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Terms of Reference: UNMISS Civilian Staffing Realignment Exercise

References:
A. Security Council resolutions 1996 (2011), 2046 (2012), 2057 (2012), 2109 (2013), 2132
(2013), 2155 (2014), 2187 (2014), 2223 (2015), 2241 (2015), 2252 (2015), 2304 (2016),
2327 (2016), 2392 (2017) and 2406 (2018)
B. Draft UNMISS Mission Concept dated 17 August 2017
C. SRSG’s directive on operational priorities dated 7 December 2017
D. Special Report of the Secretary-General on UNMISS mandate of 10 February 2018
(S/2018/143)
E. UNMISS 2018/19 Budget Report (A/72/802) and 2016/17 Performance Report
(A/72/624)
F. OIOS Audit on CPI 2017/117

Background
1. In 2017, UNMISS defined its strategic vision for mandate implementation, focusing on
priorities around protecting civilians and building durable peace. Following the exercise, a new
draft Mission Concept aligned with the Mission Vision was developed outlining the prioritization
and sequencing of mandated tasks. In late 2017, the Mission further embarked on a comprehensive
review of its operational priorities at the field level aimed at aligning the work plans of the ten
Field Offices and various component of the Mission with a mission-wide strategy geared towards
protecting civilians and building durable peace. Meanwhile, the staffing structure of the
substantive component, including those of the Field Offices, remains largely unchanged since 2014
largely due to the lack of progress in the peace process in South Sudan, except the establishment
of the Rule of Law Advisory Unit in 2016, the review and reconfiguration of the CPI in 2016 and
the reconfiguration of the Human Rights Division in 2018. It is now time to reassess the current
substantive staffing structure. In light of recent developments in the peace process and the
development of the Mission’s strategic direction, through the aforementioned planning processes,
there is a need to realign the workforce to the Mission’s current and anticipated priorities. The kind
of support the United Nations will be able to provide to the different scenarios which may occur
post the 2018 Khartoum Declaration and subsequent and ongoing peace negotiations need to be
ascertained.

Objectives
2. The primary objective of the Civilian Staffing Realignment Exercise is to assess the ability
of the UNMISS substantive civilian component to fulfil Security Council-mandated tasks based
on the current and projected political and security situation in South Sudan and in line with the
strategic vision and operational priorities developed by the Mission, including those at the field
level, and to develop recommendations focused on task performance and possible adjustments to
UNMISS’ civilian structure, linkages, outputs and expertise requirements for individual positions.

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3. The secondary objective is to assess the suitability of current capabilities for future
mandated tasks and phases of the mission and to identify any potential adjustments to the civilian
structures.

Tasks
4. The exercise will entail the following tasks:
a. Analyse the current staffing structures of all substantive sections and Field Offices,
focusing on alignment of functions vis-à-vis mandated tasks to ensure sufficient resource
to achieve the strategic goals of the Mission and its Operational Plan.
b. Analyse the overall staff distributions between the Mission headquarters and ten
Field Offices, and among the Field Offices, based on the existing and anticipated workload
in each Field Office to achieve the effects / outcomes for each.
c. Identify redundancies and/or gaps and present options for improved distribution of
tasks and capacities as well as potential reconfiguration of the civilian component in order
to enhance integration and synergy within the UNMISS civilian component and to ensure
adequate capacity in the field to implement the Mission’s strategy.
d. Identify scenarios and potential gaps in the existing staffing structure for supporting
the Khartoum Declaration and subsequent peace process.
e. Utilizing the existing Gender Parity Strategy, identify measures to achieve gender
parity in the substantive component.

Methodology
5. A team led by an external and independent expert will conduct the Civilian Staffing
Realignment Exercise.
6. The team will develop a detailed work plan along the following indicative outline:
a. Phase I - Environmental Assessment and Desktop Preparations (Sep 2018):
Define and implement staff communications strategy. Desktop preparations and review of
the reference documents.
b. Phase II – Field Assessment (8 – 28 Oct 2018): Interaction with the Mission
Leadership and all substantive sections, with field visits as required. The team will receive
briefings, conduct interviews, review information and data provided by the Mission and
develop observations. This phase will conclude with a briefing to Mission leadership on
the initial findings. An initial assessment will be made to identify issues that need to be
brought to the attention of the budgetary committees within the context of the 2019/20
budget submission. The team will brief senior staff regularly on ‘direction of travel’ of the
team’s findings and invite feedback.
c. Phase III - Drafting of Recommendations and Report (Nov 2018): Review and
potential revision or redrafting of the required documentation.

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12. Work Plan. See Annexure A (tbc).

13. Field Visit Schedule. See Annexure B (tbc).

Composition
14. The Review team will comprise of the following members:
a. Dr. Wolfgang Weisbrod Weber (Team Leader, external expert)
b. Ms. Elizabeth Lercara Chester
c. Mr. Anees Ahmed

15. The team will be supported by UNMISS Strategic Planning Unit and Best Practice Unit
(Point of Contact, Mr. Naoki Ishikawa).

Budget
17. The cost for the visit will be covered by UNMISS.