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All rights reserved. This document has been prepared for internal use on Oiltanking facilities only. It is the user’s
obligation to comply with all applicable laws and regulations. No warranty is made, either expressed or implied.
Document : ITB
Version : 1.0
Invitation to Bid Page : 2 of 12
PTOTM Prepared by: M. Orias
CONTENTS
1.0 Introduction……………….……3
1.1 Safety Precautions ..…………….3
2.0 Method……………………….….3
2.1 System Operation …...…………..3
2.2 System Star-up ……………..……4
2.3 Connection to ship’s manifold ….5
3.0 Appendices……………….…… 8
Document : ITB
Version : 1.0
Invitation to Bid Page : 3 of 12
PTOTM Prepared by: M. Orias
• Remove the weed and bushes from the slopes and operating areas.
Spread an approved herbicide to keep the Terminal weed free at least
two times per month. The herbicide brand must be approved also by
PTOTM.
• Landscaping, trim the ornamental plants and water the gardens and
green areas. Water is provided by PTOTM but it needs to be
transported to some areas without piping, as the main gate area per
example.
• Maintain and replace the death plants of the green areas.
• Provide and maintain 10 numbers of ornamental plants for the
building interior. Pots to be provided by the Bidder and approved by
PTOTM prior installation.
• Monthly cleaning of external operating facilities such as substations,
pump stations, utilities areas, etc.
• Cleaning the storm drainage, keeping it free of any material.
• Maintain all roads of the terminal without grass using manual or
approved chemical methods.
• Keep the internal and external perimeter of the terminal without
bushes and weed. Manual method is allowed only.
• Domestic waste collection and disposal. The bidder must dispose the
waste following the highest environmental standards in compliance
with the local regulation, waste shall be disposed using a government
facility, controlling the quantity of waste by weight and requesting
acknowledgement of the disposal.
• Other tasks requested by PTOTM.
Document : ITB
Version : 1.0
Invitation to Bid Page : 4 of 12
PTOTM Prepared by: M. Orias
2.2 Cleaning
• Deep cleaning of the Admin Building, Customs Office and Drivers Rest
Area twice a week (Mondays and Thursdays) only.
• Disinfection of toilets and pantries a week (Mondays and Thursdays)
only.
• Equipment as vacuum cleaners and others no need to be dedicated for
this contract.
• Cleaning of glasses, once a month only.
• Other tasks requested by PTOTM.
Tenders submitted shall be valid for a period of thirty (30) days from the
closing date for the submission of tender.
PT OILTANKING MERAK
Jl. Yos Sudarso
Kel. Lebak Gede,Kec. Pulo Merak
Cilegon-Banten 42439
Attention: Terminal Manager
Tel +62254 572 740 – Fax +62254 572 739
The contract shall be for a period of one (1) year and PTOTM may, upon
giving written notice not later than one (1) month before the expiry of
the Contract Period, extend the Contract for a further period on the same
terms and conditions except for the price which is to be mutually agreed.
Bidder shall furnish PTOTM with the information required as per Appendix
II and shall be submitted together in the ITB.
10.0 Confidentiality
Bidders shall treat the PTOTM Documents and any other matter related to
the same as private and confidential. Bidders shall not publish or release
any information or photographs relating to the Services except with the
prior written consent of PTOTM.
Document : ITB
Version : 1.0
Invitation to Bid Page : 6 of 12
PTOTM Prepared by: M. Orias
Appendix I
TENDER DOCUMENT
Business Address:
...................................................
...................................................
...................................................
...................................................
Date : ................................
Dear Sir,
3. We agree to abide by this Tender for the period of thirty (30) days
after the closing date of the Tender submission and it shall remain
binding upon us and may be accepted at any time before the
expiration of that period.
7. We also agree that the General Term and rates quoted by us are
firm and form part of this quotation.
........................................
Signed for and on behalf of
........................................
Bidder’s Stamp
Document : ITB
Version : 1.0
Invitation to Bid Page : 9 of 12
PTOTM Prepared by: M. Orias
Appendix 2
GENERAL INFORMATION OF BIDDER
1.1 Address
• Company Name:
• Correspondence Address
2.0 Finance
Name ID Position
________________________________ __________________
Name Date
__________________________
Company’s Stamp and Signature
Document : ITB
Version : 1.0
Invitation to Bid Page : 12 of 12
PTOTM Prepared by: M. Orias
Appendix III
PROPOSED RATES
____________________________
BIDDER’S SIGNATURE & STAMP