,
Arledge, Webb, Locke, Bobinger, Mitchell, Latham. Abstaining: None. Against: None.
MOTION CARRIED UNANIMOUSLY.

e. Approval of annual agreement with USGS for river gauging stations -

John Sigman presented a request for approval of acceptance of the annual agreement with
USGS for river gauging stations. He stated that the annual cost of this contract will be
$56,055.00 for a period of October 1, 2010 through September 30, 2011. A motion was made by
Jim Carraway, seconded by Samuel Mitchell, for acceptance of the annual agreement with USGS
for river gauging stations in the amount of $56,055.00. The vote was as follows: For: Brazil,
Carraway, Murrell, Winstead, Gorden, Crosby, Burkes, Arledge, Webb, Locke, Bobinger,
Mitchell, Latham. Abstaining: None. Against: None. MOTION CARRIED UNANIMOUSLY.

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f. Request for approval to accept construction bid and award contract for Bob Anthony
project -

Greg Burgess requested approval to accept the construction bid received and award a
contract for the Bob Anthony construction project. He stated that Neel-Schaffer opened bids
during the past month, as attached to these minutes, and reported that Coleman Hammons was
the lowest bid received in an amount of $1,766,848.04. A motion was made by Jim Carraway,
seconded by Samuel Mitchell, for approval to accept the construction bid received and award a
contract to the low bidder of Coleman Hammons, and a copy of the bid tabulation be attached to
these minutes. The vote was as follows: For: Brazil, Carraway, Murrell, Winstead, Gorden,
Crosby, Burkes, Arledge, Webb, Locke, Bobinger, Mitchell, Latham. Abstaining: None.
Against: None. MOTION CARRIED UNANIMOUSLY.

The following item was presented for approval:

g. Approval of acceptance of surplus floating pier by City of Ridgeland, which will be


installed at Coal Bluff Park -

John Sigman stated that the City of Ridgeland would like to donate a surplus floating
pier, which can be installed at the Coal Bluff Campground. Due to the river rise and falls, many
senior citizens and others are unable to get their boats in and out at Coal Bluff. A motion was
made by Samuel Mitchell, seconded by Vernard Murrell, for approval to accept the donation by
the City of Ridgeland for surplus floating pier, which will be installed at the Coal Bluff park.
The vote was as follows: For: Brazil, Carraway, Murrell, Winstead, Gorden, Crosby, Burkes,
Arledge, Webb, Locke, Bobinger, Mitchell, Latham. Abstaining: None. Against: None.
MOTION CARRIED UNANIMOUSLY.

Upon the consideration of the Cash Balance report, a motion was made by Samuel
Mitchell, seconded by Robert Webb, for approval of this report, as presented. The vote was as
follows: For: Brazil, Carraway, Murrell, Winstead, Gorden, Crosby, Burkes, Arledge, Webb,
Locke, Bobinger, Mitchell, Latham. Abstaining: None. Against: None. MOTION CARRIED
UNANIMOUSLY.

Upon consideration of the Claims Docket, a motion was made by Samuel Mitchell,
seconded by Phillip Crosby, for approval of the Claims Docket in the amount of $941,299.27.
The vote was as follows: For: Brazil, Carraway, Murrell, Winstead, Gorden, Crosby, Burkes,
Arledge, Webb, Locke, Bobinger, Mitchell, Latham. Abstaining: None. Against: None.
MOTION CARRIED UNANIMOUSLY.

Chief Waggener presented a monthly update on behalf of the Reservoir Patrol. He stated
that the new sonar imaging on the Reservoir Patrol Boat has already proved beneficial in the case
of the recent drowning on July 4th.

Mr. Jack Winstead appointed the following to serve on this year’s Nominating
Committee: John Locke, Chairman; Keith Allen, John Arledge. The Nominating Committee will
report back to the Board at the September Board Meeting with their recommendations.

The following Executive Director’s comments were presented as discussion items:


$ He stated that he recently met with the Hinds County Board of Supervisors, along
with Samuel Mitchell and W. C. Gorden and the meeting went really well.
$ He also attended the Arbor Landing Homeowner’s Association meeting that went
really well.
$ Next Monday, he will be attending the Federation of Reservoir Homeowner’s
Association
$ He also stated the Shoreline Development Committee discussed the issue of
electronic billboards on District property and the District will be putting this issue out for
public comments.
$ There may be a need for a Special Board meeting at the end of this month, to
discuss the COE grant and acceptance of the agreement.

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$ Mr. Murrell reminded the Board that he, Mr. Winstead, Greg Burgess and John
Sigman met with the Scott County

Dr. Homer Burns, President of the Reservoir Homeowner’s Association, stated his
appreciation and congratulated John Sigman and his staff on the recent homeowner’s association
meeting with Twin Harbors, in which some of the crowd was unpleasant.

There being no further business to come before the Board at this time, the meeting was
adjourned at 10:10 a.m.

___________________________
Jack H. Winstead, President

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