Tool Use

&
Overview
of theory

Format

Using
Manual
Format
Please read this page First before exercising the tool.
This Project assessment tool is formatted to be used electronically in excel but can also be printed an
the worksheet tab for the appropriate tool format for your situation. This tool is to be applied as a guide fo
is especially useful when the team is involved in early application of LeanSigma such as a training project
that just because a project does not necessarily meet these criteria it doesn't eliminate the business need
be mindful that if building lean sigma skills is part of your goal, a low ranking project using this tool will no
allowing the team to apply the full arsenal of tools. From the business perspective, in these instances it m
considering simple DMAIC or PDCA using non statistical tools.

That said the use of the DMAIC thought process as a road map still can almost always apply at the Ma
good litmus test for any project as to the risk of success and indicate the need for a thorough Risk assess
project activity. It has been observed that any time a project ranks low in these criteria the predictability o
timeline variability are always undesirably high. Last, always be mindful that when addressing new produc
available process data is usually poor to non existent. In this instance this tool would not be relevant and
would be warranted.

The electronic sheet is protected so as to maintain the formula integrity. It is not passworded so just acce
prompted if you would want to alter the set up. It is recommended you do not unprotect if you intend to u
format.
As noted on the sheet, remember to add 2 points to the total score before applying the scoring legend crit
 DMAIC Project Risk Assesment

Process Improvment Project Risk Matrix (Rank each Item at H=high, M= medium, or L=low)

Do I anticipate team has time to Complete? (4-6 Months)

Is there a compelling need to change this issue?

What would the impact of our change be?

What is your level of Sponsor Support ?

Do We have key stakeholder support?

What is the availability of data?

What is credibility of data?

Score
Rate H,M,L <65 Rescope Or Change Approach* 0 Legend
65-75 Try to reposition lowest category
75-85 Borderline Go
85+ Good project
*If data is issue, Consider "Shared Solutions" approach. Also see DFSS (see DFSS worksheet)

Property of Charles Morris. Use by permission.

 Project Consideration Risk Assessment Matrix

Process Improvement Project Risk Matrix (Rank each Item at high, medium, or low)

Score (Sum each row then total all below)

Do I anticipate team has time to Complete? (4-6 Months)

Is there a compelling need to change this issue?

What would the impact of our change be?

What is your level of Sponsor Support ?

Do We have key stakeholder support?

What is the availability of data?

Check each What is credibility of data?

question
"High"
"Medium"
or "Low"
then
replace the
rank with
the
associated
values
below.
High=14 Legend <65 Rescope Or Change Approach*
Medium=6 65-75 Try to reposition
Low=2 75-85 Borderline Go

Note: add 2 points to the sum of the scores to get final Total 85+ Good project
*If data is issue, Consider PDCA(Plan, do, ck, adjust) approach. Also see DFSS (see DFSS worksheet)

Property of Charles Morris. Use by permission

 You Will Need to Go From DMAIC to DFSS When:

DMAIC Process

Define Measure Analyze Improve C

Yes Yes Is The

Is Improvement
Does A Incremental A New Or Redesigned
Process Improvement Product/
Exist? Enough? Process?

No No Yes

Define Measure Analyze Design Optimize

DFSS Process
When the current process is incapable of delivering customer requiremen
when you hit a “wall” Property of Flor
 DFSS When:

Improve Control

es Is The No
Improvement
A New Or Redesigned
Product/
Process?

Yes

Optimize Verify

customer requirement?
Property of Florida Hospital